AP9 – AA4 - EV2 RESUMEN DEL PROYECTO EN INGLÉS

YEINSSON GERMAN SOTO MONTERO

SERVICIO NACIONAL DE APRENDIZAJE SENA ANALISIS Y DESARROLLO DE SISTEMAS DE

INFORMACION COLOMBIA
1310046
2018
SALES CAPTURE A CAPTURE SOFTWARE SALES AND INVENTORY FOR NEIGHBORHOOD
SHOPS.

Design and implementation of a monitoring tool that allows neighborhood storekeepers real -time record
sales transactions, inventory and accounts receivable product of their daily operations

PROBLEM OR NEED THAT AIMS TO SOLVE

According to figures thrown by the company Servinformación in the census of georeferenced commercial
establishments, known as Infocomercio 2011 threw the neighborhood store is one of the business with
greater presence in the capital and in Colombia
Aware of this, the producers have been responsible for training the shopkeepers on issues concerning
merchandising, quality and distribution of products, this effort seeks to strengthen supplier relationship -
Grocer considering that approximately 60% of sales from producers of food and grocery focuses on
purchases made by the TAT channel.

Despite the importance of this distribution channel for large companies producing live and groceries and
their efforts to strengthen this business model, the processes of modernization in neighborhood stores are
not apparent in bulk.

Another important factor in the consolidation of this business model in the Colombian economy element is
customer financing, in addition to selling small quantities of products that cater to the daily life of families,
neighborhood shops offer credit to their customers, unfortunately the registration of these obligations is
crudely and logging tools used do not guarantee proper treatment of the information provided.

Today many stores in neighborhoods do not have tools that enable them to lead an orderly registration
and consolidated credit sales and cash of food and groceries, also take control inventory levels which
rotates in the line of business.

That is why we ask, is it possible to develop a tool to capture sales data, accounts receivable and
inventory for neighborhood shops?

We believe that it is possible to develop a comprehensive solution that contributes to the modernization of
local shops and systematization of sensitive data generated daily and are of vital utility for decision-
making.

It wants to offer as a solution a product that is responsible for capturing sales records that are recorded
daily, this system also capture inventory of merchandise for sale, its value costing and selling prices to
establish by reports gross margin operating in the time period by the end user set
PROJECT JUSTIFICATION

According to recent studies Fenalco, in Colombia 54% of people prefer to buy in a store, not a
supermarket. The director of economic studies Fenalco Rafael Spain responds to Money magazine as
follows: "There are several reasons why Colombians still prefer neighborhood stores are psychologists of
the poor, because he listens to all problems for consumers, act police because they realize the strange
people in the neighborhoods, bankers remain poor because trust and pay ".

This is largely due to the adaptability that has this format business that has managed to survive crisis,
openings and other adverse movements in the economy in recent years adapting to the needs of its
customers.
Strategies superstores are focusing on the penetration of neighborhoods to expand its niche and gain a
greater share of this, which is why they are buying retail businesses and implement formats such as
"Express Success" himself and with the development of own brands, adapt the presentation of the
products distributed by copying the formats of the stores.

As discussed above, the main producers of food and groceries have given significant support when it
comes to training and training for storekeepers on important issues such as quality, merchandising and
service culture, networks as Fenalco has also joined this type of initiatives Fenaltiendas program which
aims to train the storekeeper on business issues so you can compete in an increasingly demanding
market.

Despite these initiatives are important, even neighborhood shops do not have the training or tools to
manage the information generated in the course of business, even cases where the shopkeeper does not
know are presented exactly as sells daily, what percentage rotate the products it sells, which is the
volume decline in inventories among other useful variables for decision making.

In addition to this, many of the sales made by the storekeeper neighborhood are on credit, we found this
approach an opportunity for improvement to the extent that the vast majority of shopkeepers registered
their accounts receivable in notebooks without a defined methodology or standard for the provision of
records, creating risks regarding the quality and reliability of the data, this situation creates an obvious
advantage from a neighborhood store and supermarkets seeking to enter the local market.

Empiricism that usually prevails in the business district reduces their real competitiveness and growth
chances against a phenomenon that is becoming widespread in the country as it is the entry of large
surface areas popular with small but well-organized stores.
In order to reduce somewhat the gap between local businesses and supermarkets in the management of
product information from their daily operations is proposed to create software that capture credit sales
and cash and inventory for neighborhood shops with this tool it is intended that the storekeeper to
systematize their operations and can meet real-time operating margins product of exploitation corporate
purpose of your business.

By being able to systematize the data generated by your business, the storekeeper neighborhood is
better able to compete against models of larger and more technically advanced business, we believe that
if adequate data management with the characteristics of each business comparative advantages
combined, the storekeeper you can develop a sustainable competitive advantage over time that will allow
you to grow in the market

GENERAL OBJECTIVES

Provide neighborhood store owners a comprehensive software solution that allows the storekeeper
organize and control strategic areas of your business such as sales records, inventories and accounts
receivable.

SPECIFIC OBJECTIVES

Design and implement a model of control and registration of business sales in real time

Design and implement a model of control and recording of inventory inputs and outputs

Design and implement a model identification, control and recording of accounts receivable

Integrate modules described above that allow business management to assess business performance
and make decisions when so warranted by management reports.

PROJECT SCOPE

The proposed solution aims to provide the storekeeper neighborhood a web solution that allows recording
real-time operations selling food and groceries on credit and cash, this module will be deducted from
inventories registered units sold in order to validate real-time stock levels available for sale.

Likewise, the system must register at the time of sale if the transaction was on credit or cash, this in order
to record in detail the accounts receivable.

This software can be implemented by small shops and grocery stores, tobacco shops, bars, bakeries,
drug stores and ice cream shops, is not designed to be implemented in processed food businesses like
restaurants, grills and fast food.
Project Management will make available the sponsor and stakeholders an interdisciplinary team of
professional engineers and administrative professionals for the development of the Project

This project involves developing the following modules required for the implementation of Capture
Software sales and inventory for neighborhood shops.

RECORD SALES MODULE

It understands the relationship of items for sale with its selling price to the customer, by capturing a
unique identification code that the system will recognize to record the respective daily movements.

MODULE INVENTORY RECORD

Understands the relationship of items ready in stock and on the shelves of the store with their cost, the
module must be able to recognize the inputs and outputs of merchandise to quantify the value of
inventory at the end of the evaluated period.

CUSTOMER REGISTRATION MODULE AND ACCOUNTS RECEIVABLE

Understands the relationship of customers requesting credit to the storekeeper, the software recorded
credit sales that are made daily and accumulate balances to be consulted by the storekeeper at the time
the account is settled receivable

REPORTING SYSTEM SALES, STOCK AVAILABLE FOR SALE AND OPERATING MARGIN

The reporting module enables check at the time required by the user results daily operations running
within queries to visualize this: sales reports, stock inventory, operating margin business.

This software is focused on the registration of small commercial operations, is not an ERP tool that
integrates additional processes to those described above