Project Name: OLYMPUS MALL-ISLAMABAD Template Issued by: BAHRIA PMO

Project Scope Statement Revision: 1.1

PROJECT SCOPE STATEMENT

Project Name: OLYMPUS MALL

Project ID: MIA/OLY/155
Prepared by: MUHAMMAD SULEMAN & HASSAN ALI
Date: 4-05-2018

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Project Name: OLYMPUS MALL-ISLAMABAD Template Issued by: BAHRIA PMO
Project Scope Statement Revision: 1.1

Version History
Version Date Comments
(MM/DD/YY
YY)
01 12-March- Project Acceptance criteria was not clearly defined
2016

1. Project Description:

This charter is made between M/S MIDJAC. (Main Construction Contractor) & M/S MIA
Corporation PVT. LTD. (Sub-Contractor for HVAC works) for the Supply and Installation of
complete HVAC system along with the building management system for Olympus Mall,
Islamabad. Project duration will be for 1year from Nov-16 to Nov-18. Project will be having a
state of the art design having a covered are of 1856 sq ft consisting of 5 floors i.e. Basement-2
(Parking), Basement-1 ( Shops), Ground (Shops), First (Play Ground Area ), Second Floor (Food
court). MIA Corporation Pvt. Ltd. Sole distributor of DAIKIN in Pakistan will provide the
HVAC services. Total cooling load of the project is 550TR. The sponsor has allocated the 150
million PKR for the supply, installation, testing and commissioning of work as per BOQ and
specification book.

2. Project Success Criteria:

The project will be completed in phases. Project site engineer from the consultant end will check
the supply, installation of HVAC system and accessories with approved make documents. After
the completion of the supply and installation works, testing & commissioning of the project will
take place in accordance with the specification book provided by the consultant showing all the
wet bulb and dry bulb temperature ranges in all respective areas in accordance to the ASHRE
standards. After the fruitful finish of the all project works, main contractor and client
representatives will check the work completely and get endorsement from the HVAC consultant.

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Project Name: OLYMPUS MALL-ISLAMABAD Template Issued by: BAHRIA PMO
Project Scope Statement Revision: 1.1

If not endorsed by the consultant then contractor has to rectify all the mistakes and get approval
from the consultant. After that 3 months operation of the project will be continuously monitored
by consultant for further mistakes. If occurs in the operation of HVAC system that will be
rectified by MIA and if not then after 3 months project will be successfully handed over to the
client.

3. Scope
3.1 In Scope

The scope of works include complete HVAC system supply, installation, testing and
commissioning by MCPL (MIA CORPURATION PRIVATE LIMITED) for OLYMPUS MALL
building. The scope of the project is based upon the HVAC works for Water Cooled Chillers,
Water Cooled Cooling Towers, Air Handling Units, Fan Coil units, Fresh Air units, Exhaust Air
units and their respective accessories as mentioned in Bill of Quantities BOQ provided by the
HVAC consultant. The equipment and the material will be sourced internationally and locally, as
per specifications and approved manufactured list provided by HVAC consultant. The subject
works are to be completed in 1 year. After the completion of work, MCPL will operate complete
HVAC system for the period of 3months before handling to client.

3.2 Out of Scope

All mechanical works other than HVAC (Heating Ventilation & Air-conditioning) and BOQ (Bill
of Quantity) provided by the consultant will not be taken by MIA corporation Pvt. Ltd. (For
BOQ see the ANNEURE-A of the report)
4. Resources
Team Member Roles and Responsibility
Muhammad Shahid CEO-Engineering Department-Responsible for the official
Mehmood meetings and contract agreement between client and contractor.

Zain Awan Manager Sales- will be responsible for the delivery of equipment
on the agreed dates on site area.
Istiaq Ahmed Project Manager- Responsible for the kicking off, making
schedule, assigning and arranging team for the execution of the

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Project Name: OLYMPUS MALL-ISLAMABAD Template Issued by: BAHRIA PMO
Project Scope Statement Revision: 1.1

project with countering major risk involve till the ending of the
project (handover)
Hassan Ali Coordination Engineer- Responsible for the effective discussion
and communication between client and contractor. Coordinating
between different departments regarding sales, design, billing and
other matters.
Muhammad Suleman Project Engineer-Responsible for the execution of the project by
supervising the technical team, preparing check request of work
done and get it approved by client.
Skilled Labor Technician- Involve in execution of the project.
5. Deliverables & Milestones
Descriptions Date
Contract Award 16-May-2016
LOA Award 1-Nov-2016
Site Mobilization 16-Nov-2016
Supply of Installation 1-Dec-2016
Material
Supply of HVAC system 5-Dec-2016
Installation of framework 15-Dec-2016
Testing of HVAC works 25-April-2017
Commissioning of HVAC 16-May-2017
works
Three months operations 1-Sep-2017
Handing over the project 30-Nov-2017
6. Risks
Risk Risk Management Approach
Hardware Risk: The HVAC system may damage during the shipment from origin to
Damage of HVAC Pakistan till delivery at site. Moreover, it may damage during
system. loading/unloading and during installation of the system which may
be reduced by proper packing of the system and following the
proper standards for the installation.

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Project Name: OLYMPUS MALL-ISLAMABAD Template Issued by: BAHRIA PMO
Project Scope Statement Revision: 1.1

Installation material for the project is procured from different

Vendor: vendors e.g ducting galvanized sheet from PSL(Pakistan Steel
Limited) air devices from EAP (Engineering Air Products) and
Equipment from Daikin Malaysia which may be delayed for
unknown or unseen reasons or prices may fluctuate due to change
in dollar rates. All these risk may be counter by providing them
quotation earlier than the need and fixed price contract should be
done to control price.
7. Assumptions and Constraints
Site Mobilization
Mobilization of material, equipment and other resources to project site is a constraint, as
OLYMUS is a project of mall, so there were a lot of permissions, approvals and licenses
involved to mobilize the site within time.
Equipment Import
Major HVAC equipment has to be imported from USA & Malaysia, which is a time taking
process. Any change in HVAC design from the consultant related to HVAC equipment may
further increase the time for import and normal delivery of the equipment is 12-14 weeks.
Financial Issues
The project is awarded to M/S MIDJAC as a complete project, MIDJAC then awarded HVAC
works to MCPL. This involved a long chain of authorities in payment approvals, which in turn
caused delays in payments on time and maximum bill can be claimed more the 5million.
Funds Availability
The funds allocated for the project will be all time available.
Resource Availability
All the resources required to MCPL in execution of this project are highly skilled and MCPL will
ensure their availability in time of need.
Political Instability
Any political chaos or instability will not hurt the project works for the entire period of project.
Variations
All the redesign will be claimed as per variation and if the change in design is other than BOQ
will be quoted first.
Name Signature Approve/Disapprove

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Project Name: OLYMPUS MALL-ISLAMABAD Template Issued by: BAHRIA PMO
Project Scope Statement Revision: 1.1

Muhammad Shahid Approve Disapprove

Muhammad Ameer Approve Disapprove

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