Republic of the Philippines

SORSOGON STATE COLLEGE

Sorsogon City Campus

NARRATIVE REPORT

Submitted as partial fulfillment of the Requirements in

On-The-Job-Training 1

Bachelor of Technology

Major in Architectural Drafting

Mary Lynette N. Llaneta

Judith E. Brondial
 Republic of the Philippines

SORSOGON STATE COLLEGE

Sorsogon Campus

Sorsogon City

“A Narrative Report of the On-The-Job-Training 1”

Provincial Assessor’s Office

Sorsogon Capitol

Burabod, Sorsogon City

Mary Lynette N. Llaneta

Judith E. Brondial
 TABLE OF CONTENTS

1. Cover page
2. Fly Leaf
3. Title Page
4. Table of Contents
5. Acknowledgement
6. Introduction
7. Company History
8. Vision, Mission and Goal of the Company
9. Organizational Structure of the Company
10. Company Policies/Rules and Regulations
11. Activities of the Trainees
a. Description of the flow of work
b. Narrative of Weekly Activities
c. Work accomplished
12. Problems Met
13. Conclusion
14. Recommendation
15. Forms Used (SIS &TALW)
16. Documentation/Pictures
17. Monitoring Instrument 1 and 3
18. Merit of Rating
19. Certificate of Training Completion
20. Picture of Each Trainee While Working
21. Fly Leaf

ACKNOWLEDGEMENT
 We would like to acknowledge our Campus Administrator, Mr. Sergio D. Deyto for organizing
the campus and all his signatories to make this OJT1 possible.

We would also like to acknowledge our Technology Department Chair, Dr. Nicholas Luis Alabin
for all his efforts in managing the Technology Department for the past years.

We would like to recognizethe efforts of our Registrar,Ms. Maria Lourdes G. Barrozo for organizing all
the financial matters we needed and keeping them in good condition.

We would like to show our gratitude to theImmediate Supervisor, Mr. Esmeraldo E. Dasco, Jr. for
accommodating us in Sorsogon Capitol. We gained extra skills which can be used in our pursued
profession.

We would like to show our admiration to our ILDO, Ms. Lelanie L.Beruega for letting us
experience our On-The-Job Training 1 and communicated with the company so that they would
accommodate us.

We would like to show our warmest appreciation to our parents for supporting us not only with
this OJT1 but with our entire lives. They are our number one fan from the day we were born and our
shelters from harm when we still can’t fight for ourselves.

We would like to show our gratefulness to our friends who are there to laugh at us first before
they helped us, the ones to put us in twisted circumstances but still fun.We may do stupid things at times
but it’s the way we learn and bond.

We would like to thank our special someone for being so supportive and encouraging us when
difficult times burden us during OJT. The one you can show and share romance with and the persons who
can also remove all your stress all throughout the day.

There can be a lot of persona that can be thanked for the success of our OJT 1, but above all we
show our deepest gratitude to our savior Almighty God. He made 344 hours possible, guided us in our
trip to our workplace, letting us be handled by kind and considerate workers of the company, given us
open minds to absorb the values and learnings of our OJT, kept us safe from every tools, equipments and
machines used and guided us again on our way back home.
 PROBLEMS MET

On-The-Job Training 1 went smoothly except for some bumps along the way which made our
OJT a little bit harder.

First of all, we weren’t given an orientation by our OJT cooperating agency regarding about the
company’s policies, rules and regulations, etc. That’s why we don’t know what to expect from them and
their expectations from us.

We were trained as Tax Mapper but we were only taught to do manual drawings; tracing papers,
pencils, technical pens etc. We weren’t introduced to the actual field of Surveying; we only stayed at the
office in the entire duration of OJT1 tracing Base Maps and Property Identification Maps of difficult
municipality of Sorsogon.

We were not exposed to AUTO CAD. There was one computer available but that was only used
for printing and filing purposes. Our creativity wasn’t really tapped. Their equipments weren’t enough to
cope up with the demands of skills needed by Draftsmen nowadays.

The temperature of our office was not that good also, there was one air conditioner and yet the
heat still prevailed.

We can say that the training was relevant to our course and field of specialization but we cannot
confidently say that it was enough experience.

COMPANY HISTORY
 The Province of Sorsogon lies at the southernmost tip of the island of Luzon, six hundred
kilometers from Manila. Its regular terrain, with rolling hills and luxuries valleys, covers an area
of 2 045.5 square kilometers and with a present population of 400,000. On the north, is bounded
by Albay Gulf and the Provine of Albay; on the south, by San Bernardino Straight; on the east,
by the Pacific Ocean; and on the west; by the Burias of Ticao Pass.

Historical researchers reveal that when the first group of Spanish arrived in Sorsogon
during the sixteenth century, they already found organized communities existing in the province.
A community is believed to be from the clan of DatuDumagsil, one of the first Borneandatus
who came to the archipelago during the middle part of the thirteenth century.

The Spanish authorities established a missionary settlement in Sorsogon in 1600 after the
conversion of the natives to Christianity and their adherence to the Spanish Government. Tierra
de I-balong was the given name to the whole territory comprising the Bicol Peninsula which was
later changed to Albay Bay which means “to support or to sustain” and was shorten to Albay.

When the town of Sorsogon was separated from the Province of Albay on October 17,
1984 and was selected as the provincial capital, the province also adopted its name. Since then,
Sorsogon was not known under any other name. Several accounts have been given regarding the
origin of the name. Some natives terms have been mentioned as possible sources; sorsogon
which means to defend, to help or to protect; sorsogonwhich stands for help or servant; and
sorsogon which means to look for someone or something, or to follow a trail.

On September 1915, after two decades of Sorsogon’s separation from the Province of
Albay and the establishment of its own provincial government, the Capitol Building was
constructed. The site chosen was a twelve-hectare land about half kilometer from the capital
town. The terrain of the site is considerably flat with a very slight slope towards its northern
portion.
 The Capitol Building was situated following the norms set down by William Parsons,
consulting architect of the Philippine Government from 1905 to 1914.According to Parsons, it
should be located within a park, away from the center of the town, in a place that was dignified
and restful. Thus, capitol building are found in spacious ground or at the end of broad
boulevards, or where possible, on bay shores. It should be noted that Capitol Buildings were
introduced only during the American period for during the Spanish regime, there was no specific
type of building for the Provincial Government

On September 11, 1915 the contract for the Provincial building was let to Mr. Mills for
P71, 300 was a time limit of two hundred and forty days. This contract included the installation
of all plumbing, conduits, electric wiring and fixtures, and also the construction of a septic vault
2.80 by 9.90 meters. It was decided, as no bids were satisfactory to construct the Courthouse and
Jail by administration.

The Provincial Building is of two stories of reinforced concrete throughout, it’s

dimensions being 31.00 x 18.00 meters. It is probably more truly a concrete building than any
other building in the Philippines, with the exception of the assembly hall, which is of molave and
ipil laid alternately on concrete, and the doors and windows; the entire structure, from foundation
to roof, is concrete. The outside walls from the first floor level 1.80 meters above the ground are
hallow, thus, keeping the building pleasantly cool.

The public lobby and corridors on the first floor are paved with red and white tile, laid in
mortar. In addition to the lobby, this floor has an attractive suite of rooms for the provincial
treasurer consisting of a private office, the cashier’s room, the record room, and a large room for
clerks, and also three officers, one for the auditor, one for the assessors, and one office is
unassigned; property and toilet rooms and two vault. The second floor in addition to an assembly
room, 7.00 x 16.00 meters, opening from a wide corridor, has the governor’s private suite of two
rooms; the district engineer of two rooms; the health officer’s room; and the office unassigned.
This floor also contains two vaults.
 The roofs consists of two large concrete slabs, the one over the assembly hall being
approximately 2.00 meters higher than the other, covered with two coats of asphalt and burlap
and over this course of red roofing tiles set in cement mortar. Over the front portico is located a
10,000 – gallon concrete water tank divided into two equal sections by a 6 inches concrete wall.
It is supported on a series of girders, which run from the heavy columns of the portico to the
pilasters in the front wall of the building.

There in a clearance of 4 inches between the bottom of the tank and the tile floor laid on
the concrete slab, which forms the ceiling of the portico. The four heavy columns of the portico
are supplied with large ornamental caps, and a large concrete vase is placed on either side of the
entrance steps. The ornamental work for this building was done by Mr. Ramon Martinez of
Manila.

The water tank is supplied from an artesian well situated some 400 meters away where a
“Typhoon” pump, driven by a 2 horse power Fairbanks Morse Kerosene Engine, has been
installed. The arrangement of pipes from the tank is such that both toilet rooms, all wash basins
(each private office has one), all hydrants, and also the main supply line to the courthouse and
jail are all under perfect control.
 COMPANY POLICIES/RULES AND REGULATIONS
Issuance of Assessment Records
HOW TO AVAIL OF THE SERVICE

Service Title: Issuance of Certified True Copies of the Tax Declaration

Name of the Officer: PROVINCIAL ASSESSOR’S OFFICE
Location: Provincial Capitol Compound
Ground Floor, Capitol Building
Brgy. Burabod, Sorsogon City
Tel no. (056) 211 - 1886

Steps Action of the Provincial

No. Action of the Client Assessor’s Office Responsible Time
(PASSO) Officials
1 Proceed to the officer of Officer of the day will help Officer of the 3 min.
the day and state request. register client. day
Proceed to record Officer direct client to station
2 section. State either name where the record is located. Record officer 1 min.
of lot owner or lot
location.
Assessment officer will
3 Inform the station the reach for the record in the
name or property database, print, and issue Assessment
number. hard copy and inform client officer
to pay at the Provincial 1 min.
Treasurer’s Office(PTO).
Present the hard copy of Collection clerk accepts
CTC and pay the payment and issues official
4 collection clerk P60.00. receipt and inform clients to Collection 1 min.
return.
Proceed to Assessor’s Record officer authenticates
5 and present official as true copy, records in the Record’s
receipt to the records logbook and initials hard officer 1 min.
officer. copy.
Present initialed copy of Provincial Assessor’s/ Chief Provincial
6 tax declaration to of Records Division check Assessor/
Provincial assessor of the payments, initials and signs Chief Records 1 min.
chief of Record and releases CTC to client. Division
Divisions.
Rationale:

Certified true copies of the tax declaration is being issued to authenticate owners copy of
real property appraisal and assessment, as basis for the payment of real property, as basis for tax
payment for transfer of tax declaration and title purpose such as BIR capital gains tax,
documentary stamps, estate tax, transfer tax as one of the requirements of the register of deeds in
the transfer of title to a new owner.

Who May avail of the Service:

Real property owners and other interested parties.

Schedule of Availability of the Service:

Monday to Friday (except holidays ) 8:00a.m. – 5:00p.m.

Requirements:

The process can be started upon presentation of either of the following requirements:

1. Written / verbal request of the real property owner or name of lot owner or the interested
party or lot number of concerned property.
2. Court order

Service Duration: Fees:

15 minutes P60.00/parcel of land

 Appraisal & Assessment of Real Properties

Step Action of the Action of the Provincial Responsible Time

No. Client Assessor’s Office (PASSO) Official
The officer of the day will let the
The Client will client log his name and purpose.
1. go to the officer  The officer of the day will Officer of the Day 2 min.
of the day and refer the client to the
tell her/his assessment officer in
purpose charge of the municipality
where the property is
located.
The assessment officer will
examine the clients papers and
Client presents check:
2. and submits  Notarized Assessment Officer 5 min.
requirements  With updated real
property/capital gains tax
and BIR payments
 Documentary stamps
 Other pertinent clients
information
 After the examination &
The client evaluation of the
3. receive the hard requirements the
copies of the tax assessment officer will
declaration encode and present the Assessment officer / 5 min.
transfer of ownership of appraising officer
the tax declaration.
 The assessment officer
will give the new prepared
(4) copies of the tax
declaration and instruct
the clients to take papers
to the PTO for payment of
Transfer Tax and Service
Fee.
Client proceeds
4. to the PTO and PTO revenue collections clerk 5 min.
presents hard issues official receipts
copies of Tax
declaration &
pays the
transfer tax &
service fee.
 After paying the
transfer tax the The assessment appraising and
5. client will recommending officers will 1. Assessment
return the tax evaluate the prepared new tax Officer 5 min.
declaration to declaration, supporting 2. Appraising
assessment documents an payments before Officer
officer for affixing their signatures and 3. Recommendi
signature of: return to the client who takes ng Officer
 Assessm evaluated documents to
ent provincial assessor’s for final
Officer approval.
 Appraisi
ng
Officer
 Recom
mending
Officer
The Provincial assessor’s, after
The client takes evaluating the documents and
6. the approved other requirements including the
tax declarations signatures of the other concerned
and other officer, will affix his signature.
supporting  The Provincial Assessor’s
documents to will instruct the client to Provincial Assessors 5 min.
the records bring the approved tax
officer declarations and
supporting documents to  Provincial
the record officer. If Assessors &
necessary, the provincial record officer
assessors’will solicit other
information from the
client.
 After the approval of the
provincial assessor’s the
client will take the
approved tax declaration
with the supporting papers
to the records officer for
the recording and filling.
 The records officer will
get 3 copies of the
approved Tax declaration
and 2 xerox copies of each
supporting papers as file,
the remaining copy is
given to the client.
Service Title: Transfer of Ownership Real Property
Name of the Office: PROVINCIAL ASSESSOR’S OFFICE
Location: Provincial Capitol Compound
Ground Floor, Capitol Building
Brgy. Burabod, Sorsogon City
Tel.No. (056) 211 – 1886

Rationale for the Service:

To enabled real property tax owner to be listed in the tax assessment roll of the Provincial
Assessor’s office for taxation purposes.

Who May avail of the Service:

Buyer and seller, donor and done, transferor & transferee of Real Property.

Schedule of Availability of the Service:

Monday to Friday 8:00 a.m. – 5:00p.m.

Requirements:

1. Notarized documents of acquisition:

 Sale
 Donation
 Transfer of Rights
 Extra Judicial Settlement, etc.

2. Updated land tax payment

3. BIR ( Grain Tax, Documentary Stamps )
4. Service Fees

Service Duration:

20 Minutes

Fees:

The transfer tax is .605 0f 1% of the market value of the real property or the sale
whichever is higher and the service fee is P50.00 per parcel.
DOCUMENTATION
FORMS USED
 MONITORING
INSTRUMENTS
1 and 3
MERIT OF RATING
 CERTIFICATE OF
TRAINING
COMPLETION

SORSOGON PROVINCIAL CAPITOL

VISION
Sorsogon 2020, the Land of Kasanggayahan a peaceful, progressive, flourishing, GOD
loving, gender fair, responsive populace committed to the principles of good governance,
establishing disaster resilient and climate change adaptive community living in a harmonious
environment towards a healthy and improved quality of life of SORSOGANONS.
 MISSION
Inspired by the love of GOD and country improve the quality of life of SORSOGANONS
by:
 Developing human resources.
 Creating livelihood opportunities and vibrant business environment.
 Providing quality education and health services.
 Practicing professionalism and integrity in government services.
 Promoting culture and heritage of the Sorsoganons.
 Instituting the risk sensitive and risk responsive.
 Protecting the environment through sustainable development.

GOAL

The assessment of the planning environment reveals problems in each sector. Development
issues, challenges, and opportunities facing the province were identified. From these issue,
overall goals and corresponding objectives and targets can be derived guided by the long term
visions.

Health: decrease maternal and infant mortalities while improving the nutritional status of
families and upgrading and modernization of hospitals. Education and Environment: increase
cohort survival and basic literacy rates as well as produce a labor force that would fit the
demands of job markets. Agriculture: increase production for food security and create more
livelihood opportunities to improve living standard. Rural Development: improve support
facilities and services. Tourism: harness the province’s tourism potential. Shelter: provision of
shelter to urban poor.

ACTIVITIES OF THE TRAINEES

 Cooperation describes it all, from the first line up to the last erase. Every task went easy
for the eleven of us. We all have the same drive tocease every task. We have the willpower to
reach our goal.

We were assigned at the Tax Mapping Division located at the third floor of the Capitol
and the people are nice and accommodating. We were already given a task at the very first
day of the On-the-Job-Training1, and that was to trace different types of maps namely the
Base Maps, Property Identification Maps (PIM), Section Index Map (SIM) of Sorsogon
Province. Everything went smoothly for their tools were complete for that particular
assignment and because all of us are doing it, making it to be accomplished faster. We were
not been pressurized that much which makes the training less stressful. We werepermitted to
chat to each other while doing the assignment as long as it is maintained at a low level. The
radio was on all the time, which made us more relaxed and entertained while working. It
even lured as into the music’s rhythm.

On the first week we finished the Base Maps of Barangay Lupi and Brillante, Property
Identification Maps of Barangay San Vicente and the Section Index Maps of Barangay
Diamante.

On the second week we accomplished the Base Maps of Barangay Sapnagn and
Poblacion, and Property Identification Maps of Barangay Dap-Dap and Sabang.

On the third week we had the Base Maps of Barangay Sabang, Property Identification
Maps of Barangay Lupi and Ulag, and the section Index Maps of BarangayLooban.

On the fouth week we have done the Base Maps of Barangay Diamante and Looban,
Property Identification Maps of Barangay Perlas, and the Section Index Maps of Barangay
Mabuhay and Madlawon.
 On the fifth week we consummate the Base Map of Barangay Poctol, Property
Identification Maps of BarangayBrillante, Sapngan and Poblacion North, and the Section
Index Maps of Barangay Brillante.

On the sixth week we finished the Base Map of BarangayMadlawon, Dap-Dap and Ulag,
and the Section Index Maps of BarangayPoblacion South and San Vicente.

On the seventh week we accomplished the Base Map of BarangayManingcay de Oro,

Dancalan and San Roque and the Property Identification Maps of BarangayPoctol and
Maningcay de Oro.

On the eight week we had the Base Map of BarangayPoblacion South, and the Property
Identification Maps of Barangay Diamante, Looban and San Roque.

On the ninth week we come up with the Base Map of BarangayPerlas and Mabuhay, and
the Section Index Maps of Barangay San Roque, Poblacion North and Dap-Dap.

On the tenth week we have done the Property Identification Maps of Barangay Dancalan
and we filed and organized all the traced maps.

Every Friday we were doing blueprinting of the finished maps.

All throughout the 344 hours, we accomplished the Base Maps, Property Identification
Maps and Section Index Maps of Bulusan (San Vicente, Madlawon, Dancalan, Central,
Looban, San Roque, Dap-Dap, Poctol, Mabuhay, Sabang and Sapngan), Barcelona
(Poblacion Central, Poblacion North andPoblacion South) and Prieto Diaz (Perlas, Brillante,
Ulag, Lupi, Maningcay de Oro and Diamante)

INTRODUCTION
 43 days of government duty, 344 hours spent, 20640 minutes of work, 1238400 seconds of
learning, this is our On-The-Job-Training1. This was the amount of time agreed for this training, the time
allotted to gain new skills, the time prearranged to be with the employees and time selected to be in the
industry of draftsmen.

Our chosen industry was the Assessor’s Office in Sorsogon Capitol where we get to experience
the life of being a Tax Mapper, or just by being a government employee. It was all a peculiar experience,
from the requirements up to the people down to the experience. From the time we woke up, we ate our
breakfast, we took our bath, we got dress and we rode our transportation it was all an exciting preparation
all for OJT1. The people we met radiated different types of attitude, each requiring various personalities
to cope up with. Every time spent were important for the accomplishment of each task. We were surely
excited for all of this twist and turns for we know this is just going to make us more flexible as an
employee.

Our entire summer vacation was spent on this from all the fun up to the tip oflearning. This was
one of the peaks of being a Technology student where we get to experience the job even before we
graduate, where we get to decide whether we would continue our study or not, if all the exerted time and
effort are all worth it.

Nothing in this world can really be that easy, everything would have to be earned. And if that is
the case, then everything should also be appreciated.

CONCLUSION

Overall it was a very good experience. We learned some knowledge about our profession and
gained a bunch of skills when it comes to the actual work of a Tax Mapper, from the planning up to the
final output. Each task was new to us, we were guided accordingly by the employees and have cleared our
doubts during the training period.

We were exposed to the industry of having a real job; waking up early in the morning, how to
deal with other employee and how to respect the higher position personnel, the strategy we need to utilize
for the absorption of thetraining, how to maximize the time, how to handle pressures of the job, just by
being the best employee that you can be and it’s not that easy.

As observed from regular employees, certain demands can be given to you if time requires it to.
The manager/supervisor can also be that hard on you if you show weakness on the job. We cannot evade
these instances but at least we have to try avoiding it the best we can.

We should take care of our body for it is the one responsible for all the motor skills we needed.
We should also be healthy in the mind for it is also the one doing all the mental processes.

Having a nourished soul is also necessary for it is the one giving us the inspiration and drive.

Good social skills are also helpful for us to get new friends and acquaintances, who wants to be
alone, right?

And before we forget we must also take care of our physical state for a good image. An excellent
perception in life can bring all negativity down.

RECOMMENDATIONS

However, there were set backs on the company that we entered and we can recommend a lot of
things.
 They must not forget to orient their OJT students about their policies, rules, regulations, etc. At
least there would be no confusions when it comes to expectations from both ways.

The official Tax Mappers were actually doing a lot of things that’s why we were only trained a
few task. Maybe next time they would really trust and focus more on their OJT students. To let them
experience at least most of the task done by the said profession.

They must not be afraid to take risks; they must explore new ways and techniques to make their
work a little bit easier. One way to do that is for them to maximize the use of technologies.

They can also improve the ventilation of the office because an uncomfortable workplace doesn’t
really give you a push to do your job better.
PICTURE OF EACH
TRAINEE WHILE
WORKING