Professional Documents
Culture Documents
5 WHEREAS:
7 court is presumed innocent under due process principles enshrined in both the
9 2. (i) Gideon v. Wainwright, 372 U.S. 335 (1963); (ii) the Fifth, Sixth,
10 and Fourteenth Amendments of the United States Constitution; (iii) Article II, § 14
11 and 18 of the New Mexico Constitution; and (iv) the New Mexico Public Defender
12 Act, NMSA 1978 §§ 31-15-1 et seq. (“PDA”), and Indigent Defense Act, NMSA
22 by the Department, represents the accused under contract with the Department, or
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23 otherwise is assigned. ABA Standards for Criminal Justice: Prosecution and
31 harms to the accused person and his or her family and close relationships create
41 each client within the meaning of Rule 16-107(A)(2), NMRA, of the New Mexico
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43 right of each client to conflict-free counsel;
44 AND, WHEREAS:
45 10. For many years, organizations throughout the United States that
47 excessive workloads due to a lack of adequate resources to cope with the number
53 with the National Center for State Courts (“the 2007 Report”);
55 attorneys the Department would need in the following fiscal year to adequately
57 14. The 2007 Report produced workload standards that are relatively
59 and Goals (the “NAC standards”), which the ABA has not endorsed but has
61 15. Since 2007, the Sentencing Commission has updated its projections
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63 indigent criminal defendants, but the resources necessary to meet its conservative
65 16. During the last decade, criminal case filings have continued to rise
66 throughout the State while the Department’s funding has remained relatively flat;
68 Louisiana, Colorado, and Rhode Island, using a proven methodology have all
69 shown that the NAC standards permit attorneys to carry substantially more cases
71 18. The National Center for State Courts recently agreed to employ a
74 19. The Department currently is working with the ABA to obtain funding
75 to conduct a formal workload study using the same methodology employed in the
77 20. Based on the results from previous ABA studies, it is very likely that
78 the standards in the 2007 Report, just as the similar NAC standards, permit
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83 cases;
84 AND, WHEREAS:
85 22. At the present time the majority of Department attorneys and contract
86 attorneys throughout the State of New Mexico have annual workloads substantially
89 have reached crisis levels that have created or threaten to create wide-spread,
92 attorneys frequently are unable to comply in all of their cases with Guideline 1 of
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103 Pursue formal and informal discovery from the prosecution;
106 trials;
107 And,
110 attorneys also are sometimes altogether absent from clients’ first appearances,
111 where important decisions about pretrial release are made and guilty pleas
112 sometimes accepted, and where, by statute, the accused is entitled to an attorney;
114 attorneys frequently are unable to comply in all of their cases with the 2016
117 Standard 1.3 (“counsel has an obligation to work with the Department
118 to make sure that counsel has available sufficient time, resources,
122 clients);
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123 Standard 3.1 (duties at presentment and arraignment);
132 And,
134 new trial, appeals, appeal bonds, and motions to reconsider sentence);
137 prospective denial of the right to counsel and to conflict-free counsel to indigent
139 28. When Department attorneys and contract attorneys carry excessive
141 substantial and immediate injury to individual clients in the form of prejudice at
142 plea or at trial, because those attorneys lack the capacity to provide each client
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143 reasonably effective assistance of counsel under prevailing professional norms at
146 29. Supervising attorneys within the Department, including the Chief
147 Public Defender and District Defenders, have an ethical duty under Rule 16-501 to:
148 (i) put in place measures which give reasonable assurance that all lawyers under
149 their supervision will conform to the Rules of Professional Conduct, and (ii) make
150 reasonable efforts to ensure that the lawyers they supervise do conform to the
152 30. The Department also has an obligation to ensure that contract
156 tool permitting the Chief, the Chief’s delegated agents, and other supervisory
157 attorneys to fulfill their ethical responsibilities and ensure that lawyers under their
159 32. An Interim Case-Refusal Protocol also helps to secure the right of
162 33. Due to the wide-spread and fluid nature of the excessive workload
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163 problems described herein, it frequently is not practicable for the Department to
169 35. Due to the magnitude of the problem and its effects on indigent
170 criminal defendants, the New Mexico criminal justice system, and New Mexico
171 society, it is imperative that steps be taken as soon as practicable to alleviate these
172 workload-related deficits rather than waiting until after completion of the workload
175 acceptable interim trigger for further action on the part of the Department;
177 37. In 2012, the voters of New Mexico adopted Article VI, Section 39(A)
179 independent agency and tasked it with the responsibility of providing legal
181 law, including the PDA, the IDA, and the Rules;
182 38. At the same time the voters adopted Article VI, Section 39(B) of the
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183 State Constitution, which created the New Mexico Public Defender Commission
185 39. Article VI, Section 39(B) tasks the Commission with providing
186 independent oversight and guidance to the Department while not interfering with
191 workload standards that secure the right to reasonably competent and conflict-free
193 41. In 2013 the New Mexico Legislature amended the PDA to provide,
194 consistent with the Commission’s constitutional mandate, that the Commission
195 shall “develop fair and consistent standards for ... the provision of services
196 pursuant to the Public Defender Act, including standards relating to ... (3) ethically
197 responsible caseload and workload levels and workload monitoring protocols for
198 staff attorneys, contract attorneys and district defender offices.” Section 31-15-
201 under the PDA so that excessive workloads do not impair the ability of Department
202 attorneys and contract attorneys to comply with their constitutional obligations and
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203 ethical responsibilities under the Rules, including Rules 16-107 and -501, NMRA;
204 43. When Department attorneys and contract attorneys carry excessive
205 workloads, court appointment of additional clients violates the intent of the 2013
206 amendments to the PDA to provide for ethically responsible workload standards;
213 statutory authority to appoint counsel under the PDA and IDA when workloads are
214 excessive;
216 statutory provisions also outweigh any inherent authority of a court to appoint a
219 47. In 2017, the Chief Public Defender, pursuant to his responsibilities
220 under the PDA and the Rules to administer the Department, supervise its attorneys,
221 and oversee its contract attorneys requested the Commission to adopt an Interim
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223 AND,
225 authority and responsibility, described above, it has now conducted public
226 hearings; taken evidence; given due consideration to the adoption of the Interim
228 NOW WHEREFORE, on this the ____ day of _________, 2018, the
229 Commission, based on substantial evidence in the record before it, adopts the
233 1.1 Each office of the Public Defender Department shall maintain a
234 continuing record of the case assignments per year for each attorney
236 1.2 This record shall include for each case assignment the nature of the
237 charges, whether the case includes felony charges or charges only
239 1.3 The Department shall maintain similar records of cases it assigns to
241 1.4 The Chief Public Defender or the Chief’s designee shall review case
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243 a quarterly basis, and these reports shall include the information
247 1.6 The Department shall maintain records of the time recorded by
250 1.7 The time records described in Section 1.6 shall include the identity of
251 the client and the nature of the attorney’s work for each unit of time
252 recorded;
253 1.8 These time records shall be provided upon request to the Chief or the
256 2.1 When reported case assignments for three or more months show the
260 2.2 In conducting this investigation, the Chief shall review available
261 attorney time records for the period during which workloads for the
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263 standards;
264 2.3 In conducting this investigation, the Chief shall also obtain
265 information from the affected attorneys and staff regarding the
267 clients;
268 2.4 In deciding whether the affected attorneys can provide competent
269 representation to existing clients, the Chief shall consider whether the
272 2.5 After the investigation described above, the Chief should determine
277 2.6 If the Chief determines that a significant risk exists that the affected
281 reasonably available that would alleviate that risk short of refusing
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283 2.7 If the Chief determines such administrative measures are reasonably
284 available, the Chief shall institute these measures and evaluate their
287 2.8 In the event of multiple investigations, the Chief shall decide the
288 priority in which they are conducted and what further steps are taken;
292 measures would fail or have failed to alleviate the risk described in
293 Section 2.5, the Chief shall state in writing that accepting additional
295 3.2 The Chief’s determination under Section 3.1 shall include a summary
296 of the facts and copies of all documents considered while preserving
299 3.3 The Chief shall continue to monitor affected attorney workloads on a
300 monthly basis and shall report in writing when quarterly workloads
302 3.4 When quarterly workload levels have dropped below the 2007 Report
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303 standards, the Chief shall determine on a monthly basis whether the
306 maintain a record of this determination and the facts supporting it;
307 Section 4: Notice to Affected Courts of Case Refusal; Motions to Withdraw; and
309 4.1 When the Chief determines that affected attorney workloads make it
313 4.2 The Notice of Case Refusal shall state that it would be ethically
316 4.3 The Notice shall have attached to it a copy of the Chief’s written
318 4.4 The Chief shall deliver a copy of the Notice to the Chief District
319 Judge of the affected jurisdiction; all affected courts within that
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323 accepted for cases involving homicides, violent felonies, sexual
325 4.6 The affected attorneys shall promptly move to withdraw from case
328 4.7 The affected attorneys shall continue to be unavailable to accept new
329 cases except as provided herein until such time as the Chief
330 determines pursuant to Sections 3.3 and 3.4 that workload levels have
333 4.8 The Chief shall provide a copy of his monthly determination of
334 continued unavailability pursuant to Sections 3.3 and 3.4 to all parties
337 cases;
338 4.9 When the Chief determines as provided above that the affected
339 attorneys are able to accept additional cases, the Chief shall issue a
341 signature;
342 4.10 The Notice of Renewed Availability shall be delivered to the Chief
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343 District Judge of the affected jurisdiction; all affected courts within
347 begin accepting new cases under normal case assignment procedures.
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