Professional Documents
Culture Documents
Contents
1. Purpose
2. Applicability
3. Preparation of Baseline Schedule
4. Preparation of Progress Schedule
5. Additional Guidance for Tier 4 and Tier 5 Schedules
6. Submittal of Schedules
1. Purpose
The City of Fort Worth is committed to delivering quality, cost-effective infrastructure to its citizens in a
timely manner. One of the most important tools the City uses to achieve this goal is accurate, updated,
current schedules for its capital projects. Accurate and updated schedules allow the City to effectively
track and manage its projects both in aggregate (at the program or city-wide level) and project-by-
project. The City uses this schedule information to display project and program status to the City's elected
officials, staff, and its citizens.
The City's goal is to take every reasonable step to ensure that projects finish on time and within budget.
Project schedules are the fundamental building blocks to planning and executing projects efficiently and
on time. These schedules are best prepared by those closest to the work. Because the vast majority of
capital project delivery at the City is performed by contractors and consultants, it is critical that
contractors and consultants prepare schedules as part of performing their work for the City.
This Schedule Guidance Document complements the City's Standard Agreement and Contract Documents
to guide contractors and consultants in preparing and submitting acceptable schedules for use by the City.
The City's Program Management Office is the owner of the schedule submittal process and associated
reporting systems.
2. Applicability
The City has developed a tiered approach to scheduling, recognizing that projects have a wide range of
needs for schedule information. The City's Program Managers will determine the appropriate level of
schedule needed for each project, and will include that designation and the associated requirements in
the consultants' and contractors' contract documents. The schedule tiers that the Program Managers will
select from are summarized as follows:
Schedules for the Tier 1 and Tier 2 projects will be developed by City staff based on date and milestone
information provided by the consultant or contractor.
Contractors and consultants are responsible for preparing schedules as defined herein for Tier 3
through Tier 5 projects. Tier 3 projects and the associated schedules will be the "default" and most
common. Therefore the schedule guidance that follows is focused on meeting Tier 3 requirements unless
stated otherwise.
1. Baseline Schedule. Initial schedule submitted before work begins that will serve as the
baseline for measuring progress and departures from the schedule.
2. Progress Schedule. Monthly submittal of a progress schedule documenting progress on the
project and any changes anticipated.
3. Schedule Narrative. Concise narrative that highlights changes in the schedule, expected
delays, key schedule issues, etc.
The Baseline Schedule is prepared by the contractor or consultant at the beginning of the project
(prior to the initial payment) and submitted to the City as defined herein.
The Progress Schedule is prepared monthly by the contractor or consultant and submitted to the City
as defined herein. The Schedule Narrative is submitted to the City monthly in conjunction with the
Progress Schedule.
3. Baseline Schedule
3.1. General
The contractor or consultant will develop a cost-loaded Schedule using approved software and the
Critical Path Method (CPM).
The schedule file project ID should be based on the five digit Capital Project Management System
number and the name assigned to the project by the City in Buzzsaw. When submitting the first schedule
add the word "Baseline" to the end of the project ID. Monthly updates moving forward should have the
year and month at the end of the project ID. Refer to the following examples and Attachment F.
Monthly Update
On the re-baselined schedule, the Activity ID of a new activity added to the schedule for the change order
or amendment should be coded in the Activity ID with the CO number or amendment number. Use as
many activities as needed to accurately show the work of the change order or amendment. Use Activity
IDs in this form.
CO<Change Order Number><Activity ID>
AM<Amendment Number><Activity ID>
Revisions to the baseline schedule will not become effective until approved by the City.
In addition to the Tier 3 requirements a Tier 4 schedule will include the following elements. 5.1.1.
• 00100.C.101
• 00100.C.102
5.1.3. Reports
A Scheduled Earned Value Report reflecting the scheduled end of month earnings in dollars and
percentages. The report shall also contain the following:
• Activity number
• Activity description
• Original duration
• Remaining duration
• Activity percent complete
• Early and late start dates
• Early and late finish dates
• Total float
• Budgeted cost
• Budgeted Cost of Work Scheduled (BCWS)
• Budgeted Cost of Work Performed (BCWP)
6. Submittal of Schedules
6.1. Submittal File Formats
Every time that a schedule or report is submitted (baseline and monthly progress) the following
file formats are required.
Once you have obtained a user name and password for Buzzsaw, log onto the system, locate and
verify that the naming convention for the project file coincides with the name and project number
setup within the Buzzsaw project folder.
Draft project baseline schedules must be submitted within fifteen (15) calendar days after the formal
notice to proceed from the City. All schedules must be submitted in their native format (either in an
MPP, an xer file, or a concentric P3 file) as well as in a PDF format. The City will review and accept or
reject the schedule within ten (10) days of submittal.
Once the baseline schedule has been accepted, schedule updates will be due monthly no later than
the last day of the month.
For detailed step by step directions for uploading your files please reference Attachment F.
Activity ID Activity Name OD RD Percent Start Finish Total Phase - 1 Var Finish 2009 2010 2011
Complete Float Date
Sep Oct Nov Dec Jan F Mar Apr M Jun Jul Aug S Oct N Dec Jan F Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan F Mar Apr
Consultant-BL-1 Sample Consultant Baseline Schedule
Consultant-BL-1.30 Design - Phase @ - Station 5+10 to Station 95+32
Consultant-BL-1.30.31 30% Conceptual Design
11000 Issue Design Notice To Proceed 0 0 0% 10-01-08 0 30 0
11010 Pre-Design Corrdination Meeting 1 1 0% 10-08-08 10-08-08 34 30 0
11020 Prepare Conceptual Engineering Plans (30%) 20 20 0% 11-26-08 12-26-08 0 30 0
11030 Review Conceptual Engineering Plans (30%) 20 20 0% 12-29-08 01-27-09 0 30 0
11040 Incorporate Review Comments into Conceptual Engineering ... 20 20 0% 01-28-09 02-24-09 0 30 0
11050 30% Conceptual Plan Submittal 0 0 0% 02-24-09 0 30 0
11060 Hold Project Reivew Meeting with the City 1 1 0% 02-25-09 02-25-09 0 30 0
11080 Address City Comments 10 10 0% 02-26-09 03-11-09 0 30 0
11090 Perform Geotechnical Investigation 30 30 0% 03-12-09 04-22-09 137 30 0
Consultant-BL-1.30.32 60% Preliminary Design
11100 Prepare Preliminary Plans and Specifications (60%) 20 20 0% 03-12-09 04-08-09 0 30 0
11110 Review Preliminary Plans and Specifications (60%) 20 20 0% 04-09-09 05-06-09 0 30 0
11120 Incorporate Comments into Preliminary Plans and Specificati... 20 20 0% 05-07-09 06-04-09 0 30 0
11130 60% Preliminary Plan and Specification Submittal 0 0 0% 06-04-09 0 30 0
11140 Review 60% Preliminary Plans and Specifications (CoFW) 20 20 0% 06-05-09 07-02-09 19 30 0
11150 TWDB Review 40 40 0% 06-05-09 07-31-09 0 30 0
11160 Project review Meeting 1 1 0% 07-06-09 07-06-09 19 30 0
11170 Address Conmments 15 15 0% 08-03-09 08-21-09 0 30 0
11180 Submit Plans to Utilitiy Complanies 1 1 0% 08-21-09 08-21-09 153 30 0
Consultant-BL-1.30.33 90% Final Design
11200 Prepare 90% Plans and Specifications 20 20 0% 08-24-09 09-21-09 0 30 0
11210 90% Plan Submittal 0 0 0% 09-21-09 0 30 0
11220 Review 90% Plans and Specifications (CoFW) 20 20 0% 09-22-09 10-19-09 0 30 0
11230 Project Review Meeting 1 1 0% 10-20-09 10-20-09 0 30 0
11240 Incorporate Final Comments and Submit Final Plans and Sp... 10 10 0% 10-21-09 11-03-09 0 30 0
11250 Final Plans and Speifications Submittal 0 0 0% 11-03-09 0 30 0
11260 Circulate Plans and Specifications for Signitures 5 5 0% 11-04-09 11-10-09 0 30 0
11270 Design Complete 0 0 0% 11-10-09 0 30 0
11280 Aquire TWDB Approval to Advertise 20 20 0% 11-11-09 12-10-09 0 30 0
Consultant-BL-1.30.33.1 Project Environmental
11300 Perform Archeological Investigation 20 20 0% 07-13-09 08-07-09 62 30 0
11310 Prepare Draft Environmental Informastion Document (EID) 20 20 0% 07-13-09 08-07-09 12 30 0
11320 Review Draft EID 20 20 0% 08-10-09 09-04-09 12 30 0
11330 Prepare Final EID 20 20 0% 09-08-09 10-05-09 12 30 0
11340 Review Final EID 10 10 0% 10-06-09 10-19-09 12 30 0
11350 Advertisement for EID Public Hearing 20 20 0% 10-20-09* 11-16-09 12 30 0
11360 EID Public Hearing 1 1 0% 11-23-09 11-23-09 12 30 0
11370 Respond to Comments and Submit Final EID to TWDB 10 10 0% 11-24-09 12-09-09 12 30 0
Activity ID Activity Name OD RD Percent Start Finish Total Phase - 1 Var Finish 2009 2010 2011
Complete Float Date
Sep Oct Nov Dec Jan F Mar Apr M Jun Jul Aug S Oct N Dec Jan F Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan F Mar Apr
11380 Prepare FONSI 20 20 0% 12-10-09 01-08-10 12 30 0
Consultant-BL-1.40 ROW/Land
Consultant-BL-1.40.42 Negotiations/Easements/Legal Fees
11410 Prepare Right Of Way (ROW) Documents 20 20 0% 03-05-09 04-01-09 12 40 0
11415 Perform Appraisals 40 40 0% 04-02-09 05-28-09 12 40 0
11420 Review Appraisals and Prepare Offer 10 10 0% 05-29-09 06-11-09 12 40 0
11425 Present First Offer and Negotiation/Acceptance Period 20 20 0% 06-12-09 07-10-09 12 40 0
11430 Prepare Second Offer (If Needed) 10 10 0% 07-13-09 07-24-09 27 40 0
11435 Present Second Offer and Negotiation/Acceptance Period (If... 20 20 0% 07-27-09 08-21-09 27 40 0
11440 Prepare & Deliver Condemnation Packet (If Needed) 10 10 0% 08-24-09 09-04-09 27 40 0
11445 Condemnation Period (If Needed) 70 70 0% 09-08-09 12-16-09 27 40 0
11490 Real Property Complete 0 0 0% 12-16-09 27 40 0
Consultant-BL-1.50 Survey
Consultant-BL-1.50.51 Preliminary Survey
11500 Topographic (Field) Survey 40 40 0% 10-01-08 11-25-08 0 50 0
Consultant-BL-1.80 Construction
Consultant-BL-1.80.81 Construction Advertisement
Consultant-BL-1.80.81.10 Bid Preparation and Advertisement
11820 Finalize Bid Package 10 10 0% 01-28-10 02-10-10 0 80 0
11830 Start Advertisement 0 0 0% 02-11-10 0 80 0
11840 Advertisement Period 25 25 0% 02-11-10 03-17-10 0 80 0
11850 Hold Pre-Bid Meeting 1 1 0% 02-16-10 02-16-10 6 80 0
11860 Issue Addenda (As needed) 15 15 0% 02-17-10 03-09-10 6 80 0
11870 Bid Opening - Review Bids - Bid Tabulations and Select Con... 1 1 0% 03-18-10 03-18-10 0 80 0
Consultant-BL-1.80.81.20 Contract Award
11875 Start M&C Process - Construction 0 0 0% 03-19-10 0 80 0
11880 MWBE Submittal 5 5 0% 03-19-10 03-25-10 45 80 0
11890 Review and Approve MWBE Submittal 10 10 0% 03-26-10 04-08-10 45 80 0
11900 M&C Process 60 60 0% 03-19-10 06-11-10 0 80 0
11910 Execute Contract Documents 10 10 0% 06-14-10 06-25-10 0 80 0
11920 Issue Construction Notice To Proceed 0 0 0% 06-25-10 0 80 0
Consultant-BL-1.80.82 Pre-Construction Activities
11950 Hold Pre-Construction Meeting (with Contractor) 1 1 0% 06-28-10 06-28-10 8 80 0
11960 Submittals and Approvals 10 10 0% 06-28-10 07-12-10 0 80 0
11970 Start Construction 0 0 0% 07-13-10 0 80 0
Consultant-BL-1.80.83 Construction Contract
11990 Construction 180 180 0% 07-13-10 01-08-11 0 80 0
Consultant-BL-1.80.85 Inspection
12110 Final Inspection 20 20 0% 12-23-10 01-24-11 0 80 0
12120 Construction Complete 0 0 0% 01-24-11 0 80 0
Activity ID Activity Name OD RD Percent Start Finish Total Phase - 1 Var Finish 2009 2010 2011
Complete Float Date
S Oct N Dec Jan F Mar Apr M Jun Jul Aug Sep Oct Nov Dec Jan F Mar Apr M Jun Jul Aug S Oct N Dec Jan F Mar Apr
Consultant-UD-6 Sample Consultant Baseline Schedule
Consultant-UD-6.30 Design - Phase @ - Station 5+10 to Station 95+32
Consultant-UD-6.30.31 30% Conceptual Design
11000 Issue Design Notice To Proceed 0 0 100% 10-01-08 A 30 0
11010 Pre-Design Corrdination Meeting 1 0 100% 10-08-08 A 10-08-08 A 30 0
11020 Prepare Conceptual Engineering Plans (30%) 20 0 100% 11-26-08 A 12-26-08 A 30 0
11030 Review Conceptual Engineering Plans (30%) 20 0 100% 12-29-08 A 01-27-09 A 30 0
11040 Incorporate Review Comments into Conceptual Engineering ... 20 0 100% 01-28-09 A 02-24-09 A 30 0
11050 30% Conceptual Plan Submittal 0 0 100% 03-03-09 A 30 -5
11060 Hold Project Reivew Meeting with the City 1 0 100% 03-04-09 A 03-04-09 A 30 -5
11080 Address City Comments 10 0 100% 03-05-09 A 03-18-09 A 30 -5
11090 Perform Geotechnical Investigation 30 21 30% 03-19-09 A 04-29-09 137 30 -5
Consultant-UD-6.30.32 60% Preliminary Design
11100 Prepare Preliminary Plans and Specifications (60%) 20 11 45% 03-19-09 A 04-15-09 0 30 -5
11110 Review Preliminary Plans and Specifications (60%) 20 20 0% 04-16-09 05-13-09 0 30 -5
11120 Incorporate Comments into Preliminary Plans and Specificati... 20 20 0% 05-14-09 06-11-09 0 30 -5
11130 60% Preliminary Plan and Specification Submittal 0 0 0% 06-11-09 0 30 -5
11140 Review 60% Preliminary Plans and Specifications (CoFW) 20 20 0% 06-12-09 07-10-09 19 30 -5
11150 TWDB Review 40 40 0% 06-12-09 08-07-09 0 30 -5
11160 Project review Meeting 1 1 0% 07-13-09 07-13-09 19 30 -5
11170 Address Conmments 15 15 0% 08-10-09 08-28-09 0 30 -5
11180 Submit Plans to Utilitiy Complanies 1 1 0% 08-28-09 08-28-09 153 30 -5
Consultant-UD-6.30.33 90% Final Design
11200 Prepare 90% Plans and Specifications 20 20 0% 08-31-09 09-28-09 0 30 -5
11210 90% Plan Submittal 0 0 0% 09-28-09 0 30 -5
11220 Review 90% Plans and Specifications (CoFW) 20 20 0% 09-29-09 10-26-09 0 30 -5
11230 Project Review Meeting 1 1 0% 10-27-09 10-27-09 0 30 -5
11240 Incorporate Final Comments and Submit Final Plans and Sp... 10 10 0% 10-28-09 11-10-09 0 30 -5
11250 Final Plans and Speifications Submittal 0 0 0% 11-10-09 0 30 -5
11260 Circulate Plans and Specifications for Signitures 5 5 0% 11-11-09 11-17-09 0 30 -5
11270 Design Complete 0 0 0% 11-17-09 0 30 -5
11280 Aquire TWDB Approval to Advertise 20 20 0% 11-18-09 12-17-09 0 30 -5
Consultant-UD-6.30.33.1 Project Environmental
11300 Perform Archeological Investigation 20 20 0% 07-20-09 08-14-09 62 30 -5
11310 Prepare Draft Environmental Informastion Document (EID) 20 20 0% 07-20-09 08-14-09 12 30 -5
11320 Review Draft EID 20 20 0% 08-17-09 09-14-09 12 30 -5
11330 Prepare Final EID 20 20 0% 09-15-09 10-12-09 12 30 -5
11340 Review Final EID 10 10 0% 10-13-09 10-26-09 12 30 -5
11350 Advertisement for EID Public Hearing 20 20 0% 10-27-09* 11-23-09 12 30 -5
11360 EID Public Hearing 1 1 0% 12-02-09 12-02-09 12 30 -5
11370 Respond to Comments and Submit Final EID to TWDB 10 10 0% 12-03-09 12-16-09 12 30 -5
Activity ID Activity Name OD RD Percent Start Finish Total Phase - 1 Var Finish 2009 2010 2011
Complete Float Date
S Oct N Dec Jan F Mar Apr M Jun Jul Aug Sep Oct Nov Dec Jan F Mar Apr M Jun Jul Aug S Oct N Dec Jan F Mar Apr
11380 Prepare FONSI 20 20 0% 12-17-09 01-15-10 12 30 -5
Consultant-UD-6.40 ROW/Land
Consultant-UD-6.40.42 Negotiations/Easements/Legal Fees
11410 Prepare Right Of Way (ROW) Documents 20 6 0% 03-12-09 A 04-08-09 12 40 -5
11415 Perform Appraisals 40 40 0% 04-09-09 06-04-09 12 40 -5
11420 Review Appraisals and Prepare Offer 10 10 0% 06-05-09 06-18-09 12 40 -5
11425 Present First Offer and Negotiation/Acceptance Period 20 20 0% 06-19-09 07-17-09 12 40 -5
11430 Prepare Second Offer (If Needed) 10 10 0% 07-20-09 07-31-09 27 40 -5
11435 Present Second Offer and Negotiation/Acceptance Period (If... 20 20 0% 08-03-09 08-28-09 27 40 -5
11440 Prepare & Deliver Condemnation Packet (If Needed) 10 10 0% 08-31-09 09-14-09 27 40 -5
11445 Condemnation Period (If Needed) 70 70 0% 09-15-09 12-23-09 27 40 -5
11490 Real Property Complete 0 0 0% 12-23-09 27 40 -5
Consultant-UD-6.50 Survey
Consultant-UD-6.50.51 Preliminary Survey
11500 Topographic (Field) Survey 40 0 100% 10-01-08 A 11-25-08 A 50 0
Consultant-UD-6.80 Construction
Consultant-UD-6.80.81 Construction Advertisement
Consultant-UD-6.80.81.10 Bid Preparation and Advertisement
11820 Finalize Bid Package 10 10 0% 02-04-10 02-17-10 0 80 -5
11830 Start Advertisement 0 0 0% 02-18-10 0 80 -5
11840 Advertisement Period 25 25 0% 02-18-10 03-24-10 0 80 -5
11850 Hold Pre-Bid Meeting 1 1 0% 02-23-10 02-23-10 6 80 -5
11860 Issue Addenda (As needed) 15 15 0% 02-24-10 03-16-10 6 80 -5
11870 Bid Opening - Review Bids - Bid Tabulations and Select Con... 1 1 0% 03-25-10 03-25-10 0 80 -5
Consultant-UD-6.80.81.20 Contract Award
11875 Start M&C Process - Construction 0 0 0% 03-26-10 0 80 -5
11880 MWBE Submittal 5 5 0% 03-26-10 04-01-10 45 80 -5
11890 Review and Approve MWBE Submittal 10 10 0% 04-02-10 04-15-10 45 80 -5
11900 M&C Process 60 60 0% 03-26-10 06-18-10 0 80 -5
11910 Execute Contract Documents 10 10 0% 06-21-10 07-02-10 0 80 -5
11920 Issue Construction Notice To Proceed 0 0 0% 07-02-10 0 80 -5
Consultant-UD-6.80.82 Pre-Construction Activities
11950 Hold Pre-Construction Meeting (with Contractor) 1 1 0% 07-06-10 07-06-10 8 80 -5
11960 Submittals and Approvals 10 10 0% 07-06-10 07-19-10 0 80 -5
11970 Start Construction 0 0 0% 07-20-10 0 80 -5
Consultant-UD-6.80.83 Construction Contract
11990 Construction 180 180 0% 07-20-10 01-15-11 0 80 -7
Consultant-UD-6.80.85 Inspection
12110 Final Inspection 20 20 0% 01-03-11 01-31-11 0 80 -5
12120 Construction Complete 0 0 0% 01-31-11 0 80 -5
If you are not a registered CoFW Buzzsaw user, please email Initial schedule submittal will be labeled as ‘Baseline’ for
or contact: example:
00701-FlaxseedDrainageImprovements-Baseline
Fred Griffin, Buzzsaw Administrator
City of Fort Worth Schedule submittal updates will be labeled with Schedule
Fred.Griffin@fortworthgov.org Submittal Date ‘YYYY_MM’ for example:
817-392-8868
00701-FlaxseedDrainageImprovements-2009_01
Using your registered username and password log into the
City’s Buzzsaw Site Expand or select the Schedules folder and add both the native
file and PDF file to the directory.
https://projectpoint.buzzsaw.com/client/fortworthgov
From the Toolbar Select Add Document