KEYBOARD SHORTCUTS

can save time and the effort of switching from the keyboard to the
mouse to execute simple commands. Print this list of Word
keyboard shortcuts and keep it by your computer for a quick
reference.

WORD

Note: A plus sign indicates that the keys need to be pressed at the
same time.

Action Keystroke Action Keystroke

Document Actions Text Style

Open a file CTRL+O Font face CTRL+SHIFT+F
New file CTRL+N Font size CTRL+SHIFT+P
Close a file CTRL+W Bold CTRL+B
Save As F12 Italics CTRL+I
CTRL+S or Underline CTRL+U
Save
SHIFT+F12 Double underline CTRL+SHIFT+D
Print Preview CTRL+F2 Word underline CTRL+SHIFT+W
Print CTRL+P All caps CTRL+SHIFT+A
Show/Hide CTRL+* Change case(to SHIFT+F3
paragraph change I st letter
symbols )
Spelling and Subscript CTRL+=
F7
grammar Superscript CTRL+SHIFT+=
Help F1 Make web
CTRL+K
Find CTRL+F hyperlink
Replace CTRL+H
Go To CTRL+G
TABLES
Go to
Tab
CURSOR MOVEMENT next cell
Select all - Go to
entire CTRL+A previous SHIFT+Tab
document cell
Select from Go to
cursor to beginning ALT+PageUp
SHIFT+Home of column
beginning of
line Highlight
Select from to
ALT+SHIFT+PageUp
cursor to end SHIFT+END beginning
of line of column
Go to Go to end
ALT+PageDown
beginning of HOME of column
line Highlight
Go to end of to end of ALT+SHIFT+PageDown
END column
line
Go to Go to
beginning of CTRL+Home beginning ALT+Home
document of row
Go to end of Highlight ALT+SHIFT+Home
CTRL+End to
document
beginning
 of row
FORMATTING
Go to end
Cut CTRL+X ALT+End
of row
Copy CTRL+C Highlight
Paste CTRL+V to end of ALT+SHIFT+End
Undo CTRL+Z row
Redo CTRL+Y Column
CTRL+SHIFT+Enter
break
Format
CTRL+SHIFT+C
painter
Left Miscellaneous
CTRL+L
alignment
Copyright symbol
Center ALT+CTRL+C
CTRL+E -©
alignment
Date field ALT+SHIFT+D
Right
CTRL+R Go to footnotes ALT+CTRL+F
alignment
Justified CTRL+J Show/Hide ¶ CTRL+SHIFT+8
Delete Thesaurus SHIFT+F7
previous CTRL+Backspace
word
Apply
bulleted CTRL+SHIFT+L
list
Indent CTRL+M
Page
CTRL+Enter
break
EXCEL

Note: A plus sign indicates that the keys need to be pressed at the
same time.
Action Keystroke Action Keystroke

Document actions Selecting Cells

Open a file CTRL+O All cells left SHIFT+left
New file CTRL+N of current cell arrow
Save As F12 All cells right SHIFT+right
of current cell arrow
Save CTRL+S
Entire column CTRL+Spacebar
Print CTRL+P
Entire row SHIFT+Spacebar
Find CTRL+F
Entire
Replace CTRL+H CTRL+A
worksheet
Go to F5

Text Style
Cursor Movement
Bold CTRL+B
One cell up up arrow
Italics CTRL+I
One cell
down arrow Underline CTRL+U
down
Strikethrough CTRL+5
One cell
Tab
right
One cell left SHIFT+Tab Formatting
Top of Edit active
worksheet CTRL+Home F2
cell
(cell A1)
Format as
End of currency with
worksheet SHIFT+CTRL+$
CTRL+End 2 decimal
(last cell with places
data)
Format as SHIFT+CTRL+%
End of row Home percent with
End of CTRL+left arrow no decimal
column places
Move to next Cut CTRL+X
CTRL+PageDown
worksheet Copy CTRL+C
Paste CTRL+V
Formulas Undo CTRL+Z
Apply AutoSum ALT+= Redo CTRL+Y
Current date CTRL+; Format cells
CTRL+1
dialog box
Current time CTRL+:
Spelling F7
Help F1
Macros ALT+F8

POWERPOINT

Action Keystroke Action Keystroke

Document actions Formatting

Open a presentation CTRL+O Select all CTRL+A
New presentation CTRL+N Copy CTRL+C
Save As F12 Cut CTRL+X
Save CTRL+S Paste CTRL+V
Print CTRL+P Undo CTRL+Z
Help F1 Redo CTRL+Y
Bold CTRL+B
Italics CTRL+I
Presentation actions
Underline CTRL+U
Begin slide show F5
Left CTRL+L
Next slide ENTER or
 Down arrow justified
key Center
CTRL+E
BACKSPACE justified
Previous slide or Right
Up arrow key CTRL+R
justified
Activate pen tool CTRL+P Promote list ALT+SHIFT+Left
Erase pen strokes E item arrow
Deactivate pen Demote list ALT+SHIFT+Right
CTRL+A
tool item arrow or TAB
Show/Hide black
B
screen
Show/Hide white Editing
W Find CTRL+F
screen
Show/Hide Replace CTRL+H
A
pointer & button Insert hyperlink CTRL+K
End slide show ESC New slide CTRL+M
Spell checker F7
Macros ALT+F8
Run the slide show and press the F1 key to view all keyboard
shortcuts applicable when running a slide show.

ACCESS

Action Keystroke Action Keystroke

Database actions Editing

Open existing Select all CTRL+A
CTRL+O
database Copy CTRL+C
Open a new CTRL+N
database Cut CTRL+X
Save CTRL+S Paste CTRL+V
Save record SHIFT+ENTER Undo CTRL+Z
Print CTRL+P Redo CTRL+Y
Display Find CTRL+F
database F11 Replace CTRL+H
window
Spell checker F7
Find and
CTRL+F Toggle between Edit
Replace
mode and F2
Copy CTRL+C Navigation mode
Cut CTRL+X Open window for
Paste CTRL+V editing large content SHIFT+F2
Undo CTRL+Z fields
Help F1 Switch from current
field to current ESC
Toggle
record
between Form
F5
and Design
view
Navigating Through a
datasheet
Other Next field TAB
Insert line break Previous field SHIFT+TAB
CTRL+ENTER
in a memo field First field of
HOME
Insert current record
CTRL+;
date Last field of
END
Insert current record
CTRL+:
time DOWN
Next record
Copy data from ARROW
CTRL+'
previous record Previous record UP ARROW
Add a record CTRL++ First field of first CTRL+HOME
Delete a record CTRL+- record
Last field of last
CTRL+END
record

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