Lorenzo Ruiz de Manila School

Phase 1 Vista Verde Executive Village Cainta, Rizal

Computer I (First Trimester)

Module #7
Microsoft Excel 2007 Interface and
Essential Buttons

Objectives
At the end of this module, the students are expected to:
• identify the different parts and essential buttons of MS Excel
2007;
• internalize the functions of the different parts and essential
buttons of MS Excel 2007; and
• create a workbook using the different parts and essential buttons
of MS Excel 2007

Introduction
Microsoft Excel 2007 is a spreadsheet application developed by
Microsoft Corporation. It is often used in processing business, financial and
class record calculations of various kinds. To carry its various tasks, the
application organizes each one of its files, also called as workbook. A
workbook contains sub-files called worksheets. You can have many
worksheets on 1 workbook.

In this lesson, you will be guided in answering the following:

• What are the different parts and functions of MS Excel 2007;
• What are the functions of the essential buttons in MS Excel 2007; and
• How does one insert more worksheets in one workbook

Workbook
A workbook is a file created using MS Excel. It can organize various
kinds of related information in a single file because each workbook can
contain many worksheets. By default, each workbook includes three
worksheets named as Sheet1, Sheet2 and Sheet3.

NOTE: The default filename of a workbook is Book1.xlsx which can only be

recognized on a Microsoft Office 2007 application.
Worksheets
A worksheet or simply sheet is used to list and analyze data. It
contains columns, rows and cells. You can enter and edit data on several
worksheets simultaneously and perform calculations based on the data from
other worksheets.

Adding Worksheets
You can add worksheets through the following procedures:
• Click the insert worksheet button beside the sheet tabs.
• Press Shift + F11

Renaming Worksheets
You can rename worksheets by double-clicking the sheet tab and
changing the default name “Sheet1” into the desired worksheet name. You
can also add tab colors by right-clicking the sheet tab and choose ‘tab color’.

The Ribbon in MS Excel 2007

Unlike the Ribbon on MS Word, MS Excel 2007 has different tabs.
Those different tabs also contain different groups and commands that are
not usual in MS Word or other office application. The following are the new
tabs in MS Excel 2007 that are not visible in MS Word.
• Formulas tab; and
• Data tab

Aside from the two new tabs, there are also two new groups under the
HOME tab. The Number group is used in formatting cells and the Cells group
is used to add, delete and format the size of the cell, visibility and etc.

Formulas tab
The formulas tab contains the following groups:
• Function Library group – it contains the insert function command and
other commands that is categorized according to the classification of
the function.
• Defined Names group – it contains the name manager command.
• Formula Editing group – it is used to show and edit functions/formulas
on the worksheet.
• Calculation group – it is used in calculating the entire workbook.
Each of these tabs contains commands that are useful in adding
functions on a cell.
Data tab
The data tab contains the following groups:
• Get External Data group – it contains commands to get data from other
applications.
• Connections group – it is used in connecting the workbook to other
applications.
• Sort & Filter group – it is used to sort and filter cells.
• Data Tools group – it is used for data validation.
• Outline group – it is used to outline group of cells.

Worksheet Anatomy
A typical worksheet contains the following elements:
• Cell – as with Biology, the cell in a MS Excel application is also
considered as the basic unit of a worksheet. It is also referred to as the
intersection of a row and a column. The default dimension of a cell is
15 row height and 8.43 column width.
• Column header – it is a rectangular box that contains letters or group
of letters. The first column header is labeled A, the second is B up to
XFD.
• Row number – it is a box that contains numbers arranged from top to
bottom part of the worksheet, the first row number is labeled 1, the
second is 2 down to 1,048,576.
• Columns – the collection of cells in a line from top to bottom.
• Rows – the collection of cells in a line from side to side
• Active Cell – It is the current cell selected by the user. It contains the
Fill Handle at the bottom right corner of the cell.
• Sheet tabs – it is located above the status bar and beside the
horizontal scroll bar. It indicates the current worksheet that is being
used and it also identifies the worksheet name.
• Name box – it indicates the cell address of the current cell. You can
name cell and range of cells using the Name box.
• Formula bar – it displays the formula of the current cell.
• Insert Function button – It is used to launch the insert function dialog
box.
• Select All button – it is used to select the entire worksheet.

Size of a worksheet
• Each worksheet has over 15,000 columns (A up to XFD) and 1,048,576
rows.
 • Each workbook can have over 3,000 sheets. The exact number is
dependent upon the amount of memory in the computer.

Name Select All Insert

Buton Formula
Box Function
Bar
Buton

Column
Header
Active
Cell

Row Number

Sheet Insert Worksheet View

NOTE: A tabs
worksheet cell canButton
contain one of two kinds of input:
Choices
• Value – it can be text, numbers, dates or time
Example:
09/11/2004
Hello World!
$180,900
• Formula / Function – it can be a collection of values, cell references,
operators and predefined functions, that when evaluated by excel,
procedures a result. A cell having the formula displays the result of the
formula. The formula of a cell will be displayed at the formula bar.
Example:
=SUM(A1:A5)
=AVERAGE(A1:A28)
=A1+A2(C1*C2)
Other essential buttons
• Merge and Center button – it is used in merging cells. Other types
of cell merging are; Merge and Center, Merge Across and Merge Cells.
• AutoSum – it is used to sum the selected cells. It also contains basic
arithmetic operations such as Max, Min, Count Numbers and Average.
• Cell Orientation command – it is used to change the text direction of
the selected cell.
• Borders – it is used to add or change borders on the selected cell or
range of cells.

Navigating in the Worksheet Window

• Enter key – moves down one cell.
• Tab key – moves across one cell to the right.
• Shift + Enter – moves up one cell (reverse gear).
• Shift + Tab – moves across one cell to the left (reverse gear)
• Arrow keys – move one cell in the direction of the arrow.
• Control + Arrow keys – moves the next cell with information or to
the far edge of the worksheet.
• Page Up and Page Down – move one full screen at a time up or
down through the worksheet.
• Control + Page Up / Page Down – moves from worksheet to
worksheet.
• Home key – sends the cursor to the first column (A).
• Control + Home – sends the cursor to cell A1.
• Control + End – sends the cursor to the bottom right of the
spreadsheet.

Activity:
Direction: Follow the instructions below
1. Open MS Excel 2007
2. Rename Sheet1 as “Cell Addressing”
3. Click on cell A1, and on the Name box type “Excel”
4. Click on cell A2, and on the Name box type “Word”
5. Click on cell A3, and on the Name box type “PowerPoint”
6. Click on cell A4, and on the Name box type “Access”
7. Click on cell A5, and on the Name box type “Outlook”
8. On cell A1, type 100.75 cell A2 type 257 cell A3 type 323 A4 type 122
and on cell A5 type 212
9. Select cells A1 up to A6, then on the Ribbon, Home tab, Editing group,
click on the AutoSum button.
 10. Click on cell A6 then notice what is displayed on the Formula Bar. Write
a 3-5 sentences explaining what is displayed on cell A6 and what is its
relation into the formula displayed in the Formula Bar?

Reference:
Microsoft Office Excel Help
http://www.davis.k12.ut.us/district/etc/documents/excel_beg_doc.html