2/22/2018 Creating Factory/Holiday Calendar | SAP Blogs

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Creating Factory/Holiday Calendar

December 31, 2012 | 32,007 Views |

Kaushalya Perera
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SAP ERP
calendar | factory | hcm | holiday | mm | scal | sd

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This tutorial describes step-by-step procedure of creating and adding a new

holiday to holiday and factory calendar.

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Note: It is not recommended to make any changes to the factory calendar

in a production system.

All the calendar data should be maintained in a customizing system.

Updates are done via transports from the customizing system.

As a special case a customizing client in the productive system can

be established.

Changes in the customizing client will then directly affect the

productive system, as the calendar data is client-independent.

SAP Calendar:

SAP calendar master consists of three separate sub-objects which are inter-
linked to each other:

Public Holidays,
Holiday Calendar and
Factory Calendar.

Public holidays :
Public holidays can be defined and be combined into holiday calendars.

Public holidays describe the statutory holidays for a particular country or

region within a country.
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Types of Public holidays:

Fixed date
Fixed day of week from a specific date
Specific number of days before or after Easter (Sunday)
Easter Sunday
Moveable holiday (with individual specification of dates during each
specified year).

For holidays with fixed date (such as Christmas) and moveable holidays it is
possible to specify simple rules guaranteeing the holiday if it falls on certain
days of the week (Thu, Fri, Sun, Sat/Sun). For instance, Christmas day public
holiday may be moved to the next working day if it falls on a Saturday or
Sunday.

Holiday calendar :
Holiday calendar is assigned to each factory calendar.

Factory calendar
Factory calendar contain company specific dates such as alternate working
Saturdays and holidays.

T-Code : SCAL

IMG SPRO -> Time Management -> Work Schedules

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Step 1: Create Public Holidays

1. Select the radio button Public holidays.
2. Click Change button .
3. On Change Public Holidays: Overview screen click Create button .
4. A pop up window appear to select the Type of Public Holiday.

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Type of Public Holidays

1. with fixed date: This public holiday falls on the same date every year
(e.g. Christmas Day).
a. Enter the Public Holiday Definition.
i. Day (e.g. 25)
ii. Month (e.g. 12)
iii. Guaranteed : specify whether the public holiday should be
moved or not if it falls on a weekend.
1. Not Guaranteed: Indicates that the public holiday
should not be moved if it falls on a weekend.
2. Thursday, Friday, Sunday, Saturday/Sunday: If the
public holiday is to be “guaranteed”, i.e., should be
a day off in any case, you have to specify the
workday to which the public holiday should be
moved.
b. Enter the Public Holiday Attributes:
i. Sort Criterion: use this to display logically related holidays
in a block, e.g. all holidays for a country.
ii. Religious Denomination: (e.g. Christianity).
iii. Public Holiday Class: this specifies the holiday type. It can
be used to determine the groups of holidays and normal
days. (e.g. ‘1’ is ordinary public holiday).
iv. Give Long/Short Holiday Names.
c. Click Create icon .

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2. Floating Public Holiday: This public holiday is not fixed. It must be

defined explicitly each year. (e.g. Vesak Full Moon Poya Day).
a. Enter the Public Holiday into relevant boxes: Year/Month/Day
(e.g. 2012, 05, 05).
b. Enter the Public Holiday Attributes and click Insert Date icon.

Step 2: Create Holiday Calendar

To assign public holidays in a holiday calendar, we need to maintain one or
more holiday calendars to accommodate the differing holiday schedules of our
company.

1. Select the radio button “Holiday Calendar”.

2. On Change Public Holiday Calendar: Overview screen click Create
button .
3. Enter the Calendar ID and the Name of the calendar. A holiday
calendar is identified in the system by a two-character calendar ID.
4. Enter the validity of the calendar.

Assign Holidays
1. Click on the Assign Holiday button to assign the holiday.

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1. From the Insert Public Holidays into Holiday Calendar screen,

search for the respective calendar and select the holidays you want to
allow.
2. Click on the Assign publ.holiday Button.
3. The public holiday gets added; click on save button to save the holiday
calendar.
4. Acknowledge all the messages.

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Step 3: Define the Factory Calendar

1. Select the working days and assign a holiday calendar to factory

calendar.

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2. Select the radio button “Factory Calendar”.

3. Enter the Factory Calendar ID (same as the Holiday Calendar) and the
Factory Calendar Name.
4. Enter the Holiday Calender ID.
5. Save.

Special Rules:

Special rules are used to define a date (or periods) as a holiday or as a

workday, which is not maintained in the holiday calender (which is applicable
for that year only).

In the Public Holiday definition you can determine if a holiday should be

moved if it falls during weekends.

You can assign this special rules accessing the “Change Factory Calendar:
Details” :: Special Rules button.

1. Go to Factory calendar (change) –> change calendar –> Special rules.

2. Enter the date and specify if it is a holiday or workday, then save.
3. The Special rules have higher priority than holiday calendar holidays or
workdays.

Finally, click Year Overview and check for the dates.

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Final Step: Transport the Calendar

All changes made to the holiday or factory calendar must be transported
manually.

1. Go to SAP Calendar: Main Menu.

2. Select one of the sub-objects and click Transport button .

Calendar Functions

Once the SAP Calendar is configured properly, you can use this data to
perform various types of calculations.

SCAL function group consists of some predefined function modules that can
be use to determine whether or not a given date is a working day, holiday, etc.

Function Module Description

Computes the day of the week for a given date. Da

DATE_COMPUTE_DAY calculated as 1 (Monday), 2 (Tuesday), and so on.

Computes the day of the week just like DATE_CO

DATE_COMPUTE_DAY_ENHANCED returns the day value as text (e.g., TUESDAY, etc.

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Function Module Description

Calculates the factory date value for a given date.

DATE_CONVERT_TO_FACTORYDATE indicator that confirms whether or not the given da

working day according to the selected factory cale

Determines the week of the year for the given date

DATE_GET_WEEK date 9/13/2010 would be the 37th week of the yea

FACTORYDATE_CONVERT_TO_DATE Converts a factory date value back into a date obje

Tests to determine whether or not a given date is a

HOLIDAY_CHECK_AND_GET_INFO configured holiday calendar.

WEEK_GET_FIRST_DAY Calculates the first day of a given week.

As December comes to a close, The new year is just around the corner, and
it’s a good time to maintain your Factory Calendar for the coming year (if you
haven’t already done so); I hope this simple guide will help you.

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86 Comments
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Evin Elon Wang

October 16, 2017 at 10:23 am

very useful, and I am looking for it, thank u a lot.

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