KDS Controlling

Key Data Structure Document
Module Controlling
Document Name Key Data Structure – Controlling
TAGROS
Key Data Structures – CO
Version: V-1.1
KDS Document - CO Page 1 of 27 Version V 1.0

Key Data Structure Document
Module Controlling
Document Name Key Data Structure – Controlling
Document Control:
Author ASHOK SINGH

File Name and Path 292332353.doc
Created
Last Edited
Number of Pages
Version Revision Revision Author Sign-Off

Date Description
1.0 01.03.11 Draft Ashok
1.0 17.06.11 Final Ashok
Target Readership
PROJECT 1) Project Management
2) FI Team Members
3) Other Processes Team Members
KDS Document - CO Page 2 of 27 Version V 1.0

Key Data Structure (KDS)
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Module Controlling
Table of Contents
1. INTRODUCTION.......................................................................................................................................... 4
1.1 PURPOSE OF THIS DOCUMENT...............................................................................................................................4
1.2 INTENDED AUDIENCE............................................................................................................................................4
1.3 RELATED DOCUMENTS..........................................................................................................................................4
2 KEY DATA STRUCTURES FOR CONTROLLING.........................................................................................4
2.1 MAINTAIN CONTROLLING AREA...........................................................................................................................4
2.2 NUMBER RANGES FOR CONTROLLING AREA........................................................................................................5
2.3 MAINTAIN PLANNING VERSIONS..........................................................................................................................6
2.4 MAINTAIN FUNCTIONAL AREA.............................................................................................................................7
2.5 AUTOMATIC CREATION OF PRIMARY COST ELEMENTS........................................................................................7
2.6 DEFAULT ACCOUNT ASSIGNMENTS (OKB9).........................................................................................................7
2.7 DEFINE VALIDATION.............................................................................................................................................8
2.8 DEFINE ALLOCATION STRUCTURES FOR ASSESSMENTS........................................................................................8
2.9 DEFINE INTERNAL ORDER TYPES.........................................................................................................................8
2.10 MAINTAIN NUMBER RANGES FOR ORDERS..........................................................................................................8
2.11 MAINTAIN BUDGET PROFILE FOR INTERNAL ORDERS..........................................................................................9
2.12 DEFINE TOLERANCE LIMITS FOR AVAILABILITY CONTROL..................................................................................9
2.13 DEFINE ALLOCATION STRUCTURES FOR SETTLEMENTS........................................................................................9
2.14 MAINTAIN SETTLEMENT PROFILES.....................................................................................................................10
2.15 DEFINE ORIGIN GROUPS.....................................................................................................................................11
2.16 DEFINITION OF COSTING SHEET.........................................................................................................................12
2.17 DEFINITION OF COST COMPONENT STRUCTURE..................................................................................................13
2.18 DEFINITION OF COSTING VARIANT :...................................................................................................................14
2.19 MAINTAIN OPERATING CONCERN.......................................................................................................................14
2.20 MAINTAIN CO-PA CHARACTERISTICS................................................................................................................14
2.21 MAINTAIN CO-PA VALUE FIELDS......................................................................................................................15
2.22 DEFINE CHARACTERISTIC DERIVATION...............................................................................................................16
2.23 DEFINE CHARACTERISTIC HIERARCHY...............................................................................................................17
2.24 DEFINE VALUATION STRATEGY..........................................................................................................................17
2.25 ASSIGN VALUE FIELDS TO BILLING CONDITION TYPES......................................................................................17
2.26 ASSIGN QUANTITY FIELDS TO BILLING CONDITION TYPES................................................................................18
2.27 DEFINE PA TRANSFER STRUCTURE FOR SETTLEMENT.......................................................................................18
2.28 MAINTAIN PA TRANSFER STRUCTURE FOR DIRECT POSTINGS...........................................................................18
2.29 DEFINE PA TRANSFER STRUCTURE FOR VARIANCE SETTLEMENT.....................................................................18
2.30 DEFINE PA RECORD TYPE (KE21N)...................................................................................................................18
Document Sign-off sheet............................................................................................................................................20
KDS_Controlling Page 3 of 27 Version V 1.0

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1.Introduction
1.1 Purpose of this Document
This document describes all Key Data Structures for Controlling, necessary for enabling TAGROS’s various
business processes defined under Process Definition Documents for Controlling and making them operational
with requisite controls and business rules.
This document will serve as reference document for system settings and configuration in Realization Stage.
This document lists out all KDS whether required to be defined newly or the SAP Standard ones which are
identified for use in any of the process for Controlling. The list however excludes those SAP Standard KDS that
are not identified for a specific use but may not be deleted from the Production client for Technical or other
pragmatic reasons.
1.2 Intended Audience
This document is for internal project distribution. It is to be used to communicate to all team members the value
list of Key Data Structures for Controlling Processes. It is the responsibility of all Project Team members to read
the document and seek clarification from Team Leaders or Project Management if they have any queries.
1.3 Related Documents

This document should be read in conjunction with the following documents:
 List of Processes Document for CO

 Process Definition Documents for CO
2 Key Data Structures for Controlling
2.1 Maintain Controlling Area
One Controlling Area 1000 (TAGROS Group) will be defined with the following parameters
Assignment Control Company code Cost accounting

Currency type 30 Group currency
Currency INR
Fiscal Year variant V3(April to March, 4 specific periods)
Chart of Accounts TCIL
Cost Center Standard Hierarcy: TCIL
The following components would be activated for this Controlling Area:
Component Purpose
Cost Centers For Overhead Cost Controlling and Primary Cost collection
Order management For AUC & Assets capitalization (Direct capitalization) and
For Process Order costing

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Profitability Analysis Costing based type shall be activated. For getting the Sales, COGS,
Expenses and Profitability by Business Segments
Commitment Management Activated
2.2 Number Ranges for Controlling Area
Number ranges are assigned to CO transaction types. All the CO transaction types would be grouped by their
nature and a separate number range would be assigned to each group. This will help in analyzing the line item
data in CO.
The following number ranges have been created:
Transaction Group Number range Transaction

Manual Planning 0100000000 – 0199999999 KSP0
RKP1
RKP2
RKP3
RKP4
RKP5
RKP6
RKP7
RKP8
RKP9
RKPB
RKPQ
RKPS
RKPW
RKPX
RKPZ
Transfer postings 0200000000 – 0299999999 COIN
0300000000 – 0399999999 (External) KAZO
RKU1
RKU2
RKU3
Statistical Ratio 0400000000 – 0499999999 RKS
0500000000 – 0599999999 (External)
Assessment, Distribution, allocation 0600000000 – 0699999999 GPDP
KAMV
KPIV
RKIB
RKIU
RKIV
RKLT
RKPU
RKPV
Assessment to CO-PA 0700000000 – 0799999999 KSPA
KSPB
Settlement 0800000000 – 0899999999 KOAO
KOAP
Overhead surcharges 0900000000 – 0999999999 KZPI
KZPP
Imputed cost calculations 1000000000 – 1099999999 KAZI
KAZP

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Activity Allocation 1100000000 – 1199999999 KSI0

1200000000 – 1299999999 (External) KSII
PNV1
RKIL
RKL
RKLX
RKN
RKPL
Cost Object Controlling 1300000000 – 1399999999 KABG
KABM
KAUS
KSOP
KSOS
KSWP
KSWS
KVAR
Others 1400000000 – 1499999999 FIPA
JRPU
JRPV
KAFM
KEKB
KEKZ
KFPI
KFPP
KGPD
KKKP
KKKS
KPPB
KPPZ
KTDA
KZRI
KZRP
PAPL
RRIB
RRIU
RRIV
2.3 Maintain Planning Versions
Based on the current requirements for local and reporting Two Planning versions will be defined.
Version Name
0 Base Plan
Version ‘0’ - This will contain original approved Plan data. The same plan data will be copied to Planning
Version “1”.
In Controlling, the Actual data would be saved in Version 0
In General Ledger accounting, the Actual data would be saved in Version 1. This is a SAP standard feature.

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All the Versions will allow ‘Copying’ and ‘Integrated Planning’. All the version will be using in General Ledger
accounting and Profitability Analysis.
Two More versions have been created for the upload of revenue plan in Profitability Analysis.
Version Name
ANN Annual Sales Plan
MON Monthly Rolling Sales plan
These planning versions have been extended to Operating Concern with the following parameters.
Currency type 10 Company code currency

Exch. Rate Type M Standard translation at average rate
Derivation date 01.01.2011
2.4 Maintain Functional Area
Not applicable
2.5 Automatic Creation of Primary Cost Elements
It has to be decided whether Primary Cost Elements shall be created automatically through configuring in IMG
settings or manually through LSMW.
2.6 Default Account Assignments (OKB9)
The configuration for Default account assignments would be used to default the Cost object for the required cost
elements for each plant.
Account (Primary Cost Element) Cost Center/COPA

Purchase Price Variance COPA
Production variances Cost Centers based on PC
ML postings Cost Centers based on PC
Small differences in MM Single CC for each company code
Inventory Revaluation COPA
Cycle counting in inventory COPA
ML Price determination accounts ML Cost Centers based on PC
Bank Interest HO Finance CC
Bank Charges HO Finance CC
Exchange Gain/Loss HO Finance CC
Quality control Samples Quality Control CC based on plant/Valuation area

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Cost Elements which have been defaulted with Cost center on the basis of Profit Center in most of the cases as
described above in the table.
Cost Elements which have been defaulted with Cost center on the basis of Plant is done when it does not work
with PC. Here in this implementation, it is done in the case of quality sampling which is being used very minimally.
Cost Elements which have been directed towards profitability segment.
2.7 Define Validation
Nil
2.8 Define Allocation Structures for Assessments
The allocation structure groups cost elements together to assignment lines and then specify under which
settlement cost element the amount incurred under the assignment is settled.
The Allocation Structure helps in determining the Secondary cost element to be posted for assessment of costs.
An Allocation structure would be created for using on Cost center to Cost center assessments. However, we shall
not be using this at TAGROS for the sake of simplicity.
2.9 Define Internal Order Types
The Internal Order types would be created as follows
Order Type Name Activations Used for

TGEX Tagros IO for Exhibitions Release immediately Budgetary Control
TGRD Tagros IO for Research and Development Release immediately Budgetary Control
TGTE Tagros IO for Telephones Release immediately Budgetary Control
TGVH Tagros IO for Vehicles Release immediately Budgetary Control
TGFT Tagros IO for Foreign Travel/Registeration Release immediately Budgetary Control
2.10 Maintain Number Ranges for Orders
The Internal Order Number ranges would be maintained at the time of realization.
2.11 Maintain Budget Profile for Internal Orders
One Budget Profile would be created and would be used for Internal Orders, Projects and Investment Programs

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Budget Profile HCAP

Description TAGROS Capital Project Budget
Past Years 0
Future Years 0
Total Budget Values Maintained
Annual Budget values No
Exchange Rate type M
Availability control 1 – Automatic Activation on Budget allocation
Availability check Overall
Budget currency Object currency
2.12 Define Tolerance Limits for Availability Control
Cont. Area Budget Profile Tr. Group Act Usage

1000 Z00001 ++ 1 90
1000 Z00001 ++ 2 100
1000 Z00001 ++ 1 90
1000 Z00001 ++ 2 105
Z00001
Act 1: Warning Message if budget exceed 90% of the budget
Act 2: Error message if budget exceed 100% of the budget
Z00002
Act 1: Warning Message if budget exceed 90% of the budget
Act 2: Error message if budget exceed 105% of the budget
2.13 Define Allocation Structures for Settlements
The following allocation structures have been exclusively created for PM orders settlement. This will enable to have break up
of Plant Maintenance expenses.
Alloca. Struc Description

P1 PM Machine Allocation struct
P2 PM Electrica Allocation struct
P3 PM Utility Allocation struct
P4 PM Instrumen Allocation struct
P5 PM Bldg Allocation struct
P6 PM Calibra Allocation struct
P7 PM Safety Allocation struct
P8 PM Lab Equipment All Cost
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P9 PM SS Projec Allocation struct
Alloc. Source of Cost Set Cost

Stru Assignment Ele Gr Elemnt Sett Cost Ele Description
P1 Material Cost PM_MAT 90021100 PM Machine Material Cost
P1 External Service Cost PM_EXT 90021110 PM Machine Ext Service Cost
P1 Labour Cost PM_LAB 90021120 PM Machine Internal Lab Cost
P1 Over head cost PM_OH 90021130 PM Machine Overhead Cost
P2 Material Cost PM_MAT 90021200 PM Elec Material Cost
P2 External Service Cost PM_EXT 90021210 PM Elect Ext Service Cost
P2 Labour Cost PM_LAB 90021220 PM Elect Internal Lab Cost
P2 Over head cost PM_OH 90021230 PM Elect Overhead Cost
P3 Material Cost PM_MAT 90021300 PM Utility Material Cost
P3 External Service Cost PM_EXT 90021310 PM Utility Ext Service Cost
P3 Labour Cost PM_LAB 90021320 PM Utility Internal Lab Cost
P3 Over head cost PM_OH 90021330 PM Utility Overhead Cost
P4 Material Cost PM_MAT 90021400 PM Instrument Material Cost
P4 External Service Cost PM_EXT 90021410 PM Instrument Ext Service Cost
P4 Labour Cost PM_LAB 90021420 PM Instrument Internal Lab Cos
P4 Over head cost PM_OH 90021430 PM Instrument Overhead Cost
P5 Material Cost PM_MAT 90021500 PM Bldg Material Cost
P5 External Service Cost PM_EXT 90021510 PM Bldg Ext Service Cost
P5 Labour Cost PM_LAB 90021520 PM Bldg Internal Lab Cost
P5 Over head cost PM_OH 90021530 PM Bldg Overhead Cost
P6 Material Cost PM_MAT 90021600 PM Calibration Material Cost
P6 External Service Cost PM_EXT 90021610 PM Calibration Ext Service Cos
P6 Labour Cost PM_LAB 90021620 PM Calibration Internal Lab Co
P6 Over head cost PM_OH 90021630 PM Calibration Overhead Cost
P7 Material Cost PM_MAT 90021700 PM Safety Material Cost
P7 External Service Cost PM_EXT 90021710 PM Safety Ext Service Cost
P7 Labour Cost PM_LAB 90021720 PM Safety Internal Lab Cost
P7 Over head cost PM_OH 90021730 PM Safety Overhead Cost
P8 Material Cost PM_MAT 90021800 PM Lab Material Cost
P8 External Service Cost PM_EXT 90021810 PM Lab Ext Service Cost
P8 Labour Cost PM_LAB 90021820 PM Lab Internal Lab Cost
P8 Over head cost PM_OH 90021830 PM Laboratory OH
P9 Material Cost PM_MAT 90021900 PM SS Project Material Cost
P9 External Service Cost PM_EXT 90021910 PM SS Proj Ext Serl Cost
P9 Labour Cost PM_LAB 90021920 PM SS Internal Lab Cost
P9 Over head cost PM_OH 90021930 PM SS Proj Overhead
2.14 Maintain Settlement Profiles

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Set.Profile Text
20 Overhead Costs
PI01 Process Order
Settlement Profile :20
Field name Field value

Settlement profile 20
Settlement profile 20
Settlement profile text Overhead Costs
Can be Settled X
Allocation structure A1
PA transfer str. E1
%-settlement X
Equivalence Numbers X
G/L account Settlement Not Allowed
Cost center Settlement Optional
Order Settlement Optional
WBS element Settlement Optional
Fixed asset Settlement Not Allowed
Material Settlement Not Allowed
Network Settlement Not Allowed
Profit. Segment Settlement Optional
Sales order Settlement Not Allowed
Cost objects Settlement Not Allowed
Order Item Se Settlement Not Allowed
Business proc. Settlement Optional
Real Est. Object Settlement Optional
Document type SA
Max.no.dist.rls 3
Residence time 3
Settlement profile :PI01

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Field name Field value

Settlement profile PI01
Settlement profile text Process Order
To Be Settled in Full X
PA transfer str.
100%-validation X
Variance to Costing-ased PA
%-settlement X
Equivalence Numbers X
G/L account Settlement Not Allowed
Cost center Settlement Optional
Order Settlement Optional
WBS element Settlement Optional
Fixed asset Settlement Not Allowed
Material Settlement Optional
Network Settlement Not Allowed
Profit. Segment Settlement Optional
Sales order Settlement Optional
Cost objects Settlement Optional
Order Item Settlement Optional
Business proc. Settlement Not Allowed
Real Est. Object Settlement Not Allowed
Document type SA
Max.no.dist.rls 3
Residence time 3
2.15 Define Origin Groups
There shall be two origin groups to segregate the packing as PRIM and SECO have been created and assigned
to the packing materials In view of the fact there shall be one valuation class and consequently one cost element
is assigned in MM integration.

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2.16 Definition of Costing Sheet
Only one Cost sheet ‘TEMP’ has been created without any rows and the same has been used for assigning the
Allocation templates to overhead keys and cost objects.
2.17 Definition of Cost component structure
The cost component structure is defined in SAP to facilitate material cost planning. The Cost component structure
gives the break-up of Material Cost by the components. The components represent the areas which add up to the
material cost.
Cost component structure can be referred to as the Cost Sheet or cost info for the Material.
The structure is designed for TAGROS as follows:
CCS for Raw Chilled Material:
Sl.No. Cost Component Cost Drivers Source of Cost

1 Material cost Coods Issue Raw material cost through
issues to the production
2 Primary Packing Material Coods Issue Primary Packing material cost
Cost through issues to the
production
3 Secondary Packing Coods Issue Secondary Packing material
Material Cost cost through issues to the
production

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Sl.No. Cost Component Cost Drivers Source of Cost

4 Machine Cost Confirmation of The depreciation, maintenance
Process cycle time exp and consumables
5 Labour Cost Confirmation of The salaries and wages paid to

Labour hours the regular staff as well the
involved contract labor.
6 Energy Cost By confirming the All expenses incurred in
usage of machine procuring and generating the
hours power
7 Fuel Cost By confirming the All expenses in the
usage of machine consumption of HSD, Furnace
hours oil, Gas and Coal in the
generation of steam from
Boilers.
8 Quality & ETP Cost By confirming the All expenses incurred in the
usage of machine Quality control dept and in the
hours maintainence of ETP.
9 Packing Machine Cost By confirming the All expenses incurred in the
usage of packing maintenance of packing
machine hours machines
10 Packing Labour Cost By confirming the All wages and other staff
usage of packing expenses incurred towards
labour packing labour
11 Factory Admin Cost Confirmation of All expenses incurred in
Labour hours administering the factory.
involved
Cost Relevance to Product Source of Cost Accounts

Component
Raw Material Purchased Raw Material Procurement Purchase Accounts
Material and from farmers through and consumption
Intermediates and Collection accounts
SFGs issued Centers/Material
Banks
Packing Dep cost of packing Packing Charges Packing Cost

Charges machine, labour cost Activity Allocation Center
and consumables
Machine Cost Depreciation cost of Machine Hours Production Cost
machine Activity allocation Center
Labour Cost Cost of Skilled labour Labour Hours Activity Production Cost
and part of unskilled allocation Center
labour from the pool.
Quality & ETP Cost of Quality Machine Hours Quality Control and
Cost activities and Activity allocation ETP Cost Center
maintaining ETP
Energy Cost Electricity Cost Allocation of Purchased and
Electricity cost Generated
Electricity Cost
centers

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Fuel Cost Furnace oil, Gas and Allocated cost Expenditures

Coal cost incurred in incurred in the incurred in
running the boilers to generation of steam procuring coal, gas
generate steam and other fuel which
are used in boiler to
generate steam.
Normal Water Cost Allocation of Normal Normal Water Cost
Water Cost to Center
Production Cost
Centers
Chilled Water Cost Allocation of Chilled Chilled Water Cost
Water cost to center
Production Cost
Centers.
Compressed Air cost Allocation of Compressed Air
Compressed Air cost Cost center
to production cost
centers
Factory OH Plant Head CC Allocation to Production Cost
Production Cost center
Centers
Purchase, Store, Allocation to Production Cost
Safety Cost and others Production Cost center
Centers
Plant Head, Accounts, Allocation to Production Cost
IT, Admin, HR, Site Production Cost center
Management Costs Centers
COGM
The details of Cost Components are as follows.
CCS CC No. Description

10 1 Materials Cost
10 2 Prim Pack Material
10 3 Secon Pack Material
10 4 Machine Cost
10 5 Labour Cost
10 6 Energy Cost
10 7 Fuel Cost
10 8 Packing Machine Cost
10 9 Packing Labour Cost
10 10 Quality Con & ETP
10 11 Factory Admin Cost
COGM will be considered for inventory valuation of manufactured product & will flow to CO-PA
The following Accounts have been assigned to each Cost component aa detailed below.

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2.18 Definition of Costing Variant :
Costing Variants for Material Valuation
Costin Variant Name

PPC1 Standard Cost Est. (Mat.)
PPC2 Mod. Std Cost Est. (Mat.)
Valuation Variant
Val.Variant Name
001 Str Plan Valuation: Mat.
009 Str Target Val.: Mat.
Valuation Variant 001
Tab: Material Valuation

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Tab: Activity types/Prpocesses
Assignment of costing sheet to the costing variant

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Tab: Material Valuation
Tab: Activity types/Processes
Assignment of costing sheet to the costing variant
Costing Variants for Simultaneous Valuation

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Val.Variant Name
006 Str Prod Order: Plan
007 Str Prod Order: Actual
Material Valuation
Activity types/Business processes
Assignment of overhead

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2.19 Maintain Operating Concern
The Operating Concern ‘1000 - TAGROS INDIA’ will be defined.
The controlling Area 1000 will be assigned to this Operating Concern.
This Operating Concern will have the following parameters
Type Costing based Profitability Analysis

Operating Concern Currency USD
Fiscal Year variant K4 (Calendar year, 4 specific periods)
Store Company code currency Yes
2.20 Maintain CO-PA Characteristics
The following CO-PA characteristics are delivered by SAP as default in the system.
The following additional CO-PA characteristics would be created to meet TAGROS reporting requirement.
Characteristic Description Origin Table Segment Level

WWBUR Business Region User defined field Yes
VRTNR Sales employee PAPARTNER Yes
SPDNR FwdAgent PAPARTNER Yes
KDGRP Customer group KNVV Yes
KTGRM Acct asgnmt grp MVKE Yes
KUNWE Ship-to party PAPARTNER Yes
LAND1 Country KNA1 Yes
WWSHI Ship to party countr User defined field Yes
EIKTO Acct at cust. KNVV Yes
VKBUR Sales Office KNVV Yes
VKGRP Sales Group KNVV Yes
CHARG Batch VBAP Yes
Some of the characteristics have been created for future requirements and not used presently.
Note - The characteristics marked as ‘Segment relevant’ would be available for Report Analysis and Planning. All
other characteristics would be available in CO-PA Line items. Technically, a single PA Segment would be created
for every unique combination values of Segment-relevant characteristics.
2.21 Maintain CO-PA Value Fields
The following additional CO-PA value fields would be created to meet the TAGROS reporting requirements.
Value field Description Amount/qty Origin of values

VRPRS Stock Value Amount Billing
VV100 Revenue Amount Billing
VV101 Outgoing Freight Amount Billing
VV102 Other Income Amount Billing
VV103 Discount Amount Billing
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VV104 DEPB Income Amount Billing

VV105 FMS Income Amount Billing
VV106 FPS Income Amount Billing
VV107 C & F Charges Amount Billing
VV108 Domestic Freight Amount Billing
VV109 Ocean Freight Amount Billing
VV110 Insurance Amount Billing
VV111 Palletization Amount Billing
VV112 ECGC Amount Billing
VV113 Inspection Amount Billing
VV114 Legalization Amount Billing
VV116 Commission Exp Amount Billing
VV115 Stock point Exp Amount Billing
VV130 Price Variance-Prod Amount Settlement
VV131 Quantity Variances-P Amount Settlement
VV132 Res Usauge Variances Amount Settlement
VV133 Outpur Price Varianc Amount Settlement
VV134 Other output Varianc Amount Settlement
VV140 Pur Price Variances Amount Direct FI posting
VV141 Inventory Revaluatio Amount Direct FI posting
VV142 Inventory Write off Amount Direct FI posting
VV143 Sub Contract Varianc Amount Direct FI posting
VV144 Unabsorb Prod Cost Amount CC Assessment
VV145 Unabsorbed Overheads Amount CC Assessment
VV146 Unabsorbed Market OH Amount CC Assessment
VV147 Excise Duty-Expensed Amount CC Assessment
VV200 COGS-Raw Materials Amount Billing
VV201 COGS-Prim Pack Mat Amount billing
VV202 COGS-Sec Pack Materi Amount billing
VV204 COGS-Labour Cost Amount billing
VV205 COGS-Energy Cost Amount billing
VV206 COGS-Fuel Cost Amount billing
VV207 COGS-Pack Mach Cost Amount billing
VV208 COGS-Pack Lab Cost Amount billing
VV209 COGS-Quality & ETP Amount billing
VV210 COGS-Fact Admn Cost Amount billing
VVBQT Base Quantity Quantity Billing
VVPQT Prod Quantity Quantity Billing
ABSMG Sales quantity Quantity Billing
VV221 Act Prim Pack Mat Amount Revaluation
VV222 Act Second Pack Mate Amount Revaluation
VV223 Act Machine Cost Amount Revaluation
VV224 Act Labour Cost Amount Revaluation
VV225 Act Energy Cost Amount Revaluation
VV226 Act Fuel Cost Amount Revaluation
VV227 Act Ppaking Machine Amount Revaluation
VV228 Act Packing Lab Exp Amount Revaluation
VV230 Act Fac Admn Exp Amount Revaluation
VV229 Act Quality Con Exp Amount Revaluation
VV22O Act Material Cost Amount Revaluation

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VV300 R & D Expenses Amount CC Assessment

VV301 Registeration Exp Amount CC Assessment
VV302 L/G on sale of Asset Amount CC Assessment
VV303 L/G on Ex fluctation Amount CC Assessment
VV330 SD Establishment Amount CC Assessment
VV331 SD Promotion Amount CC Assessment
VV332 SD Others Amount CC Assessment
VV333 G&A Exp-Salaries Amount CC Assessment
VV334 G & A Others Amount CC Assessment
VV350 FC-Bank charges Amount CC Assessment
VV351 FC- Wor Cap Int Amount CC Assessment
VV352 FC-Long Term Int Amount CC Assessment
VV353 Pro for Corp Tax Amount CC Assessment
VV148 Unabsorped Variances Amount CC Assessment
VV117 Special Exp Amount CC Assessment
VV118 Misc Exp Amount CC Assessment
2.22 Define Characteristic Derivation
Customized Derivation:
1. Derivation of Ship to party country key by table lookup-Customer table
Source fields for table lookup
Field
Origin Name Name Assignment Origin Field Name Name
Customer
KNA1 KUNNR Number = CO-PA KUNWE Ship-to-party
Assignment of Table Fields to Target Fields
Field
Origin Name Name Assignment Origin Field Name Name
KNA1 LAND1 Country Key = CO-PA WWSHC Ship-to-party Ctry
2.23 Define Characteristic Hierarchy

Nil
2.24 Define Valuation Strategy

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Val Strat Name

001 Actual valuation
002 Plan Valuation
Sequence Mat Costing Qty Field

10 Yes ABSMG
Assignment of Valuation Strategy
PV Rec type Plan Ver Val Strategy Name

1 F 1 Actual valuation
2 F 1 Actual valuation
3 F 0 2 Plan valuation
3 F ANN 2 Plan valuation
3 F MON 2 Plan valuation
2.25 Assigning Costing keys to Material types
PV Rec type Plan Ver Mat ltype Upto Costing key

1 F ZFPF 31.12.9999 TAG
1 F ZFPT 31.12.9999 TAG
1 F ZIMV 31.12.9999 TAG
1 F ZSFF 31.12.9999 TAG
1 F ZSFT 31.12.9999 TAG
2 F ZFPF 31.12.9999 TAA
2 F ZFPT 31.12.9900 TAA
2 F ZIMV 31.12.9900 TAA
2 F ZSFF 31.12.9900 TAA
2 F ZSFT 31.12.9900 TAA
3 F ANN ZFPF 31.12.9999 TAG
3 F ANN ZFPT 31.12.9999 TAG
3 F ANN ZIMV 31.12.9999 TAG
3 F ANN ZSFF 31.12.9999 TAG
3 F ANN ZSFT 31.12.9999 TAG
3 F MON ZFPF 31.12.9999 TAG
3 F MON ZFPT 31.12.9999 TAG
3 F MON ZIMV 31.12.9999 TAG
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3 F MON ZSFF 31.12.9999 TAG

3 F MON ZSFT 31.12.9999 TAG
2.26 Assigning Costing elements to Value fields
2.27 Assign Value fields to Billing Condition Types
Con Type Name Val. Field Description Transfer +/-

BO02 Material Rebate VV103 Discount Yes
DIFF Rounding Off VV100 Revenue
VPRS Internal price VRPRS Stock Value
ZAGC Agent Com CIF % VV116 Commission Exp
ZAGV Agent Com - Value VV116 Commission Exp
ZBTE Back-Town Exp-Val VV117 Special Exp
ZCFA C&F Charges-Val VV107 C & F Charges
ZDEB DEBP Receivable-% VV104 DEPB Income
ZDS1 INV Discounts % VV103 Discount
ZECG ECGC Charges-% VV112 ECGC
ZFMS Focus Market Seg-% VV105 FMS Income
ZFOB Agent Comm FOB % VV116 Commission Exp
ZFPS Focus Product-% VV106 FPS Income
ZFRH EXP-FreightChrgs-Val VV108 Domestic Freight
ZINC Inspection charges % VV113 Inspection
ZIND INV Discounts-Value VV103 Discount
ZINS Insurance % VV110 Insurance
ZINV Insp Charges Values VV113 Inspection
ZLGL Legalization Chrge % VV114 Legalization
ZLGV Legal Chrge Value VV114 Legalization
ZOCF Ocean Freight-Value VV109 Ocean Freight
ZPCS PalletCost-Value VV111 Palletization
ZPJB Base Prc - Job WSale VV100 Revenue
ZPRA Basic Prc-Abatement VV100 Revenue
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ZPRD Basic Prc - Domestic VV100 Revenue

ZPRE Basic Price - Export VV100 Revenue
ZPRS Base Prc - Scrp Sls VV100 Revenue
ZPRW Basic Price - WHA VV100 Revenue
ZPST Basic Price - STO VV100 Revenue
ZQDS Quantity discounts VV103 Discount
ZQTY INV Discounts QTY VV103 Discount
ZRIM ReimportExpense-Val VV109 Ocean Freight
ZRTE RotterdamExpense Val VV115 Stock point Exp
ZSEP Miscellanenous-Value VV118 Misc Exp
ZTPD Base PR - TParty Dom VV100 Revenue
ZTPE Base PR - TParty Exp VV100 Revenue
2.28 Assign Quantity fields to Billing Condition Types
SD qty field Name CO-PA qty field Name

FKIMG Billed Quantity VVBQT Base Quantity
FKLMG Billing qty in SKU ABSMG Sales quantity
KWMENG Order Quantity VVPQT Prod Quantity
2.29 Define PA Transfer Structure for Settlement
Nil
2.30 Maintain PA Transfer Structure for Direct Postings
PA Transfer Structure : FI - Direct Acct Assign. fr. FI/M
The details of Assignment lines and the source Cost Elements and groups and its assignment of Value fields
are given below. Some of the assignments have been created in considering futuristic requirements to take
care of fluctuations in the values through Financial postings to the value fields.
Value Field
Source Assignment
Assign Assignment texts From To Value Field VA Text
10 Revaluation Costs 60105000 60105009 VV141 Inventory Revaluatio
20 .Inventory writtenoff 60109000 60109010 VV142 Inventory Write off
30 Stock Written off 60108000 60108010 VV142 Inventory Write off
Gain or loss on Exch
40 fluctuati PA_EXC VV303 L/G on Ex fluctation
50 Gain or Loss on Asset 50200009 VV302 L/G on sale of Asset
60 DEFP Fluctuations A/c PA_DEFP VV104 DEPB Income
Document
Module Controlling
70 FMS Income Fluctuations PA_FMS VV105 FMS Income

80 FPS Income Fluctuations PA_FPS VV106 FPS Income
90 Ocean Freight PA_OFRE VV109 Ocean Freight
100 Freight PA_FRE VV101 Outgoing Freight
110 Palletization cost PA_PAL VV111 Palletization
120 ECGC PA_ECGC VV112 ECGC
130 Legalization charges PA_LEG VV114 Legalization
140 Clearance and Forwar 60300011 VV107 C & F Charges
150 Insurance PA_INS VV110 Insurance
160 Inspection charges PA_INSP VV113 Inspection
170 Special Expense PA_SPE VV117 Special Exp
180 Agent Commision PA_AGCO VV116 Commission Exp
190 Invoice Discounts PA_DISC VV103 Discount
200 Quantity discounts PA_DISC VV103 Discount
210 Rotterdam Expense PA_ROTT VV115 Stock point Exp
220 Excise Duty expensed 50110000 VV147 Excise Duty-Expens
2.31 Define PA Transfer Structure for Variance Settlement
The Process Orders are not settled to copa and all the variances including purchase price variances are
captured in ML Cost Centers which were created for each profit center. This will enable us to know whether all
variances have been rolled up to the Cost of products or not.
2.32 Define PA Record Type (KE21N)
Nil
Document Sign-off sheet
Role Name Signature

Project Manager (TAGROS) Mr. Kailash
Business Process Owner Mr.Kailash
Core Team Member Mr. Kalyana Sundram

Document
Module Controlling
Core Team Member Mr. Chandrasekaran
Consultant (IBM) Ashok Kumar Singh
Project Manager (IBM) Pavan K Konkepudi

KDS Controlling

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Key Data Structure Document

KDS Document - CO Page 1 of 27 Version V 1.0

Author ASHOK SINGH

Version Revision Revision Author Sign-Off

KDS Document - CO Page 2 of 27 Version V 1.0

KDS_Controlling Page 3 of 27 Version V 1.0

1.1 Purpose of this Document

1.2 Intended Audience

1.3 Related Documents

 List of Processes Document for CO

2 Key Data Structures for Controlling

2.1 Maintain Controlling Area

Assignment Control Company code Cost accounting

The following components would be activated for this Controlling Area:

KDS_Controlling Page 4 of 27 Version V 1.0

2.2 Number Ranges for Controlling Area

The following number ranges have been created:

Transaction Group Number range Transaction

KDS_Controlling Page 5 of 27 Version V 1.0

Activity Allocation 1100000000 – 1199999999 KSI0

2.3 Maintain Planning Versions

In Controlling, the Actual data would be saved in Version 0

KDS_Controlling Page 6 of 27 Version V 1.0

Currency type 10 Company code currency

2.4 Maintain Functional Area

2.5 Automatic Creation of Primary Cost Elements

2.6 Default Account Assignments (OKB9)

Account (Primary Cost Element) Cost Center/COPA

KDS_Controlling Page 7 of 27 Version V 1.0

Cost Elements which have been directed towards profitability segment.

2.7 Define Validation

2.8 Define Allocation Structures for Assessments

2.9 Define Internal Order Types

The Internal Order types would be created as follows

Order Type Name Activations Used for

2.10 Maintain Number Ranges for Orders

2.11 Maintain Budget Profile for Internal Orders

KDS_Controlling Page 8 of 27 Version V 1.0

Budget Profile HCAP

2.12 Define Tolerance Limits for Availability Control

Cont. Area Budget Profile Tr. Group Act Usage

Act 1: Warning Message if budget exceed 90% of the budget

Act 2: Error message if budget exceed 100% of the budget

Act 1: Warning Message if budget exceed 90% of the budget

Act 2: Error message if budget exceed 105% of the budget

2.13 Define Allocation Structures for Settlements

Alloca. Struc Description

P9 PM SS Projec Allocation struct

Alloc. Source of Cost Set Cost

2.14 Maintain Settlement Profiles

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Settlement Profile :20

Field name Field value

Settlement profile :PI01

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Field name Field value

2.15 Define Origin Groups

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2.16 Definition of Costing Sheet

2.17 Definition of Cost component structure

The structure is designed for TAGROS as follows:

CCS for Raw Chilled Material:

Sl.No. Cost Component Cost Drivers Source of Cost

KDS_Controlling Page 13 of 27 Version V 1.0