Professional Documents
Culture Documents
Solar Rooftop PV Power Plants of Capacity 1 KWp to 5 KWp under State Government
Net Metering Policy
Tender reference No: NREDCAP/GM/ Solar /SPV-1-5 KWp/2017-18
TENDER SCHEDULE
FOR
UNDER
PART-VI ANNEXURES
PART – I
GENERAL DETAILS
PREAMBLE
New & Renewable Energy Development Corporation of A.P. Ltd. (NREDCAP)
is implementing grid connected solar roof top systems as per the policies of
the Central and State Governments. The programme is being implemented for
domestic, institutions, Government sector, industrial and commercial sectors.
The Successful Bidder(s) shall work closely with the State Government
departments, consumers and state utilities in implementing the above work
and ensure success of the program. Installations will have to be generally done
within 45 days of receipt of work orders from the purchasers
PARTICULARS OF TENDER
S. NO PARTICULARS DETAILS
1 Tender Notice No NREDCAP/GM/ Solar /SPV-1-5
KWp/2017-18 dated 24.05.2017
2 Name of the work Empanelment for Supply ,Installation and
Commissioning of Grid connected Solar
Rooftop PV systems of 1 KWp, 2 KWp, 3
KWp,4 KWp and 5 KWp capacity each at
various locations in Andhra Pradesh, under
Net Metering Policy of Govt. of A.P.
3 Minimum Eligibility Registered SPV suppliers / manufacturers /
Criteria System Integrators, empanelled with
NREDCAP in the year 2016-17 or System
Integrators empaneled with NREDCAP to
take up solar power projects under net
metering, who are having validity upto
31.03.2018 or approved Channel Partners
of MNRE, who are having validity upto
31.03.2018.
The firm must have cumulative annual
turnover of minimum 250 Lakhs last three
years i.e., from 2013-2014 to 2015-2016
financial years or having net worth of
Rs.1.00 crore as on 31.03.2017. Relevant
documents certified by a chartered
Accountant shall be enclosed.
Has experience of manufacturing, supply
installation, testing, installation /
commissioning and maintenance/after sale
Note:
PART - II
INSTRUCTIONS TO TENDERERS
SECTION 1
INTRODUCTION
ELIGIBILE TENDERERS
(c) Has adequate plant and manufacturing capacity available, to perform the
works properly and expeditiously within the time frame specified in the
tender document.
(e) Has adequate financial stability and status to meet the financial
obligations Pursuant to the scope of work. The firm must have cumulative
annual turnover of minimum 250 Lakhs in last three years i.e., from 2013-
2014 to 2015-2016 financial years. In case of new firms, minimum net
worth of Rs 1 Crore as on 31.03.2017 shall be available. Relevant
documents certified by a Chartered Accountant shall be enclosed.
(g) Has adequate field service setup to provide good after sale services
including necessary repair and maintenance in the state of AP.
(h) Has provided good after sale services for the works done by him
during past years.
(i) Has Valid Test Certificates of the Solar PV Power Plant as specified and
required in the Technical- Bid of this tender document.
(j) Fulfills all requirements as per the guidelines of Ministry of New and
Renewable Energy (MNRE), Govt. of India.
(k) The bidder shall be required to have adequate post installation localized
service facilities/ centers
(l) All the components including Power plant, software’s and other
components mentioned above should be quoted as a single item. No partial
quotes are accepted. For all the equipment the bidder should have an
authorisation certificate from OEM.
SECTION 2
THE TENDER DOCUMENT
2.1 CONTENT OF TENDER DOCUMENT
2.1.1 The tender procedure and contract terms are prescribed in the
tender document. In addition to the invitation of tender, the tender
document includes the various other documents as given in the table of
particulars of tender.
2.2.1 The tender must clearly indicate the name of the manufacturer, the
types and model & make of each principal item of equipment proposed to
be supplied. The tender may also contain details of specifications and other
comprehensive descriptive materials in support of technical specifications.
2.4.1 At any time prior to the due date for submission of the tender or even
prior to the opening of the financial bid, NREDCAP may for any reason,
whether at its own initiative or as a result of a request for clarification/
suggestion by a prospective tenderer, amend the tender document by issuing
a notice.
2.4.2 The amendments will be notified on the website at least 2 days
before the proposed date of submission of the tender. NREDCAP will bear no
responsibility or liability arising out of non receipt of the information in time
or otherwise. If any amendment is required to be notified within 2 days of
the proposed date of submission of the tender, the last date of submission
shall be extended for a suitable period of time.
SECTION 3
PREPARATION OF TENDER
The tender prepared by the tenderer along with all the related documents
shall be in English. Unit measurements shall be metric in accordance with
International System. All correspondence between the tenderer and
NREDCAP shall also be in English.
3.2.4 The authority reserves the right of awarding the work. The earnest
money of such selected Tenderer shall also be released after signing the
agreement and submission security money by them. After receiving the
consent to work, the earnest money of such Tenderer shall be forfeited if
they fail to sign the contract agreement within stipulated period.
3.2.5 The earnest money of all unsuccessful bidders shall be released soon
after selection of selected bidder(s) against submission of their written
intimation regarding acceptance of work and deposition of security deposit
amount.
3.4.1 The tender must contain the name and places of business of
the firm/person/persons participating in the tender and must be
signed and sealed by the Tenderer with his usual signature. The
name and designation of all persons signing the tender document
should be written below every signature. Tender by a partnership firm
mustbe furnished with full name of all partners with a copy of
partnership deed.
3.4.2 The original copy of the tender should be typed or written in indelible
ink and must be signed with the legal name of the corporation/
company by the President/ Managing Director/ Secretary of the firm
or a person duly authorized to bid. In case of authorized person the
letter of authorization by written power-of-attorney should be
enclosed with the technical bid of the tender. The person or persons
signing the tender shall initial all pages of the tender document.
The tenderer shall have to submit their rates in Indian Rupees only including
all latest applicable taxes & duties of Govt. of Andhra Pradesh as well as
Govt. of India. Moreover, NREDCAP will not be responsible for providing
Road permits. It is to be obtained by the selected bidder only and
necessary Entry Tax ( as admissible) will have to be borne by the selected
bidder if any. The rate should be quoted on the prescribed format for
Financial Bid (Part II) attached to this tender document.
SECTION 4
SUBMISSION OF TENDER
4.1.1 The tender must be complete in all technical and commercial respect
and should contain requisite certificates, drawings, informative literature
etc. as required in the tender document.
4.1.4 Second sealed envelope (Envelope- B) should contain financial bid only.
It should be superscribed with “Tender for Empanelment for Supply,
Installation, and Commissioning of 1 to 5 KWp capacity Grid connected SPV
NREDCAP Bidder’s Signature
Page 16
Tender for empanelment for Supply, Installation and Commissioning of Grid Connected
Solar Rooftop PV Power Plants of Capacity 1 KWp to 5 KWp under State Government
Net Metering Policy
Tender reference No: NREDCAP/GM/ Solar /SPV-1-5 KWp/2017-18
4.2.1 Tender must be received by NREDCAP till the date & time of submission
as specified in tender document.
4.2.2 Any tender received after the specified date & time of submission will
be rejected and returned unopened to the Tenderer.
SECTION 5
5.3.1
(i) The Price evaluation will include all Duties and Taxes.
(ii) In cases of discrepancy between the cost quoted in words and in figures,
the lower of the two will be considered.
(iii) In case of discrepancy between the actual total of price break up and the
total mentioned in the bid, the lower of the two will be considered.
5.3.2 NREDCAP reserves the right to negotiate with the bidders for further
reduction of prices.
5.3.3 Under no circumstances shall a tenderer increase his price during the
validity period after tenders are opened. Any tenderer who does so shall not
only lose his EMD but also run the risk of being Black listed by NREDCAP.
NREDCAP also reserves the right under the law to recover damages resulting
there from, in addition to forfeiture of EMD.
SECTION 6
FINALISATION OF TENDERS
6.2 The tenders if received with abnormally high percentage or within the
permissible ceiling limits (bench mark cost) prescribed, but under collusion due
to unethical practices adopted during the tendering process shall be rejected.
6.3 The Lowest Feasible Price discovered for each category of Projects shall be
communicated to the Tenderers and the Tenderer’s are required to provide
their acceptance for the same, within One Week from the date of notifying.
6.4 The Tenderer who has quoted the Lowest Feasible Price shall have to
mandatorily accept the Price or else forfeit their E.M.D. Other Tenderers who
accept to abide by the Lowest Feasible Price shall be considered as Successful
Tenderers, and the E.M.D of Other Tenderers who do not wish to accept the
discovered price shall be returned.
SECTION 7
TERMS OF CONTRACT
Prior to the expiry of validity period of offer, NREDCAP will notify the
successful tenderer by registered Letter/Email/ Fax that he is empanelled as
one of the tenderers accepted to install the solar rooftop power plants under
the state net metering policy.
NREDCAP reserves all the right to reject any or all the tenders, accept any
tender in total or in part.
The respective suppliers shall pay all the expenses of stamp duties and other
requirements for signing the agreement with NREDCAP.
After execution of the Agreement and payment of Security Deposit, the name
of successful bidder(s) with price will be displayed in website of NREDCAP
and a letter of empanelment will be sent to the qualified tenderer.
All the SPV Rooftop systems installed will be inspected by the representative of
NREDCAP within 30 days of receipt of Installation & Commissioning Certificate .
The eligible subsidy will be released only for the systems installed in
compliance to the technical specification of MNRE /NREDCAP/DISCOMs.
During the Inspection, if the system installed is found faulty (or) not in
compliance to the technical specification, the cost for re-inspection by
NREDCAP after rectification/replacement shall be borne by the tenderer.
The Installer shall visit the site at least once in a quarter, to attend routine
maintenance, during the 5 years warranty period.. However, in case of
malfunctioning of the system, the tenderer/bidder shall attend for rectification
of defects within 3 working days from the date of lodging complaint.
7.13 WARRANTY
1.
(a) The SPV panel shall carry a warranty of minimum 25 years.
(b) The SPV panel must be warranted for their output peak watt capacity
which shall not be less than 90% at the end of 10 years and 80% at the
end of 25 years
(c) The PCU/Solar Grid tie Inverter shall carry a warranty of minimum 5
years.
4. The above warranty shall take effect from the date on which the system is
taken over by the purchaser after commissioning.
5. The successful bidder shall be liable to make good the loss by replacing the
defective product during the warranty period for the entire system free of
cost.
6. The warranty will cover all the materials and goods involved in the
installation and commissioning of SPV rooftop systems by the successful
Bidder.
PART -III
SECTION 1
TECHNICAL SPECIFICATIONS
1.1 Introduction
In grid-connected Solar Photo-Voltaic (SPV) systems, solar energy is fed into
the building loads that are connected to the public electricity grid through a
service connection with surplus energy being fed into the grid and shortfall
being drawn from the grid. Production of surplus energy may happen when
solar energy produced exceeds building load energy demand. This surplus is
fed into the grid. During the night, or when during the day energy demand in
the building exceeds solar energy production, energy is drawn from the grid.
Grid connected solar PV systems have no battery storage and will not work
during grid failure. For buildings with grid-connected solar PV systems, the
service connection meter needs to be of the bidirectional type, whereby
import kWh and export kWh are separately recorded. A grid-connected Solar
Photo Voltaic (SPV) power plant consists of SPV array, Module Mounting
Structure, Solar Grid Inverter (SGI), control and protection devices, circuit
breakers, interconnection cables and switches. Components and parts used in
the SPV power plants shall conform to the BIS or IEC or other international
specifications, wherever such specifications are available and applicable.
Bidders can quote for one or more of the following four system configurations:
1 KWp, 2 KWp, 3 KWp and 5 KWp These systems shall be used for individual
homes / apartment complexes/Institutions/Offices.
System 1 KWp 2 KWp 3 KWp 4 KWp 5 KWp
capacity
Total Power shall not Shall not shall not shall not shall not
output of be less be less be be less be less
panel(s) under than than less than than than
STC 1,000Wp 2000Wp 3000Wp 4,000Wp 5,000Wp
Solar Grid 1 KW 2 KW 3 KW 4 KW 5 KW
Inverter
minimum KW
Power output rating To be given for standard test conditions (STC). I_V
curve of the sample module should be submitted.
Access for panel cleaning and All solar panels must be accessible
maintenance From the top for cleaning and from
the bottom for access to the junction
box.
Panel tilt angle North – south orientation with a fixed
Tilt angle of 10 – 18 degrees
(depending on location) south facing.
The cables from the array strings to the solar grid inverters shall be provided
with DC fuse protection. Fuses shall have a voltage rating of 1,000V DC, current
rating as required and shall have DIN rail mountable fuse holders and shall be
housed in thermoplastic IP 65 enclosures with transparent covers
The solar grid inverter converts the DC power of the solar PV modules to grid-
compatible AC power.
A DC distribution box shall be mounted close to the solar grid inverter. The DC
distribution box shall be of the thermo plastic IP65 DIN rail mounting type and
shall comprise the following components and cable terminations:
− Incoming 2 core(Positive and negative DC) cables from the DC Combiner Box;
− DC circuit breaker, 2 pole (the cable from the DC Combiner Box will be
connected to this circuit breaker on the incoming side);
− DC surge protection device (SPD), class 2 as per IEC 60364-5-53;
− Outgoing 2 core cable(Positive and negative DC) to the solar grid inverter.
An AC distribution box shall be mounted close to the solar grid inverter. The AC
distribution box shall be of the thermo plastic IP65 DIN rail mounting type and
shall comprise the following components and cable terminations:
1.11 Cables
All cables shall be supplied conforming to IEC 60227/ IS 694 & IEC60502/ IS
1554 Voltage rating: 1,100V AC, 1,500V DC
For the DC cabling, XLPE insulated and PVC sheathed, UV stabilised single core
flexible copper cables shall be used. Multi-core cables shall not be used.
or the AC cabling, PVC or XLPE insulated and PVC sheathed single or multi-core
flexible copper cables shall be used. Outdoor AC cables shall have a UV-
stabilised outer sheath.
The total voltage drop on the cable segments from the solar PV modules to the
solar grid inverter shall not exceed 2.0%.
The total voltage drop on the cable segments from the solar grid inverter to
the building distribution board shall not exceed 2.0%
The DC cables from the SPV module array shall run through a UV stabilised
PVC conduit pipe of adequate diameter with a minimum wall thickness of
1.5mm.
Cables and wires used for the interconnection of solar PV modules shall be
provided with solar PV connectors and couplers.
All cables and conduit pipes shall be clamped to the rooftop, walls and ceilings
with thermo-plastic clamps at intervals not exceeding 50 cm.
The minimum DC cable size shall be 4.0 mm2 copper. The minimum AC cable
size shall be 4.0 mm2 copper. In three phase systems, the size of the neutral
wire size shall be equal to the size of the phase wires. The following colour
coding shall be used for cable wires:
− DC positive: red (the outer PVC sheath can be black with a red line marking)
− DC negative: black
− AC single phase: Phase: red; neutral: black
− AC three phase: Phases: red, yellow, blue; neutral: black
− Earth wires: green
NREDCAP Bidder’s Signature
Page 37
Tender for empanelment for Supply, Installation and Commissioning of Grid Connected
Solar Rooftop PV Power Plants of Capacity 1 KWp to 5 KWp under State Government
Net Metering Policy
Tender reference No: NREDCAP/GM/ Solar /SPV-1-5 KWp/2017-18
Cables and conduits that have to pass through walls or ceilings shall be taken
through a PVC pipe sleeve.
1.12 Earthing
The earth electrodes shall have a precast concrete enclosure with a removable
lid for inspection and maintenance. The entire earthing system shall comprise
non-corrosive components.
The AC SPDs shall be installed in the AC distribution box adjacent to the solar
grid inverter.
Junction boxes and solar panel terminal boxes shall be of the thermo plastic
type with IP 65 protection for outdoor use and IP 54 protection for indoor use.
Cable terminations shall be taken through thermo-plastic cable glands. Cable
ferrules shall be fitted at the cable termination points
for identification.
The standard caution and danger boards or labels as per Indian Electricity
Rules, the AC distribution box near the solar grid inverter and the building
distribution board to which the AC output of the solar PV system is connected
shall be provided with a noncorrosive caution label.
1.16 Metering
1.17 Documentation
The Installer shall supply the following documentation:
a) System description with working principles.
b) System single line diagram.
c) Solar PV array lay-out.
d) Routing diagram of cables and wires.
e) Data sheets and user manuals of the solar PV panels and the solar grid
inverter.
f) A system operation and maintenance manual.
g) Name, address, mobile number and email address of the service
Centre to be contacted in case of failure or complaint.
h) Warranty cards.
i) Maintenance registers.
The Tenderer should ensure that all components and systems used under this
Scheme shall strictly adhere to the Technical Specifications and Guidelines
issued by MNRE vide Notice no: 30/11/2012-13/NSM dated 26th May 2014, as
“Operational Guidelines for Implementation of Off-Grid and Decentralized
Solar Applications Sub Scheme – “Off-Grid and Decentralized Solar PV
Applications” during 12th Plan Period”, and as amended from time to time.
PART -IV
TECHNICAL BID
All pages of the Technical Bid shall be organised section-wise, annexed with
proof documents, serially numbered and stitched/or spiral bound intact and
submitted) Loose pages shall not be accepted.
2 Postal Address
5 Name, designation, a d d r e s s ,
contact number and Email of the
representative of the tenderer to
whom all references shall be made.
6 Nature of the firm (Individual/
Partnership/Consortium/ Pvt. Ltd
/Public L t d . Co. /Public
Sector,etc.)
Attach attested copy of
Registration & Partnership deed/
Memorandum of Association
3. DETAILS OF EXPERIENCE
Please fill in information about off grid Solar PV Systems installed in the last
three years.
Details YEAR
1 2 3 4 5
Page No.
S.N Submitted in
Description (see Note
o Cover ‘A’
below)
1 2 3 4
1 Copy of Contractors valid Registration Yes /No
certificate with NREDCAP/Approved letter of
MNRE as Channel Partner, valid upto
31.03.2018.
2 Demand draft towards requisite Earnest Yes /No
Money Deposit (issued by any
Nationalized/Scheduled bank)
3 Crossed demand draft towards Cost of tender Yes /No
document
4 Copy of PAN card. Yes /No
Notes:
1. All the statements copies of the certificates, documents etc., enclosed to the
Technical bid shall be given page numbers on the right corner of each
certificate, which will be indicated in column (4) against each item. The
statements furnished shall be in the formats appended to the tender
document.
2) The information shall be filled-in by the Tenderer in the check list, as
applicable and shall be enclosed to the Technical bid for the purposes of
verification as well as evaluation of the tenderer’s Compliance to the
qualification criteria as provided in the Tender document.
DECLARATION
I/We …………………………………………………………………………………………………………………………………….
2. The Tenderer is fully aware of all the relevant information for proper
execution of the proposed work, with respect to the proposed place of
works/ site, its local environment, approach road and connectivity etc. and is
well acquainted with actual and other prevailing working conditions,
availability of required materials and labour etc. at site.
6. The Tenderer is familiar with all general and special laws, acts, ordinances,
rules and regulations of the Municipal, District, State and Central
Government that may affect the work, its performance or personnel
employed therein.
7. The Tenderer has never been debarred from similar type of work by
any Government Undertaking /Department.
8. The Tenderer accepts that the earnest money / security deposit may be
absolutely forfeited by NREDCAP if the selected bidder fails to sign the
contract or to undertake the work within stipulated time.
9. This offer shall remain valid for acceptance for 3 (Three) months from the
Proposed date of opening of Tender.
10. All the information and the statements submitted with the tender are
true and correct to the best of my knowledge and belief.
(Signature of Tenderer)
PART -V
FINANCIAL BID
2 Extended
CMC for
additional
five years
beyond
the warranty
period (Rs)
NOTE:
1. Total Cost to be quoted above is without deducting the State subsidy and
MNRE Subsidy.
3. In cases of discrepancy between the cost quoted in Words and in Figures,
the lower of the two will be considered. (Total cost offered shall be both in
words and figures)
1 SPV Module
2 Module
Mounting
Structure
3 Grid connected
Solar Inverter
4 Cables
5 Others, if any
(shall be
indicated
separately)
6 Ex-works price
(sum of 1 to 5)
7 Packing &
forwarding,
Freight &
Insurance
charges
etc.(shall be
indicated
separately)
8 Duties/Taxes
(shall be
indicated
separately with
%)
9 All inclusive
price per
system
(sum of 6 to 8)
(in Rs)
10 Installation &
Commissioning
Charges
11 Total cost per
system (sum of
9 & 10 )
(Rupees in
figures)
13 Extended CMC
for additional
five years
Note: In cases of discrepancy between the cost quoted in Words and in figures,
the lower of the two will be considered. (Total cost offered shall be both in
figures and words)
PART-VI
ANNEXURES
To
The V.C & Managing Director
New and Renewable Energy Development Corporation
Of A.P. Limited (NREDCAP)
5-8-207/2, Pisgah Complex,
Yatrik Hotel Compound,
Nampally,
HYDERABAD – 500 001
Dear Sir,
****
1. We have examined the Tender for Supply, Installation and
Commissioning of Grid connected Solar Rooftop Power plants as
specified in the Tender. We undertake to meet the requirements and
services as required and as set out in the Tender document.
2. We attach our Technical Bid and Financial Bid in separate sealed covers
as required by the Tender both of which together constitute our
proposal, in full conformity with the said Tender.
3. We have read the provisions of Tender and confirm that these are
acceptable to us. We further declare that additional conditions,
5. We agree to unconditionally accept all the terms and conditions set out
in the Tender document and also agree to abide by this Bid response for
a period as mentioned in the Tender from the date fixed for bid opening
and it shall remain binding upon us with full force and virtue, until within
this period a formal contract is prepared and executed, this Bid
response, together with your written acceptance thereof in your
notification of empanelment, shall constitute a binding contract
between us and NREDCAP.
7. We also agree that you reserve the right in absolute sense to reject all
or any of the products/ service specified in the bid response without
assigning any reason whatsoever.
11. We undertake to use the BoS components other than PV Modules and
Solar grid tie Inverters as per the standards stipulated.
Whereas the FIRM is submitting its tender for (Name of the work) and this
guarantee is being made for the purpose of submission of Earnest money
deposit with the tender document.
Whereas the GUARANTOR further agrees that their liability under this
guarantee shall not be affected by any reason of any change in the offer
or its terms and conditions between the FIRM and NREDCAP with or
without the consent or knowledge of the GUARANTOR.
Whereas the GUARANTOR hereby agrees not to revoke this guarantee bond
during its currency period except with the previous consent of NREDCAP in
writing.
1. Our liability under this bank guarantee shall not exceed Rs. ……………………….
Witness :
1.
2
(Signature and seal of Bank)
This document on having been signed by both the parties shall constitute a
binding contract between the parties and shall remain in force for a period of
five years. But in the event of any breach of the Contract at any time on the
part of the Installer, the contract shall be terminated by NREDCAP without
compensation to the Installer. The contract may also be put to an end at any
time by the NREDCAP upon giving seven days notice to the Installer. The
Installer agrees for Supply, Installation, and Commissioning of SPV Rooftop
with 60 months warranty as per clause 7.13 and as per the Terms & Conditions
given below.
2. Service:
The Installer shall visit the site at least once in a quarter, to attend routine
maintenance, during the 5 years warranty period. However, in case of
malfunctioning of the system, the tenderer/bidder shall attend for rectification
of defects within 3 working days from the date of lodging complaint.
The Grid Connected Solar Rooftop Power Plants shall be installed and
commissioned anywhere in Andhra Pradesh under Net Metering Scheme.
4. The validity of Empanelment and the price accepted will be for 18 months.
a) Technical Specifications
7. (a) Unless otherwise provided in the Contract, any notice, request, consent
or other communication given or required to be given hereunder shall be given
by mailing the same by registered mail, postage prepaid to NREDCAP at its
registered office.
(b) Any notice to the Installer shall be deemed to be sufficiently served, if given
or left in writing at their usual or last known place of abode or business In case
of failure by the Installer to commission the solar Rooftop systems within the
period specified as per the schedule or in case of installations made by them,
not being of the stipulated quality and specifications, NREDCAP shall have the
power to reject any such installations.
9. NREDCAP is no way responsible for any dispute arising between the Installer
& Purchaser.
Subject to the above, the Courts at Hyderabad alone only shall have
jurisdiction in the matter of empanelment.
In Witness whereof the parties hereto have signed on the day, month and year
above written in the presence of
Witness:
1.
2
NREDCAP Bidder’s Signature
Page 63