Sign & Stamp of Bidder: Executive Engineer Local Bodies Division-II Jammu

BID DOCUMENT FOR APPOINTMENT OF CONSULTANT FOR OBTAINING ENVIRONMENTAL CLEARANCE UNDER EIA NOTIFICATION 2006 AND
PREPARATION OF REPORT IN RESPECT OF DEVELOPMENT OF SOLID WASTE PROCESSING PLANT AND LANDFILL
Standard
BIDDING DOCUMENT
FOR
APPOINTMENT OF CONSULTANT
FOR OBTAINING ENVIRONMENTAL

CLEARANCE UNDER EIA NOTIFICATION 2006
AND PREPARATION OF REPORT IN RESPECT
OF
DEVELOPMENT OF SOLID WASTE PROCESSING

PLANT AND LANDFILL disposal facility FOR
Katra, Udhampur, Kathua, Billawar, Doda,
Bhaderwah & Kishtwar CLUSTERs
Executive Engineer
Local Bodies Division-II
Jammu
Sign & Stamp of Bidder Page 1

Section-1
NOTICE INVITING TENDER

Office of the Executive Engineer Local Bodies Division-II Jammu

48D/C Gandhi Nagar Jammu
xenlbdiv.ii@gmail.com
****
NOTICE INVITING TENDER
Enit No:- 8-LBJ(II) 2018-19 dated 01/05/2018
For and on behalf of the Governor of Jammu and Kashmir State, the Executive Engineer Local Bodies
Division-II Jammu invited online Tenders from the reputed Consulting Firms for obtaining Environmental
Clearance under EIA Notification 2006 and Preparation of Report in respect of Development of Solid Waste
Processing Plant and Landfill for 8 No clusters on behalf of Urban Local Bodies, Jammu on Lump sum basis from
NABET accredited, as per schedule as under:-
S. Name of Work Cost of Bid Security in Time
No document the shape of allowed
DD (In Rs) CDR/ FDR
(In Rs)
Obtaining Environmental Clearance under EIA Notification
Rs2000/-
2006 and Preparation of Report in respect of Development of
(Rupees two 6
1 Solid Waste Processing Plant and Landfill disposal facility for
thousand
Rs10,000/-
Waste under Clusters of Katra & Udhampur of Jammu months
only)
Division.
Rs2000/-
(Rupees two 6
thousand
Rs10,000/-
Waste under Clusters of Kathua, Billawar & Basohli of months
only)
Jammu Division.
Rs2000/-
(Rupees two 6
thousand
Rs10,000/-
Waste under Clusters of Doda, Bhaderwah & Kishtwar of months
only)
Jammu Division.
1 Scheduled / Critical Dates
Sr. Activity Description Date
No.
1. Start of bid 01.05.2018
4. Proposal submission online Due/ Last date and time 15/05/2018 upto 2.00 PM
5. Proposal submission Hard Copies Due Date and time 16/05/2018 upto 4.00 PM
6. Tentative bids opening date and time 17.05.2018 at 12.00 Noon
7. Opening of Financial Bids To be intimated later on
8 Validity of offer 180 days
In case any of the above mentioned dates is declared holiday the next working day will be considered for the purpose
mentioned above.
1. Detailed information can be seen and downloaded from the web portal www.jktenders.gov.in and www.Urban Local
Bodies Jammuammu.org.
2. Bidders are advised to quote separate bid for separate cluster.
3. The original documents in respect of cost of documents (Demand Draft) and EMD alongwith other relevant
technical bid documents must be delivered to the office of Executive Engineer Urban Local Bodies Division-II,
Jammu at 48 D/C Near Balmiki Chowk Gandhi Nagar Jammu by post / courier or by hand on or before
16/05/2018 upto 4:00 PM, if the office happens to be closed on the date of receipt as specified, the documents will be
received on the next working day at the same time and venue.
4. DD and EMD should be pledged in favour of Executive Engineer Urban Local Bodies Division-II, Jammu.
5. Bidders are advised to read carefully each and every line of bid document before submission of bids.
Sd/-
(Er. Firdous Ahmed Qazi)
No:-LB/Tech/J-II/2018/401-02 Executive Engineer
Dated:-01/05/2018 Local Bodies Division-II
Jammu
Copy to the:-
1) Commissioner/ secretary to Govt. Housing and Urban Development Department Civil Secretariat Jammu for favour of
information please.
2) Director, Urban Local Bodies, Jammu for favour of information please.

2.0. MINIMUM ELIGIBILITY CRITERIA:

The interested bidders should meet the following minimum qualifying criteria:
A. Technical Criteria:
i) Experience of having successfully completed similar works during the last 3 years ending
last day of the previous month to the one in which Tenders are invited:
• Three similar works each having Consultancy Fee not less than Rs. 4.00 Lacs. OR
• Two similar works each having Consultancy Fee not less than Rs. 5.00 Lacs. OR
• One similar work having Consultancy Fee not less than Rs. 8.00 Lacs.
Similar work shall mean Consultancy Assignment for obtaining Environmental Clearance under
EIA Notification 2006 (as amended upto date) in respect of Common Municipal Solid Waste
Management Facility (CMSWMF)
ii) Other Technical Criteria:
a) The Consultant should be accredited from Quality Council of India (QCI) National
Accreditation Board for Education and Training (NABET) for Common Municipal Solid Waste
Management Facility (CMSWMF).
b) The Consultant shall have done at least one similar work having Consultancy fee for
Environmental Clearance under EIA Notification 2006 (as amended upto date) not less than
Rs. 4.00 Lacs for Public Sector Undertakings / Govt. Departments in the last 3 years ending last
day of the month previous to the one in which Tenders are invited.
c) A certificate shall be submitted that they have been accredited by MoEF (list ‘A’) for
Building and Construction Projects.
d) The Consultancy firm shall have a valid PAN No. & GST Registration Number
iii) The past experience in similar nature of work should be supported by certificates issued. In
case the work experience is of Private sector the completion certificate shall be supported
with copies of Letter of Award and copies of Corresponding TDS Certificates (Form 16A).
Value of work will be considered equivalent to the amount of TDS Certificates (Form 16A).
iv)The value of executed Consultancy assignments shall be brought to the current level by
enhancing the actual value of Consultancy fee done at a simple rate of 7% per annum,
calculated from the date of completion to last day of the month previous to the one in which
applications are invited.
v) Joint-venture / consortia of firms / companies is allowed, however lead partner must fulfill
all the criteria laid down in the EOI. The associate partner must enclose Registration
certificates and work orders of the work executed in consultancy.
B. Financial Strength:
1. The Average annual financial turnover for last 3 years shall be at least 50.00 Lacs. The
requisite Turnover shall be duly certified by a Chartered Accountant with his Seal/ signatures
and registration number.
2. The bidders are required to submit summarized Balance Sheet (Audited) and also
summarized Profit & Loss Account (Audited) for last three years.
3. The intending tenderer(s) must read the terms and conditions of Contract carefully. He
should only submit his bid if eligible and in possession of all the documents required.
4. Information and Instructions for tenderers posted on website shall form part of bid
document.
5. The bid document consisting of scope of work and the set of terms and conditions of the
contract to be complied with and other necessary documents can be seen and downloaded
from website https://jktenders.gov.in/free of cost.
6. Notwithstanding anything stated above, URBAN LOCAL BODIES JAMMU reserves the right
to assess the capabilities and capacity of the tenderers to perform the contract in the overall
interest of URBAN LOCAL BODIES JAMMU /H&UDD.
7. The tenderer(s) is/ are required to quote strictly as per the terms and conditions,
specifications, standards given in the tender documents and not to stipulate any deviations.
8. The tenderer (s) if required, may submit queries, if any, through E-mail and in writing to the
tender inviting authority to seek clarifications within 07 days from the date of uploading of
Tender on website. URBAN LOCAL BODIES JAMMU will reply only those queries which are
essentially required for submission of bids. URBAN LOCAL BODIES JAMMU will not reply the
queries which are not considered fit like replies of which can be implied /found in the NIT/
Tender Documents or which are not relevant or in contravention to NIT/Tender Documents,
queries received after 07 days from the date of uploading of Tender on website, extension of
time for opening of technical bids, etc. Technical Bids are to be opened on the scheduled
dates. Requests for extension of opening of Technical Bids will not be entertained. The email
IDs for submitting queries are dlbjammu@gmail.com / xenlbdiv.ii@gmail.com .
9. URBAN LOCAL BODIES JAMMU reserves the right to reject any or all tenders or cancel/
withdraw the Invitation for Bids without assigning any reason whatsoever and in such case no
tenderer / intending tenderer shall have any claim arising out of such action.
10. EARNEST MONEY DEPOSIT:

Earnest Money Deposit of amount as mentioned in “NIT of Tender” required to be submitted
along with the tender shall be in the form of CDR/ FDR payable at place as mentioned in NIT in
favour of Executive Engineer Local Bodies Division-II Jammu from any nationalized bank.
The EMD shall be valid for a minimum period of 6 months from the original last day of
submission of bid as per NIT. The EMD shall be deposited in original in the office of Executive
Engineer Local Bodies Division-II Jammu.

10.1 The EMD shall be payable to Executive Engineer Local Bodies Division-II Jammu without
any condition(s), recourse or reservations.
i) The Bid will be rejected by URBAN LOCAL BODIES JAMMU as non-responsive and shall not be
considered in case EMD is not received in physical form.
ii) The EMD of bidders other than L1 will be returned within 30 days, after opening of Financial
Bid.
iii) The EMD of the successful consultant will be discharged after the consultant has furnished
the required acceptable Performance Guarantee.
iv) No interest shall be paid by URBAN LOCAL BODIES JAMMU on the EMD.
v) The EMD may be forfeited:
• if a consultant withdraws the bid after bid opening during the period of validity;
• If, any unilateral revision in the offer is made by the tenderer during the validity of the
offer.
• Upon non acceptance of LOI/ LOA, if and when placed
• In the case of a successful consultant; if the consultant fails to Sign the Agreement with
in the 25 days from the date of issue of LOA or furnish the required performance
security or fail to commence the work within the stipulated time period prescribed in
the contract.
11. Interested Consultant who wish to participate in the bidding process shall also make
following payments in the form of Demand Draft of any Nationalized Bank within the period of
bid submission:
• Cost of Bid Document: Demand Draft or should be drawn in favour of Executive
Engineer Local Bodies Division-II Jammu payable at Jammu for amounting to Rs2000/-.
12. SET OF TENDER DOCUMENTS:

The following documents will constitute set of tender documents:
a) Notice Inviting Tender
b) Quoting Sheet for Tenderer
c) Terms & Conditions of Contract
d) Appendix I to Appendix-VII
e) Corrigendum / Addendum / Clarifications of Pre-bid Meeting /Other documents, if any
13. MODE OF SUBMISSION

The Mode of Submission shall be as under:
i) The tender shall be submitted in two bid system having ‘Technical Bid’ and ‘Financial Bid’.
ii) The ‘Technical Bid’ envelope shall further contain two separate envelopes i.e. ‘Earnest
Money, Cost of Bid Document’ (containing EMD & Cost of Bid Document) and a second
envelope named ‘Other Documents’. The 2nd envelope ‘Other Documents’ shall contain the
following documents:
(a) Affidavit (in original) for correctness of Documents /Information. In the prescribed format
as per Annexure-I
(b) Letter of Acceptance (in original) of Tender Conditions unconditional in the prescribed
format as per Annexure-II.
(c) Annexure-I to Annexure-VIII.

(d) All the eligibility documents like Turnover Certificate, Profit & Loss Statements, Balance
Sheets, PAN card, GST Registration, Experience Certificates etc.
(e) Corrigendum / Addendum / Clarifications of Pre-bid meeting/Other documents, if any
(f) Power of Attorney of the person for signing /submitting the tender. This should be
supported by Board Resolution (in case of a company registered under the Companies Act).
iii) Both the above envelopes i.e. ‘Earnest Money, Cost of Bid Document’ and Other
Documents’. Then both these envelopes shall be put in a separate sealed cover superscripted
as ‘Technical Bid’ and name of work and due date of opening of the bid also mentioned
thereon. This envelope shall be addressed to Executive Engineer Local Bodies Division-II
Jammu
iv) The ‘Financial Bid’ envelope shall contain the Quoting Sheet/ Financial Bid and should only
be submitted online. The value quoted must be inclusive of all taxes.
The bidders are advised to submit complete details with their bids. The Technical Bid
Evaluation will be done on the basis of documents submitted by the bidders with the bids. The
information should be submitted in the prescribed proforma. Bids with Incomplete/
Ambiguous information will be rejected. Technical bid documents submitted by intending
tenderers shall be opened only if Earnest Money Deposit, Cost of Bid Document other
documents placed in the envelope are found in order.
The bid submitted shall become invalid, if:

• The tenderer is found ineligible.
• Tenders for which any of the prescribed conditions are not fulfilled or are found
incomplete in any respect are liable to be rejected.
14. The bid for the works shall remain open for acceptance for a period of 180 days from the
last date of submission of bid including the extension given, if any. In case any tenderer
withdraws his bid before the said period or issue of letter of acceptance, whichever is earlier,
or makes any modifications in the terms and conditions of the bid which are not acceptable to
URBAN LOCAL BODIES JAMMU, then URBAN LOCAL BODIES JAMMU shall, without prejudice to
any other right or remedy, be at liberty to forfeit the said earnest money as aforesaid. Further
the tenderers shall not be allowed to participate in the re-bidding process of work.
15. The acceptance of any or all tender(s) will rest with URBAN LOCAL BODIES JAMMU who
does not bind itself to accept the lowest tender and reserves to itself the right to reject any or
all of the tenders received without assigning any reason thereof. The Consultant shall be
required to mobilize his monitoring and study teams simultaneously for all designated sites (If
allotted multiple sites), so as the same can be completed in shortest possible time. Time
compliance is essence of this contract and same may be given utmost priority, while
implementation of the contract.

16. On acceptance of tender, the name of the accredited representative(s) of the Consultant
who would be responsible for taking instructions from Engineer-in-Charge or its authorized
representative shall be intimated within 07 days of issue date of Letter of Award (LOA)/ Letter
of Intent(LOI) by URBAN LOCAL BODIES JAMMU.
17. Date of Start of work shall be reckoned from the 10th day after issue of the letter of
Award (LOA)/ Letter of Intent (LOI)by URBAN LOCAL BODIES JAMMU.
18. The award of consultancy work, execution and completion of work shall be governed by
tender documents consisting of (but not limited to) NIT, Terms & Conditions of Contract,
Technical bid, Price bid, etc. The tenderers shall be deemed to have gone through the various
conditions while making/preparing their technical & financial proposals & submitting the
Bid(s) including site conditions, topography of the land and accessibility etc. or any other
condition which in the opinion of tenderer will affect his price/rates before quoting their rates.
19. The bidder/ tenderers should sign on every page of the bidding Documents as acceptance
of the General direction and conditions of contract and other laid down norms. The rate
quoted should be both in figures and words and should be inclusive of all Taxes and Levies.
Over writing and correction should be avoided and if made should be authenticated. In the
incidence of discrepancy in figures, the rates given in words shall prevail.
Incomplete/conditional bids shall be rejected forthwith.
20. As regards the project in question, the eligible and interested bidders may inspect the area
and review the DPRs before submission of their bid.
21. The Consultancy assignment shall be based on review of records and discussions with
officials of URBAN LOCAL BODIES JAMMU/H&UDD, supplemented with other information
collected during physical visit, measurements taken & data collected.
22. The Consultant’s report should be in line with the Government report and regulations and
relevant to such kind of assignments.
23. The report shall consist of executive summary, description of the methodology adopted
and its rationale, sources of information, factors influencing the consultancy assignment and it
should be in line with reports for Govt. projects & sound engineering practices.
24. The consultant shall maintain strict confidentiality towards all information/documents
during the course of carrying his work unless such information is available in public domain.
25. If the consultant does not adhere to time frame and terms and conditions stipulated,
URBAN LOCAL BODIES JAMMU shall have a right to cancel the assignment and reserves the
right to assign any and/or part of the work to different consultant(s).
26. The Consultant shall clarify the queries raised, if any, by URBAN LOCAL BODIES JAMMU at
any stage or even after submission and before acceptance of the final report without any extra
charges.
27. The Consultant is required to obtain Environmental Clearance under EIA notification 2006
(as amended upto date) and submit Report within 6 months from the Date of start of the
work.
28. The Consultants are required to obtain the relevant details/information from respective
authorities for completion of the assignment. The consultant is required to make a
presentation to the Members of URBAN LOCAL BODIES JAMMU before submitting final report
to URBAN LOCAL BODIES JAMMU. The final report duly signed by the consultant is to be
submitted in Five bound copies and also in electronic form (pen drive or floppy) to URBAN
LOCAL BODIES JAMMU.
29. The consultant shall submit their offers by downloading the details from website. The Price
Bids of only qualified bidders will be opened.
30. Confidentiality; The consultant shall maintain strict confidentially of all the documents,
information, data coming in possession of the consultant as a result of awarding the contract
and also any oral, written or other information disclosed for evaluation or for any other
purpose shall be considered as confidential information passed on to the agency.
31.Usage of data / documents / information; So far as applicable, the consultant shall ensure
that the documents, data, information etc. if imparted by URBAN LOCAL BODIES JAMMU or if
come to the knowledge of the consultant, are / is not used or permitted to be used in any
manner (directly or indirectly) incompatible or inconsistent with that authorized by URBAN
LOCAL BODIES JAMMU in writing. The confidential information will be safeguarded and the
consultant shall take all necessary actions to protect URBAN LOCAL BODIES JAMMU, its
subsidiaries, and State Government’s interest against misuse, loss, destruction, alterations or
deletions thereof. Any violation of the same will be liable for action under the law which shall
entitle URBAN LOCAL BODIES JAMMU to claim damages from the consultant.

Section-2
TERMS
&
CONDITIONS
OF CONTRACT

2.0 Scope of Work:

(i) Carryout site survey for assessing site condition and collecting secondary data for
Environmental Clearance.
(ii) Filling and submission of Form 1 & 1A (as prescribed by statutory authority) along with
inception report.
(iii) Conducting primary baseline monitoring and analysis as per SEIAA (MoEF).
(iv) Carrying out impact assessment for environment component as per SEIAA (MoEF).
(v) Developing environment management plan to mitigate the likely impact from the proposed
project.
(vi) Providing technical assistant in various approvals & presentation to regulatory authorities
such as SEIAA/SEAC (MoEF).
(vii) Obtaining Environmental Clearance from SEIAA/SEAC/EAC (MoEF) for project.
Notes:
• Documents required by SEIAA/SEAC for prior Environment clearance shall be detailed
as per (Annex-1) of the EIA notification of 2006 (as amended upto date) issued by
MoEF, Delhi.
• Data for Environmental Clearance should be given for the entire life of the project
• Detailed feasibility report including the financial, Environmental and social costs has to
be furnished.
3.0Payment of Remuneration: The above Scope of Work is indicative (not exhaustive) & it is
deemed to include expenditure on (but not limited to) personnel /experts, their visits, any
study required, coordination with URBAN LOCAL BODIES JAMMU/H&UD/any other
bodies/statutory authorities, obtaining approval from any authority including statutory
authority etc. so as to obtain environmental clearance under EIA notification of 2006 (as
amended upto date) of MoEF and submission of report to URBAN LOCAL BODIES
JAMMU/statutory authority as the case may. Nothing extra shall be paid in this regard.
Statutory deductions shall be made from the payment released to the consultant. All
payments shall be made in Indian currency only.
4.0 Mode of Payment:

i) Milestone payment schedule for various activities are as under:
S.No Schedule Fees Percentage
1 Submission of zoning plan (indicating the type of established other units
10%
considering the site location and market potential )
2 Submission of final report with all necessary approval and
25%
presentation with clarification to expert committee.
3 On clearance of all queries raised by expert committee during
meeting & the project is recommended for grant of Environmental 25%
Clearance by SEAC.
4 On obtaining Environmental Clearance 20%
5 Obtaining CFE from J&KPCB subsequent to EC accorded Balance 20% of
the fee payable

5.0 Taxes
a) All taxes, income tax and any other leviable tax including Goods & Services Tax in
connection with the execution of the contract levied by the statutory
Authorities/State/Central Govt. of India/State Govt. or any local authorities on the consultant
in accordance with the applicable law shall be borne by the consultant and are deemed to be
included in their bid price. The tenderers shall note that the Tax Deduction at Source (TDS) as
per applicable law shall be made from the payments due/made to the consultants and which
shall not be reimbursed.
b) Any enhancement of taxes/duties by the authorities/ Government of India/ State
Government, during currency of this contract shall be borne by the Consultant only and which
shall not be reimbursed by URBAN LOCAL BODIES JAMMU.
6.0 Performance Security/ Guarantee

6.1 For the due performance of the contract in accordance with the terms and conditions
specified, the consultant shall on the day or before signing the contract (which shall not be
later than 25days of the issue of the Letter of Award/ Letter of Intent) furnish performance
security / Guarantee on the Performa of URBAN LOCAL BODIES JAMMU from a Nationalized
Bank to the extent of 2% of the value of total consultancy fees of consultant. The Bank
Guarantee shall remain valid till stipulated time for completion of work plus 90 days. The EMD
paid by the Consultant shall be returned to the consultant after receipt of Performance
Guarantee.
6.2 The Bank Guarantee shall be in favour of Executive Engineer Local Bodies Division-II
Jammu, payable at Jammu. The Bank Guarantee should be issued from any Nationalized Bank.
6.3 It is expressly understood and agreed that the performance security is intended to secure
the performance of entire contract.
6.4 The performance security will be discharged by URBAN LOCAL BODIES JAMMU and
returned to the consultants after successful completion of the project and submission of final
report and Environmental Clearance documents to URBAN LOCAL BODIES JAMMU and
statutory bodies.
6.5 URBAN LOCAL BODIES JAMMU reserves the right of forfeiture of the performance
guarantee in additions to other claims and penalties in the event of the consultant’s failure to
fulfill any of the contractual obligations or in the event of termination of contract as per terms
and conditions of contract.
6.6 Should the stipulated time for completion of work, for whatever reason be extended, the
consultant, shall at his own cost, get the validity period of Bank Guarantee in respect of
performance security furnished by him extended and shall furnish the extended / revised Bank
Guarantee to NBCC before the expiry date of the Bank Guarantee originally furnished.

7.0 Retention Money

5% of the fee payable to the consultant shall be retained from each running bill as
“Retention Money”, in addition to the performance guarantee.
The retention money will be discharged by URBAN LOCAL BODIES JAMMU and returned to the
consultants after successful completion of the assignment i.e. obtaining Environmental
Clearance, submission of Final report to URBAN LOCAL BODIES JAMMU/statutory bodies as
applicable and once all the statutory approvals have been obtained by URBAN LOCAL BODIES
JAMMU for commencement of the project.
8.0 Completion Period

a. The overall completion period for the execution of this project from the date of
commencement of work shall be mentioned in NIT.
b. Escalation/ Price Variation: No Claim / additional fees on account of any price variation/
Escalation on whatsoever ground shall be entertained at any stage of works. Quoted fees shall
be firm and fixed for entire contract period as well as extended period for completion of the
works.
9.0 Commencement of Work:

The commencement of work will be considered from 10th day of issuance of LOA. The
Consultant has to submit detailed program of the work as per the below mentioned guidelines
within 10 days from the date of commencement of the work. The time schedule submitted by
the consultant shall include time for obtaining required approvals, preparation of reports etc.
However, if delay is caused by factors beyond reasonable control of the consultant, URBAN
LOCAL BODIES JAMMU may consider such delays favourably.
10.0 Compensation for Delay

The time allowed for carrying out the work as specified in clause 8.0 (a) shall be strictly
observed by the consultants and shall be deemed to be the essence of the contract on the
part of the consultants. The work shall throughout, the stipulated period of the contract, be
processed with all diligence.
The Consultant will be required to complete the entire job within stipulated time. No
extension of time for completing the same shall be given owing to any variations made in the
works by the orders of the clients.
In case the Consultant fails to complete the work within the Contract period or extended
period as above owing to reasons attributable to Consultant, liquidated damages @ 1% per
week of the total fees subject to a maximum of 10% of the total fees payable shall be levied on
the Consultant. URBAN LOCAL BODIES JAMMU shall be entitled to deduct such damages from
the dues that may become payable to the consultant.
11.0 Abandonment of Work

i) That if the consultant abandons the work for any reason whatsoever or becomes
incapacitated from acting as consultants as aforesaid, URBAN LOCAL BODIES JAMMU may
make full use of all or any of the reports /documents prepared by the consultants and that the
consultants shall be liable to refund any excess fees paid to them upto that date plus such
damages as may be assessed.
ii) If at any time after start of work, the client decides to abandon or reduce the scope of work
for any reason whatsoever and hence not required the whole or any part of the works to be
carried out, URBAN LOCAL BODIES JAMMU shall give notice in writing to this effect to the
Consultant and the consultant shall have no claim for any payment of compensation, or
otherwise whatsoever, on account of any profit or advance which he might have derived from
the execution of works in full but which he did not derive in consequence of the foreclosure of
the whole or part of the work.
12.0 Termination
URBAN LOCAL BODIES JAMMU without any prejudice to its right against the consultants in
respect of any delay or otherwise or to any claims or damages in respect of any breaches of
the contract and without prejudice to any right or remedies under any of the provisions of this
contract may terminate the contract by giving one month’s notice in writing to the consultants
and in the event of such termination, the consultants shall be liable to refund the excess
payment, if any, made to them over and above what is due in terms of this agreement on the
date of termination. URBAN LOCAL BODIES JAMMU may make full use of all or any of the
reports/documents prepared by the consultants.
In case due to any circumstances, URBAN LOCAL BODIES JAMMU decides to curtail the scope
of work or totally abandon the work, the payment to the consultants would be made based on
Clause 3.0 above up to the stage of work executed immediately before taking such a decision,
provided equivalent payment is made by the client to URBAN LOCAL BODIES JAMMU.
13.0 Number of Reports etc. and Copyright:

The final report duly signed by the consultant is to be submitted in Five bound copies and also
in electronic form (pen drive CD/DVD) to URBAN LOCAL BODIES JAMMU the price of which is
deemed to be included in consultant’s quoted price.
The interim reports/documents submitted as well as the final report will become the property
of URBAN LOCAL BODIES JAMMU. The Reports cannot be issued to any other person, firm or
authority or used by the consultant for any other project. No copies of any Report or
document shall be issued to anyone except URBAN LOCAL BODIES JAMMU and authorized
representative of URBAN LOCAL BODIES JAMMU
14.0 Determination or Rescission of Agreement:

URBAN LOCAL BODIES JAMMU without any prejudice to its right against the consultant in
respect of any delay by notice in writing absolutely may determine the contract in any of the
following cases:
i) If the consultants being a company shall pass a resolution or the court shall make
an order that the company shall be wound up or if a receiver or a manager on
behalf of the creditor shall be appointed or if circumstances shall arise which
entitle the court or creditor to appoint a receiver or a manager which entitles the
court to make up a winding order.
ii) If the consultants commit breach of any of the terms of agreement. When the
consultants have made themselves liable for action under any of the clauses
aforesaid, URBAN LOCAL BODIES JAMMU shall have powers:
a. To determine or rescind the agreement

b. To engage another consultant(s) to carry out the balance work at the

risk and cost of the consultant and debiting the consultant(s) the
excess amount, if any, so spent.
In case contract of consultant is determined, the performance Guarantee and Security
Deposit of the consultant shall stand forfeited. The decision of URBAN LOCAL BODIES JAMMU
in this regard shall be final and binding on the consultant.
15.0 Responsibilities for Accuracy of Project Proposals

The Consultant shall be responsible for the accuracy of the technical / financial data collected
and the analysis, modeling, reports etc. prepared by him as a part of the assignment. He shall
indemnify URBAN LOCAL BODIES JAMMU& Client against any inaccuracy in the work, which
might surface out at the time of ground implementation of the project. In such an eventuality,
the consultant will be responsible to correct the reports including reinvestigations etc. as
required without any extra cost implication on URBAN LOCAL BODIES JAMMU.
16.0 FORCE MAJEURE CLAUSE

Consultant/Consultancy Firm shall be granted extension of the completion date without any
financial repercussion to cover the delay caused by the circumstances viz. incidence of war,
invasion, revolution, sabotage, work shutdown imposed by Govt. agencies or legislature or
other authorities, act of God, epidemics, fires, earth quakes, floods explosions, accidents or
any other acts or events whatsoever which are beyond the control of URBAN LOCAL BODIES
JAMMU and which shall directly or indirectly prevent completion of the works within the time
specified in the agreement. This Force Majeure Clause shall be applicable only if extension of
the completion date is granted to URBAN LOCAL BODIES JAMMU by client.
17.0 WITHHOLDING AND LIEN OF PAYMENT

Whether any claim or claims for payment of money arises out of or under the contract against
the Consultant, URBAN LOCAL BODIES JAMMU shall be entitled to withhold and also to have a
lien to retain in whole or in part, the security deposit, performance guarantee and or to
withhold and have a lien to retain in part or in full the payments due to the consultant, or any
claims of the consultant, so as to cover the claimed amount till the claim arising out of or
under the contract is determined by the competent court.
18.0 JURISDICTION
The agreement shall be governed by the Laws of the State of Jammu and Jammu for the time
being in force and the Courts in J&K alone will have jurisdiction to deal with matter arising
there from.
19.0 GENERAL
1. The scrutiny of the data, modeling, reports etc. by URBAN LOCAL BODIES JAMMU’s own
supervisory staff, if any, does not absolve the consultant of their responsibility under the
agreement. The consultant shall remain solely responsible for obtaining Environmental
Clearance and other services for all provisions of the contract.
2. The consultant hereby agree that the fees to be paid as provided herein (clause 3.0) will be
in full discharge of function to be performed by him and no claim whatsoever shall be against

URBAN LOCAL BODIES JAMMU in respect of any proprietary rights or copy rights on the part of
any party relating to the data, modelling, reports etc.
3. While providing consultancy services, the consultant shall ensure that there is no
infringement of any patent or design rights and he shall be fully responsible for
consequences/any actions due to any such infringement. Consultant shall keep URBAN LOCAL
BODIES JAMMU indemnified all the times and shall bear the losses suffered by URBAN LOCAL
BODIES JAMMU in this regard.
4. Consultant shall appoint and notify a team of two senior officials of his organization as
nodal officers to represent the consultant in all the meetings/presentations with Local
Municipal Committee Authorities/State/ Client / URBAN LOCAL BODIES JAMMU/Central Govt.
or any other agency.
5. All reports / documents shall be the property of URBAN LOCAL BODIES JAMMU. The name
and logo of URBAN LOCAL BODIES JAMMU shall be predominantly displayed on all the reports
/documents. The consultant shall not put his name or firms name on any of the
report/document. The name of consultant shall be written as Associate Consultant on all
reports/documents only after approval is obtained from all the concerned authorities.
6. The consultant shall be required to sign an Agreement with URBAN LOCAL BODIES JAMMU
within 25-days of the receipt of LOA based on these terms & conditions.
9. Recovery/Penalties can be recovered from the consultancy fee/EMD/BG of the other works
that the consultant is doing or would be doing for URBAN LOCAL BODIES JAMMU at that time.
20.0 FORECLOSURE OF CONTRACT BY URBAN LOCAL BODIES JAMMU / OWNER

If at any time after the commencement of the work URBAN LOCAL BODIES JAMMU shall for
any reason whatsoever if required, foreclose the work, or does not require the whole work
thereof as specified in the tender to be carried out, the Engineer-in-Charge shall give notice in
writing of the fact to the consultant, who shall have no claim to any payment of compensation
whatsoever on account of any profit or advantage which he might have derived from the work
in full, but which he did not derive in consequence of the foreclosure of the whole or part of
the works.
21.0 SUSPENSION OF WORKS

(a) The consultant shall, on receipt of the order in writing of the Engineer-In-charge, suspend
the progress of the works or any part thereof for such time and in such manner as the
Engineer-in-charge may consider necessary for any of the following reasons:
i. On account of any default on part of the consultant, or
ii. For proper execution of the works or part thereof for reason other than the default of
the consultant, or
iii. If the work is partly or fully abandoned/suspended by URBAN LOCAL BODIES
JAMMU/clients for any reasons
The consultant shall, during such suspension, properly protect and secure the works to the
extent necessary and carry out the instructions given in that behalf by the Engineer-in-charge.
(b) If the suspension is ordered for reasons (ii) and (iii) in Sub-PARA (a) above.
i. The consultant shall be entitled to an extension of the time equal to the period of
every such suspension plus 25%. No adjustment of contract price will be allowed for
reasons of such suspension.
ii. In the event of the consultant treating the suspension as an abandonment of the
Contract by URBAN LOCAL BODIES JAMMU, he shall have no claim to payment of any
compensation on account of any profit or advantage which he may have derived from
the work in full or part.

Section-3
FINANCIAL PROPOSAL

FINANCIAL BID
NIT NO.: 8-LBJ(II) 2018-19 dated 01/05/2018
NAME OF WORK: Obtaining Environmental Clearance under EIA Notification 2006 and
Preparation of Report in respect of Development of Solid Waste Processing Plant and Landfill
for Katra and Udhampur or Kathua and Billawar or Doda, Bhaderwah & Kishtwar Clusters on
behalf of URBAN LOCAL BODIES JAMMU/ H&UDD
NAME OF CONSULTANT:
Lump-Sum Consultancy Fee Quoted

S.No. Description (in Lakhs)
(In Figures) (In Words)
Obtaining Environmental Clearance
under EIA Notification 2006 (as
amended upto date) and Preparation
of Report in respect of Development
of Solid Waste Processing Plant and Rs ……./ including
1.
Landfill disposal facility for Katra and GST
Udhampur or Kathua and Billawar or
Doda, Bhaderwah & Kishtwar Cluster
on behalf of URBAN LOCAL BODIES
JAMMU/ H&UDD
Total
Signature & Stamp of Tenderers
Note: This Financial Bid shall only be submitted online.

Section-4
FORMATS & ANNEXURES

Appendix I: Format for Covering Letter Cum Project Under taking Date:
To
……………..
……………..
……………….
Dear Sir,
Sub: Bid Document for Appointment of Consultant for obtaining Environmental Clearance under EIA
Notification 2006 and Preparation of Report in respect of Development of Solid Waste Processing Plant
and Landfill for ______________ Cluster.
We have read and under stood the Bid Document in respect of the Project provided to us by
the Department of Urban Local Bodies, Jammu. We hereby submit our Proposal for the
captioned project.
We are enclosing our Proposal in one (1) original with the details as per the requirements of the Bid
Document, for your evaluation.
We confirm that our Proposal is valid for a period of three (3) months from…………(Proposal Due Date).
We hereby agree and undertake as under:
Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in our
Proposal we hereby represent and confirm that our Proposal is unqualified and unconditional.
Dated this ……………………..Day of …………………., 2018.

Name of the Bidder
Signature of the Authorized Person
Name of the Authorized Person Note:
On the Letter head of the Bidder

APPENDIX-II: Power of Attorney for Signing of Proposal

(To be executed on Stamp Paper ofRs.100/-)
Know all men by these presents, We do hereby irrevocably constitute, nominate, appoint and authorize
Mr/Ms.(name),…………………… son/ daughter/ wife of ……………………………… and presently residing
at…………………., who is presently employed with us and holding the position of …………………………….,as
our true and lawful attorney (hereinafter referred to as the "Attorney") to do in our name and on our
behalf, all such acts, deeds and things as are necessary or required in connection with or incidental to
submission of our Proposal for pre-qualification and submission of our bid Appointment of Consultant
for obtaining Environmental Clearance under EIA Notification 2006 and Preparation of Report in
respect of Development of Solid Waste Processing Plant and Landfill for ______________ Cluster
including but not limited to signing and submission of all Proposals, bids and other documents and
writings, participate in Pre-Proposals and other conferences and providing information/ responses to
the Authority, representing use in all matters before the URBAN LOCAL BODIES JAMMU, signing and
execution of all contracts and undertakings consequent to acceptance of our bid, and generally dealing
with the Authority in all matters in connection with or relating to or arising out of our bid for the said
Project and/ or upon award thereof to us.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things
done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by
this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the
powers hereby conferred shall and shall always be deemed to have been done by us.
IN WITNESS WHERE OF WE,…………………., THE ABOVE NAMED PINCIPAL HAVE EXECUTED THIS POWER
OF ATTORNEY ON THIS………DAYOF……….,20......
For
…………………………..
(Signature, name, designation and address)Witnesses:
1. 2.
(Notarized)Accepted
……………………………
(Signature)
(Name, Title and Address of the Attorney)
Notes: The mode of execution of the Power of Attorney should be in accordance with the procedure, If any, laid down by the
applicable law and the charter documents of the executants (s)and when it is so required ,the same should be under common
seal affixed in accordance with the required procedure.

ANNEX-III: Details of Bidder
Name:
Country of incorporation: India
Address of the corporate headquarters and its branch office(s),if any, in India:
Date of incorporation and/ or commencement of business: Year 2015

Brief description of the Company including details of its main lines of business and proposed role and
responsibilities in this Project:
Details of individual(s) who will serve as the point of contact/ communication for URBAN LOCAL
BODIES JAMMU:
Name:
Designation:
Company:
Address:
Telephone Number
E-Mail Address:
Particulars of the Authorized Signatory of the Bidder:
Name:
Designation:
Address:
Phone Number:
The following information shall also be provided:

Name of Bidder:
S. No. Criteria Yes No

Has the Bidder been barred by the[Central/State] Government, or any
1
1. entity controlled by it from participating in any project
If the answer to 1 is yes, does the barred subsistence on the date

2 Of Proposal?
Has the Bidder/ paid

Liquidated damages of more than 5% (five percent) of the contract
value in a contract due to delay or has been penalized due to any other
3 reason in relation to execution of a contract, in the last three years?
4 Experience in Relevant Field (Enclose evidence)
A statement by the Bidder (where applicable) or any of their Members disclosing material non-
performance or contractual non-compliance in past projects, contractual disputes and litigation/
arbitration in there cent past is given below (Attach extra sheets, if necessary):

ANNEX-IV: Financial Capacity of the Bidder

Turnover (InRs.Lacs) Net Worth(InRs.Lacs)
2015 – 16 2016 -17 2017 - 18 2015 – 16 2016 -17 2017 – 18
Instructions:
The Bidder/ shall attach copies of the balance sheets, financial statements and Annual Reports for
3(Three) years preceding the Proposal Due Date.
24
ANNEX-V: Details of Eligible Projects

Item Particulars of the Project
(1) (2)
Title and nature of the project
Category (EIA, EMP & EC)

7c
Scope of the project
,
Name of the Consortium partner (if any)
Services performed by the firm
Entity for which the project was constructed/ developed
Location
Project cost
Date of commencement of project
Date Clearance was Obtained

Equity shareholding (with period during which equity was held)
Instructions:
Bidders are expected to provide information in respect of each Eligible Project in this Annex. The
projects cited must comply with the eligibility criteria specified. Information provided in this section is
intended to serve as a back-up for information provided in the Proposal. Bidders should also refer to
the Instructions below.
Certificate from respective clients must be furnished as per formats below for each Eligible Project.
25
ANNEX-VI: Statement of Legal Capacity
(To be forwarded on the letter head of the Bidder)
Ref. Date:
To
The Director,
Jammu & Jammu
Dear Sir:
We hereby confirm that we the terms and conditions laid out in the Bid document.
We have agreed that …………………..(Insert individual's name) will act as our representative and has been
duly authorized to submit the Bid Document. Further, the authorized signatory is vested with requisite
powers to furnish such letter and authenticate the same.
Thanking you, yours faithfully,

(Signature, name and designation of the authorized signatory)
For and on behalf of……………………………..
26
ANNEX-VII: Description of Approach, Methodology and Project Plan

The Proposed Project activity will come under Project Activity of 7(i), category B of EIA Notification 2006
and its amendment as per the understanding of the URBAN LOCAL BODIES JAMMU. The interested
bidders are advised to verify the same as per the site details and the project modalities and submit their
bids accordingly.
You are suggested to present in your technical proposal the followings:
TECHNICAL PROPOSAL
PROJECT APPROACH AND METHODOLOGY
PROJECT PLAN
o ORGANISATION ANDSTAFFING
o ASSESSMENT OFRISKANDMITIGATION PLAN
o ACTIVITY SCHEDULE
Inception
Identification of Sampling Locations
Submission of Form-1 and Prefeasibility Report.
Baseline Data Monitoring
Draft EIA Report and Submission to Client.
Technical Assistance during Public Hearing
Preparation of Final EIA Report
Technical Presentation on Behalf of the Client
Securing Environmental Clearance.
27

Sign & Stamp of Bidder: Executive Engineer Local Bodies Division-II Jammu

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Sign & Stamp of Bidder: Executive Engineer Local Bodies Division-II Jammu

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BID DOCUMENT FOR APPOINTMENT OF CONSULTANT FOR OBTAINING ENVIRONMENTAL CLEARANCE UNDER EIA NOTIFICATION 2006 AND

FOR OBTAINING ENVIRONMENTAL

DEVELOPMENT OF SOLID WASTE PROCESSING

Sign & Stamp of Bidder Page 1

Sign & Stamp of Bidder Page 2

Office of the Executive Engineer Local Bodies Division-II Jammu

Sign & Stamp of Bidder Page 3

2.0. MINIMUM ELIGIBILITY CRITERIA:

ii) Other Technical Criteria:

10. EARNEST MONEY DEPOSIT:

Sign & Stamp of Bidder Page 5

12. SET OF TENDER DOCUMENTS:

13. MODE OF SUBMISSION

Sign & Stamp of Bidder Page 6

(e) Corrigendum / Addendum / Clarifications of Pre-bid meeting/Other documents, if any

The bid submitted shall become invalid, if:

Sign & Stamp of Bidder Page 7

Sign & Stamp of Bidder Page 9

Sign & Stamp of Bidder Page 10

2.0 Scope of Work:

4.0 Mode of Payment:

Sign & Stamp of Bidder Page 11

6.0 Performance Security/ Guarantee

Sign & Stamp of Bidder Page 12

7.0 Retention Money

8.0 Completion Period

9.0 Commencement of Work:

10.0 Compensation for Delay

11.0 Abandonment of Work

13.0 Number of Reports etc. and Copyright:

14.0 Determination or Rescission of Agreement:

Sign & Stamp of Bidder Page 14

b. To engage another consultant(s) to carry out the balance work at the

15.0 Responsibilities for Accuracy of Project Proposals

16.0 FORCE MAJEURE CLAUSE

17.0 WITHHOLDING AND LIEN OF PAYMENT

Sign & Stamp of Bidder Page 15

20.0 FORECLOSURE OF CONTRACT BY URBAN LOCAL BODIES JAMMU / OWNER

21.0 SUSPENSION OF WORKS

Sign & Stamp of Bidder Page 17

Sign & Stamp of Bidder Page 18

Lump-Sum Consultancy Fee Quoted

Signature & Stamp of Tenderers

Note: This Financial Bid shall only be submitted online.

Sign & Stamp of Bidder Page 19

FORMATS & ANNEXURES

Sign & Stamp of Bidder Page 20

Dated this ……………………..Day of …………………., 2018.

On the Letter head of the Bidder

Sign & Stamp of Bidder Page 21

APPENDIX-II: Power of Attorney for Signing of Proposal

Sign & Stamp of Bidder Page 22

ANNEX-III: Details of Bidder

Country of incorporation: India

Date of incorporation and/ or commencement of business: Year 2015

The following information shall also be provided:

S. No. Criteria Yes No

If the answer to 1 is yes, does the barred subsistence on the date

Has the Bidder/ paid

4 Experience in Relevant Field (Enclose evidence)

Sign & Stamp of Bidder Page 23

ANNEX-IV: Financial Capacity of the Bidder

ANNEX-V: Details of Eligible Projects