MEP Contractor Pre Qualification Document - Sampple

PRE-QUALIFICATION DOCUMENT
Gulf & Eastern Electro-Mechanical LLC, Dubai, UAE

(A Branch of Convrgnt Value Engineering L.L.C. Dubai, UAE)
Doc. Ref. G&E/PQD-01.05.15

Pre-qualification Document
Standard Prequalification Document for Contractors
Standard Sections
1. Structure and Organization Page 2

2. Resources – Personnel Page 3
3. Resources – Others Page 6
4. Experience – Geographical Page 8
5. Experience – Relevant Projects Page 9
6. Additional Information Page 10
Additional Sections
7. General Information including Registration Page 11
Details in all Emirates
8. Organization Structure Page 16

9. Tools & Measuring Instruments Page 20
10. List of Projects Completed from 2000 to 2014 & Page 23
Ongoing Projects
11. Completed Projects Page 28
12. List of Consultants Pre-qualified with Page 39
13. QHSE Policy Page 41
14. QHSE: General Requirements, Quality Page 43
Procedures & ISO Certificates
15. Client Reference Letters Page 50
16. Insurance Page 60
Page | 1
Section 1: Structure and Organization
1. Gulf & Eastern Electro-Mechanical, LLC,

Name of Company:
(a branch of Convrgnt Value Engineering LLC
Dubai, UAE)
P.O. Box: 52658,

Registered Office Dubai, UAE:
T: +971 4 3211 533; F: +971 4 3211 534
Registered Office Abu Dhabi, P.O. Box: 64808,

UAE: T: +971 2 6459 884; F: +971 2 6459 886
E-Mail: info@gulfeastern.net
Web-site www.gulfeastern.net
2. Description of Company as Gulf & Eastern Electro-Mechanical LLC (G&E)

Registered in Dubai / UAE:
Main field of activity: Electro-Mechanical Systems’ Design,

Installation, Testing, Commissioning and
Maintenance.
3. No. of years of experience as Electro-Mechanical Contractor in UAE:
40 years
4. Name and Address of any associates the company has in the country of
the project knowledgeable in the procedure of customs, immigration, etc.
Ebasco Trading Corp. Kwik Steel Structures FZCO

P.O. Box: 1769, P.O. Box: 18364
Dubai, UAE Jebel Ali
5. Please indicate here or attach an organization chart showing the

company structure including the positions of directors and key personnel,
if relevant.
Attached Section 8 - Organization Structure
Page | 2
Section 2: Resources - Personnel
1. Total Number of Staff: 33
F&C and Admin : 10

Engineering & Supervisory : 17
Design :6
IT Department is a shared resource between G&E and Convrgnt since we share

common office premises.
2. Please list present Executive Directors:
Local Partner : Mr. Mohammed Abdulrahim Al Ali

Chairman : Sohanlal Sharma
Managing Director : Ashwani K. Sharma
Director (Finance & Admin) : Arvind V. Sharma
3. Please list present Senior Management, Technical and Administrative

Personnel:
Sr. Years of
Name Position
No. Exp.
01 Chandra Dhar Pant Chief Executive Officer 36
02 Mayur S Dhonde Group CFO 30
Regional Manager – Qatar &
03 Gopal Sharma 31
Oman and MR(QMS)
04 Anil B Gokhale Divisional Manager 28
05 Shaji S Bhattathiri Estimation Manager 28
06 Lawrence R Williams Manager (Projects) 26
07 Keshava Pillai Engineering Manager 29
08 Palanivel V Manager - PQS 13
09 Ramnath Pai Project Manager - Mechanical 11
10 Rajendran M Sr. Plumbing Engineer 28
11 Suneetha Chavvakula Sr. Electrical Engineer 07
12 Jyothibas V Electrical Engineer 16
13 Amey Tawade Sr. Electrical Engineer 7
Page | 3
Sr. Years of
Name Position
No. Exp.
14 Mrigendra Singh Sr. Mechanical Engineer 7
15 Raghavendra Lingiah Asst. Manager - Procurement 27
Sr. Coordination Draughtsman –
16 Abdul Azeez Abdullah 12
Mechanical
17 John George Sr. Electrical Draughtsman 16
18 Narayan Dass HVAC Draughtsman 9
19 Pramod Nath Devgun Sr. Mechanical Draughtsman 35
20 T.N. Rajesh Kumar Supervisor (Mechanical) 16
21 Ratnakar Swain Supervisor (Plumbing) 30
22 S N Gopala Krishnan Supervisor (Electrical) 30
23 Gurmail Singh Supervisor (Electrical) 16
24 Praneeth Akkaraju System Administrator 02
25 Chandrakanth Tiwari Asst. Manager - Finance 20
26 Abdullah Baksh Camp Boss 27
27 Sunder A.K Govt. Liaison Officer 40
28 Sadeep Kumar Liaison Assistant 18
29 Pramod Kumar Store Keeper 07
30 Bala Kishan Document Controller 22
31 Remesh Kumar Sr. Secretary 27
32 Stella S Luktuke Sr. Secretary 26
Suresh K
33 Document Controller 20
Kavinnarikath
Page | 4

4. Please list present Labour Resources:
Sr. No. Trade Nos.
1 Electricians 20
2 A/C Technicians 3
3 Duct man 15
4 Insulator 12
5 Welder 3
6 Pipe Fitters 6
7 Plumber 12
8 Helpers 35
Total 106
Based on the project requirements, we have resources and processes in place to

recruit and deploy G&E’s own workforce at site within 45 days.
Page | 5
Section 3: Resources - Others

1. Contractor’s Plant and Equipment List
On the basis of the information provided in the prequalification

documents, please indicate the equipment and facilities considered by
the company to be necessary for undertaking the project and whether
this is already in the company’s ownership or will be purchased or hired:
Attached Section 9 - Tools & Measuring Instruments
All instruments are owned and maintained by the Company
2 Sub-Contractors
If it is foreseen that any part of the contract will be subcontracted, state

the type of work to be undertaken by the subcontractor (s) and, if
known, give the name and address of the subcontractors (s) to be used.
Local Design Consultant (mainly for Peer review of Design by in-house team),
BMS & ELV Systems (CCTV, IPTV, SACS, PA. Master Clock, Fire Alarm & Voice
Communication System, Special Audio Video System, Structure Cabling, Data &
Communication, etc..) Fire Protection & Suppression System, Lifts / Escalators,
Medical Gases, Fuel Oil System, LPG System etc.
3. Fabrication Facilities
Summary: Switchgear Division
Description: Specialized Switchgear Division, established in 2003.

This division is approved by DEWA and leading
Switchgear Component manufacturers.
Location: Dubai, U.A.E.
Capacity:
Annual throughput: 2000 Panel Boards of various capacities.
4. Plant & Machinery
Summary: Plant & Machinery Division
Description: Maintains Plant and Machinery, such as cranes, scaffoldings

and other construction equipment & tools.
Page | 6
5. Design & Engineering
Gulf & Eastern believes in doing things right the first time and has invested
heavily in state of the art softwares for Design, Engineering and Operations in
terms of both monetary value and personnel. Latest in construction computer
technology, including CAD packages, 3D object oriented design, planning and
project management tools are placed at the disposal of our project teams. With a
computer population of over 80 terminals, linked over an ISDN based WAN, each
team has the means to stay on top of project planning, control and design
implementation. The entire operation is supported by an integrated ERP system
which provides instant and online access to process information and data.
The list below elaborates a few advanced design software’s currently being used
at G&E:
a. Primavera P6 for Project Planning

b. Carrier HAP 4.1 for Heat Load Estimation
c. Oracle Hybrid Database Management System for Budgeting and
Procurement
d. CCS CANDY for Estimation
e. ERP for Accounting
f. AUTOCAD 2009 for drafting & engineering
g. MS Office
h. Power CAD
i. Voltage Drop Calculator
j. DIALux and Relux for Lighting Simulation
k. Revit for 3D drawing co-ordination
To assist our Design and Engineering Team, G&E has setup an Internal Library of
latest MEP Product Catalogues and Standards & Codes. Some of the Standards
available with us are:
a. FIDIC
b. Carrier HVAC Design Manual
c. BS Standards
d. NFPA Standards and Codes
e. IPC (International Plumbing Code)
f. ASHRAE Standards and Guidelines
Internal and External communication is done through MS Outlook which is

configured to suit our IT infrastructure and Server setup.
Page | 7
Section 4: Experience - Geographical

1. Countries in which work similar to the project has been undertaken:
United Arab Emirates, Iran & Oman
2. Summary of experience of the company in the project and / or

neighboring states:
Over the past 40 years Convrgnt Value Engineering has evolved into a diversified
multi-division contracting enterprise.
Convrgnt’s respective Specialist Divisions over the years carried out

constructional work and services such as Design & Value Engineering Services,
Construction of Commercial and Residential Buildings, Heavy Civil Engineering,
Pre-engineered and Hot Rolled Steel Fabrication D&B Works, Renovation and
Refurbishment through Rebuild Division, Wood Joinery Works, and engineering
supply of Plant & Machinery, Electro-mechanical Services, Assembly /
Fabrication of Electrical Switchgear & Panel boards.
Each of our divisions has their own management teams and resource pools that
thrive on the single-minded pursuit to provide the highest quality in construction
design and workmanship.
Some of the major projects using all these capabilities are:
2.1 Chalet Hill Side themed Luxury Chalet Development for Chicago Beach
Resort (Original cost US$ 19,000,000 Value Engineered by Convrgnt to US$
13,000,000 (Main Contract Price). The finished complex is of extremely
high quality.
2.2 One of the largest Design and Build contracts completed by Convrgnt was a
US$ 47,000,000 (Main Contract Price) multi-phased development for the
Chicago Beach /Emirates Hotel Group as well as a facility for the Hilton
Hotel. The Convrgnt team carried out an extensive Value Engineering
exercise and achieved cross savings in the excess of US$ 6,000,000 (Civil &
MEP both) whilst completing the project in record time.
We have also completed three contracts at:

1) Creek Golf & Yacht Club in Dubai, 92 villas, maintenance facilities, and
extension to the Club House.
2) A Design & Build project in Ras Al Khaimah for the RAK Government and
Hilton Hotel Group, 151 Key Luxury Beach Chalets, Restaurant & Spa, 3
Swimming Pools, one kilometer long site, including all infrastructures
3) Bus Staging & Maintenance Facility project at Dubai Airport. In 2010 we
completed Projects at Dubai world Central, Jebel Ali Airport. They were Fuel
Staging, Fire Stations & Police Facilities
Another completed projects as a main contractor (Civil, Structural & MEP) are
2B+G+22 Storied Tower at Tecom, Dubai (a high-end luxury residential
development designed by Dubai Consultants with a total BUA of 32,000 SQM) and
API Tower G+6 building at Al Raffa.
Page | 8
Section 5: Experience - Relevant Projects
1. Completed Projects
Please refer to attached Section 10 for List of Major projects completed over the
past 10 years
Please refer to attached Section 11 for Project brief with photos
2. Projects in Progress
Please refer to attached Section 10 for Current Projects
Page | 9
Section 6: Additional Information
1. Company’s Quality, Health, Safety & Environment (QHSE) Policy
Please refer to attached Section 13 for QHSE Policy
2. Company’s QHSE Management System
Please refer to attached Section 14 for QHSE Management System
4. Company’s history of litigation or arbitration from contracts executed in

the last six years or currently under execution. Please indicate for each
case year, name of employer, cause litigation, matter on dispute,
disputed amount and whether the award was for or against company.
Nil
5. Please add any further information which you consider to be relevant to

the evaluation of your application for prequalification. If you wish to
attach other documents please below:
Please refer to attached Section 7 for General Information including Registration

Details.
Please refer to attached Section 12 for List of Consultants we are Pre-Qualified

and approved with.
Page | 10
SECTION - 7
General Information
Including Registration Details in all Emirates
Page | 11
Overview
We in G&E consider construction as an art of coordination & management and undertake

any MEP contract, small or big as a challenge and are on our toes from day one. We
collaborate and closely coordinate with Main Contractor to integrate MEP activities into
his Overall Project Completion Program and suitably strategize, plan and deploy
resources with sole objective of delivering our obligated works in a hassle free and timely
manner.
We believe in doing things right the first time and accord high priority to detailed
engineering which is focal point of downstream procurement & constructional actions.
Our experienced design & engineering personnel use CAD packages, 3D coordination &
clash detection tools to produce coordinated and constructible shop drawings.
Pre-Tender Estimate
On select basis, we offered our valued clients with pre-tender estimate services on a
chargeable basis. This support enables them to modify/finalize the project design at a
very early stage and optimize their investments.
Value Engineering
When called for we carryout Value Engineering by examining performance and/or

function in relation to cost in a structured process and propose best alternative to the
customer. Also other than just reducing the initial costs, we carefully carryout detailed
analysis of the costs associated with maintenance and upkeep and appropriately select
plant, equipment and systems to reduce overall lifecycle cost of owning a project.
Design & Build
We were amongst the first few companies in the UAE and Middle East to adapt itself to
the international practice of design & build – an engineering strategy that ensures a
single point of responsibility for combining the principles of design and build with total
efficiency.
Benefits of design & build principles are:
 Compared to traditional project procurement practice, construction can start

earlier, reducing the overall project delivery time - from inception to completion.
 No tender time loss (normally 2 months) as concept planning and project costing
are done simultaneously.
 Client can fix a definite budget (lump sum) even before the design is complete.
 Saves tendering time and tender evaluation time as concept planning and project
costing are done simultaneously.
Page | 12
 Single point responsibility – no variations & claims

 No extension of time due to design / detail faults / delays in information.
Modular Construction:
To the extent possible and practicable we adapt modular construction methodology.
The pre-engineered assemblies are constructed in controlled environment supported

through use of 3D modelling (BIM/ Revit); significantly reducing wastages, rework etc.,
while increasing efficiency, accuracy, consistency and quality of finished installation. As
the modular construction (pre-fabrication) can be undertaken simultaneously or in
advance of commencement of site activity it eventually results in overall saving on
project completion time besides maintaining desired quality and standardization of MEP
installations.
Fast Track Construction
We have completed several design & build, fast track projects with reduced project
duration by overlapping the design & construction phases of the project.
We firmly believe that by embracing a partnering approach amongst the project

stakeholders; use of modular pre-fabricated assemblies and 3D modelling/ clash
detection software / processes (reducing reworks and wastage of materials, man-hours
& time); the pre-engineered projects (EPC) project completion time can be also be
reduced.
Specialized Systems
Our experience and capability to installation & commission specialized systems include:
 Fuel Farms, Fuel Transfer and Fuel Handling System

 Compressed Gas, Compressed Air System etc.
 Swimming Pool, Gymnasium, Sauna and Steam Systems
 LPG system
 Industrial Kitchen
 Medical Gases
Page | 13
COMMERCIAL LICENSE - DUBAI
Page | 14
COMMERCIAL LICENSCE – ABU DHABI
Page | 15
SECTION - 8
Organization Structure
Page | 16
CONVRGNT GROUP ORGANISATION CHART

GULF & EASTERN ORGANISATION CHART – HO
Notes:
1
Refer to Project Organisation Chart (Typical)
2
These resources are currently shared with our
parent company - Convrgnt
Page | 18
GULF & EASTERN ORGANISATION CHART – PROJECTS
Notes:
1
Depending on the Project the no. of Site Engineer’s and their
team will vary
The site team will by supported from HO for

Design/Engineering, Planning, Procurement, Commercial,
accounts, IT, HR and Admin. as detailed in the HO org. chart
The Project Manager reports to the Operations Manager who is

based in HO. Refer G&E HO Organization chart.
Page | 19
SECTION - 9
TOOLS & MEASURING INSTRUMENTS

MEP EQUIPMENT, TOOLS & TACKLES LIST

Sr. No. Item Description
1 Welding Machine 3ph
2 Welding Machine 1ph
3 Angle Grinder 4.5"
4 Angle Grinder 9"
5 Drill Machine
6 Battery Operated Hand Drill Machine
7 Hammer Drill Machine
8 Threading Machine 15mm to 50mm
9 Grooving Machine 2" to 12"
10 Hole Saw Cutting Machine (3/4" - 2")
11 Pedestal Drilling Machine 3ph
12 Chain Pulley 5 ton - Manual
13 Chain Pulley 3 ton - Manual
14 Chop Saw 16"
15 Jig Saw Cutter 4"
16 Air Blower
17 Hydraulic Testing Pump 24 Bar
18 Hydraulic Pallet Truck Trolley 5 ton
19 Hydraulic Pallet Truck Trolley 3 ton
20 Pipe Cutting Set (Oxygen & Acetylene)
21 Pipe Vise 15mm to 100mm
22 Bench Vise 4'
23 Bench Vise 8'
24 Aluminium Scaffolding 4mtr
25 Single Ladder 12 step
26 Single Ladder 10 step
27 Ladder 12step - A Type
31 GI Conduit Bending Machine
32 Bending Spring 20mm
35 Cable Cutter 24"
36 Digital Multimeter
37 Clamp Meter
38 Insulation Tester (Megger)
39 Ohm Meters
40 Crimping Tool Manual (1.5 to 6 sq.mm)
Page | 21
MEP EQUIPMENT, TOOLS & TACKLES LIST

Sr. No. Item Description
41 Crimping Tool Manual (6 to 16 sq.mm)
42 Crimping Tool Hydraulic type (16 to 400 sq.mm)
43 Crimping Tool Hydraulic type (400 to 800 sq.mm)
44 Cable Jack with center rod
45 Cable Rollers (Straight/Corner)
46 Fish Tapes
47 Flow Meter (CHW Balancing)
48 Chase Cutter 6"
49 Heat Gun
50 Coring machine within diamond hole saw cutter
51 Flaring Tool Set (1/4" - 5.8")
52 Copper Tube Cutter (1/4" - 4")
53 Motorized pressure testing pump
54 Vernier Calipers
55 Micrometer
56 Loop Impedance Tester
59 Vane Anemometer
60 Balometer
61 Air Flow Measuring Probe
62 Calibrated Pressure Gauges
63 Digital Temperature Gauge
64 Continuity Tester
65 Duct Leakage Testing Machine
66 Tachometer & Stroboscopes
67 Torpedo level 6” & 12”
68 Wire & Cable Stripper
69 Cladding Machine Set - Rolling, Cutting, Bending & Grooving
70 Box Spanner Set
71 Star/Flat Screw Driver Set (Assorted Sizes)
72 Open/Ring Spanner Set (Assorted Sizes)
73 Air Compressor – Portable – Tank Mounted
74 Rivet Gun – Hand & Scissor types
75 Bearing Puller – 3 Jaw, 2 Ton
76 Allen Key Set (Inch & Metric)
Page | 22
SECTION - 10
List of Projects Completed from 2000 to 2014 &

Ongoing Projects (UAE)
Page | 23
ONGOING & MAJOR PROJECTS COMPLETED FROM 2000 to 2014 (UAE)
CONTRACT
SR. CONSULTANT START FINISH
PROJECT NAME BRIEF DESCRIPTION CLIENT VALUE AED
No. / ENGINEER DATE DATE
(MILLION)
INFRASTRUCTURES
Jumeirah Beach W5 Atkins &
VIP Beach Pavilion, Burj AI Burj AI Arab: VIP Beach
1 Resort Partners 12-Jan-02 6-Nov-02 2.80
Arab Pavilion
Development Overseas
Dubai Creek Golf Club Gym & Dubai Creek Golf Club Dubai Creek Golf & Godwin Austin
2 16-May-04 10-Dec-04 0.90
Cart Shed Gym & Cart Shed Yacht Club Johnson
AIRPORT/ AIRPORT FACILITIES
Bus Staging & Maintenance
Bus Staging & Dubai Civil Dar Al
1 Facility 1-Jan-07 14-Jan-08 14.45
Maintenance Facility Aviation Handasah
J188-Dubai World Central

Government of Dar Al
International Airport - Phase
2 Airport Building/Facilities Dubai, Dept. of Handasah/ 23-Jul-07 29-Sep-09 23.72
1- Buildings- Contract No.
Civil Aviation ADPI JV
JXB1/BLD/441 - Fire Station
International Airport - Phase
1- Buildings- Contract No.
3 Airport Building/Facilities Dubai, Dept. of Handasah/ 23-Jul-07 19-Oct-09 19.80
JXB1/BLD/440 - Fuel Staging
Area

International Airport - Phase Government of Dar Al
4 1- Buildings- Contract No. Airport Building/Facilities Dubai, Dept. of Handasah/ 25-Jul-07 6-May-10 24.56
JXB1/BLD/442 Police Facilities Civil Aviation ADPI JV
JXB1/MWO/005-Air Traffic
Control Tower-ATCT Server
5 Airport Building! Facilities Dubai, Dept. of Handasah/ 25-Nov-09 15-Apr-10 2.45
Farm
CONTRACT
(MILLION)
EDUCATIONAL
i) Emirates Academy for Jumeirah Beach WS Atkins &

i) Emirates Academy 15-Feb-99 20 Feb-01
1 Hospitality - Hotel Resort Partners 30.80
ii) Management Residency 12-Apr-00 15-Aug-01
Training Institute Development Overseas
WS Atkins &
Jumeirah English Speaking JESS/JASAF (Main Partners
2 MEP Contract 22-Apr-05 15-Aug-05 17.23
School Civil Contractor) Overseas
COMPLEXES AND HIGH RISE TOWERS
i) Oasis Village Hilton i) Hilton Hotels WS Atkins &

Staff Accommodation 05 Aug 98 15 Aug 99
1 ii)Emirates Tower Hotel Group Partners 50.00
Facilities 08 Feb 99 20 Feb 00
Accommodation ii) Emirates Tower Overseas
Hotel
WS Atkins &
Staff Accommodation Jumeirah Beach
Partners
2 Oasis Village, AI QUOZ, Dubai Facilities -Multi-Phased Resort 1-Mar-97 20-Nov-98 45.00
Overseas
Development Development
Dubai
J182 -2B+G+22 Residential &
Construction of 2 B + G + Consultants
Commercial Buildings at Plot Mr. Mohammed
3 22 Office/Residential 24-Apr-07 23-Oct-10 34.96
No. C-008-005 at Tecom Abdulrahim AI Ali
Complex
M/s
Mr Abdulla Hohd.
J195-Jashanmal Headquarters Architectural
Construction of 3 B+ G + AI MUlrui, M/s
4 Building Plot No. 373-1190 at Consulting 30-Sep-09 9-Jan-12 10.60
11 Office Complex Jashanmal
AI Barsha, Dubai Group
National Co. LLC
Page | 25
CONTRACT
(MILLION)
HOTELS/RESORTS
151 Key Luxury Beach WS Atkins &
Hilton Beach Hotel & Resort, Ras AI Khaimah
1 Chalets, Restaurant, Spa Partners 1-Oct-05 20-Dec-06 55.00
Ras Al Khaimah Government
& Swimming Pools (D&B) Overseas
Chalets Resort at
Jumeirah Beach WS Atkins &
2 Beit AI Bahar, Dubai Jumeirah Beach, Wild 15-Aug-98 31-Aug-99 28.00
Resort Partners
Wadi
Zabeel Saray Hotel - MEP Works - Water Jumeriah
M/s Best
3 Modification of Raw Water Distribution System International 7-Aug-13 31-July-14 0.70
Engineering
Tank (D&B) Dubai
INDUSTRIAL
Aerotest AI Dhafra
1 Aerotest, Dhafra Aerotest Ltd. PH Sharafi 12-May-02 11-Jan-03 3.20
Air Base
Model
Storage Facility for Rulers Government of
2 Jadaf Storage Facility, Dubai Engineering 11-Jan-03 1-Jul-04 2.20
Court Dubai
Consultants
Jumeirah Beach WS Atkins &
3 New Uniform Store New Uniform Store 22-Apr-05 18-Aug-05 0.20
resort Partners
VILLAS/RESIDENTIAL BUILDINGS
Maintenance Facility for Dubai Maintenance Facility for Dubai Creek Golf Godwin Austin
1 11-Jan-03 15-May-04 3.20
Creek Golf & Yacht Club Dubai Creek Golf & Club &Yacht Club Johnson
Archon
166 Townhouses &96
2 Maeen Neighbourhood EMAAR Engineering 10-Jun-03 12-Jan-05 41.00
Villas
Consultants
Dubai Creek Golf Club 92 Dubai Creek Golf Club 92 Dubai Creek Golf Godwin Austin
3 2-Jan-04 31-May-05 31.00
Villas Villas &Yacht Club Johnson
Mr. Mohammed Dubai
4 G+ 6 Building at Al Raffa MEP Contract 1-Sep-07 14-Jun-08 7.83
Abdulrahim AI Ali Consultant
Page | 26
CONTRACT
(MILLION)
J197-Extension of Amarali Modification and Mr. Mohammed

5 Khatib Alami 1-Dec-10 8-Oct-12 0.10
Villa extension work Abdulrahim AI Ali
M/s Alwaha
Mr Ashwani Kumar
6 J194-Villa at Manara Residential Villa Engineering 10-Jan-11 19-Feb-14 2.00
Sharma
Consultants
New Stores, MEP and fire Mr. Mohammed M/s Best
7 Aweer Farm House 2-May-12 25-Feb-14 0.40
fighting systems Abdulrahim AI Ali Engineering
SHOPPING MALLS/ RETAIL CENTRE
Neighborhood Retail Centre at MEP Services & External
1 Nakheel Arif & Bintoak 1-Jan-15 Ongoing 10.19
Al Badrah Works
Page | 27
SECTION - 11
Completed Projects
1. API Residency: 2B+G+22 Floors Residential & Commercial Building
2BR & 3BR Premium Apartments and commercial spaces - Cost plus contract for
complete MEP works
1.1 Mechanical & Plumbing Works
a) 4 Nos. of Chillers each having 360 ton totaling to 1440 tons with 3 FAHU’s
and 898 FCU’s with Air Distribution System
b) 4 Nos. of Primary and 4 nos. of Secondary Chilled Water Pump
c) G I Pipes for Fire Fighting including complete Pump Sets, Breaching Inlet, Fire
Hose Cabinets, Fire Extinguishers, Wet Sprinklers and FM200
d) UPVC / Copper Cold Water and PPR Hot Water Distribution System
e) Water and Soil stack Drainage Distribution System
f) Sanitary Wares and Swimming Pool
g) Pre-action System for Lift room
1.2 Electrical Works
a) Low Voltage Switchgear comprising 7 Nos. of 2500A LV Panel, 7 Nos. of

Capacitor Bank
b) 7 Nos. of Motor Control Centre, 30 Nos. of Sub Main Distribution Boards
c) 252 Nos. of Distribution Boards and 2 Nos. of Feeder pillars
d) 400KVA Standby Diesel Generator and 800 Amps ATS Panel
e) 5 Nos. 2500A, 1 No. 1600A and 1 No. 1200A Busbar Riser
f) 15,500 meters Low Voltage cable
g) Light Fitting, Lighting Control, Central Battery, Emergency Lighting and Wiring
Devices
h) Fire Alarm, CCTV and Access Control System
i) MATV, Intercom and Video System
j) Structured Cabling Networks and Building Management System
k) Earthing and Lightning Protection System
Page | 29
Page | 30
2. Fuel Staging, Fire Stations and Police Facilities (JXB) for Dubai
World Central Al Maktoum Airport at Jebel Ali
a) 25 Nos. of Package Air Conditioning Unit totaling to 600 tons with FAHU’s and
FCU’s with Air Distribution System
b) G I Pipe for Fire Fighting including complete Pump Sets, Breaching Inlet, Fire
Hose Cabinets, Fire Extinguishers, Wet Sprinklers, Pre-action System and
FM200
c) 2500 meters GRE Piping for Water Supply and Fire Fighting System
d) Upvc / Copper Cold Water and PPR Hot Water Distribution System
f) Sanitary wares
g) LPG, Fuel Distribution with Dispenser
h) Air Compressor
a) 7 Nos. of 11KV Ring Main Unit (RMU), 2 Nos. 1600KVA, 3 nos. of 500KVA and
2 nos. of 250KVA Dry type Transformers and 350 meters of MV cable works
b) Low Voltage Switchgear comprising 1 No. 2600A Main Distribution Board with
Tie Circuit Breaker, 1 No. 1000A MDB with Tie Circuit Breaker, 1 No. 800A
MDB, 2 Nos. 400A MDB, 7 Nos. of Capacitor Bank, 2 Nos. of Motor Control
Centre, 30 Nos. of Sub Main Distribution Boards, 90 Nos. of Distribution
Boards and 2 Nos. of Feeder Pillars
c) 1 No. 500KVA and 2 Nos. 250KVA prime rated Diesel Generator and ATS
Panel
d) UPS with 100KVA-1 No., 60KVA- 3 Nos., 2 Nos. 30KVA
e) 6500 meters Low Voltage cable
f) Interior Light Fitting, Exterior Light Fitting including 3 Nos. 15 meter High
Mast, 150 Nos. Street Pole Light, Lighting Control, Emergency Central Battery
System and Wiring Devices
g) 250 Nos. of PTZ and Fixed IP Camera for CCTV, Security Access Control, Fire
Alarm, VESDA , Intercom and Visitation System
h) Public Address, Audio Visual and Structural Cabling Network System
i) Earthing and Lightning Protection System
j) Building Management System
Page | 31
Page | 32
3. Bus Staging & Maintenance Facility Building for Dubai Civil

Aviation (DCA) in Dubai Airport
a) 4 Nos. of Package Air Conditioning Unit with 75 ton and 10 Nos. Split A/Cs
with Air Distribution System
b) Air Compressor and its piping
c) GRE Pipe 200 mm dia for Fire Fighting and Water Supply including complete
Pump Sets, Breaching Inlet, Fire Hose Cabinets, Fire Extinguishers and Wet
Sprinklers
d) Upvc / Copper Cold Water and PPR Hot Water Distribution System and Storm
Water Piping
f) Sanitary Wares
a) 2 Nos. of 11KV Ring Main Unit (RMU), 2 Nos. 1000KVA Dry type Transformers
and 2100 meters of MV cable works
b) Low Voltage Switchgear comprising 1 No. 1000A Main Distribution Board with
Tie Circuit Breaker, 2 Nos. of Capacitor Bank, 2 Nos. of Motor Control Centre,
4 Nos. of Sub -Main Distribution Boards, 16 Nos. of Distribution Boards and 1
No. Feeder Pillar
c) 1500 Meters Low Voltage Cable
d) Light Fitting Interior and Exterior including Street Pole Light, Lighting Control,
Central Battery Emergency Lighting and Wiring Devices
e) 15KVA UPS with External Bypass Switch
f) Fire Alarm and Security Access Control System
g) Structured Cabling Networks and Building Management System
h) Earthing and Lightning Protection System
Page | 33
Page | 34
4. Hilton Hotel & Beach Resort – Ras Al Khaimah
a) 3 Nos. Air Cooled Chiller – 1086 Kw each.

b) 2 Nos. Chilled water pump – 112.5 lps at 50 mtr head
c) 14 Nos. Split Units
d) 30 Nos. Exhaust Fans
e) Fire Pumps – 1 Diesel+1Electric+1 Jockey – 47 lps at 10 bar
f) 3 Nos. Chilled Cold Water Pump - 13 lps at 3.5 bar
g) 5 Nos. Circulation Pump – 3.33 lps at 2 bar
h) 3 Nos. Cold Water Booster Pump – 8.5 lps at 3.5 bar
i) 7 Nos. AHU
j) 17 Nos. VAV
k) 2 Nos. Sump Pump
l) 23 Nos. FCU
m) 2 Nos. Calorifier
n) Water and Soil stack Drainage Distribution System
o) Sanitary Wares
p) Fire Fighting Sprinkler network
a) 3 Nos. Transformers
b) Central Battery System
c) 1 No. Emergency Generator
d) 2 Nos. LV Switchgear Panels
e) 1 No. MCC
f) 5 Nos. SMDB
g) 13 Nos. Distribution Panels
h) 2 No. PF Correction Units
i) LV Cabling and containment
j) Normal and Emergency Light Fittings
k) Fire Alarm System
l) Lighting and Power system
Page | 35
Page | 36
5. Jashanmal Headquarter building
a) 2 Nos. Air Cooled Chiller – 163TR each.

b) 3 Nos. Primary Chilled water pump – 300GPM @65ft
c) 2 Nos. Secondary Chilled water pump – 600GPM @100ft
d) 1 No. Fresh Air Handling Unit – 91 TR
e) 5 Nos. Exhaust Fans
f) Fire Pumps – 1 Diesel+1Electric+1 Jockey – 750GPM at 16.2 bar
g) 1 Set (1D+1S) Cold Water Transfer Pump – 4.5 lps at 85mtr
h) 1 Set (1D+1S) Booster Pump – 1.5 lps @ 22mtr
i) Water and Soil stack Drainage Distribution System
j) FCU’s, Water heaters and Sanitary Wares
k) Fire Fighting Sprinkler network
l) Water Tanks – 230 cu.m and 38 cu.m
a) 2 Nos. MDB
b) 1 Nos. MCC
c) 17 Nos. SMDB
d) 2 No. PF Correction Units
e) Distribution Boards
f) LV Cabling and containment
g) Normal and Emergency Light Fittings
h) Fire Alarm System
i) Lighting and Power system
j) Earthing & Lightening Arrestors
k) FA, Telephone, CCTV, SACS, PA, BMS, LCP systems.
Page | 37
Page | 38
SECTION - 12
List of Consultants Pre-Qualified with
Page | 39
List of Consultants Pre-Qualified with
1. Dubai Consultants
2. Archon Engineering Consultants
3. WS Atkins & Partners Overseas
4. Godwin Austin Johnson
5. Dar AI Hadassah
6. ADPI
7. Architectural Consulting Group
8. Model Engineering Consultants
9. PH Sharafi
10. HOK Canada & Mott
11. Khatib Alami
12. Al Waha Engineering Consultants
13. Bureau of Engineering Studies Consulting Engineers
14. Golden Square Engineering Consultant
15. Proleed Engineering Consultant
16. EM Square Engineering Consultant
17. Design and Architectural Bureau
18. Arif & Bintoak
Page | 40
SECTION - 13
QHSE Policy
Page | 41
Quality, Health, Safety and Environment Policy
Page | 42
SECTION - 14
QHSE: General Requirements, Quality Procedures

& ISO Certificates
Page | 43
Structure of QHSE Management System
In line with its QHSE Policy, G&E is certified to ISO 9001, ISO 14001 & OHSAS 18001
standards.
Gulf & Eastern believes in doing things right the first time and always aims to achieve
Excellence in all its endeavors. To ensure that the Culture of Excellence is part of our
DNA across the organization; G&E has adopted principles of Business Excellence that go
beyond the requirements of ISO standards. Our unique Enterprise Process Model
encompasses systems, processes and procedures across all functions & departments as
explained below.
The level of detailing for the processes and procedures follows the Quality triangle:
Quality Management System:
Gulf & Eastern has well-documented procedures for various functions, ensuring
delivering best value to its customers. Some of these include:
 Leadership & Corporate Citizenship

 Business Development and tendering processes
 Procurement Processes
 Vendor evaluation & management processes
 Design & Engineering Processes
 Value Engineering Processes
 Project Execution Processes
 Product identification, traceability, inspection & testing
 Quality assurance and quality control processes
Page | 44
 Document control and control of records

 Sub-contractor Management
 Project Management including risk, scope, variation & claims management
 Project planning, project control, project reporting
 Control of non-conforming products, corrective & preventive actions
 Process & product audits (internal & external)
 Training & competency development for employees
Health & Safety Management System:
Apart from common procedures under Quality Management System; Gulf & Eastern has
also implemented well-documented procedures for ensuring safe & healthy work
environment to all its employees & sub-contractor personnel. These include:
 Hazard identification & Risk Assessment (HIRA) and determining control

 Procedure for Legal Requirements
 Procedure for Competence, Training & Awareness
 Procedure for Communication, Participation & Consultation
 Control of visitors
 Use of Personal Protective Equipment (PPE)
 Control of Confines Spaces
 Procedure for Housekeeping & Operational Controls
 Procedure for incident investigation
 Procedure for Nonconformity, Corrective & Preventive Action
 Procedure for monitoring & measurement
 Procedure for Work Permits
 Control of movement & use of hazardous substance
 Emergency preparedness and response planning
 Occupation Health Programs
 Procedure for lock out tag out
 Procedure for safety reporting, promotion & violation
Environment Management System:
Apart from common procedures under Quality & HSE Management System; Gulf &
Eastern has also implemented documented procedures Environment Management. These
include:
 Environment Aspect – Impact Assessment and determining control

 Procedure for Waste Management
 Procedure for Environmental Emergency
 Procedure for Maintenance of Plant & Machinery
 Procedure for Legal Requirements
Page | 45
Project Specific QHSE Manual
Based on Corporate QHSE Manual & in line with G&E’s QHSE Policy, Project-specific
QHSE Manual is developed for all projects undertaken by the Company. Project-specific
QHSE Manual incorporates project-specific requirements and Client’s and / or Main
Contractors methods & procedures to ensure that their requirements are met. Apart
from standard QHSE requirements; method statements, Inspection & Test Plans (ITPs),
check lists and standards forms & formats etc. are also included to ensure that the
Project Team executes the project in-line with Client’s requirements and G&E’s Corporate
Guidelines.
Page | 46
ISO 9001:2008 CERTIFICATE
Page | 47
Page | 48
Page | 49
SECTION - 15
Client Reference Letters
Page | 50
Page | 51
Page | 52
Page | 53
Page | 54
Page | 55
Page | 56
Page | 57
Page | 58
Page | 59
SECTION - 16
Insurance
Page | 60
Insurance documents can be furnished upon request
---- end of document----
Page | 61

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PRE-QUALIFICATION DOCUMENT

Gulf & Eastern Electro-Mechanical LLC, Dubai, UAE

Doc. Ref. G&E/PQD-01.05.15

Standard Prequalification Document for Contractors

1. Structure and Organization Page 2

8. Organization Structure Page 16

15. Client Reference Letters Page 50

16. Insurance Page 60

Section 1: Structure and Organization

1. Gulf & Eastern Electro-Mechanical, LLC,

P.O. Box: 52658,

Registered Office Abu Dhabi, P.O. Box: 64808,

2. Description of Company as Gulf & Eastern Electro-Mechanical LLC (G&E)

Main field of activity: Electro-Mechanical Systems’ Design,

3. No. of years of experience as Electro-Mechanical Contractor in UAE:

Ebasco Trading Corp. Kwik Steel Structures FZCO

5. Please indicate here or attach an organization chart showing the

Attached Section 8 - Organization Structure

Section 2: Resources - Personnel

1. Total Number of Staff: 33

F&C and Admin : 10

IT Department is a shared resource between G&E and Convrgnt since we share

2. Please list present Executive Directors:

Local Partner : Mr. Mohammed Abdulrahim Al Ali

3. Please list present Senior Management, Technical and Administrative

Section 2: Resources - Personnel

Section 2: Resources - Personnel

Sr. No. Trade Nos.

Based on the project requirements, we have resources and processes in place to

Section 3: Resources - Others

On the basis of the information provided in the prequalification

Attached Section 9 - Tools & Measuring Instruments

All instruments are owned and maintained by the Company

If it is foreseen that any part of the contract will be subcontracted, state

Summary: Switchgear Division

Description: Specialized Switchgear Division, established in 2003.

Location: Dubai, U.A.E.

4. Plant & Machinery

Summary: Plant & Machinery Division

Description: Maintains Plant and Machinery, such as cranes, scaffoldings

5. Design & Engineering

a. Primavera P6 for Project Planning

Internal and External communication is done through MS Outlook which is

Section 4: Experience - Geographical

United Arab Emirates, Iran & Oman

2. Summary of experience of the company in the project and / or

Convrgnt’s respective Specialist Divisions over the years carried out

Some of the major projects using all these capabilities are:

We have also completed three contracts at:

Section 5: Experience - Relevant Projects

Please refer to attached Section 11 for Project brief with photos

Please refer to attached Section 10 for Current Projects

Section 6: Additional Information

1. Company’s Quality, Health, Safety & Environment (QHSE) Policy

Please refer to attached Section 13 for QHSE Policy

2. Company’s QHSE Management System

Please refer to attached Section 14 for QHSE Management System

4. Company’s history of litigation or arbitration from contracts executed in

5. Please add any further information which you consider to be relevant to

Please refer to attached Section 7 for General Information including Registration

Please refer to attached Section 12 for List of Consultants we are Pre-Qualified

We in G&E consider construction as an art of coordination & management and undertake

When called for we carryout Value Engineering by examining performance and/or

Design & Build