In His Name the Most High By-Laws of the

Development Society (Student Council –

Boys)

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 In His Name the Most High
By-Laws of the Development Society (Student Council –
Boys)
Section 1 – Authority of the Development Society By-Laws
The Development Society By-Laws shall have Authority over all
matters relating to the day-to-day activities of the Student Council
Boys.
1.1– The Development Society shall have sets of
independent By-laws, one each for every Council.
1.2 - No By-Law of the Development Society shall in any
way, contradict the constitution of the Development Society.
Section 2 – Council Responsibilities
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2.1 – Communications Sub Committee
2.1.1 - The responsibilities of the Communications
SC Chairman
2.1.1.1 – Chairing the Communications Sub-Committee
2.1.1.2 - Representing the Development Society Student
Council (Boys), whenever necessary, by speaking on its behalf
in conjunction with the Student Council Boys President.
2.1.1.3 - To be responsible for duties allocated by the
Student Council Boys and / or the Patronage.
2.1.1.4 – Being finally responsible for all issues relating to
the Communications Sub-Committee.
2.1.2 – Responsibilities of the Communications Sub-
Committee
2.1.2.1 – Preparing and sending to the Secretary General,
President, and Patronage all posters and/or announcements
requiring approval of the KSI Jamaat DSM Secretariat within two
(2) days of receiving approval from the Council.
2.1.2.2 - Writing and posting notices, posters, banners, reports
and advertisements for ALL Student Council Boys events and
publications within two (2) days of receiving approval from the
Jamaat Secretariat. Also making sure ALL Sub- Committees
post articles every two weeks.

2.1.2.3 – Making sure that photographs and videos (where

instructed by the Council and/or the Patronage) of all Student
Council and Sub committee events are taken.
2.1.2.4 – Make the event photographs available for publication
(knowledge, website and social networking sites) within four (4)
days of the event.
2.1.2.5 – Make the event video available for publication within
one week of the event.
2.1.2.6 – Publicize events reports within 3 (three) days of
receiving it from the Knowledge Sub-Committee, who must
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ensure that he sends it within two days of receiving it from
the event coordinator.
2.1.2.7 –A non-exhaustive list of mediums to be used for
publicity follows in the subsequent clauses.
2.1.2.7.1 – DS Notice board in the Haji Daya Walji building.
2.1.2.7.2 – Tabligh Notice board in the mosque compound.
2.1.2.7.3 – Media room PowerPoint slides.
2.1.2.8 – Continually updating the official Development
Society website www.developmentsociety.org

2.1.2.9 - - Update status a minimum of five times every seven

days on all the Council’s social networking sites.

2.1.2.10 - Upload photographs of ALL Council events on social

networking sites and the official DS website, within three (3)
days of the event.

2.1.2.11 - Upload DS event reports on all Council social

networking sites and the official DS website, within two (2)
days of receiving it from the Knowledge Sub-Committee.
2.2 – Knowledge Sub Committee
2.2.1 - The responsibilities of the Knowledge SC
Chairman 2.2.1.1 – Chairing the Knowledge Sub-Committee
2.2.1.2. - To be responsible for duties allocated by the
Student Council and / or the Patronage.

2.2.1.3 – – Being responsible for submitting event / publication

reports to the Council and Patronage within four days of
termination of the event via email.

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2.2.1.4 – Ensuring that the bulletin has been checked for
mistakes, factual or otherwise, before publication; and that the
bulletin is not published with any major errors contained within.
2.2.1.5 – Being finally responsible for all issues relating to
the Knowledge Sub committee.
2.2.2 - Responsibilities of the Knowledge Sub-Committee
2.2.2.1 - Release a Knowledge Bulletin at least every
other Islamic (Lunar) month.
2.2.2.2 – Making sure that any contributions from other
Madaris/Jamaats is included in the monthly publication. (As
and when possible.)

2.2.2.3 – The event coordinator of every SCB event will be

responsible to liaise with the Knowledge Sub-Committee
Chairmen and prepare an event report together. This report
must be forwarded to the Lead Patron, who will send an
approved version to the Communications Sub-Committee
Chairman for approval.

2.4 – Sports Sub Committee

2.4.1 - The responsibilities of the Sports SC Chairman

2.4.1.1 – Chairing the Sports Sub-Committee

2.4.1.2 - To be responsible for duties allocated by the

Council and/or the Patronage.

2.4.1.3 – Ensuring that a sport article is put up on the

Madrasah and Tabligh boards as and when instructed.

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2.4.1.4 – Being finally responsible for all issues relating to
the sports Sub committee.
2.4.2 - Responsibilities of the Sports Sub-Committee
2.4.2.1 - Coordinate a minimum of one physical and/or outdoor
sporting event every month. (E.g. Football, basketball,
swimming…etc) except during Madrasah holidays.

2.4.2.2 – A sporting event shall be defined as all forms of

competitive physical activity which aim at expressing or
improving physical fitness and forming social relationships.

2.4.2.3 – For the purposes of Clause 2.4.2.1, board games and/or

Fun-Night shall not fulfill the requirement.

2.4.2.4 - To be responsible for duties allocated by the

Council and/or the Patronage.

2.5 – Capacity Building Sub Committee

2.5.1 - The responsibilities of the Capacity Building

SC Chairman

2.5.1.1 – Chairing the Capacity Building Sub-Committee

2.5.1.2 - To be responsible for duties allocated by the

Council and/or the Patronage.
2.5.1.3 – Being finally responsible for all issues relating to
the Capacity Building Sub committee.
2.5.2 - Responsibilities of the Capacity Building Sub-
Committee

2.5.2.1 - Coordinate a minimum of one event every Islamic

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(Lunar) month, except during Madrasah holidays, that aims to
develop at an individual level all participating Madrasah students.

2.5.2.2 – Ensuring that all Capacity Building events are recorded

and uploaded on the official YouTube channel within two (2) weeks
of the event as and when instructed by the Patronage.

2.5.2.3 - To be responsible for duties allocated by the

Managing Committee and/or the Patronage.

2.6- Outreach Sub-Committee

2.6.1 - The responsibilities of the Outreach SC Chairman are:

2.6.1.1 – Chairing the Outreach Sub-Committee

2.6.1.2 - To be responsible for duties allocated by the

Council and/or the Patronage.

2.6.1.1 - Be present in every Fun-Night / Islamic Theatre.

2.6.1.2 - Make sure all movies have been viewed by a religious

Authority after being edited, before showing it in Fun-Night.

2.6.1.3 – A religious authority be any person that the community

at large considers to be knowledgeable in matters of religion and
that said person is willing to take the responsibility of the
contents of the movie to be shown.

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2.6.1.4 – Ensuring a count is done at every Fun-Night and
the figure is reported in the next Council meeting.

2.6.1.5 - Being finally responsible for all issues relating to the

Outreach Sub-Committee

2.6.2 - Responsibilities of the Outreach Sub-Committee

2.6.2.1 – In case any series are shown at either Fun-night or

Islamic theater, a written review must be part of the poster.
(As and when possible)

2.6.2.2 – Being responsible for the safekeeping of all equipment

used in Fun-Night.

2.6.2.3 – Bringing to the attention of the Patronage any

person(s) that is being disruptive to the overall atmosphere of
Fun-Night / Islamic Theatre.

2.6.2.4 – Ensuring that items have been procured for sale

during Fun-Night / Islamic Theatre breaks.

2.6.2.5 – Organize at least one event in the lower Madrasah

once every lunar month.

2.6.2.6 – The lower Madrasah is classes 3, 4, 5, and 6 of

the boys section of the Husayni Madrasah.

2.6.2.7 – Organize Fun-Night/Islamic Theatre as and

when instructed by the Patronage.
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2.6.2.8 - To be responsible for duties allocated by the
Council and/or the Patronage.

2.7 – Spiritual Sub committee

2.7.1 - The responsibilities of the Spiritual SC Chairman

2.7.1.1 – Chairing the spiritual Sub-Committee

2.7.1.2 - To be responsible for duties allocated by the

Council and/or the Patronage.
2.7.1.3 – Being finally responsible for all issues relating to
the spiritual Sub committee.
2.7.2 - Responsibilities of the Spiritual Sub-Committee
2.7.2.1 - Coordinate a minimum of one event every lunar month
except Madrasah holidays.

2.7.2.2 – Prepare spiritual articles as and when instructed by the

Patronage, and forward it to the Communications Sub-
Committee Chairman after obtaining approval from a scholar as
defined in Clause 2.6.1.3.

2.7.2.3 – Islamic article for the purposes of Clause 2.8.2.2 shall

be defined as any article dealing with Islamic history; Islamic
current affairs; Islamic Jurisprudence of His Holiness the
Grand Ayatullah Ali Al Husayni Al Sistani, biographies of past
and/or current Islamic personalities; transcripts of speeches of
popular figures in the Islamic world.

2.7.2.3 - To be responsible for duties allocated by the

Managing Committee and/or the Patronage.
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2.8 - Science Sub committee

2.8.1 - The responsibilities of the Science SC Chairman

2.8.1.1 – Chairing the Science Sub-Committee

2.8.1.2 - To be responsible for duties allocated by the

Council and/or the Patronage.

2.8.1.3 – Prepare scientific articles as and when instructed by the

Patronage, and forward it to the Communications Sub-
Committee Chairman

2.8.1.4 – Being finally responsible for all issues relating to

the Science Sub committee.
2.8.2 - Responsibilities of the Science Sub-Committee
2.8.2.1 - Coordinate a minimum of one science-related
event every lunar month except during Madrasah holidays.

2.8.2.2 – Ensuring that all events have an Islamic

perspective.

2.8.2.3 - To be responsible for duties allocated by the

Council and/or the Patronage.

2.9 - Welfare Sub committee

2.9.1 - The responsibilities of the welfare SC Chairman

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2.9.1.1 – Chairing the welfare Sub-Committee

2.9.1.2 - To be responsible for duties allocated by the

Council and/or the Patronage.
2.9.1.3 – Being finally responsible for all issues relating to
the welfare Sub committee.
2.9.2 - Responsibilities of the Welfare Sub-Committee
2.9.2.1 - Coordinate a minimum of one event every lunar month
except during Madrasah holidays.

2.9.2.2 – Ensure that donation drives are carried out at least

once in every three months in the Madrasah.

2.9.2.3 - To be responsible for duties allocated by the

Managing Committee and/or the Patronage.

2.10 - Discipline Sub Committee

2.10.1 - A discipline Sub committee shall be formed to monitor

the discipline of all Development Society Student Council Boys
and Sub committee members.
2.10.2 - The discipline committee will include the
following members:

Chief Justice (Chair)

Secretary (Appointed by the Council)
SC Associate Justices (Class 10, 11, or 12 student
appointed by the respective
Sub Committee and ratified by
Patronage)

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2.10.2.1 – If no students from Class 10, 11, or 12 can
be appointed,
any another Madrasah student can be appointed.

2.10.3 - Its mandate will include making sure that all members
are strictly following and adhering to the Madrasah discipline
system, the D.S Constitution and the D.S by-laws.

2.10.4 - The quorum of the discipline committee meeting shall

be four (4) including the chair

2.10.5 - A high level of integrity will be expected of the

members of the Discipline Committee because they will have
access to sensitive documents concerning students of HMBS.

2.10.5.1 – All members of the Discipline Committee (i.e. Chief

Justice, Secretary and all associate Justices) must take the oath
mentioned in Clause 2.10.5.2 in front of the full Council and at
least two Patrons before they are allowed to sit in Discipline
Committee meetings.

2.10.5.2 – The oath for Discipline Committee of SCB members

shall be: “In the name of the Almighty, he who punishes the
wrong-doers, I [name of oath taker] promise to always be fair in
my actions relating to the Discipline Committee. I understand,
keeping the Almighty in my mind, that I shall have to vote on
matters related to people I interact with. I promise, standing
before you under the watchful eyes of the Almighty, to always
vote fairly and to not let friendships or enmity interfere with my
decisions. I am aware that I shall be held accountable on the
Day of Judgment and that I shall always strive to be truthful. I will
not betray the trust that has been given to me. I shall do my best
to be just. So help me my Lord.”

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2.10.6 - Discipline committee members are expected to
maintain a high level of discipline at all times, be it within or
without Madrasah, especially during events organized by the
Madrasah Management and/or the Development Society.

2.10.7 – Any member that resigns or is dismissed from the

Discipline Committee will not be permitted to rejoin it in that year.

2.10.7 – Expanded responsibilities of the Chief Justice

2.10.7.1 – Chairing the Discipline Sub-Committee

2.10.7.2 - To be responsible for duties allocated by the

Council and/or the Patronage.
2.10.7.3 – Being finally responsible for all issues relating to
the Discipline Sub committee.
2.10.7.4 – Making sure that all approved amendments to the
bylaws are properly placed in the bylaws. It will also be the
responsibility of the Chief Justice that the most current version
of the By-Laws are made available on the official DS website
and that two (1) hard copies of the By-Laws are available in
every official DS meeting.
2.10.7.5 – Making sure that all members of the discipline
committee are made aware of the new amendments to
the constitution and the bylaws.

2.10.8 – Negligence of Responsibility by Council

Office Bearers
2.10.8.1 – Any negligence of responsibility by DS President,
DS Vice President, DS Chief Justice, DS Principal Treasurer
and/or DS Secretary General, shall in addition to other laws, be
governed by Clause 2.10.8 and its subsidiaries.

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2.10.8.2 – All members of the Development Society are required
to promptly inform the DS Chief Justice of any negligence of
responsibility by any Office Bearers of the Council.
2.10.8.3 – The Chief Justice must ensure that an e-mail clarify
is sent to the official e-mail address of the offending executive
member and that the said mail is CC’ed to the official e-mail
address of the DS Patronage. Failure on the part of the Chief
Justice to do such will not be accepted as an excuse from the
member in question.
2.10.8.4 – Executive members must ensure that a form for
the negligence is filled before the start of the immediate
Discipline Committee meeting following the offense. Failure to
do so will result in a No-Show.
2.10.8.5 – All forms for negligence of responsibility by any of the
executive member must be judged at the next immediate
meeting following the submission of the form. They can under no
circumstances be postponed.
2.10.8.6 – Executive members must ensure that all written
administrative forms fully explain their reasons so as to give all
the required information to the Discipline Committee members.
Failure to do so will result in an invalid judgment. The
Discipline Committee is not permitted to postpone the
judgment of a form based on a lack of sufficient information.
2.10.8.7 – All administrative forms judged under Clause 2.10.8
must have the approval of at least 75% of members present, or
at least four members, whichever number is greater, to be
deemed valid.
2.10.8.8 – Abstentions in these motions not permitted.
2.10.8.10 – The Chief Justice shall have no vote on
administrative forms judged under Clause 2.10.8.
2.10.8.11 - In case of a tie, the Chief Justice shall decide
the outcome of the vote.

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2.10.8.12 – The Chief Justice must announce the results of all
administrative forms judged under Clause 2.10.8 at the start
of his weekly updates in the Managing Committee meetings.
2.10.8.13 – In case the Chief Justice is found to be negligent of
his responsibilities (within Clause 2.10.8 or otherwise), the
Secretary of the Discipline Committee shall ensure that the
above is carried out.
Section 3 - Discipline
3.1 –General Disciplinary issues

3.1.1 - If any disciplinary, negligence, tardiness and

absenteeism issue is raised regarding any DS member, a DS
administrative form must be issued to the member and be filled
in by the member in question and be submitted to the
disciplinary committee for deliberations.

3.1.2 – DS administrative forms can also be voluntarily filled in

by a particular member as a notification in case of tardiness
and absenteeism and be submitted to the discipline committee
for deliberations. Verbal notifications to the Patronage will allow
the member to fill in a white form even after the event is over.

3.1.3 – If a disciplinary, negligence, tardiness and/or

Absenteeism issue is raised regarding any DS member and the
member has not yet filled in a DS administrative form; the form
must be issued to him.

3.1.3.1 – DS administrative forms must be issued by the Chief

Justice and/or the President. Executive Members, event
coordinators, and/or people explicitly authorized by the Patronage
can also request the Chief Justice to issue any member a form.

3.1.3.2 – In relation to the sub committees, concerning

disciplinary, tardiness and Absenteeism issues, administrative

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forms must be issued by the associate Justice and/or
the respective sub committee chairman.

3.1.4 – The administrative forms shall be color coded in

the following manner:

3.1.4.1 – A form that is voluntary filled as a notification is related

to either tardiness or absenteeism shall be “white” in color

3.1.4.2 – A form that is issued to any member and/or is related

to any disciplinary or negligence issue shall be “pink” in color.

3.1.5 – Any disciplinary, negligence, tardiness and Absenteeism

issue that is raised regarding any DS member from 12:30 pm on
any one Saturday till 12:29pm the following second Saturday
has to be brought for deliberation to the discipline committee by
that second Saturday.

3.1.6 - All administrative forms have to be submitted to the

Chief Justice by Saturday 1:45pm.

3.1.7 - Any administrative forms (disciplinary, apology, negligence

and issued) that come in after the timings mentioned in section
3.1.6 shall be automatically deemed as no-show.

3.1.8 - Once an administrative form is submitted to the

disciplinary committee for deliberation by means of majority
voting, the committee shall adhere to the following outcomes:

3.1.8.1 – Declare a “valid” verdict

3.1.8.2 – Declare an “invalid” verdict

3.1.8.3 - Postpone a verdict for a maximum of one week

(unless clause 2.11.8 has been invoked.)

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3.1.8.4 - Call the member in question for a physical appearance
latest by the following weekly meeting. (unless clause 2.10.8
has been invoked.)

3.1.8.5 – For whatever reason, if an administrative form is either

not filled by a particular member or the member in question does
not fill in the written explanation and does not show up physically
for the explanation, his form shall be deemed as a “No Show”

3.1.8.7 –All “No Shows” on an administrative form shall be

automatically deemed as “Invalid”

3.2 - Tardiness issues

3.2.1 - Tardiness (Lateness) or unpunctuality

Tardiness is defined as reaching the “happening” after it has

commenced till its Halfway or midpoint after which it will be
considered as absent. However this definition does not apply to
Madrasah for which the disciple handbook should be referred to.

3.2.2 - Validity of the reason will be determined by:

3.2.2.1 - At Weekly meetings - By the Development

Society Discipline Committee

3.2.2.2 - Fun Night - By the Development Society

Discipline Committee

3.2.2.3 – Events (including preparatory and clean up sessions)

- By the Development Society Discipline Committee.

3.2.3 - If the reasoning is determined to be invalid by the

discipline committee the following number of times per academic

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year as mentioned below will lead to potential dismissal:

3.2.3.1 - At “Fun Night” – Three (3) times

3.2.3.2 – At Weekly Meetings – Five (5) times

3.2.3.3 - At Events – Three (3) times

3.2.3.4 – At Welfare Events – Four (4) times

3.3 - Absenteeism

3.3.1 - Validity of the reason will be determined by:

3.3.1.1 - At Weekly meetings - By the Development

Society Discipline Committee

3.3.1.2 - Fun Night - By the Development Society

Discipline Committee

3.3.1.3 - Events (including preparatory and clean up sessions) -

By the Development Society Discipline Committee.

3.3.2 - If any member is absent in five (5) meetings with a valid

reason, the Council with the blessing of the patronage will have
to reconsider his membership.

3.3.3 - If the reasoning is determined to be invalid by the

discipline committee the following number of times per academic
year as mentioned below, it will lead to potential dismissal:

3.3.3.1 - At weekly meetings – Three (3) times

3.3.3.2 - Fun night – Two (2) times

3.3.3.3 – Sub committee Events – Two (1) times

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3.3.3.4 – Council Events – One (1) time

3.3.3.5 – Welfare Events – Three (3) times

3.4 – Negligence of Responsibility

3.4.1 – A total of three (3) invalid negligence of

responsibility verdicts will result in potential dismissal.

3.4.2 – A total of five (5) valid negligence of responsibility will

lead to the Council reconsidering the membership of the
member, with the blessing of the Patronage.

3.4.3 – The first time a member is brought up for potential

dismissal, the full Council will decide by voting whether he
is dismissed or not.

3.4.4 – The second time a member is brought up for potential

dismissal, the Office Bearers will decide by voting whether he
is dismissed or not.

3.4.5 – The third time a member is brought up for potential

dismissal, he will automatically be dismissed from his position
unless there is only one (1) month left for the term to end, in
which the Patronage in collaboration with the Office Bearers
will make the decision.

Section 4 – Events

4.1 – Council Events

4.1.1 - All events organized by the Development Society

must have prior approval of all of the following:

4.1.1.1 - The Council

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4.1.1.2 - The Patronage

4.1.1.3 - The Husayni Madrasah Management (for internal

events)

4.1.1.4 – The Tabligh Board (for external events)

4.1.2 - Any event must be discussed by the Council three

(3) weeks prior to the date of the event.

4.1.3 - In certain circumstances, events can be approved in

short notice with approval of the Patronage,

4.1.4 - For all events a coordinator / assistant coordinator must

be appointed by the Council:

4.1.4.1 - Voluntarily - with Patronage’s approval

4.1.4.2 - Nominated by the SCB Council - with

Patronage’s approval

4.1.4.3 - Selected by the President - With Patronage’s approval

4.1.5 - The coordinator in collaboration with the President is
responsible for all activities before, during and especially after
the event.
4.1.6 - If due to any reason the coordinator is not willing or is
unable to continue with the organizing of the event, the President
shall become the default coordinator. However if time permits the
Council and/or the President will appoint another coordinator
with the prior approval of the Patronage.

4.1.7 - If an event is organized in collaboration with another

Committee, a liaison officer must be appointed by the Council and
as such the liaison shall also be considered the coordinator
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of that event.

4.1.8 - The coordinator should delegate the duties to other

members (except the President) at least one week prior to
the event.

4.1.9 - Regular feedback of duties assigned must be

communicated to the coordinator by the members.

4.1.10 - The coordinator shall fully update the

Managing Committee in the following weekly meeting.

4.1.11 - All letters for sponsorship in cash and / or kind (example

the use of a bus, P.A system etc.) must be approved through the
Patronage and be sent to those concerned two (2) weeks prior
to the event.

4.1.12 - The Secretary General shall be responsible for all letters

and / or certificates that are to be sent / issued with prior approval of
the Patronage, and should be dispatched no later than two (2)
weeks after the termination of the event; however the dispatch can
be delayed by explicit approval of the Patronage.

4.1.13 - The postmortem and accounts for each event shall take
place during the first weekly meeting after the termination of the
event; however the postmortem and accounts may be delayed
for one week with explicit approval of the Council and Patronage.
4.1.14 - All request for announcements in the Madrasah have
to be submitted to the Communications committee chairman
latest by 5:30pm on the day of announcement.
4.1.15 – The selling of any publication shall be considered
an “event”.

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4.2 – Sub Committee Events

4.2.1 - All events organized by the Development Society sub

committees must have prior approval of all of the following:

4.2.1.1 - The Managing Committee

4.2.1.2 - The Patronage

4.2.1.3 – Respective parent bodies.

4.2.2 - Any event must be discussed by the particular sub

Committee two (2) weeks prior to the date of the event, and must
be brought to the attention of the Council at least 10 days prior to
the date of the event.

4.2.3 - In certain circumstances, events can be approved in

short notice with approval of the Patronage.

4.2.4 - For all events a coordinator / assistant coordinator can be

appointed by the sub-committee:

4.2.4.1 - Voluntarily - with Patronage’s approval

4.2.4.2 - Nominated by the SC - with Patronage’s approval

4.2.4.3 - Selected by the chairman- with Patronage’s approval

4.2.5 - The coordinator in collaboration with the sub

committee chairman is responsible for all activities before,
during and especially after the event.

4.2.6 - If due to any reason the coordinator is not willing or is

unable to continue with the organizing of the event, then the
chairman shall become the default coordinator. However, if time
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permits the Sub Committee and/or the chairman will appoint
another coordinator with the prior approval of the Patronage.

4.2.7 - The chairman should delegate the duties to other

members of the sub committee at least 1 week prior to the event.

4.2.8 - Regular feedback of duties assigned must be

communicated to the coordinator by the respective members.

4.2.9 - The chairman shall fully update the Managing

Committee in the following weekly meeting.

4.2.10 - All letters for sponsorship in cash and / or kind

(example the use of a bus, P.A system etc.) must be approved
through the Patronage and be sent through the secretary
general to those concerned two (2) weeks prior to the event.

4.2.11 - The Secretary General shall be responsible for all letters

and / or certificates that are to be sent / issued with prior approval of
the Patron in charge, and should be dispatched no later than two (2)
weeks after the termination of the event; however the dispatch can
be delayed by explicit approval of the Patronage.

4.2.12 - The postmortem and accounts for each event shall take
place during the first weekly meeting after the termination of the
event; however the postmortem and accounts may be delayed
for one week with explicit approval of the sub committee and the
Patronage.

4.2.14 - All request for announcements in the Madrasah have

to be submitted to the Communications committee chairman
latest by 5:30pm on the day of announcement.
4.2.15 - The publishing and selling of any publication shall
be considered as an “event”.
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Section 5 – “Fun-Night”/ “Islamic Theatre”

Section five (5) of the By-laws shall remain in force until such
a time when “Fun-Night”/“Islamic Theatre” cannot be
continued either temporarily or permanently.

5.1 - “Fun-Night” shall be held as and when instructed by

the Patronage.

5.2 - Any decision to permanently discontinue “Fun-Night”

must be pre-approved by the explicit approval of both the:

5.2.1 - Patronage

5.2.2 - Management of Husayni Madrasah

5.3 - The fun night coordinator and the President have to

be present in every Fun-Night.

5.4 - On duty members in each group will be allocated an area

to supervise and are not allowed to leave their designated area
without prior permission of the coordinator or the Patronage.

5.5 - “Fun-Night” will officially commence at 8:30pm and will

terminate at 10:30pm. The timings of on-duty members will
start at 8:00pm and end at 11:00pm.

5.6 - Off-duty members attending Fun-Night will be considered as

“ordinary students” and as such will not be afforded any
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extra privileges. (Refer to the minutes of 25 October, 2008).

5.7 - If absent, the absentee should find a substitute from within

the managing committee and he will be considered as “present”,

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however if a substitute is not found, or the substitute also remains
absent, than the member on duty will be considered as “absent”.

5.8 - An On duty member can only substitute with an off-

duty member who has the same duty (pool, etc.).

5.9 – If in case any managing committee meeting ends at or

after 7:15pm, on-duty members will be allotted a 45-minute
grace period to reach fun-night.

Section 6 – Development Society Council Meetings

6.1 - The Development Society must hold an official ordinary

Council meeting at least once a week, including during Madrasah
holidays but not including the time of Madrasah examinations.

6.2 – Commencement and termination of meetings:

6.2.1 - All meetings must start with the recitation from the
Holy Qur’an and Dua -e- Hujjat (A.S) both whilst standing.
6.2.2 – After the completion of clause 6.2.1 the presiding
chair shall in standing position read aloud the following:
“Our Lord, we start this meeting hoping to receive your
blessing in our endeavor to learn, teach and serve for
your pleasure only, Ameen”
6.2.3 – The presiding chair shall also pray for the safety and
long-life of our Maraje’, specifically mentioning His Holiness
Grand Ayatollah Ali al-Husaini al-Sistani.
6.2.4 – All meetings shall be terminated by the recitation of
Dua-e-Wahda whilst standing.
6.3 - The Development Society President shall chair all Council
meetings. If he cannot attend the meeting, the Vice President shall
preside over It; If neither of these individuals can attend the
meeting, the following office bearers shall respectively chair the
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meeting; Chief Justice, Principal Treasurer, and
Secretary General respectively.

6.3.1 - In a circumstance where no office bearer is present, any

one Council member can be elected by majority vote to chair
the meeting.

6.4 - The quorum for all Council meetings shall be seven

(7) members, including the chair.

6.5 - All Council meetings shall be minuted and recorded in

audio, without fail and shall fall under the supervision of the
secretary general.

6.6 - Any meeting held outside the weekly timings and/or

outside the allocated venue will be denoted as an
“extraordinary” meeting.
6.7 - All meetings must be held within the guidelines of the
Shia Ithna-Asheri Faith.
6.8 - The chair of the Council meeting will be afforded the right
to call into voting any issue brought forward by the committee.
6.9 - The administration of the voting shall be conducted by the
Chief Justice. If he cannot attend a meeting, the Vice-
President shall preside over it.
6.10 - With the exception of the chair, all remaining
managing committee members have a right to vote.
6.11 - The chair will be called upon to cast his deciding vote in
a circumstance when a tie is declared.
6.12 - The chair, with the approval of the Patronage (if present)
has the right to expel members from meetings due to misconduct
after two explicit warnings (which have to be minuted).

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6.13 - Any issue brought forward, passed with majority, in any
official Council meeting, can not be brought up for discussion
or change for at least two weeks.
6.14 – The president shall be given the right to set the agenda
of all Council meetings.
6.15 – During the Council meeting the chair can be forced to
add a special item on the agenda and allow at least a 10 min
discussion on it if the item is in a clearly written format and has
come through a petition with signatures next to clearly written
Names and class of at least 25 HMBS students.
6.16 - The President or the secretary general (or any member
who had been selected to write the minutes) can not endorse
or second any minutes that have been brought up for approval.
Section 7 – Development Society Sub Committee Meetings

7.1 – All the Development Society sub committees must hold

an official ordinary meeting at least once a week, including
during Madrasah holidays but not including the time of
Madrasah examinations.
7.2 - The Development Society sub committee must be chaired
by the sub committee chairman. If he cannot attend a meeting,
the Associate Justice shall preside over it, or if he is also
absent the Secretary.
7.3 - In a circumstance where no above mentioned members
are present, any one sub committee member can be elected by
a majority of the members present to chair the meeting
7.4 – All Council meetings must last for at least one hour
unless explicitly allowed by the Patronage, while Sub-
Committee meetings must last for at-least 20 minutes unless
explicitly allowed by the Patronage.
7.5 - Commencement and termination of meetings:

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7.5.1 - All meetings must start with the recitation from the
Holy Qur’an and Dua -e- Hujjat (A.S) both whilst standing.
7.5.2 – After the completion of clause 7.5.1 the presiding
chair shall in standing position read aloud the following:
“Our Lord, we start this meeting hoping to receive your
blessing in our endeavor to learn, teach and serve for
your pleasure only, Ameen”
7.5.3 – The presiding chair shall also pray for the safety and
long-life of our Maraje’, specifically mentioning His Holiness
Grand Ayatollah Ali al-Hussaini al-Sistani.
7.5.4 – All meetings shall be terminated by the recitation of
Dua-e-Wahda whilst standing.
7.6 - All official meetings shall be minuted and recorded in audio,
without fail and shall fall under the supervision of the secretary.
In case the Secretary is absent, the Chairman must allocate this
duty to another member of his Sub-Committee who must fulfill
this duty without fail.
7.6.1 – The audio recording of all SCB Council meetings must be
stored until the said minutes have been approved by the
respective bodies.

7.7 - Any meeting held outside the weekly timings and/or

outside the allocated venue will be denoted as an
“extraordinary” meeting.
7.8 - All meetings must be held within the guidelines of the
Shia Ithna-Asheri Faith
7.9 .- The quorum for all sub committee meetings shall be three
(3) members, including the chair, but if for whatever reason
quorum is not met, the DS President and the Vice President can
be counted as members to complete the quorum. However, they
shall not have the privilege of voting on any issue brought
forward in the meeting.
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7.10 - The chair will be afforded the right to call into voting
any issue brought forward by the sub committee.
7.11 - The administration of the voting will be conducted by the
Associate Justice. If he cannot attend a meeting, the Secretary
shall preside over it (where applicable) otherwise any one
member can take over the responsibility.
7.12 - With the exception of the Chair, all sub
committee members have a right to vote.
7.13 - The chair will be called upon to cast his deciding vote in
a circumstance when a tie is declared.
7.14 - The chair, with the approval of the Patronage (if present)
has the right to expel members from meetings due to misconduct
after two explicit warnings (which have to be minuted).
7.15 - Any issue brought forward, passed with majority, in
any official Sub Committee meetings, cannot be brought up
for discussion or change for at least two weeks.
7.16 – The chair shall be given the right to set the agenda of
the weekly meeting.
7.17 – The chair can be forced to add a special item on the
agenda and allow at least a 5 min discussion on it if the item is
in a clearly written format and has come through a petition with
signatures next to clearly written Names and class of at least 15
HMBS students.
7.18 – The chairman or the Secretary can not endorse or
second any minutes that have been brought up for approval.
Section 8 – Meeting Rules

8.1 - In an event when Meeting time coincides with Salaat time,

the meeting must be adjourned at the start of the Azan and a
20 minutes Salaat break be declared; after which time the
meeting must resume.

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8.2 - If a meeting is taking place in the Haji Daya Walji building
the salaat must be recited in the building so as to avoid delays
in the resumption of the meeting.

8.3 - During the any ordinary and extra ordinary meeting the
following rules shall be strictly adhered to by all members of
the Development Society.

8.3.1 - All members are expected to be on time

8.3.2 - Any member who is late will have to ask permission

of the chair before joining the meeting

8.3.3 - No member is allowed to leave the meeting without the

explicit approval of the chair

8.3.4 - All Committee/executive members have a right to speak

8.3.5 - All Committee/executive members have a right to be heard

8.3.6 - All communications must be addressed ONLY to the chair

8.3.7 - Each member shall sit in his respective position, even if

there are other seats available; until he is told to move by either
the chair or the patronage.

8.3.8 - Only one person shall speak at any given time.

8.3.9 - Absolutely no interruptions will be tolerated.

8.3.10 - Members are not allowed to engage or participate in

side conversations

8.3.11 - There shall be no eating during the meeting

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8.3.12 - The only liquid allowed to be consumed during
the meeting shall be water.

8.3.13 - In order to speak the council member shall raise

his complete hand

8.3.14 - A council member will only speak when recognized

by the chair

8.3.15 - All the Committee and Executive members (with

the exception of the chair) have right to vote

8.3.16 - The only time the chair can vote is when there is a tie.

8.3.17 - An observer has the right to raise his opinion with

the approval and at the discretion of the chair.

8.3.17.1 – Observers will not be allowed to attend any Discipline

Committee meetings. Only members of the Discipline Committee
and the Patronage have the right to be present in such meetings.

8.3.18 - Two explicit warnings shall be issued by the chair to

any observer, ordinary/ committee/ or executive member who is
being a nuisance/disruptive before he shall be removed from
the meeting.

8.3.19 - No rocking of chairs or tables will be allowed

8.3.20 - All Members must replace their chairs back under

their respective tables before leaving the meeting area.

8.3.21 – All Members must return their voting keypads to

the Chief Justice before the start of dua-e-wahdah.

Section 9 – Managing Committee Meeting Procedures

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9.1 - All Development Society Managing Committee meetings
MUST follow the following Procedure and the minutes MUST
be written in the same format

9.1.1 - Opening of the Meeting by the recitation of the Holy

Qur’an, Dua-e-Hujjat and the dua mentioned in clause 6.2.2
of these by laws

9.1.2 - Approval of the previous Minutes by a seconded motion

9.1.3 - Update on Issues raised in previous minutes

9.1.4 - Patronage update – Patrons

9.1.5 - Discipline update – Chief Justice

9.1.5.1 – Council members attendance update
9.1.5.2 – Council members behavioral Update
9.1.5.3 - Letters received (if any)
9.1.5.4 - Other issues (if any)

9.1.6 - Procedural update - Secretary

General 9.1.6.1 - Letters received or sent (if
any) 9.1.6.2 - Certificates issued (if any)
9.1.6.3 – Room updates
9.1.6.4 - Other issues (if any)

9.1.7 - Financial update – Principal

Treasurer 9.1.7.1 - Float balance
9.1.7.2 - Tabligh balance 9.1.7.3
– Dollar account balance 9.1.7.4 -
Donations (if any)
9.1.7.5 – Council/Sub-Committee Event financial
update 9.1.7.6 - Other issues (if any)

9.1.8 - Fun night update – Fun-Night Chairman

9.1.8.1 - Attendance
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9.1.8.2 - Announcement of group on duty
9.1.8.3 - Other issues (if any)

9.1.9 - Knowledge Update – Knowledge Chairman 9.1.9.1 -

Date of Last Publication (mention even if repeat)
9.1.9.2 - Date of upcoming Publication (mention even if
repeat) 9.1.9.3 - Other issues (if any)

9.1.10 - Communications updates – Communications

Chairman 9.1.10.1 - Fun night adequately publicity done or not
9.1.10.2 - Other issues (if any)

9.1.11 - Individual Sub Committee update: Individual Chairmen

9.1.11.1 - Date of last event
9.1.11.2 - Date of upcoming event
9.1.11.3 - Other issues (If any)

9.1.12 - Updates of on going Events (if any) – Event Coordinators

9.1.13 - Proposed resolutions (if any)

9.1.14 - Pass resolutions (if any)

9.1.15 - Any Other Business

9.1.16 - Announce preliminary Agenda for next week

9.1.17 - Announce preliminary Meeting date, time and place

for next week

9.1.18 – Complete the Meeting by the recitation of Dua-e-Wahda

9.2 – The Chair of the meeting can alter the order of the
meeting procedures.

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Section 10 – Sub-Committee Meeting Procedures

10.1 - All Development Society Sub-Committee meetings

MUST follow the following Procedure and the minutes MUST be
written in the same format

10.1.1 - Opening of the Meeting by the recitation of the Holy

Qur’an, Dua-e-Hujjat and the dua mentioned in clause 7.5.2
of these by laws

10.1.2 - Approval of the previous Minutes by a seconded motion

10.1.3 - Update on Issues raised in previous minutes

10.1.4 - Patronage update

10.1.5 - Discipline update – Associate Justice

10.1.5.1 - Sub Committee attendance update
10.1.5.2 - Sub Committee behavioral Update
10.1.5.3 - Letters received (if any)
10.1.5.4 - Other issues (if any)

10.1.6 - Procedural update - Secretary

10.1.6.1 - Letters received or sent (if any)
10.1.6.2 - Certificates issued (if any)
10.1.6.3 - Other issues (if any)

10.1.8 - In case a sub committee does not have following

persons: (or are absent) Associate Justice, Secretary than
their update has to be given by the chairman if applicable.

10.1.9 - Event update: Chairman

10.1.9.1 - Date of last event
10.1.9.2 - Update on making of last event report
10.1.9.3 - Update on making of last event Accounts
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10.1.9.4 - Date of up coming event
10.1.9.5 - making of upcoming event budget
10.1.9.6 - Other issues (If any)

10.1.10 - Propose and pass resolutions (if any)

10.1.11 - Any Other Business

10.1.12 - Announce preliminary Agenda for next week

10.1.13 - Announce preliminary Meeting date, time and place

for next week

10.1.14 - Close the Meeting by the recitation of Dua-e-Wahda

10.2 – The Chair of the Sub-Committee Meeting can alter the

Meeting Procedures.

Section 11 – Amendments (Including additions) to the

By-Laws
11.1 – Only Council and Sub Committee members can
propose an amendment to the By-laws
11.2 - All Amendments must be first tabled in a clearly written
format at either the Council committee or any one sub-committee
by a member of that particular committee.
11.3 - If a proposed amendment is going to affect only the
Council than it can be voted on and passed by the Council by
a majority (50%+1) of members present provided at least two
(2) patrons are present in the meeting.
11.4 – If a proposed amendment is only going to affect a single
particular sub-committee than it can be voted on and passed
by that sub-committee only by a majority (50%+1) of members
present provided a member of the Patronage is present in the
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meeting, but can only come into effect once it is
explicitly approved (by signature) of the D.S President.
11.5 – In relation to clause 11.4, the DS president has to bring it
to the attention of the Council and it has to be explicitly
highlighted in the Council minutes and the new written by-law(s)
have to be handed over to the chief Justice to add to the DS
By-laws.
11.6 - If a proposed amendment is going to affect more than
one committee than the following procedure must be followed:
11.6.1 – The amendment must be submitted in a clearly written
format and must first be voted on by a majority (50%+1) of
members present by the committee in which it was tabled. This
process shall be known as the “first round of voting”
11.6.2 – Once a proposed amendment has passed the first
round of voting, it has to be submitted in a clearly written format
to the D.S president (at least one week prior) to be tabled for
voting at the first monthly ordinary weekly combined managing
committee meeting.
11.6.3 - During this first monthly ordinary weekly Council
meeting, the first order of business after the approval of
the minutes have to be the proposed amendments.
11.6.4 - At the time when the proposed amendments are tabled
for voting all managing and sub committee members present
have an equal right of voting, (one vote per member, except
the chair, whose vote shall be called upon in case of a tie) and
the amendment(s) have to be voted on by means of majority
(50% +1).
11.7 – In rare circumstances the DS By-laws can be amended by
the DS Patronage without any prior approval or notification to any
committee.
11.8 – In the case if section 11.7 is invoked the patronage has
to bring the amendment to light at the Council meeting.

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11.9 – All Amendments to either the Constitution or the By-laws
have to have a reference to the Sub–committee and/or managing
committee minutes during which meeting it was passed.
11.10 - Both the first and second round of voting have to be
referenced in the following manner (Ref first round – “name”
sub committee minutes dated XX/XX/20XX, (and where
applicable) “second round - managing committee minutes dated
XX/XX/20XX”)
11.11 – In certain cases, the Patronage can organize By-Laws
Review Meetings in which any and all amendments can be
proposed by any Council and Sub-Committee member.
Chapter 12 – Letters of leave

12.1 – All letters of leave have to be addressed to the chief

justice of the Development Society.

12.2 – All letters of leave have to be prior approved by signature

of either the respective sub-committee chairman in the case of a
sub committee member or the president in the case of a Council
member.

12.3 – In case of a sub-committee member, all letters of leave

have to be handed in to the chief justice through their
respective sub-committee associate justice at least one week
prior to the date of leave.

12.4 - In case of a Council member, all letters of leave have to

be handed directly in to the chief justice at least two weeks prior
to the date of leave.

12.5 – The template for the letter of leave must be followed.

12.6 – The template for the letter of resignation must be followed.

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12.6.1 – All letters of resignation must be addressed to the
President in case of a Council member and to the respective
Chairman in case of a Sub-Committee member.

Chapter 14 – General Rules and Regulations

14.1 – All Development Society members who are issued with

DS laptops have to bring their laptops to all weekly meetings, for
a thorough check up (e.g. History, anti virus etc) by either a
designated patron or a patronage appointed person.

14.2 – All managing committee meetings have be

commenced and terminated by the gavel being struck.

14.3 – All emails related to the Development Society have to

be sent to the patronage@debatingsociety.org address and
ec.scb@debatingsociety.org. Apart from emails, all other
communication like messages must be sent to the Patronage
as well.

14.4 – All Council members will be given a ten-minute grace period

from the time of commencement for all meetings, events,
preparatory sessions, cleanup sessions, and Fun-Night. They will
be deemed late if they arrive after the grace period has expired.

14.4.1- However, if a member arrives during the grace period.

They must give an explicit reasoning to the Chief Justice, who
will automatically deem it either Valid or Invalid.

14.5 – It will be the responsibility of the Principle Treasurer to

ensure that all expenses and income of an event are reported
to him within three days of the event.

14.6 – After a Sub-Committee Chairman or event coordinator

sends the reports to the President, the latter will have a
maximum of two days to approve or disapprove the said reports.

14.7 – The President will be responsible to update the Council

on any matters that relate to the affairs of the Council that were
discussed in the Honorary Council in his presence.
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14.8 – In the absence/leave of the President, all
presidential responsibility shall fall on Vice President.

14.8 – The Secretary General will be ultimately responsible for

all matters relating to the Development Society Room.

14.9 - All elected Office Bearers of the Council (President, Vice

President, Secretary General, Principle Treasurer) shall fulfill
their responsibilities as defined in the Constitution of the
Development Society.

14.10 – The Chief Justice (who shall be appointed by the

Patronage as defined in the DS Constitution) shall also fulfill his
responsibilities as defined in the Constitution of the
Development Society.

14.11 – In case of any dismissal or resignation from the

Council, a notice of the same must be put up by the Chief
Justice on the Madrasah noticeboard.

Approval – 6th June 2015.

The above By-Laws were unanimously approved by the
following members in the presence of Patron Imran Abbas,
Patron Mubashir Sharriff, Patron Sammerali Dhalla, Patron Taha
Dharamsi:

1. Maisam Versi 7. Mohammed Mussa

2. Murtaza Manekia 8. Aliasim Sharriff
3. Aliasgher Rajani 9. Mujtaba Parekh
4. Mohammedamin Sumar 10. Abbasaley Abbas
5. Hamza Moledina 11. Kumayl Mohammedali
6. Shaheed Ratansi 12. Irfan-haider Dewji
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 Commitment Of Members and Parents.

If selected, I understand and promise to fulfill all the

responsibilities mentioned in the Development Society
Constitution and the Development Society By-Laws to
the best of my Ability.
35. Name: ________________________ Class: ______
36. Signature: _______________
Date:_______
37. Dear Parent / Guardian,
Your son has opted to become part of the Student
Council (Boys) of the Development Society. Your approval
is needed before he can “run” for the positions.
By signing below you accept and understand the
responsibilities mentioned in the Development Society
Constitution and the Development Society By-Laws and
you will support and encourage your son in rendering his
services to the Society.
38. I, ___________________________ am the Parent /
Guardian of the above mentioned student.
39. Signature: _____________
Date:_______

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 40. Please note that whether you approve or not or whether
your son is selected / elected or not, his mere intention of
joining the Development Society highlights his willingness
to serve and help others for the sake of the Almighty,
which reflects on his positive upbringing – You have a right
to be very proud of your Son!

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