You are on page 1of 8

MEMORANDUM

GUIDELINES IN THE
CONDUCT OF THE 35TH
ANNUAL NATIONAL
CONVENTION (ANC)
EVENT DESCRIPTION

The 35th Annual National Convention (ANC) with a theme of “35th ANC: The Loudest
Roar!” which will be held on April 29, 2018-May 1, 2018 at Nature’s Village Resort
Talisay, Bacolod is a nationwide gathering of all Local Chapter and Regional Council
representatives. This is a national event made possible by the incumbent Executive
Officers of National Federation- Junior Philippine Institute of Accountants (NFJPIA). It
aims to inform all members of the latest issues and veers in the field of accountancy and
it also promotes professional development, camaraderie, and maintains the tradition of
academic excellence which has been kept for more than three (3) decades.

OBJECTIVES

This event aims to achieve the following objectives:

a) To provide an avenue for academic excellence and social growth for the
accountancy students with the aim of being a human resource development
center of future leaders and professionals.
b) To expose the members to the well renowned partner firms for their dynamic
development in knitting a thread of camaraderie among the organizational
culture.
c) To highlight all JPIAn’s stories of success and achievements all throughout the year.
d) To conclude the Hugyaw Federation and continue their legacy of celebrating
diversity and keep roaring as one at the same time exploring the beauty of the
famous city of smiles, Bacolod City.
CONVENTION SCHEDULE OF ACTIVITIES

Day 0- April 28, 2018

Year End Award Interview. (Note: The Audit Committee will be sending the final
schedule for YEA Interview after the Elimination Round.)

Day 1- April 29, 2018

Time Activities
6:00AM-8:00AM Registration
8:00AM-9:00AM Opening Ceremonies
9:00AM-12:00NN Academic Cup 1
Academic Cup 2
Academic Cup 3
10:00AM-10:45AM Plenary Talk 1
10:45AM-11:30AM Plenary Talk 2
11:30AM-1:00PM Lunch
1:00PM-4:00PM Academic Cup 4
Academic Cup 5
Academic Cup 6
2:00PM Check-in
3:00PM-5:00PM Case Study Orientation
3:00PM-3:45PM Plenary Talk 3
3:45PM-4:30PM Plenary Talk 4
4:30PM-5:15PM Plenary Talk 5
6:00PM-7:00PM Dinner
7:30PM-12MN Himig JPIA
MMREO Ft. REO Showoff
NFJPIA’s Ultimate Dance Battle

Day 2- April 30, 2018

Time Activities
6:00AM-9:00AM Breakfast
8:00AM-12:00NN Debate Cup
8:00AM-4:00PM Case Study 1 & 2
12:00NN-1:30PM Lunch
8:00AM-4:00PM Palarong Pinoy
6:00PM-7:00PM Dinner
7:30PM-12:00MN Year End Awards: The Black Diamond
Awards
Closing Ceremonies
Ceremonial Turn-over

Day 3- May 1, 2018

Time Activities
5:00AM-7:00AM Legacy Run
7:00AM-9:00AM Breakfast
12:00NN Check-out

Note: All activities have their prescribed attires and venue which will be announce 30
days prior to the event.

PRE-REGISTRATION GUIDELINES

1) All delegates of the 35th ANC shall be classified as pre-registered. They can pre-
register individually or as a Local Chapter provided that there will be one contact
person per LC.
2) Pay the Registration Fee. The basis of the discount will be the date of payment.

Date of Payment Price


February 14,2018 – March 6, 2018 PHP 5, 250.00
March 7, 2018 – April 15, 2018 PHP 6, 000.00
*Advisers may avail of the the JPIAn rate upon presentation of appointment
as adviser (e.g., letter of appointment, certification from the university)
Additional fee for Year End Awards’ Interviewees (4 days and 3 nights):

Date of Payment Price


March 7, 2018 – April 15, 2018 PHP 1, 200.00

3) After paying, the delegates can proceed to the filling up of the Registration Form
and then send it to anc.nfjpia1718@gmail.com cc: vpfinance.nfjpia1718@gmail.com.
4) After 1-3 days from the submission of Form, the Registration Department shall
send an acknowledgement letter confirming the receipt of the form and an e-
ticket which will serve as the entry pass on the 35th ANC.

PAYMENT SCHEMES

1) Early registrants shall only be considered as one by COMPLETING PAYMENT


SCHEME. Such payment will be deposited to:

Bank name: Bank of the Philippine Islands


Account Name: NFJPIA INC.
Account no.: 008633-0235-15

2) Scanned deposit slips shall be attached to the registration form and shall be sent
to anc.nfjpia1718@gmail.com cc: vpfinance.nfjpia1718@gmail.com.

REGISTRATION AND ROOM ASSIGNMENTS

1) All of the participating Regional Councils/Local Chapters must observe the


following procedures on ROOM ASSIGNMENTS:
• Each room must have an assigned Leader and this shall be reflected in the
room assignment list that shall be provided by the Local Chapter/Regional
VP Membership. The Leader is responsible for the safekeeping of room
keys, towels and he/she must maintain order during the entire duration of
the convention. Shall there be any problems on room clearing upon
check-out; the Leader shall be responsible and liable for any actions that
should be taken by the delegates occupying the room.
• The room Leader should ensure that all the occupants of the room have
read and understood the rules and regulations of the convention venue, as
well as the rules and regulations of the convention.
• In case the room Leader encounters any problem in the room that they are
occupying, he/she must immediately report it to the Project
Head/Grievance Committee of the Annual National Convention
• Clearance sheets will be given to room leaders, and without surrendering
such to the hotel guards on the last day of the convention, transportation
buses and delegates are not allowed to go out unless they will settle some
disputes.
2) All of the participating Local Chapters/Regional Councils must observe the
following procedures on REGISTRATION in sequential order. Delegates are not
allowed to skip any process.

STEP 1: REGISTRATION AND ASSESSMENT

Each delegate should bring all the necessary documents needed (E-ticket, Valid ID,
Waiver, and Deposit Slips- if you have any concern) and present it to the Step 1 booth.
There will be designated lines per hub so that the delegates will be guided. For the
waiver, we are following as STRICT “No waiver no entry” policy. In this step, we will also
confirm the participation of the delegates on Year End Awards, Academic, and Non-
Academic competitions. Delegates must sign on the Confirmation Sheet to evidence the
completion of this step. In here shall be the site of submission of pertinent documents in
compliance with the events thereon. Necessary sanctions shall be applied to those who
will not be complying with the documents to be submitted.
STEP 2.1: (WITHOUT DISCREPANCIES) DISTRIBUTION OF CONVENTION KITS

If the delegate has finished the preceding step, he can now claim his Convention Kits.
The National Federation will only entertain concerns regarding complaints in case of
damage, deficiency or other concerns relating to convention kits within the first day of
the convention. The delegate must sign on the Confirmation Sheet to evidence the
completion of this step.

STEP 2.2: (WITH DISCREPANCIES) DISTRIBUTION OF CONVENTION KITS

There will be special booths which can entertain delegates who have discrepancies in
completing the first step. The delegate must bring with him his deposit slip as a
supporting document. After fixing any discrepancy with regards to registration, the
delegate may now claim his convention kits.

STEP 3: ROOM ASSIGNMENT

Once the delegate has finished claiming his kit, he should proceed to the third booth to
know his room assignment. At this point, the Room Leaders shall personally claim the
room keys from the Room Manager and must sign on the Confirmation Sheet to
validate the room numbers assignments.

STEP 4: FINAL STEP

Once the delegate completed the first three (3) steps, he may now proceed to the main
hall for the Opening Ceremonies of the 35th Annual National Convention.
YEAR END AWARDS, ACADEMIC, AND NON ACADEMIC ACTIVITIES

For the guidelines on the Year End Awards, Academic and Non-Academic Activities,
please refer to their respective IRRs

Participation and Registration of Participants shall be superseded by the provisions of


IRRs in response to this Memorandum. Deadlines for registration of participants shall be
enacted, in order to avail the discounted fee for the participants of the
activities/competitions.

GUIDELINES ON PARTICIPATION

The Communications Committee shall be responsible in keeping participation at every


event suited for every delegate of the Annual National Convention. As prescribed by the
organizers, ALL DELEGATES must be MANDATED to attend the following events during
the 35th ANC:

a) Opening Ceremonies
b) Plenary Talks
c) Night Events
d) Legacy Run

The Registration booths shall be opened every onset of each activity, signifying that all
Delegates attending must not be tardy to any activity being held. Attendance sheet will
be provided to let the delegates sign their names.