To, REQUEST FOR QUOTATION

M/s. BPCL ESTIMATE Collective RFQ Number/ Purchase Group

MUMBAI . India - 400038. 1000302756 / N18-P&A/MMPL SERVICES
Ph:,Fax:. Contact person/Telephone
Vendor Code:300648 NARKHEDE N P/-
Fax : -
Email:narkhedenp@bharatpetroleum.in
Our ref.:
RFQ No/Date: 6001156733 / 14.03.2018 Quotation Due Date/Time:28.03.2018/14:00:00

Material/Services required at:

M/s. BHARAT PETROLEUM CORPN. LTD
MUMBAI REFINERY
MAHUL,
MUMBAI - 400074
_______________________________________________________________________
India

Subject :- TENDER FOR "ARCHITECTURAL CONSULTANCY SERVICES AT SPORTS CLUB".

You are invited to quote online through BPCL E-Procurement website

https://bpcleproc.in "On-Two-Bid Basis" for the subject work as per the
enclosed Tender Documents.

Your quoted rates shall be inclusive of all applicable taxes and duties except
GST which shall be quoted separately in attached Form-A. Please note that
submission of this FORM-A along with Technical / Unpriced Bid is mandatory.
Your rates shall remain firm till completion of work. The applicability of
GST as a percentage rate of total quoted price shall be clearly mentioned in
the Form A. If the information is not provided, it will be assumed that GST is
not applicable. No claim for the GST will be entertained subsequently. Please
note that registration for GST is mandatory for receipt of GST payments from
BPCL. In absence of registration with GST authorities your offer may remain
invalid and may not be considered for evaluation.

GST shall be paid after verifying GST regn. no. Break up of basic cost and
GST shall be provided in all your invoices along with GST registration no. ,
category of Taxable service (service tax) and type of company.

Any statutory variation in GST or introduction of any new taxes and duties
within the contractual completion period shall be to BPCL account, against
submission of documentary evidence for substantiating the variation by way of
relevant notification. However in case of delay in completion period beyond
the contractual date, for reasons attributable to contractor, any increase in
these rates or any new taxes and duties introduced during the period beyond
the contractual completion date shall be borne by the contractor, whereas any
decrease passed on to the owner.

VALIDITY: Your quotation shall be valid for period of 120 Days from the
Quotation due date.

Page 1 of 10 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001156733 Date : 14.03.2018
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Submission of tenders on line:

Bidders are requested to submit / upload their UNPRICED & PRICED BIDS along
with all required documents, if required, on or before the due date and time,
on BPCL E-Procurement website https://bpcleproc.in .

For any assistance regarding online submission of bids on BPCL E-Procurement

website https://bpcleproc.in, , you may contact our following Helpdesk support
nos. :

A) MUMBAI REFINERY between 0930 hrs to 1630 hrs. IST (Monday # Saturday) :

1. Mr. Mahendra Hole on Tel : +91 - 22 - 2554 0717 Mobile 9920038902 or email
: mahendra@eptl.in

B) AHMEDABAD OFFICE between 1000 hrs to 1900 hrs. IST (Monday # Friday) & 1000
hrs to 1530 hrs IST (Saturday):+91 079- 40270573.

Hard copies of the bids shall not be submitted, unless specially asked for by
BPCL.

DEVIATION:
You are requested to have all your queries clarified before bidding. However,
if you still have deviations from our RFQ and the attachments (specifications
/ scope of work / Drawings) etc. please indicate deviations in your offer in
the bidding form titled 'DEVIATIONS' attached in the etender giving reference
to RFQ clause no. Deviations appearing in this attached bidding form of the
E-Tender titled 'DEVIATIONS' shall only be considered while evaluating the
offer. In case there are no deviations, please submit "NIL DEVIATIONS".
Deviations mentioned elsewhere shall not be considered for evaluation.

NEFT PAYMENT:
Payments to contractors etc. shall be made by National Electronic Fund
Transfer (NEFT) only. Payment by cheque will be made only to those vendors
whose bank is located in the city where NEFT payment facility is presently not
available. Bids received from vendors who are not accepting the NEFT payment
terms are likely to be rejected.

Please submit following details in the E-Tender attachment biding form titled
"Reply of point no.13 of special safety conditions” along with
techno-commercial bid:-

a) Complete work injury records per year for the last three years and
b) Total man-hours worked per year for the last three years.
c) Safety assurance plan.
d) No. of supervisors.
e) No. of skilled workmen.
f) No. of unskilled workmen.
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RFQ Number :6001156733 Date : 14.03.2018
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

In case, reply to Point No.13 is not submitted, bids are likely to be rejected
/ bids may not be considered for technical evaluation.

In case of any clarification, please contact BPCL Engr-in-charge, Mr.Ravindra

yelpale, Ch. Manager Estates on Tel # 022#2599 6561.

Other Special Conditions of Contract :

1. The job under this tender is not divisible, hence Micro and small
enterprise statutory conditions shall not be applicable to this tender.

2. BPCL Mumbai Refinery is an ISO:50001:2011 certified Refinery and is focused

on energy efficiency. In line with the same, all contractors providing
services for BPCL Mumbai Refinery should preferably deploy energy efficient
equipments such as energy efficient welding machines, LED / CFL temporary
lighting and temporary window AC of BEE 4-star rating and above for execution
of the work.

3. The executed quantities of the SOR items may vary +/- any percentage. In
case of change in L-1 status based on concluded executed quantities, the L1
bidder shall offer necessary discount to BPCL to ensure its L1 status.

4. Hydra/Crane shall not be used for shifting material, equipment, exchanger

bundles, pipelines, etc inside refinery from one location to another location.
It can be used only for loading & unloading purpose. This is to be followed
strictly for reinforcing safety practices in the refinery. The existing Hydra
Cranes can be substituted with suitable/equivalent hydraulically operated
cranes that are equipped with rear mounted boom and out rigger supports. Some
of the models having these features are mentioned below for your easy
reference :

a. Escort Construction Eqpt. Ltd. (ECEL) : TRX Series - K10, F15, TRX 1651,
TRX 2319,MAC 1214.

b. Action Construction Eqpt. Ltd. (ACE) : FX 120, FX 150, 15XWE,15XWF, Rhino

110 FC.

5. Clause on account of GST implementation : #If any new tax is introduced on

sale of goods/services by VENDOR to OWNER in lieu of one or more of the then
existing taxes or as a new tax altogether and the rate and impact of the new
taxes is less than the rate and impact of existing tax or taxes which it
replaces, VENDOR shall pass on to OWNER the benefit thereof by way of
commensurate reduction in the amount payable by the OWNER to VENDOR. If on
the other hand, the rate of the new taxes is in excess than the rate of the
new taxes it replaces, the OWNER on satisfactory proof shall reimburse the
VENDOR the additional tax paid by the VENDOR as the result of the imposition
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 RFQ Number :6001156733 Date : 14.03.2018
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
of the new taxes provided they are within the contractual completion date.

Explanation: For the purpose of above clause, impact means and includes the
addition/reduction of taxes suffered on inputs, input services & capital
goods. Further, impact of stranded taxes like CST on Interstate purchases,
entry tax/octroi, etc (if applicable) also needs to be considered.”

#The vendor shall take steps viz uploading invoice in GSTR 1, payment of the
tax liability on the said invoices and filing of Returns etc. and comply
with all the requirements of applicable laws including GST laws for the time
being in force to enable the OWNER to avail tax credit/s including input tax
credit. Any loss or non-availability of input tax credit by the OWNER due to
non-compliance of applicable tax laws including but not limited to GST laws in
force or otherwise, on the part of VENDOR, an amount equivalent to any tax
liability accruing to the OWNER and/or to the extent of any loss accrued to
the OWNER due to the non-availability of input tax credit or any liability
accrued to the OWNER shall either stand cancelled or deducted from the payment
due to the VENDOR or shall be reimbursed by the VENDOR as the case may be till
such default is either rectified or made good by the VENDOR and the OWNER is
satisfied that it is in a position to claim valid input tax credit within the
time-lines as per applicable laws.

Any cost, liability, dues, penalty, fees, interest as the case may be which
accrues to the OWNER at any point of time on account of non-compliance of
applicable tax laws or rules or regulations thereof or otherwise due to
default on the part of VENDOR shall be borne by the VENDOR. An amount
equivalent to such cost, liability, dues, penalty, fees, interest as the case
may be shall be reimbursed by the VENDOR within 30 days. Any GST as may be
applicable on such recovery of amount shall also be borne by VENDOR and same
shall be collected by the OWNER.”

6. BASIS OF EVALUATION:
The tender shall generally be evaluated on OVERALL L1 basis i.e. Grand Total
of all the items together unless mentioned ITEM WISE for specific
requirements. However, BPCL reserves the right to split the contract between
two or more parties fully or partly in the interest of the job.
The corporation may decide at its sole discretion to distribute the quantities
amongst the technically and commercially acceptable vendors. In such
situations the following distribution pattern will be adhered to :
a) Where the quantity / job is distributed among three vendors the percentage
allocation among them would be L1:70%, L2:20% & L3:10%.
And
b) Where the quantity / job is distributed among two vendors the percentage
allocation among them would be L1:80% & L2:20%.

_______________________________________________________________________
Item Material Qty Unit Unit Basic Rate
_______________________________________________________________________
Description Delivery date (in Figures)
_______________________________________________________________________
00010 ARCHITECTURAL SERVICES AT SPORTS CLUB 09.04.2018

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 RFQ Number :6001156733 Date : 14.03.2018
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Item Material Qty Unit Unit Basic Rate
_______________________________________________________________________
Description Delivery date (in Figures)
The item 00010 covers the following services:
10 9007617 1 LS
PMT. ARCHITECTS FEE-LS (Lumpsum)

_________________________________________________________________
Providing architectural consultancy services.

Service Item 10: Unit basic rate in words ________________________________

_______________________________________________________________________

State GST % : ________ % Central GST % : ________ % Integrated GST % : ________ %

Union Ter. GST % : ________ % GST Comp. Cess % : ________ %

HSN Code / SAC Code : ______________

Billing State : ______________

_______________________________________________________________________
* 01 SCOPE OF WORK & PAYMENT TERMS
1.01 ARCHITECTURAL / CONSULTANCY SERVICES:-

BPCL Sports Club is located on RCF road on North-East corner of BPCL Mumbai
Refinery, spread over 37,500 sq.mt.of land.

BPCL Sports club comprises of various facilities viz. Swimming pool,

Gymnasium, Club premises, Cricket Ground, Cafeteria etc.

It is proposed to construct a MULTIPURPOSE Hall in available land of area

approx. 5500 sq.mt. within Sports club premises with impressive
entrance-facade, lobby, area allocation for all type of functions viz.
Auditorium, Dining area, Recreation space, parking space, landscaping for open
& semi open spaces, contemporary new building design with modern facilities
etc. It may be required to design a G+1 or G+2 multipurose hall to accomodate
all required facilities.

1.02 SCOPE OF WORK:

The scope of work shall include Conceptualisation , designing & planning for
construction of multipupose hall at BPCL sports club Chembur, Mumbai.

The fees payable to Architect / Consultant shall be on lump sump basis for

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 RFQ Number :6001156733 Date : 14.03.2018
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Item Material Qty Unit Unit Basic Rate
_______________________________________________________________________
Description Delivery date (in Figures)
which architectural / consultancy services will be rendered such as visit
sites, taking measurements, understand the requirements & scope of work,
preparation of preliminary drawings/sketches/plan, designs & approximate
estimates, proposals of projects, presentation of proposals to BPCL
managements.

This shall also include fees payable to Architect/Consultants, also the cost
of all prints and other reproductions of all drawings and documents, all
travel, lodging and boarding expenses of personnel and Consultants in
connection with the project. No extra charges in addition to the above fees
shall be payable.

1.03 The detailed scope of work for Architectural / Consultancy services

includes the following:-

1. Visit sites with BPCL Site In-charge/Representative to understanding the

Design, existing facilities, requirements and analyzing the same.

2. Taking site measurements.

3. Understanding the requirements of clients & scope before preparation of

preliminary drawings.

4. Preparation and submission of 3 nos of different design proposals with

approximate Estimates of all proposals.

5. All 3 nos proposals to be presented to BPCL management for finalization.

6. The consultant will be required to submit two hard copies/print outs and 1
soft copy (pen drive) of 3 nos of proposals including drawings/sketches/plan &
estimates.

7. After selection of final proposal by BPCL out of 3 presented/prepared

proposals, Architect/Consultant shall prepare & submit incorporating all
inputs from the BPCL, a detailed drawings with plans, elevations, sections &
persspective / 3D views including approximate estimate for construction work
like civil, plumbing, carpentry, furniture, interior, acoustics, electrical,
HVAC, plumbing, drainage, pavements etc. In case of any mistake/correction,
same to be corrected & resubmitted to BPCL.

8. Vendor shall provide the list of statutory permissions required for the
construction of proposed Multipurpose hall from MCGM and other statutory
bodies.

1.04 TERMS & CONDITIONS:

1. The consultants/architects should visit the site to understand the

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 RFQ Number :6001156733 Date : 14.03.2018
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Item Material Qty Unit Unit Basic Rate
_______________________________________________________________________
Description Delivery date (in Figures)
magnitude and nature of job before quoting the rate.

2. Architect / consultant shall quote their fees on Lump Sump basis for
services rendered for the entire scope of work.

3. The rates quoted by Architect/Consultant shall remain firm and fixed and no
increase will be entertained during the contract period for whatsoever
reasons.

1.05 PAYMENT TERMS:

Architectural services payment shall be payable as mentioned below,

1. 40% payment shall be processed after submission of 3 nos proposals and

presentation of the same to BPCL management for finalization.(after completion
of point 1 to 6 of tender clause 1.03)

2. 60% after submission of detailed drawings/sketches/plan, section, 3D views

of selected proposal/project.(after completion of point 7 & 8 of tender clause
1.03)

No amount shall be retained as a retention money.

1.06 COMPLETION PERIOD & L.D. CLAUSE:

COMPLETION PERIOD:- 1 month from the date of award of contract.

LD CLAUSE:- IN CASE OF DELAY, 0.5% / WEEK OF DELAY OR PART THEREOF UP TO A

MAX. 5% OF THE PO VALUE SHALL BE RECOVERED.

GST:- GST shall be paid on production of documentary proof of registration

certificate. Contractor shall furnish GST tax regn. No. and provide break up
of basic cost , GST in all the invoices. GST shall be paid at actuals
based on govt. notification at the time of invoicing.
_________________________________________________________________
_______________________________________________________________________
* 02 LIST OF TENDER ATTACHMENT
1 General Terms & Conditions
2 Special Safety Conditions
3 Memorandum of Agreement
4 Financial Deterent
5 General Contracts Conditions
6 QHESS Policy
7 EnergyPolicy 2017 New
8 New Energy Policy
9 Holiday Listing Policy
_________________________________________________________________
_______________________________________________________________________

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 RFQ Number :6001156733 Date : 14.03.2018
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Grand Total (inclusive of all taxes, duties/charges etc)
In figure:
In Words :

_______________________________________________________________________

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 To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

_______________________________________________________________________
TERMS & CONDITIONS
_______________________________________________________________________
Important Notice
_______________________________________________________________________
Sr.No Description
001 Quotation received after due date will not be entertained

002 Your quotation must specify exact amount or percentage discount,

GST, Charges, Transport, Packing & forwarding,
etc. as applicable.

003 In case you are unable to quote, kindly send the quotation with a
regret for our records. Non-receipt of a regret will adversely
affect your vendor rating.

004 No quotation will be accepted without your rubber stamp and

signature.

005 Your quotation must be strictly in enclosed envelope

indicating Collective RFQ No., RFQ No. and due date.

006 For all future correspondences please mention the vendor code
Collective RFQ Number & RFQ Number.

LIST OF ENCLOSURES
1. SCOPE OF WORK & PAYMENT TERMS
2. LIST OF TENDER ATTACHMENT

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 To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

-------Tear off Portion to be pasted on the envelope containing offer------------

_______________________________________________________________________
Collective RFQ No. : 1000302756

Our Reference: Due Date : 28.03.2018

RFQ No. : 6001156733 Due Time : 14:00:00
Subject:

To,
BHARAT PETROLEUM CORPORATION LTD-MUMBAI REFINERY
P & CS DEPT .SOUTH BLOCK, 2ND FLOOR,
MAHUL, CHEMBUR,
MUMBAI
400074

_______________________________________________________________________
Purchase Group : N18-P&A/MMPL SERVICES

Page 10 of 10 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.