Professional Documents
Culture Documents
This organization shall be affiliated with the Residence Hall Association of FHSU (RHA) and
shall abide by their constitution and by-laws. This organization will follow Fort Hays State
University (FHSU) policies and procedures.
ARTICLE II - PURPOSE
The purpose of the Victor E. Village and Hansen Hall Community Council will be to serve the
residents of Victor E. Village and Hansen Hall by stimulating, encouraging, and coordinating
their interests and efforts in matters affecting their social and academic education at Fort Hays
State University.
Section 1: Any resident in Victor E. Village and Hansen Hall shall be referred to as a Regular
Member and shall be entitled to the rights and privileges pertaining there unto.
A. Regular Members have the right to:
1. Address the Government at meetings,
2. Serve on committees,
3. Have access to Government records, and
4. Make, second, and vote on motions at meetings.
B. Officers of the Victor E. Village and Hansen Hall Community Council shall:
1. Have the responsibility of representing all the needs, interests, and concerns of
the residents of Victor E. Village and Hansen Hall,
2. Be enrolled at FHSU with a cumulative GPA of 2.0 or higher and be full time
students,
3. Be residents of Victor E. Village and Hansen Hall,
4. Attend all regular meetings and executive board meetings and remain until the
meeting is adjourned, unless prior arrangements have been made,
5. Make, second, and vote on motions at meetings,
6. Plan, promote, and attend functions sponsored by the Government to encourage
maximum levels of participation,
7. Act as role models, advisors, and leaders to the Resident Community as well as
to the campus,
8. Positively promote Victor E. Village and Hansen Hall Community Council and
encourage attendance and participation at regular meetings,
9. Assist with and give support for the ideas and efforts of the other members,
10. Encourage feedback, ideas, and discussion, and
11. Meet with the advisor regularly at the advisor’s discretion.
Section 2: Membership of this organization is open to all residents of Victor E. Village and
Hansen Hall regardless of age, race or ethnicity, gender, sexual orientation, creed, or
nation of origin.
ARTICLE IV - OFFICIALS
Section 1: The Government shall consist of an Executive Branch and Wing Representatives.
The Executive Branch has seven (7) Executive Officers. These Officers shall be
President, Vice President, Programmer, Treasurer, Secretary, and two (2) RHA
Representatives. Executive Officers are prohibited from serving as Wing
Representatives.
There shall be four (4) Wing Representatives, according to the divisions of communities
in Victor E. Village and Hansen Hall Hall. Representatives are selected with a
maximum of two per floor, with an approximate ratio of 1 Representative per 100
Residents.
Section 1: Elections
A. Elections for the Executive Offices will be held no later than the first Sunday of May.
Recruitment of candidates for the election may take place in any manner the Head
Advisor sees fit, with attention to detail, integrity, and a fair and open opportunity for
all residents being the presiding values in the process.
1. In the event that the spring election fails to appoint one or more executive
positions, a supplementary election shall be held in the manner prescribed in this
section no later than the third week of the fall semester.
B. Elections for Wing Representatives shall be held no later than the third week of fall
semester. Wing Representatives may be elected by a manner in which the Hall Director
and/or the Resident Advisor of each floor see fit.
C. All residents of Victor E. Village and Hansen Hall are entitled to one vote in regular
elections of Officials
D. Election candidates may advertise one week prior elections; ballots will be available via
TigerLink for one business day. Residents may vote via personal computers or those
provided at the front desk.
E. In case of a tie, the candidates shall be presented and voted upon at an all hall meeting.
Section 4: Vacancies
A. Line of Succession
1. In the event of a vacancy, the responsibilities shall be executed by the next
ranking member in the line of succession until the position is filled by the
procedures outlined in this section. ie: The Treasurer would take over for the
Vice President.
2. The line of succession shall be as follows:
i. President
ii. Vice President
iii. Treasurer
iv. Secretary
v. Programmer
vi. RHA Representative
B. If an elected executive resigns or has been recalled, the vacancy will be filled in the
following manner:
1. The position will be advertised to the entire hall for two (2) full weeks.
2. Residents interested in the position should contact the Head Advisor before the
end of those two (2) weeks.
i. If a Resident is the only one who has expressed interest by the end of
those two (2) weeks, they will assume responsibilities immediately.
ii. If there are multiple Residents interested in the position, they must
participate in an interview with the Executive Officers, with an election
by secret ballot to ensue. The Head Advisor and/or Co-Advisors will
count the ballots and announce the winner, to assume responsibilities
immediately.
C. If an elected Wing Representative resigns or has been recalled, the vacancy will be filled
in the following manner:
1. The position will be advertised to the affected floor for two (2) full weeks.
2. Residents interested in the position should contact the Resident Assistant before
the end of those two (2) weeks.
i. If a Resident is the only one who has expressed interest by the end of
those two (2) weeks, they will assume responsibilities immediately.
ii. If there are multiple Residents interested in the position, they must
participate in an interview with the floor’s residents at a floor meeting
with an election by secret ballot to ensue. The Resident Assistant will
count the ballots and announce the winner, to assume responsibilities
immediately.
ARTICLE VI – COMMITTEES
Section 2: Voting
A. Government Officials and Members shall be allowed to vote in matters at regular
meetings so long as they have obtained the right to vote as defined below. This excludes
the President, Head Advisor, and the Assistant Hall Director,
1. All votes must be cast as in favor, not in favor, or abstaining.
2. Each member of the RA staff present is allowed to vote.
3. A member of the Victor E. Village and Hansen Hall Community Council will
have been deemed to have obtained voting rights under the following conditions.
i. The member has attended 2 out of the previous 3 meetings
ii. The member is not the primary investor for the proposal, e.g. submitting
proposal to receive more funds for a program.
Section 3: Veto/Override
A. The Head Advisor, President have the ability to veto or line item veto any business
passed by the Government, but must explain appropriate justification to the
Government.
B. The members of the Government, excluding the President, can override any veto by a
three-quarters (3/4) vote, unless any Federal, State, Local, University, and/or Housing
law or policy forbids such actions.
Section 1: Amendments
A. The Constitution and may be amended at any regular or special meeting of the
Government by two-thirds (2/3) of all government officials if such amendments have
been read and understood:
1. Amendments to the Constitution may be proposed by any Government member
in a meeting or by written request beforehand.
2. Proposed amendments must be presented for review to the entire Government
at the meeting.
Section 2: Roberts Rules of Order
A. The rules contained in the current edition of Robert’s Rules of Order shall loosely govern
the Government. The President and Head Advisor shall determine the appropriate use
of Robert’s Rules of order in all cases in which they are applicable and in which they are
not inconsistent with this Constitution or any rules of order by the Government.