II. Project Description: Mission

II.
PROJECT DESCRIPTION
The proposed system Library Management System is a desktop based
application system used by the Librarian as means of record keeping of the books and
assets stored in the library. This helps to keep the records of whole transactions of the
books available in the library. It has a feature that can provide the librarian about books
transaction record including the calculated days overdue of unreturned books and the
payment for the penalty.
Library Management for Del Carmen School is very easy to use and fulfils most
of the requirements of a librarian. It can help user to manage the transaction or record
efficiently. This software is available only in local host based. The project mainly
focuses on basic operations in a library like adding new books, lending books which
automatically updates the book status, searching of books, and borrowers’/borrowed
books information. All transactions are computerized. Less paper work. Secured and
has a consistent Database.
Mission
The GRP 2 Media I.T. Solutions is to provide system software with better
performance and quality that innovated through generations.
Vision
To ensure continuous enhancement of work using information ad computing we
are dedicated to ensure the integrity of data, to improve the delivery of instruction ad to
encourage a bright technological future for GRP 2 Mead I.T. Solutions.
Objectives
The main objective of GRP 2 Media I.T Solutions is to provide quality system
software that will enhance and accurate technological work.
1
Organizational Chart
GRP 2 MEDIA I.T SOLUTIONS
Christine Ann C. Guardiano

Project Manager
Kumiko G. Sato Arsly Kate D. Almenario Ismael III A. Lanada Reinhard T. Flores
Head Designer Marketing Manager Asst. Project Manager Finance Manager
Raniel N. Adamero Kier Kristoffer C. Tejada Jenrich Joy F. Cadavos Cammile A. Pidlaoan
Asst. Designer Programmer Researcher Documenter
2
Duties and Responsibilities
 PROJECT MANAGER – The person in overall charge of the planning
and execution of a project.
 ASSISTANT PROJECT MANAGER – He/ She responsible for
assisting the project manager in coordinating the activities of a
project to ensure cost, schedule, document control and ensure that
quality standards are met.
 FINANCE MANAGER – The responsible for the financial health of
the organization. They produce financial reports, direct investments
activities and develop strategies and plans for the long-term financial
goals of the organization.
 PROGRAMMER- Responsible for making and programming the
system software. He test, write, debug and maintain the detailed
instruction in the computer program.
 HEAD DESIGNER- In charge of approving the necessary design for
the interface of the system, also ensure that the design is appropriate
for the system. Responsible for the overall outlook design of the
system.
 DESIGNER- Responsible for creating design, develop and execute
unit test plans, test plans, test cases and test strategies and execute
subsystems test plans.
 RESEARCHER-Responsible for the careful study that is done to find
and report new knowledge about the system, clients and target
market.
 DOCUMENTER- Responsible for making the documents needed for
proposals such as system documents, contracts and project
proposals.
3
 MARKETING MANAGER – responsible for the commercial
processes involved in promoting and selling and distributing a
product or service.
Scope
1. The system will provide and optimized service. All manual work converted into
computerized, so workload of worker decreases.
2. The members can check available details of books, project reports and journals.
3. The system provides registration and log-in for librarian and staff.
4. The develop system can calculate days overdue of unreturned and the payment
for the penalty.
5. The system will records management of different categories of reading materials
like: Books, Journals, Newspaper Magazines, etc.
6. The system will manage record of complete information of the book like: Book
name, Author name, Publisher’s name, Date of Publication, cost of the book, Book
purchasing date/b Bill no.
7. The system will develop the number of books that are issued to a particular student
and easy way to know the status of book weather it is borrowed or available.
Limitation
1. The develop system can only be used by the librarian and the staff of the library.
2. The system can only be accused within the premises of the library and only through
a computer.
3. The system cannot print receipt for the payment of overdue days.
4. The system is not connected through the internet and is only used offline.
5. The system only uses MySQL as a Database for information storage.
6. The system will be developed using Microsoft Visual Studio.
4
Significance of the Project
The significance of this project will redound to the selected School in Quezon City
that play the role in the study of students. This Project will help to improve the book
borrowing system and organizing the books in the said department. It can also a learning
paradigm for those who wants to create another library management system. The study
can also be use as reference to develop a better and more innovative system.
For Students
 The significance of this project, through the computerized library system, they can
easily find books that they are looking for without going through the traditional way
of searching a library material. It is also convenience to students for not time-
consuming, resulting to a number of accomplished work.
For Librarian
 The significance of this project. The computerized library system will improve the
monitoring capacities of those who maintain the library. It will be easier to
determine whether a particular books is on shelf or not. In addition they can easily
identify when will the borrowed reading materials be returned and if a borrower has
failed to return the books on its due date. Furthermore, the librarian will be much
guided when it comes to recognizing new published books, letting them arrange it
promptly and accordingly.
For Teachers
 The significance of this project. Through the computerized library system, teachers
will lessen their time-consuming on finding teaching materials for students.
5
Prospective Clients/Customers
The researcher’s prospective clients are Educational Institution especially schools
wherein library are functionally. Educational Institution because the team aim is to provide
quality system software that will enhance and accurate technological work.
Definition of Terms
Computerized. -To equips with or automates by computers.
Cost Benefit Analysis – is a systematic approach to estimate the strengths and

weaknesses of alternatives.
Data - Factual information or information for computer processing, distinct pieces of
information usually formatted in a special way. All software is divided into two general
categories: data and programs. Programs are collections of instructions for manipulating
data. Data can exist in a variety of forms as number or text on pieces of paper, as bits
and by test stored in electronic memory, or as facts stored in a person’s mind.
Database - A set of data that has a regular structure and that is organized in such a way
that a computer can easily find the desired information.
Library management system - To keep track of all the books and periodicals in the
library and their check-out status. Checkout and return are manage by authorized
librarian. The Library system also interfaces with an external relational database which
stores information about the library users (students, teachers and staff), including whether
they have any library items checked out. Library users can access the catalog and recall
books and periodicals. Library employees have the same access as well as additional
capabilities (e.g., listing the status of an item).
Records - Data, details, documents, file, information, or reports. In the structure of s
database, the part consisting of several uniquely named components called data fields.
Several data records make up a data files and several data files make up a database.
WBS (Work Breakdown Structure) – a key project deliverable that organizes the team’s
work into manageable sections
6
III. FEASIBILITY STUDY
Technical
The GRP2 Media I.T. Solutions lays out details on how good the projects will be
delivered, which includes installation, business location, technology needed, materials
and labor.
1. Hardware Requirements
 Processor core 2 duo 3.0GHz
 DDR 2 800 video graphics PCI- 1GB RAM
 HDD Hard Drive Seagate 500GB
 Mouse, Keyboard, Monitor, Power Supply
2. System Requirements
 Windows 7 and higher
3. Business Location
 Del Carmen School of Veterans is located in Quezon City
4. Labor
 System Administrator(If needed)
Operational
The benefit of library management system to users, the library can monitor and
accommodate students and employees with efficiency and accuracy.
Economic
The Proponents describe the current and the future market potential, competition,
sales estimations and prospective clients in every industry.
Del Carmen School of Veterans Quezon City is the only school in the veterans,
with this, the school has a potential for the implementation of the library management
system.
7
IV. PROJECT SCHEDULE AND COSTING
Work Breakdown Structure
LIBRARY
MANAGEMENT
SYSTEM
DESIGN AND
INITIATE DEVELOPMENT AND DOCUMENTATION FINALIZATION CLOSER
DATABASE
REQUIREMENTS LMS SYSTEM INSTALLA
CONRACT LMS FUNCTIONAL
SCOPE ADMINISTRATION DOCUMENTS QUALITY -TION
STUDY SIGNING AND MODULES
FRONTEND DESGIN TEST
AGREEMENT DESIGN
SOURCE TRAINING
OF CODE
DELIVERABLES DETAILED UNIT AND
DATABASE ADMIN CIRCULATION TURORIAL
TESTING
STRUCTURING DATABASE FUNCTIONAL
OF ELEMENTS TABLE AND MODULES
AND SEARCH SCHEMA INTEGRA- IMPLEME
ASQUISITIONS
TION -NTATION
ADMIN FIELDS
AND PROGRAMMING TESTING
DESIGN AND
REPORTING ID DOCUMENTS
FINALIZATION
AND SYSTEM MANAGEMENT
ADDITIONAL
SYSTEM
INFORMATION DESIGN TESTING
PAGES FINALIZATION
AND REPORT
ADDITIONAL
HELP PAGES
BACKUP
MANAGEMENT
8
Cost Benefit Analysis
PROPOSED BUDGET
SALARY 438,000.00
FACILITIES BUDGET 91,200.00
TECHNOLOGICAL DEVICE BUDGET 16,350.00
TRANSPORTATION 18,000.00
ALLOWANCES 108,000.00
FOOD SUPPLY 60,000.00
TOTAL 731,550.00
TECHNOLOGICAL DEVICE BUDGET
QUANTITY SPECIFICATION COST/PRICE TOTAL YEARLY

DEPRECIATION
1 Processor Core 3,800.00 3,800 680.00
Duo 3.0 GHz
1 DDR-2 800 video 3,000.00 3,000.00 480.00
Graphics PCI
Expressn1GB
VRAM
1 HDD Hard Drive 3,500.00 3,500.00 560.00
Seagate 500GB
1 Optical Mouse 250.00 250.00 40.00
USB
1 Keyboard USB 550.00 550.00 88.00
1 Casing 1,500.00 1,500.00 240.00
1 Power Supply 500.00 500.00 80.00
1 Flat Screen 3,250.00 3,250.00 520.00
Monitor LED type
Sub Total Php Php
16,350.00 2,616.00
Yearly Depreciation Cost = (Actual cost – Salvage Cost) / Estimate life
Salvage Cost = 20% of Actual cost
= (16,350.00)/ 5 years
= 13,100 / 5 years
= Php 2,616.00
9
SOFTWARE COST
Operating System
Quantity Item Unit Price Total Price YEARLY
DEPRECIATION
1 Windows 7 Open source Open source
Application Software
1 Visual Basic / Open source Open source
VB .Net
Total
COST/EXPENSES
HARDWARE 16,350.00
SOFTWARE 0
TELECOMMUNICATION EQUIPMENT 72,000.00
FUNITURE AND FIXTURE 40,200.00
RENT 36,000.00
TELECOMMUNICATION 120,000.00
UTILITIES 144,000.00
TOTAL 428,550.00
BUDGET AND EXPENSE
BUDGET EXPENSE
SALARY 438,000.00 HARDWARE 16,350.00
FACILITIES 91,200.00 TELECOMMUNICATION 72,000.00
BUDGET EQUIPMENT
TECHNOLOGICAL 16,350.00 FUNITURE AND 40,200.00
DEVICE BUDGET FIXTURE
TRANSPORTATION 18,000.00 RENT 36,000.00
ALLOWANCES 108,000.00 TELECOMMUNICATION 120,000.00
FOOD SUPPLY 60,000.00 UTILITIES 144,000.00
TOTAL 731,550.00 TOTAL 428,550.00
BUDGET- 731,550.00
EXPENSE- 428,550.00
303,000.00
Prepared by:
Rienhard T. Flores
Finance Manager
Approved by:
Christine Ann C. Guardiano

Project Manager
10
V. APPENDICES
COMPANY PROFILE
Company Logo
Company Name
The GRP 2 Media I.T. Solution
Date Established
February 2, 2018
Owner
The GRP 2 Media I.T. Solution Team
Address
673 Quirino Highway, San Bartolome Novaliches, Quezon City
Location
Quezon City, Philippines
Contact Number
0975-094-9869
11
CURRICULUM VITAE
12
RANIEL N. ADAMERO
Miramonte Heights Ph-6 Brgy 180, Caloocan City
0947 595 7427
raniel_58@yahoo.com
___________________________________________________________________
PERSONAL INFORMATION
Date of Birth: May 8, 1998
Place of Birth: Paco, Bulacan
Citizenship: Filipino
Gender: Male
Civil Status: Single
Interest: Computer, Designing, Watching Movies, Music
___________________________________________________________________
EDUCATIONAL BACKGROUND
Primary: Caloocan North Elementary School (2010)
Secondary: Edosma B. Britanico Academy of Camarin Incorporated (2014)
Tertiary: Quezon City Polytechnic University (Present)
Bachelor: Bachelor of Science in Information Technology
___________________________________________________________________
PERSONAL QUALIFICATION
 Knows about Basic Principles of Programming Language

 PHP Programmer
 Database Designer
 Knows about Microsoft VB .Net
 Knows about JAVA Programming
13
ARSLYKATE D. ALMENARIO
#29 Kalayaan C, Ext. Batasan Hills, Quezon City
0912 2559924
arslykate011@gmail.com
___________________________________________________________________
Date of Birth: October 11, 1996
Place of Birth: Quezon City
Gender: Female
Interest: Drawing, Painting, Singing, Editing, Basic networking, Reading and Writing
___________________________________________________________________
Primary: Commonwealth Elementary School (2009)
Secondary: Lagro High School (2010)
Tertiary:
Vocational Quezon City Polytechnic University (2011-2012)
Bachelor of Science in Information Technology

Quezon City Polytechnic University,
Novaliches, Quezon City (June 2015- Present)
______________________________________________________________________
 Customer Service Skills

 Language Skills
 Simple Programming Skills
14
JENRICH JOY F. CADAVOS
Blk. 21 lot 13 Area Sitio Veterans Bagong Silangan, Quezon City
0921 466 4743
jencadavos24@gmail.com
_________________________________________________________________
Date of Birth: December 24, 1997
Place of Birth: Manila
Gender: Female
Interest: Programming, Editing, Networking.
___________________________________________________________________
Primary: Sta. Rita Elementary School (2010)
Secondary: Bagong Silangan High School (2014)
Vocational: Quezon City Polytechnic University
Course: Computer Programming (2015)

Tertiary: Quezon City Polytechnic University
Bachelor: Quezon City Polytechnic University (Information Technology) (Present)

___________________________________________________________________
TECHNICAL SKILLS
 Computer Literate. Familiar with Microsoft Word, Excel and Access

 Knowledge in Basic Networking
 Knowledge in Programming Visual Basic
PERSONAL SKILLS
 Effective customer service and communication skills

 Hard worker, committed to meeting deadlines
15
RIENHARD T. FLORES
590 MARIDES ST. BAGBAG NOVALICHES QUEZON CITY
0909-828-6052
Rhon_hard@yahoo.com
Date of Birth: January 1, 1998
Gender: Male
Interest:JavaScript, CSS, HTML, SQL, Visual Basic 6.0, Visual Basic.NET, JAVA
Programming, C# Programming, Content Management System
MySQL / MS Access
______________________________________________________________________
Primary: Placido Del Mundo Elementary School, Quezon City
Secondary: TandangSora National High School, Quezon City
Tertiary:
Bachelor: Quezon City Polytechnic University (Information Technology)

(2015- Present)
16
CHRISTINE ANN C. GUARDIANO
322 Gen. Luna St., Dulongbayan 1, San Mateo, Rizal
0975-094-9869
christine.guardiano@gmail.com
Date of Birth: December 3
Place of Birth: Marikina City
Gender: Female
Interest: Adobe Software, JavaScript, CSS, HTML, SQL, Visual Basic 6.0,
Visual Basic.NET, C / C++ Programming, JAVA Programming, C#
Programming, Content Management System MySQL / MS Access
Primary: Dulong Bayan Elementary School, San Mateo, Rizal
Secondary: Roosevelt College San Mateo, San Mateo, Rizal
Tertiary:
Associate’s Degree: AMA-Computer Learning Center, Quezon City
Bachelor’s Degree: Quezon City Polytechnic University, Quezon City
Certifications:
Visual Graphics Design NCIII: National Certificate
Completed the competency requirements under the Philippine TVET Competency

Achievement and Certification System.
Training Methodology Plus Level 1: Certificate of Achievement
 Plan Training Session

 Supervise Work-Based Learning
 Maintain Training Facilities
 Utilize Electronic Media in Facilitating Training
 Facilitate Learning Session
17
 Conduct Competency Assessment
 TM Plus Internship
Trainings and Seminars:
Career Entry Course for Software Developers using Microsoft.NET NCIV, Korea-
Philippines IT Training Center, Quezon City
Training Methodology Plus Level 1, Animation Council of the Philippines(ACPI),

Technical Education and Skills Development Authority (TESDA), Business Processing
Association Philippines (BPA/P), University of Makati, Makati City
Career Entry Course for Software Developers using JAVA Programming NCIV,
Korea-Philippines IT Training Center, Quezon City
New Media Arts Training,Mapua Institute of Technology, Manila City
18
ISMAEL III A. LANADA
1121 Tower 2, The Grass Residences, Brgy. Sto Cristo,
Quezon City
0912 3456789
lanadaismael@gmail.com
Date of Birth: April 20, 1995
Place of Birth: Tondo, Manila
Gender: Male
Interest: Traditional and Digital Art, Software Programming, Computer Science, Network
Security.
___________________________________________________________________
Primary: Kapitbahayan Elementary School (2007)
Secondary: Kaunlaran High School (2011)
___________________________________________________________________
 Basic Computer Programming

 Artistic Skills; Drawing and Painting
19
CAMMILE A. PIDLAOAN
#85 Sauyo Road Novaliches Quezon City
0909 8286737
cammilepidlaoan0705@yahoo.com
___________________________________________________________________
Date of Birth: July 5, 1997
Gender: Female
Interest: Drawing, Painting, Singing, Editing, Basic networking, Reading and Writing
___________________________________________________________________
Primary: Nativity School (2008)
Placido Del Mundo Elementary School (2010)
Secondary: Sauyo High School (2014)
Vocational: Quezon City Polytechnic University
Course: Computer Programming (2015)

Tertiary: Quezon City Polytechnic University
Bachelor: Quezon City Polytechnic University (Information Technology) (Present)

___________________________________________________________________
TECHNICAL SKILLS
 Computer Literate. Familiar with Microsoft Word, Excel and Access

 Hard worker, committed to meeting deadlines
20
KUMIKO G. SATO
Bldg. 20 unit 12 BLPC Bagong Pag-Asa, Quezon City

0906 878 4337
kumikosato20@gmail.com
Date of Birth: January 20, 1996
Place of Birth: Manila
Gender: Female
Interest: animation traditional and digital arts, video editing, programming, gaming.
___________________________________________________________________
Primary: Benito Nieto Elementary school (2008)
Secondary: Graceville National High School (2012)
Technical Vocational: Quezon City Polytechnic University (2015)
Course: Computer Secretarial
___________________________________________________________________
 Drawing Skills
 Customer Service Skills
 Language Skills
21
VI. BIBLIOGRAPHY
Books
Brice G. Hobrock, Library Management in the Information Technology
Environmental-issues, policies and practices for administrators, 1991.
Journals
DSpace, EPrints and Greenstone. (December 2012).International Journal of

Computer Applications (0975 – 8887) Volume 59– No.16, .A Study on
the Open Source Digital Library Software’s:Special.
https://arxiv.org/ftp/arxiv/papers/1212/1212.4935.pdf
Online Sources
Robson, Elisabeth, (May 30, 2011). Product manager for Online Computer
Library Centers. Retrieved From
http://www.scribd.com/doc/56632694/library-system
Hodgson,Cynthia .(2002) The RFP Writer’s Guide to Standards for Library

Systems, Written by Administrator UP in Mindanao accepted its first
batch of students. Retrieved From
http://upmin.edu.ph/index.php?option=com_content&view=article&id=350
&Itemid =100329
Chad, Ken.(December 2008/January 2009). Library management systems

embrace change. Retrieved from
www.researchinformation.info/features/feature.php?feature_id=198
Paciente Doble, Dio.(n.d.).Computerized Library System.Retrieved From

https://www.scribd.com/doc/99431218/Computerized-Library-System
22
23

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II. Project Description: Mission

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II.

The proposed system Library Management System is a desktop based

payment for the penalty.

automatically updates the book status, searching of books, and borrowers’/borrowed

has a consistent Database.

performance and quality that innovated through generations.

To ensure continuous enhancement of work using information ad computing we

encourage a bright technological future for GRP 2 Mead I.T. Solutions.

software that will enhance and accurate technological work.

GRP 2 MEDIA I.T SOLUTIONS

Christine Ann C. Guardiano

 PROJECT MANAGER – The person in overall charge of the planning

and execution of a project.

 ASSISTANT PROJECT MANAGER – He/ She responsible for

assisting the project manager in coordinating the activities of a

project to ensure cost, schedule, document control and ensure that

quality standards are met.

 FINANCE MANAGER – The responsible for the financial health of

the organization. They produce financial reports, direct investments

goals of the organization.

 PROGRAMMER- Responsible for making and programming the

system software. He test, write, debug and maintain the detailed

instruction in the computer program.

 HEAD DESIGNER- In charge of approving the necessary design for

 DESIGNER- Responsible for creating design, develop and execute

subsystems test plans.

 RESEARCHER-Responsible for the careful study that is done to find

 DOCUMENTER- Responsible for making the documents needed for

proposals such as system documents, contracts and project

processes involved in promoting and selling and distributing a

computerized, so workload of worker decreases.

for the penalty.

5. The system will records management of different categories of reading materials

like: Books, Journals, Newspaper Magazines, etc.

purchasing date/b Bill no.

5. The system only uses MySQL as a Database for information storage.

6. The system will be developed using Microsoft Visual Studio.

of searching a library material. It is also convenience to students for not time-

consuming, resulting to a number of accomplished work.

monitoring capacities of those who maintain the library. It will be easier to

promptly and accordingly.

will lessen their time-consuming on finding teaching materials for students.

The researcher’s prospective clients are Educational Institution especially schools

Computerized. -To equips with or automates by computers.

Cost Benefit Analysis – is a systematic approach to estimate the strengths and

Data - Factual information or information for computer processing, distinct pieces of

and by test stored in electronic memory, or as facts stored in a person’s mind.

that a computer can easily find the desired information.

capabilities (e.g., listing the status of an item).

Records - Data, details, documents, file, information, or reports. In the structure of s

delivered, which includes installation, business location, technology needed, materials

 Processor core 2 duo 3.0GHz

 DDR 2 800 video graphics PCI- 1GB RAM

 HDD Hard Drive Seagate 500GB

 Mouse, Keyboard, Monitor, Power Supply

 Windows 7 and higher

 Del Carmen School of Veterans is located in Quezon City

 System Administrator(If needed)

accommodate students and employees with efficiency and accuracy.

sales estimations and prospective clients in every industry.

Work Breakdown Structure

TECHNOLOGICAL DEVICE BUDGET

QUANTITY SPECIFICATION COST/PRICE TOTAL YEARLY