Summary Reporter Bidding process

The bidding process in the Philippines start with the preparation of the bidding documents
which are issued by the procuring entity, to provide the bidders the information they need. The bidding
documents contain Invitation to apply for eligibility and to bid, instructions to bidders, bid data sheet,
general conditions of contract, special conditions of contract, schedule of requirements, Technical
specifications of the goods and services to be procured and sample forms as annexed in the PBD. The
bidding documents must be prepared in time for presentation at the pre-procurement conference and
before the advertisement. Second is the pre-procurement conference, it is the forum where all officials
involved in the procurement meet and discuss all aspects, such as technical specifications, the ABC, the
method and etc., of a specific procurement activity. After the advertisement, the next is the pre-bid
conference which is the initial forum where the procuring entity’s representatives and the prospective
bidders discuss the different aspects, rules that will govern the procurement at hand. Next is the
opening of the eligibility and bid envelopes. Then the evaluation of the bids, this is to establish the
correct calculated prices of the bids and the ranking of the total bid prices as so calculated from lowest
to highest. Next is post qualification, the process by which verifying, validating and ascertaining all the
statements made and documents, submitted by the bidder with the LCB, which includes ascertaining the
said bidder’s compliance. And finally, the Award of Contract, the contract shall be awarded to the bidder
with the lowest calculated responsive bid.

Summary Planning initiation

Planning is a very important part and critical of a project’s success which is needed to be clear.
The first step is to explain the project plan to key stakeholders and discuss its component. Components
of the project plan includes the baselines, these are sometimes called the performance measures
because the performance of the entire project is measured against them. They are project’s approved
starting points for scope, schedule and cost. These provide the stakes in the ground, and are used to
determine whether or not the project is on track during execution. The baseline management plans,
these include documentation on how variances will be handled. Work products from the planning
process, these include plans for risk management, quality, procurement, staffing and communications.
The second step is to define roles and responsibilities, the project manager should have an agreement
on what work needs to be done and by whom. Third step is to Develop a scope statement, scope
statement should include the project need and problem, project objectives, benefits of completing the
project and project scope, stated which deliverables will be included and excluded from the project. The
fourth step is develop the project baselines, once the deliverables are confirmed in the scope statement,
they need to be developed into a work breakdown structure of all the deliverables in the project. The
fifth step is to create baseline management plans, it is needed to create steps the team will take to
manage. These management plans include a review and approval process for modifying the baselines.
Lastly is to communicate, these includes the person who will report issues in the project and the unity
of the whole team that will execute the planned project.