County of Jefferson Office of the County Administrator Historic Courthouse 195 Arsenal Street, 2” Floor Watertown, NY 13601-2567 Phone: (515) 785-5075 Fax: (515) 785-5070 March 8, 2018 TO: Members of General Services Committee FROM: —_Robert F. Hagemann, County Administrator (J). SUBJECT: General Services Committee Agenda Please let this correspondence serve as notification that the General Services Committee will meet on Tuesday, March 13, 2018 at 6:00 p.m. in the Board of Legislators’ Chambers. Following is a list of agenda items for the meeting: Resolutions: 1. Authorizing Agreement and Amending the 2018 County Budget in Relation to the FY 2017- 18 NYS Public Safety Answering Points (PSAP) Operations Grant 2. Authorizing Agreement and Amending the 2018 County Budget in Relation to the FY17 NYS Interoperable Communications Formula (SICG) Grant 3. Authorizing Participation Agreement, State Environmental Quality Review Act (SEQR) Determination, and Amending the 2018 County Budget in Relation to a 2018 New York State Septic System Replacement Program Award 4, Authorizing Professional Services Agreement with VHB for the County's Online Map Viewer 5. Amending 2017 County Budget and Capital Plan in Relation to Road and Road Machinery Funds 6. Amending the 2018 County Budget to Re-Appropriate Metropolitan Planning Organization (MPO) Funding the 2018 County 7. Accepting Donation for Sheriff's Department K-9 Unit and Amen Budget in Relation Thereto8. Accepting Donation for Sheriff's Department Civilian Response to Active Shooter Events Program (CRASE) and Amending the 2018 County Budget in Relation Thereto Informational Items: 1. Monthly Departmental Reports: Weights & Measures If any Committee member has inquiries regarding agenda items, please do not hesitate to contact me. RFH:tlr ce: Aiport Fire & Emerg. Mgmt. Serv. Sheriff Buildings & Grounds Highway/Recycling & Waste Mgt. Weights & Measures District Attorney Probation County Attomey Dog Control Public Defender County Treasurer E911JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Authorizing Agreement and Amending the 2018 County Budget in Relation to the FY 2017-18 NYS Public Safety Answering Points (PSAP) Operations Grant By Legislator: Whereas, The New York State Division of Homeland Security and Emergency Services has awarded Jefferson County $212,011 from the FY 2017-18 NYS Public Safety Answering Points (PSAP) Operations Grant, and Whereas, The County must enter into an agreement with the New York State Division of Homeland Security and Emergency Services to receive these grant funds to be utilized for the sustainment of the Jefferson County Public Safety Answering Point (911 Center). These funds will be utilized to purchase equipment maintenance, software maintenance and computer hardware, and ‘Whereas, This grant was expected and the 2018 County Budget recognized $200,000 and the budget must be amended to recognize the additional revenue and place the funds in the appropriate accounts. Now, Therefore Be It Resolved, That the County of Jefferson agrees to accept the $212,011, and the Chairman of the Board of Legislators be and is hereby authorized and directed to execute said ‘grant agreements on behalf of Jefferson County, subject to the review of the County Attorney as to form and content, and be it further Resolved, That the 2018 County Budget is amended as follows: Increase: Revenue 01341000 93305 State Aid Fire & Emergency Management $12,011 Expenditure 0134110004111 Trackable Durable Expendables 7,000 01341100 04114 Maintenance/Repait 5011 Seconded by Legislator:JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Authorizing Agreement and Amending the 2018 County Budget in Relation to the FY17 New York State Interoperable Communications Formula Grant (SICG) By Legislator: Whereas, Jefferson County has been awarded a FY17 NYS Interoperable Communications Formula Grant (SICG) in the amount of $647,104, and Whereas, The County must enter into an agreement with the New York State Division of Homeland Security and Emergency Services to receive these grant funds to be utilized for funding to support the Jefferson County Emergency Radio Communications project, and Whereas, It is necessary to authorize an agreement with the State and to amend the 2018 County Budget (o appropriate the funds. Now, Therefore, Be It Resolved, That the Chairman of the Board of Legislators be and is hereby authorized and directed to execute said agreement on behalf of Jefferson County, subject to the review of the County Attomey as to form and content, and be it further Resolved, That the 2018 County Budget is amended as follows: Increase: Revenue 20900600 93397 State Aid Fire & Emergency Services $ 647,104 Expenditure 20302000 02067 P25 Radio Communications System $647,104 Seconded by Legislator: State of New York) )ssz County of Jefferson ) 1, the undersigned, Clerk ofthe Board of Legislators ofthe County of Jefferson, New York do hereby certify that Ihave compared the foregoing copy of Resolution No.of the Board of Legislators afsatd County af ‘elferson ith the original thereot on file in my fle and daly adopted by said Board ut a meeting of said Board onthe ay of and thatthe sume fu trve and correct copy of ‘sich Resolution andthe whole thereof. testimony whereof, Ihave hereunto set my hand and affixed the sal of sid County this. day of a ‘Clerc ofthe Board of Legislators1 JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Authorizing Participation Agreement, State Environmental Quality Review Act (SEQR) Determination, and Amending the 2018 County Budget in Relation to a 2018 New York State Septic System Replacement Program Award By Legislator: Whereas, New York State, through the Clean Water Infrastructure Act of 2017 established the State Septic System Replacement Fund and allocated $75 million to support a multi-year program, and Whereas, Jefferson County was notified of its eligibility to participate in the State Septic System Replacement Program, and Whereas, The County will be eligible to receive $75,000 to assist landowners located within the priority areas of Moon and Red Lakes and the Indian River, and Whereas, A Participation Agreement between the New York State Environmental Facilities Corporation and the County is necessary to access the funds, and Whereas, The 2018 County Budget requires an amendment for revenue and expenditure line items associated with the Septic System Replacement award and program. Now, Therefore, Be It Resolved, That the Chair of the Board of Legislators is authorized to execute a Participation Agreement, subject to the approval of the County Attorney, with the New York State Environmental Facilities Corporation, and Be It Further Resolved, That the County has determined that this Septic System Replacement project is a Type Il Action under the State Environmental Quality Review Act and requires no further State environmental review, and be it further Resolved, That the 2018 County Budget is amended as follows: Increase: Revenue 01802000 93989 State Aid ~ Home & Community Service $75,000 Expenditure 01802000 04025 Septic System Replacement $75,000 ‘Seconded by Legislator:JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Authorizing Professional Services Agreement with VHB for the County’s Online Map Viewer By Legislator: Whereas, Jefferson County has previously entered into and subsequently renewed a GIS mapping technical support and server hosting services agreement with VHB for the County's online Map Viewer, which displays parcel data and several other layers of geographic information, and ‘Whereas, With the expiration of the current agreement at the end of 2017, a new hosting agreement is necessary with VHB to maintain public internet access to the site, provide programming services to incorporate new data sets and data layer changes, and maintain all Map Viewer related hardware and software, and Whereas, VHB will provide hosting services for $4,200 for 2018, and Whereas, The 2018 County Budget provides funding for the services, Now, Therefore, Be It Resolved, That Jefferson County enter into a professional services agreement with VHB for the period of January 1, 2018 through December 31, 2018, and be it further Resolved, That the Chair of the Board of Legislators be and is hereby authorized and directed to execute said agreement, subject to the approval of the County Attomey as to form and content. ‘Seconded by Legislator: State of New York) dss County of Jefferson } 1, theundersgned, Clerk of the Board of Leysators ofthe County of Jefferson, New York, do hereby certify ‘hat Thave compared the foregoing copy of Resoltion No.of the Board of Legislators of aid County of ‘Tetferson with the original thereot on ile in my office and duly adopted by sald Board at a meeting of said Board on the day of S20" and thatthe sume isa true und eorrct copy of such Resolution and the whole hereo. Intestinony whereof, Ihave hereunto set my hand and affixed the seal of ald County this.___day of — ‘Clerk of te Board of LegislatorsJEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Amending 2017 County Budget and Capital Plan in Relation to Road By Legislator: Whereas, The Superintendent of Highways has requested transfers between accounts, and Whereas The 2017 County Budget must be amended to do so. Now, Therefore, Be It Resolved, That the 2017 County Budget is amended as follows: Increase: 05501000 01100 05501000 08010 05501000 08020 05501000 08030 05502000 08020 05502000 08030 05511000 01110 05511000 01300 05511000 08020 05511000 08030 05905000 08050 ‘Transfers: 05900300 95031 10990100 09005 Decrease: 10513000 01100 10513000 01110 10513000 01300 10513000 04311 10513000 08010 10513000 08020 10513000 08030 Seconded by Legislator: and Road Machinery Funds Personal Services State Retirement Health Benefits Social Security Health Benefits Social Security Temporary Overtime Health Benefits Social Security ‘Unemployment Interfund Transfer ‘To County Road Fund Personal Services ‘Temporary Overtime Gas & Oil State Retirement Health Benefits Social Security $ 11,549.02 8,068.83, 6,095.63 101.53 13,676.86 1,005.74 746.48 6,704.98 36,545.62 432.47 22,820.15 $ 107,747.31 107,747.31 $ 23,935.85 2,613.95 10,121.91 37,903.77 22,620.94 2,952.99 7,597.90JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. ‘Amending the 2018 County Budget to Re-Appropriate Metropolitan Planning Organization (MPO) Funding, By Legislator: Whereas, By Resolution 21 of 2017, this Board of Legislators accepted $182,000 New York State Department of Transportation funding for a Long Range Transportation Plan for the MPO, and Whereas, There remain unspent grant funds that must be re-appropriated for 2018. Now, Therefore, Be It Resolved That the 2018 County Budget is hereby amended as follows: Increase: Appropriated Fund Balance 01000000 30599 Appropriated Fund Balance $76,884 Expenditure 05501000 04416 Professional Services $76,884 Seconded by Legislator: Sate of New York} ss County of Jefferson) |, theundersigned, Clerkot the Board of Legislators ofthe County of Jefferson, New Vork, do hereby certify ‘that Thave compared the foregoing copy of Resolution No.of the Board of Legislators of said County of ‘Jefferson withthe orignal thereat on fle in my’ office and daly adopted by said ard ata meeting of said Board an the day of, 20" and thatthe same Isa true and eoreet copy of ‘sich Resolution and the whole thereo Intestimony whereof, Ihave hereunto set my hand and affixed the seal of sald County this___day of —JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Accepting Donation for Sheriff's Department K-9 Unit and Amending the 2018 County Budget in Relation Thereto By Legislator: Whereas, The Sheriff's Department has received a donation from D.W. and L.K. Lundberg. Now, Therefore, Be It Resolved, That this Board of Legislators does hereby gratefully accept said donation, and be it further Resolved, That the 2018 County Budget is hereby amended as follows: Increase: Revenue: 01311000 92705 Gifts and Donations $20 Expenditures: 01311000 04518 Canine Supplies/Expenses $20 Seconded by Legislator: State of New York) County of Jefferson } | the undersigned Clerk of the Board of Legsators ofthe County of Jefferson, New York, do hereby certify tha Thave compared the foregoing copy of Resolution No. ofthe Board of Legislators of sald County of ‘effeson with the oxiginal thereto file in my office and daly adopted by said Board ata meting of suid Hoard on the day of "20. and that the same isa true and correct copy of ‘sch Resolition and the whole hereak In testimony whereof, [have hereunto set my hand and affixed the seal of said County this___day of| cof the Board of Legsators| JEFFERSON COUNTY BOARD OF LEGISLATORS Resolution No. Accepting Donation for Sheriff's Department Civilian Response to Active Shooter Events Program (CRASE) and Amending the 2018 County Budget in Relation Thereto By Legislator: Whereas, The Sheriff's Department has received a donation from David and Pamela Kellogg to assist with the Civilian Response to Active Shooter Events Program (CRASE), and ‘Whereas, The donation will be used to print flyers that are handed out to attendees providing valuable information, Now, Therefore, Be It Resolved, That this Board of Legislators does hereby gratefully accept said donation, and be it further Resolved, That the 2018 County Budget is hereby amended as follows: Increase: Revenue: 01311000 92705, Gifts and Donations $500 Expenditures: 01311000 04117 Printing $500 Seconded by Legislator: State of New York) ) ssi County of Jefferson ) 1, theundersgned, Clerk ofthe Board of Legislators ofthe County of Jefferson, New York, do hereby certify that Thave compared the foregoing copy of Resolution No.of the Board of Legilators of sad County of ‘ellerson wih the original thereo on file n my oflee and daly adopted by said Board at a meting of said Bowed om the ‘any S20 and that the same fs. true und correct copy of such Resoltion and the whole thereof In testimony whereof, have hereunto set my hand and affixed the seal of sid County this_day of 20 Geri of the Hoard of LeFebruary 28, 2018 Sheriff Colleen O'Neill Jefferson County Sheriff's Department 753 Waterman Drive Watertown, NY 13601 Dear Sheriff O'Neill, I had the privilege of attending the CRASE program when it was presented at Jefferson County Community College. | was impressed with the program and feel that it is badly needed at each school district, not only ours but nationwide. 1am so pleased that you decided to send three of your officers to be trained to present the program locally. | am enclosing a check in the amount of $500.00 from my wife Pamela and | with our wish that it be directed to your CRASE program. Best regards, Moby he David W. KelloggCounty of Jefferson DEPARTMENT OF CONSUMER AFFAIRS BUREAU OF WEIGHTS AND MEASURES 21915 County Route 190 Watertown, NY 13601 Phone (315) 786-1094 James A, Richmire, Director Brian M, Mooney, Asst, Ditector Monthly Report - February 2018 Establishments: ] Establishments Devices #insp __#Retest| Correct Plus __Minus__Other_Visual_Retests commercial Estab, 36 o4 1 2 1 3 4 Non-Comm. Estab Commodities: #inspections|_6 Complaints/Requests:| 3 #Lots|_41 Petroleum Samples: 18 #Packages/Lots| 2669 Milk Tanks: New # Packages Measured | 702 RecalibrationsiRechecks| # Lots Failed \Vehicle Scales: 2 (Scanner #inspections]| 13 Checks: items Correct 1285 _| 98.8% | Marked Scanned Overcharge 42. 0.9% | $31.73 | $35.68 | $3.95 |Loss to Consumers Undercharge| 3 | 0.2% | $17.07 | $14.25 | -$2.82 Loss to Stores Not On File Total # Scanned| 1300 | 100.0% # Inspections Failed 0.00% Additional Comments: Brian sampled octane in Lewis Co. on 2/6/18. Brian worked in Lewis Co. on 2/7/18, 2/16/18. Jim met with two of Lewis Counties newest legislators on 2/8/18, 2/21/18 >Investigated consumer complaint. 2/22/18 >Investigated 2nd consumer complaint. Both complaints resolved.TOTAL DEVICES INSPECTED - 2018 upparen tHru:[ 2/28/18 | 2/16/18 bevices JEFFERSON LEWIS TOTAL JEFFERSON _% LEWIS [Computing 29 7 36 80.56% 19.44% Pre-Pack 6 u 7 35.29% 64.71% [Customer Scale 3 00.00% 0.00% Vehicle Scale 2 2 100.0% 0.00% Monorail Scale 0 #DIV/OL #ON/OL Prescription Scale 0 ‘woIv/o! #DIv/o! Hopper / Batch / Tank o #OW/O! #DWV/O! Platform Scale 5 5 100.007 0.00% Livestock Scale 0 ‘#DWV/O1 #DIV/o! Miscellanious Scale 16 i 7 94.12% 5.88% Petroleum Pump 48 48 100.00% 0.00% Petroleum Meter VIM 0 #DIV/O! #OWV/OL Other Meter 0 #DIV/O! #DIV/OL Rack Meter 0 woIv/O! H#OWV/OE Liquid Measure 2 2 00.00% 0.00% Volumetric Measure 0 #DIV/O! ‘#DWv/OL Weights Pharmacy 0 ‘H#DIV/O! ‘#ON/Ol [Weights Other 0 HDIV/O! #DWv/0! linear Measure 0 wOW/O! #DWV/O! Linear Measuring Device 3 3 00.00% 0.00% Timing Device 1 100.0% 0.00% Miscellaneous Device 0 ‘#DIV/O! HOW /0i Non-Commercial Device 0 HDIV/O! #DIV/O! Milk Tanks: 0 #OW/O! #DWV/OL “Total Percentage of Devices Inspected for Waloeiestr TDs au dat veh county Jefferson Lewis us 19 134 85.82% 14.18% Remarks See monthly inspection reports for establishment information.