Catering Proposal

Prepared for [CUSTOMER.Company]

by [COMPANY.Company]
Catering Proposal
[DATE]
Dear [CUSTOMER.FirstName] [CUSTOMER.LastName]:
[COMPANY.Company] is pleased to provide you with the attached catering proposal
for [OCCASION], which is currently scheduled to be held on [DATE] at [LOCATION OR
ADDRESS]. We understand that this is a very important occasion and we are committed
to
giving our utmost to make this a very memorable day for you and yours.
In addition to an assortment of some of the finest foods and beverages, and a
knowledgeable
and experienced staff, [COMPANY.Company] boasts a wide selection of china,
silverware,
flower arrangements and centerpieces, in addition to access to some of the area’s
top
entertainment. Our talented event planners will work with you to design the best
possible night,
reflecting your own personal tastes and preferences. We are confident we can
deliver on all of
these promises while still meeting your budget.
The attached proposal represents [COMPANY.Company]’s formal offer to provide
catering
services for the event described therein, upon the terms and conditions and pricing
provided
therein. Should you have any questions related to our catering proposal, please
don’t hesitate to
contact me directly by way of email or phone.
Thank you for the opportunity to provide you with this catering proposal. We very
much look
forward to the opportunity to work with you and to make this occasion a memorable
one.
Kindest regards,

[COMPANY.FirstName] [COMPANY.LastName]
[COMPANY TITLE]
[COMPANY.Company]
1. GENERAL INFORMATION
1.
2.
3.
4.

Attendance - [NUMBER ATTENDING] people

Event Date - [EVENT DATE]
Event Location - [LOCATION OR ADDRESS]
Event Description - [DESCRIPTION OF EVENT]

2. FOOD
1. Appetizers - [$$] per person
2. Dinner - [$$] per person
3. Dessert - [$$] per person

3. BEVERAGES
1. Non-Alcoholic - [$$] for unlimited consumption
2. Alcoholic - pricing in accordance with [COMPANY.Company] menu available online
at [WEBSITE ADDRESS]

4. STAFF
1. Servers - 1 server per [NUMBER SERVERS TO PEOPLE] people at [$$] per server
2. Bartenders - 1 bartender per [NUMBER BARTENDERS TO PEOPLE] people at [$$] per
bartender
3. Chef - 1 chef per [NUMBER CHEFS TO PEOPLE] people at [$$] per chef
4. Manager - 1 manager per [NUMBER MGRS TO PEOPLE] people at [$$] per manager
5. Planner - 1 planner per [NUMBER PLANNER TO PEOPLE] people at [$$] per planner

5. RENTALS
1. Tent - [$$] per
2. Dancefloor - [$$] per [NUMBER SQUARE FEET] sqft
3. Sound equipment - [$$]
4. Linens - [$$] per piece
5. Plateware - [$$] per piece
6. Flatware - [$$] per piece
7. Stemware - [$$] per piece
8. Tables - [$$] per piece
9. Chairs - [$$] per piece

6. DECORATIONS
1. Centerpieces - pricing in accordance with [COMPANY.Company] catalog available
online
at [WEBSITE ADDRESS]
2. Flowers - pricing in accordance with [COMPANY.Company] catalog available online
at [WEBSITE ADDRESS]
3. Lighting - pricing in accordance with [COMPANY.Company] catalog available online
at [WEBSITE ADDRESS]

7. ENTERTAINMENT
1. Band or DJ - from [$$] to [$$]

Subtotal [$$]
Sales tax [$$]
Total Estimated Amount: [$$]
A 50% deposit will be due on or before [DEPOSIT DATE].
The estimated amount above is not a fixed amount and is subject to change based on
actual
charges and final guest counts and any additional charges approved by Customer.
This proposal is based and conditioned upon the terms set out in
[COMPANY.Company]’s
policy document which has been made available to the customer. By their signature
below, the
Customer represents that it has received and reviewed [COMPANY.Company]’s policy
document referenced above, and accepts the terms and conditions therein. In
addition, by their
signature below, Customer agrees to the pricing and other terms provided in this
Catering
Proposal.
[CUSTOMER.Company]

_________________________________

______________

[CUSTOMER.FirstName] [CUSTOMER.LastName]