REQUISITION NUMBER:

OHLONE COMMUNITY COLLEGE DISTRICT

PURCHASE REQUISITION FORM
CHECK APPLICABLE
PO

BPO
PLEASE NOTE: This document may not be used to purchase
materials or services from a vendor CONTRACT

DATE: ACCOUNT CODE (INCLUDE ALL 24 DIGITS): REQUESTED BY:

DATE DELIVERY REQUIRED BY: DELIVER TO: ROOM #: QUOTE #:

TYPE OR PRINT LEGIBLY

ESTIMATED EXTENSION
QUANTITY UNIT PART # DESCRIPTION UNIT PRICE PRICE

SUGGESTED VENDOR
SHIPPING

Vendor ID:
SUB-TOTAL

TAX

TOTAL

________________________________________________
________
_________________________________________________
________
REQUISITIONER DATE BUDGET MANAGER APPROVAL DATE

________________________________________________
________
_________________________________________________
________
I.T. MANAGER APPROVAL (IF APPLICABLE) DATE VICE PRESIDENT APPROVAL (IF APPLICABLE) DATE

FOR BUSINESS OFFICE USE ONLY - DO NOT WRITE IN SHADED AREA

PURCHASING ACCOUNTING
DATE REMARKS DATE POSTED BY

UNENCUMBERED BALANCE: BUDGET TRANSFER:

$
F.O.B.: SHIP VIA:

CONFIRMING: DELIVERY DATE:

PO #: TERMS:
Rev. 1 - 09/16/09
 Capitalization Policy
Equipment Cost >= $500
Useful Life > 1 year

Equipment Charged to Recorded As Capitalize/

Tagged
Cost Object Code 56410 An Asset Depreciation
To meet the various parameters:

50% Law >= $500 YES NO NO NO

Insruance purposes >= $1,000 YES YES NO NO

GASB 35/36 - 85% of value >= $5,000 YES YES YES YES
of purchased assets

EXCEPTIONS:

Intial furnishing of a buliding, NA YES, regardless of cost YES Individually or Bulk YES
classroom or office

NA YES YES In Bulk using YES

Bulk purchases where the indiviual PO# as Tag #
items may not be $500 but all of
the items together are >=$5,000

All computers will be: NA recorded in 56411 YES YES YES

Please Note: No services, regardless of cost, should be charged to the 56410 object code.
OBJECT CODE OBJECT CODE DESCRIPTION
51110 Full Time Faculty
51200 Administrator
51201 Car Allowance
51202 Housing Allowance
51220 Academic Management
51250 Counselors-Full Time
51260 Librarians-Full Time
51310 Part Time Faculty
51312 Substitute for Sabbatical
51315 High School Part Time Faculty
51320 Part Time Summer Faculty
51350 Academic Stipends
51410 Part Time Counselor
51415 Part Time Summer Counselor
51420 Part time Librarian
51440 Non Instructional-Stipend
52101 Classified CSEA-Permanent
52102 Classified UPE-Permanent
52103 Classified Management
52104 Classified Supervisory
52105 Classified Confidential
52211 Instructional Aide-CSEA-F/T
52310 Part Time Hourly Student
52320 Part Time Hourly Non-Student
52330 Classified Overtime
52340 Governing Board
52350 College Work Study Students
52360 Hourly - Replacement
52370 Student Stipends
52390 Indirect Costs
52410 Instructional Aide-Student
52411 Instructional Aid - Tutor
52420 Instructional Aide-Hourly, Non-Student
53000 H&W-Non-Instructional
53010 H&W-Instructional
53100 Mandated Benefits-Non-Instructional
53110 Mandated Benefits-Instructional
54000 Expenditure
54310 Instructional Supplies
54320 Instructional Software
54400 Noncapitallized Equipment
54510 Office Supplies
54530 Other Non-Instr Materials & Supplies
54531 Emergency/First Aid Supplies
54535 Auto Supplies
54540 Periodicals & Magazines
54550 Consession Expense
54560 Permits/Plan Check Fee
55000 Other Expenditures
55140 Personal and Consultant Services
55141 Other Contract Services
55142 Indirect Costs
55143 Expenses to be determined
55144 Bond Program Management
55145 Construction Management
55146 Testing Inspection
55147 Inspector of Records
55148 Architectural Services
55149 Design Consultants
55150 License Agreement
55210 Conference & Related Expenses
55220 Travel & Related
55221 Travel & Related Expenses-Recruitment
55222 Travel & Related Expenses-Field Trips
55223 Credit card payment
55224 Training and Education
55310 Dues & Memberships
55410 Insurance-General
55411 Insurance-Deductibles
55440 Contingency
55510 Gas
55511 Electricity
55512 Water
55513 Telephone
55514 Disposal
55515 Sewer
55516 Remote Access
55520 Laundry & Dry Cleaning
55610 Rent or Lease-Equipment
55611 Rent or Lease-Facility
55620 Repair or Maintenance-Equipment
55621 Repair or Maintenance-Facility
55622 Maintenance or Service Contracts
55625 Support Request
55630 College Support - InKind
55710 Legal Services/Cost
55711 Legal Advertising
55712 Accreditation
55720 Audits
55730 Elections
55810 Postage
55833 Bank Card Discount Charge
55937 Foreign Tax
55939 Management/Trust Fee
55940 Physical Examinations
55941 Fingerprinting
55943 Advertising/Publicity
55944 Printing
55945 Custom Printing
55946 Exhibit, Festival & Programs
55947 Catalogues & Schedules
55948 Student Handbooks
55969 International Exchanges
55970 Hospitality
55972 Awards Ceramony
55974 Program Funds
55975 Distribution
55976 Events Expense
55977 Sponsorship
55978 Donor Recognition
55991 Realized Loss
55992 Unrealized Loss
55999 Bad Debt Expense
56100 Land Purchase
56110 Sites
56210 Buildings
56310 Library Books
56410 New Equipment
56411 Equipment - Computers
57110 Bond Redemption
57115 Bond Redemption Fee
57120 Debt Interest & Other Service Charges (Long term)
57310 Interfund Transfers-Out
57311 Intrafund Transfers-Out
57509 Awards
57510 Student Financial Aids
57511 Scholarships
57512 Tuition Reduction
57610 Other Payments to Students