REPUBLEKA NG PBLIPINAS

REPUBLIC OF THE PHDLIPPINES

KAGAWARAN NG EDUKASYON
DEPARTMENT OF EDUCATION
REHIYON VII, GITNANG VISAYAS
REGION VII, CENTRAL VISAYAS
Sudlon, Lahug, Cebu City

RE6IQNAL MEMORANDUM
No. IbO 92. s. 2017
MB 1 ? 2017

SYNCHRONIZED ELECTION CALENDAR FOR SUPREME PUPILS GOVERNMENT (SPG) AND

SUPREME STUDENT GOVERNMENT (SSG) FOR SY 2017-2018

TO: All Schools Division Superintendents / OICs

All School Heads
All Others Concerned

1. For the information and guidance of all concerned, enclosed is a Memo

DepEd - Central Office, dated February 14, 2017, regarding the Synchronized E
for Supreme Student Government (SPG) and Supreme Student Government (SSG) for
2018.

2. Attention is hereby invited to paragraph one (1) on the observance o

Election Calendar of Activities, pursuant to DepEd Order No. 11 s. 2016, en

and DepEd Order No. 47 s. 2014

entitled

3. The said Memorandum is herewith attached for reference.

4. Immediate dissemination of this Memorandum is enjoined.

JULIET A. JERUTA, Ph.D., CESO V

Director III
OIC-Regional Director

RD
Yfp/jp/17

Office of the Director (ORDir), Tel. Nos.: (032) 231-1433; 231-1309; 414-7399; 414-7325; Office of the Assistant Director, Tel. No.: (032) 255-4542
Field Technical Assistance Division (FTAD), Tel. Nos.: (032) 414-7324 Cnrriculnm Learning Management Drrfsion (CLMD), Tel Nos.: (032) 414-7323
QnaUty Assurance Division (QAD), Tel. Nos.: (032) 231-1071 Hnman Resource Development Division (HRDD), Tel. No.: (032) 255-5239
Education Support Services Division (ESSD), Tel. No.: (032) 254-7062 Planning, PoUcy and Research Division (PPRD), Tel. Nos.: (032) 233-9030;
414-7065 Administrative Division, Tel. Nos.: (032) 414-7326; 414-4367; 414-7366; 414-7322; 414-4367
Finance Division, Tel. Nos.: (032) 256-2375; 253-8061; 414-7321

I
 Tanggapan ng Pangalawang Kalihim

All Regional Directors

All School Division Superintendents

Education Support Services Division Chiefs

All School Governance and Operations Division Chiefs

SUBJECT: SYNCHRONISED E L E C T I O N CALENDAR F O R

STUDENTS^^OVERNMENT

February

1 . Pursuant to D e p E d O r d e r N o 11 s. 2016 Additional Guidelines on the Constitut

By-Laivs of the Supreme Student Government and Supreme Pupils Government
Elementary and Secondary Schools and DepEd Order N o . 47 s. 2014 entitled Cons
and By-Laws of the Supreme Student Government and Supreme Pupils Governmen
Elementary and Secondary Schools, the f o l l o w i n g shall be observed d u r i n g the e
for the 2017 Supreme P u p i l Government (SPG) and Supreme Student Government
(SSG) elections.

S P G and S S G Activities Date

(To be facilitated by S P G / S S G C O M E L E C )
Filing of Candidacy February 22, 2017
Evakiation of Certificate of Candidacy ( C O C ) vis-a-vis Qualifications February 24, 2017
and Disqualifications
Announcement of the Official List of Candidates February 27, 2017
C a m p a i g n Period February 28-March 1,
• Presidential Election Forum 2017
» C a m p u s - W i d e Presidential and Vice-Presidential Debates
Elections March 2, 2017
Proclamation of Winners March 6, 2017
Nomination of S P G / S S G A d v i s e r March 13-14, 2017
Oatti T a k i n g Ceremony ( S P G / S S G Officers) March 17, 2017

O f f i c e of the U n d e r s e c r e t a r y for A d m i n i s t r a t i o n

Department of Education, Central Office, Meralco Avenue, Pasig City

 3S.epubIika ng |3ilipinag

iLagatuaran ng Cbufea^pon
T a n g g a p a n ng P a n g a l a w a n g K a l i h i m

2. The School H e a d (SH) u p o n the proposal of the members of the SPG/SSG

Commission o n Elections (COMELEC) w i t h the recommendation of the SPG/SSG
C O M E L E C Chairperson, m a y also issue additional guidelines on the SPG or SSG
C O M E L E C Stamdard Election Code consistent w i t h the Constitution and By-Laws of
the SPG a n d SSG i n Elementary and Secondary Schools to ensure a fair and succes
conduct of the elections.

3. A f t e r the conduct of the SPG/SSG Elections, the SH or the person w h o m he/

appointed shall accomplish the Comprehensive Evaluation of the Student
Government Elections for the School ( C E S G E ) Form p r o v i d e d i n the enclosure. Soft
or hard copies of their documents shall be submitted to the D i v i s i o n Schoo
Governance and Operations D i v i s i o n ( S G O D ) exactly t w o (2) weeks after the
school's p r o c l a m a t i o n of winners o n March 20, 2017 for the SPG/SSG.

4. The D i v i s i o n SGOD shall collate the schools' CESGE Forms and accomplish t
D i v i s i o n Consolidated Election Report ( D C E R ) for the SPG and SSG. After collating
all the schools' CESGE f o r m s and accomplishing the Division Election Consolida
Report for the SPG and SSG, the Division SGOD shall f o r w a r d the soft or hard co
of the said copies to their respective regional Education Support Services Division
on or before March 27, 2017.

5. The ESSD shall collate, organize and f o r w a r d scanned or soft copies o

documents s u b m i t t e d by the SGOD to the Y o u t h F o r m a t i o n D i v i s i o n (YFD)
observing the f o l l o w i n g directions:
a) The email shall be f o r w a r d e d to blss.yfd@depeci.gov.ph
b) The e m a i l shall f o l l o w the subject:
For SPG: {SPG1718 -(name of region)-Submission]
For SSG: {SSG1718 -(name of region)-Submission]
c.) The email shall be f o r w a r d e d on or before A p r i l 14, 2017.

6. I n p r e p a r i n g for the d i v i s i o n and regional report of the SPG and SSG electi
ff. formats shall be observed:

Comprehensive Evaluation of Word File (.doc or .docx)

For the SPG: SPGl 718-
the Student Government CESGE-(name of school)

O f f i c e of t h e U n d e r s e c r e t a r y for A d m i n i s t r a t i o n f'V^^^ \
( § f% ^ ^ '
Department of Education, Central Office, Meralco Aventie, Pasig City ) I °fJlfiBD
 Tanggapan ng Pangalawang Kalihim

Elections for the School For the SSG: SSG1718-

(CESGE) CESGE-(name of school)

Division Consolidated Excel File Format (.xsl or SPG: SPG1718-DECR-

For the
Election Report ( D C E R ) .xlsx) (name of division)

7. The newly-elected SPG/SSG officers u p o n their oath taking ceremony sha

imdergo a parallel school-based training o n basic skills on leadership,
functions, a n d responsibilities of each officer The n e w l y designated SPG
Adviser shall supervise the implementation of the said training. The newly e
SPG/SSG officers shall come u p w i t h a General Plan of Action (SPOA) for their e
term. The project management a n d p l a n n i n g of G P O A must be facilitated by t
SPG/SSG adviser a n d the outgoing SPG/SSG officers d u r i n g weekends
immediately after elections.

8. For the regional a n d division-federated SSG a n d SPG elections, A

P R E S I D E N T S regardless of grade level, whether the candidate is f r o m Grade 11
Grade 12, can v i e for the President a n d Vice President position for as long
are the elected President of the SSG and SPG i n their respective school a
qualified to be nominat ed.

9. For the stcmd-alone Junior H i g h School (JHS), candidates for President an

President must be Grade 10 and Grade 9 students. Grade 8 and 7 students can
for the other positions except President and Vice President.

10. For elementary and secondary schools w h i c h have more than 1,000 students
grade l e v e l , the C O M E L E C can a d d additional three (3) members per grade le
w h o w i l l help facilitate the elections. The said additional members must mee
•required qualifications a n d undergo the same process.

11. The Y F D as the lead office for the Student Government Progi-am (SGP) i
Central Office is authorized to monitor the conduct of the elections a
formulation, a n d i m p l e m e n t a t i o n of the programs and projects to strengthen
SPG/SSG i n schools.

12. The SGOD a n d ESSD are authorized to coordinate and to monitor the activ
of the synchronized SPG/SSG elections.

O f f i c e o f the U n d e r s e c r e t a r y f o r A d m i n i s t r a t i o n

Department of Education, Central Office, Meralco Avenue, Pasig City

 Tanggapan ng Pangalawang Kalihim

13. A l l regional directors (RDs) and school division superintendents (SDSs

enjoined to support and m o n i t o r the implementation of the school clcclions.

14. A l l elections conducted before the implementation of this M e m o r a n d u m sh

retain the candidates w h o were proclaimed winners of their school's SPG and
i n their elective positions.

15. The f o l l o w i n g documents are enclosed for reference:

Comprehensive Evaluation for SPG/SSG Elections for the

Schools (CESGE)
Division Consolidated Election Report (DCER)
Filing of Candidacy Packet
4: Parental Consent for SPG/SSG Candidates
Certificate of Candidacy for the SPG/SSG

16. For more i n f o r m a t i o n , all concerned may contact the Youth Formation Divis
(YFD), 3"' Floor M a b i n i Bldg., DepEd Complex, Meralco Avenue, Pasig City
telephone no. (02) 637-9814 or through the email address: blss.vfdyjJdeped.go

Office of the U n d e r s e c r e t a r y for A d m i n i s t r a t i o n '%^c>'"'"'^h.

(jn tmd
Baguio Camp. Adtninistratitv .^i
Departaient of Education, Central Office, Meralco Avenue, Pasig City ( 5 DoflPD
Comprehensive Evaluation for SPG/SSG Elections for the Schools (CESGE)

DEPARTMENT OF EDUCATION
Bureau of Learner Support Services
Youth Formation Division

Comprehensive EvaluaHon for SPG/SSG Elections for the Schools (CESGE)

hi/

Component Indicators Agree Disagree Recommendations :

Student Commission The students and school admin were well-represented in
on Election the school Commission on Elections (COMELEC) i
(COMELEC) The students and school admin were knowledgeable and
prepared for the conduct of the elections. -
The students and the school admin were actively
involved in organizing and running the election
procedures.
The students and the school admin objectively !
performed their functions and remained non-partisan
i
during the conduct of elections.
1
Logistics The Election materials were prepared on time.
. _ _ ,

The schedules and deadlines were strictly followed.

The application forms were made available to all
interested students.
Student Engagement The students were well-informed about the purpose of
the Student Government elections. i
The students were aware of the voting process. 1
Tlie students actively participated in the elections. I
The students were encouraged to participate in the
student government.
Selection of The interested students were given the opportunity to
Candidates participate in the elections.
All the qualified candidates were considered.
The application process was objective and in accordance
with the DepEd Student Government Election Code.
Campaign The campaign was orderly, organized, fair, and peaceful.
The campaign was held in accordance with the DepEd
Student Government Election Code.
The election code was effectively enforced.
Voting The ballots were clear and available.
The voting was organized and fair.
Counting of Votes The C O M E L E C effectively, efficiently, and fairly
conducted the counting of votes.
The count was fair, honest, and transparent.
The announcement was immediate and undisputable.
NAME O F SCHOOL:
C O M E L E C Chair's Level:
Name and Signature:
 Division Consolidated Election Report (DCER)

DEPARTMENT O F E D U C A T I O N
Bureau of Learner Support Services
Youth Formation Division

Division Consolidated Election Report (DCER)

REGION: CATEGORY:
DIVISION: () Supreme Pupil Government () Supreme Stude

NAME OF SCHOOL SCHOOL NAME OF NAME OF NAME OF

SCHOOL ADDRESS CONTACT PRINCIPAL ADVISER PRESIDENT
NUMBER
 Filing of Candidacy Packet

^Republic of tl)e ^ I j i l i p p i n e s
DEPARTMENT OF EDUCATION
Youth Formation Division

2017 Elections Application Packet

To run for a position i n tlie SSG/SPG office, each candidate should submit a completed
with the following attacfiments:

• Certificate of Candidacy
• Parental Consent
• Two (2) pes. of 2x2 photograph
• A n official copy of the Report card for the present Academic Year
• General Plan of Actions
• Two (2) recommendation letters from two (2) individuals whom the candidate has w
a co-curricular and extra-curricular activity.

RECOMMENDATION LETTERS:

Please secure and submit two (2) recommendation letters (in a signed/sealed envelop
individuals that the candidate has worked w^ith In a c o - r u r r i c i i l a r and o x t r a - r u r r i c u l a r nrtivit\
recommendations shall include the following:

« Description of the activity wherein the candidate and the author of the recom
worked together
• Detailed description of how the candidate the principles of teamwork, collective
and good work ethic in the said activity.

The author of the recommendation letters should not be related by affinity or con
candidate.

The two (2) recommendation letters should each come from a fellow student that he/she
an activity and from the teacher that served as an adviser of the sainc activity.

The authors of the recommendation letters should not be related to the candidate by
degree consanguinity. If needed, the COMELEC has the authority to validate the recomm
with its signatories.
 Parental Consent for SPG/SSG Candidates

aE.£pubIic of tlj£ ^ I j i l i p p i n c s
DEPARTMENT OF EDUCATION
Youth Formation Division

PARENTAL CONSENT

^as a parent/guardian w i l l support my

(name of parent/guardian)

son/daughter to the best of m y ability as

(name of parent/guardian)

he/she commits to the Student Council.

I a m a l l o w i n g h i m / h e r to f u l f i l l the duties and responsibilities of a Suprem

Government Officer and to be i n v o l v e d i n all of its activities, programs, an

Parent's/Guardian's Signature over Printed Name Date

 Parental Consent for SPG/SSG Candidates

^Republic of tlje l ^ i j i l i p p t n f g
DEPARTMENT OF EDUCATION
Youth Formation Division

PARENTAL CONSENT

I, ] as a parent/guardian w i l l support m y
(name of parent/guardian)

son/daugf>ter to the best of my abiUtv as

(name of parent/guardian)

he/she commits to the Student Council.

I a m a l l o w i n g h i m / h e r to f u l f i l l the duties and responsibilities of a Supreme

Government Officer and to be i n v o l v e d i n all of its activities, programs, an

Parent's/Guardian's Signature over Printed N a m e Date

 Certificate of Candidacy for the SPG/SSG

9Aepiil)lic of tbe $iljilippinc£f

DEPARTMENT OF EDUCATION
Youth Formation Division

C E R T I F I C A T E O F C A N D I D A C Y FOR SUPREME PUPIL G O V E R N M E N T

A n officer of the Supreme Pupil Government lives the ideals, principles, and practices of participatory democracy. He/She
represents the student body, and must be fully committed to lead and serve the student body towards the fulfillment of the
goals of the Student Government. He/She must uphold the core values and thrusts of the Dcparlmonl of l-diualiun and
serve as a role model of school and communitv in words and in deeds.

Studenf s Name: Current Grade Level:

PERSONAL DETAILS:

Gender: Age: Date of Birth:.

E-mail Address: Mobile No: __. Landiine:.

Home Address:

COMPETENCIES O F CANDIDATES IN RELATION T O T H E DESIRED POSITION

Name of activities participated related to the desired Specific role in the activity
position
I

ELECTORAL INFORMATION:
Parly Name: - Position in the Party:

I certify that I am a bona fide student of this school.

I, whose name and other personal details are herein stated, do hereby file this Certificate of Candidacy for the Supreme Pupil
Government C O M E L E C in the election for school year 2017-2018.
I do hereby declare my intention and desire to be nominated for the particular position of

I further state that I am bona fide student of this school with good moral character and academic standing, and I will abide
with the election rules and guidelines of the Supreme l^iipil Government.
I hereby certify that the facts stated herein are true and correct to the best of my knowledge.

Signature of Candidate over Printed Name

SUBSCRIBED A N D S W O R N to before me this . day of. .2017, at _ . affiant exhibiting to me

his/her nomination kit which contains his/her C . O . C , photograph, academic records, and parental consi-nt.

SPG C O M E L E C REPRESENTATIVE
 Certificate of Candidacy for the SPG/SSG

^Republic of t))e ^jfjilippiueg

DEPARTMENT OF EDUCATION
Youtfi Formation Division

CERTIFICATE OF CANDIDACY FOR SUPREME STUDENT GOVERNMENT

A n officer of the Supreme Student Government lives the ideals, principles, and practices of participatory democracy. He/She
represents the student body, and must be fully committed to lead and serve the student body towards the fulfillment of the
goals of the Student Government. He/She must uphold the core values and thrusts of the Department of liducation and
serve as a role model of school and community in words and in deeds.

Students Name: Current Grade Level:

PERSONAL DETAILS:

Gender: Age: Date of Birth:

E-mail Address: Mobile No: Landiine:

Home Address:

COMPETENCIES OF CANDIDATES IN RELATION T O T H E DESIRED POSITION

Name of activities participated related to the desired Specific role in the activity
position

ELECTORAL INFORMATION:
Party Name: Position in the Party:

1 certify that I am a bona fide student of this school.

I, whose name and other personal details are herein stated, do hereby file this Certificate of Candidacy for the Supreme
Student Government C O M E L E C in the election for school year 2017-2018.
I do hereby declare my intention and desire to be nominated for the particular position of .

1 further state that I am bona fide student of this school with good moral character and academic standing, and I will abide
with the election rules and guidelines of the Supreme Student Ciovernment.
I hereby certify that the facts stated herein are true and correct to the best of my knowledge.

Signature of Candidate over Printed Name

SUBSCRIBED A N D S W O R N to before me this day of 2017, at affiant exhibiting to me

his/her nomination kit which contains his/her C . O . C , photograph, academic records, and parental consent.

SSG COMELEC REPRESENTATIVE