REPUBLIC OF THE PHILIPPINES

DEPARTMENT O F EDUCATION
Region VII, Central Visayas
Sudlon, Lahug, Cebu City

MEMORANDUM

To : Dr. Nimfa Bongo, SDS, Bogo City

Dr.Wilfireda Bongalos, SDS, Bohol
Dr. Rhea Mar Angtud, SDS, Cebu Province
Dr. Rosalie Pasaol, SDS, Danao City
Dr. Marilyn Andales, SDS, Lapu-Lapu City
Dr. Arden Monisit, SDS, Mandaue City
Dr. Senen Paulin, SDS, City of Naga
Dr. Joseph Irwin Lagura, SDS, Toledo City

From : Dr. Juliet A. Jeruta

Duector ni
Officer-in-Charge

Subject: COPITINUOUS IMPROVEMENT (CI) PROGRAM COACHING - BATCH 2

Date : September 19, 2016

1. Pursuant to the Department of Education's commitment in ''Building a Culture of Continuous

Learning & Improvement the "Continnous Improvement (CI) Program'' implementation and
coaching shall be implemented in eigjit (8) Schools Division Offices that have sent Division CI Teams
to the Basic CI training last September 5 to 9,2016 at the Hotel Fortuna, Cebu Ci^.

2. CI activity is to be completed before the middle of March 2017 with all CI projects ready for
presentation during a '^R^onal/National S3noaposiam.'' Hence, the involvement of the designated CI
Teams shall be treated as a "jury duty" where pre-scheduled CI activities have to be observed and shal
take priority over matters that will arise later.

3. Each concerned Schools Division Superintendent shall approve the ehc^en Division CI Team
Leader from among those who attended Uie Basic CI training to spearhead the approved CI project The
designated CI Team Leader shall ensure that all CI project activities shall be successfully implemented
and completed on the agreed schedules. All Division CI Teams shall work ^ u n d the Coaching
Schedules (attached herewith).

4. As foundation for the CI Projects, the CI Team together with their respective Schools Division
Superintendent is hereby advised to agree upon the CI Project to be implemented. The coaching
schedules shall be followed. From September to the last coaching in December 2016, all Coaching
Sessions will be done within the Regional Office in order to ensure the proper momentum is achieved.
5. The Regional Office will shoulder the cost of meals, snacks and venue as well as ensure that
certificate of attendance/appearance is issued to attendees. AH other CI coaching-related expenses ar
to be shouldered by the respective CI Divisions.

6. The coaching session takes a maximum of eight hours- excluding travel time to and from the
coaching session venue. Each CI Team shall plan their coaching session on the basis of the agreed
schedule. There may be other CI project activities and CI team meetings for the week, the concemed
Division CI Team shall schedule its meeting accordingly for the puipose of successful implementation
of the CI project

7. Starting January 2017 until just before the CI Symposium in March 2017 the CI Divisions may
rotate sponsoring and hosting the CI Coaching sessions (refer to the attached schedules). Hie host CI
Division will sponsor the cost of the venue, snacks and food including the certificate of
attendmice/appearance. The other CI Divisions in the Cluster shall shoulder the other CI coaching-
related expenses.

8. The CI Coach is Mr. Renato B. Solis who has had extensive experience in CI, having been involved
since the start of the Pilot Schools in Bohol in 2013.

9. All queries, suggestions and CI related communications may be sent to Regional CI Focal Person Dr.
Rosa H. Cabotaje thni email: rosa.cabotaje@deped.gov.ph or to 0917623 4473.

10. All expenses incurred in the CI program implementation such as CI coaching and CI project
activities, holding/hosting of conferences, attendmice to meetings, travel and other expenses relative to
the CI undertaking shall be charged a^inst the local fimds subject to the usual accounting and auditing
rules and regulations.

11. This Memorandum also serves as Travel Order.

12. Immediate dissemination of and compliance with this Memorandum is desired.

JAJ/FCS/rhcabotaje
BEST/HRDD
 Continnous Improvement (CI) Program-Batch 2 Coaching Schedule

Cluster 1 : DivisioDs of Cebu Province, N ^ a City, Toledo City and Bohol - Thursday

Cluster 2: Divisions of Bogo City, Danao City, Mandaae City and Lapnlapn City - Friday

Date Host A^enae/Participanls Output

September 29-30,2016
October 13-14,2016
November 10-11,2016 Host: DepED Region 7
Venue: DepED Ecotech
• CUSTOMF,R NEEDS and WANTS
Center, Sudlon, Lahug Cebu
• Process said Process KPIs
City
Participants:
November 24-25,2016
Cluster 1- Thursday
Cluster 2- Friday
December 8-9 3 1 6
December 15-16,2016
December 20-21,2016 Master Trainings (Part 1)
Venue: IBA
Participants: Clusters 1 & 2
Stepl
• CI Team Organized
• Team Charter and Team Info
completed
• Define the system GOALS/ KPIs
(Division-level Objectives)
• Define the ELEPHANT - system,
bigger picture
• Broad Problem Statement
Step 2
• Define who Uie CUSTOMER is based
on the system
Step 3
• SEPOC with 3-7 sub processes
• Deployment process chart (detailed
HOW) and bas^ on actual process
OBSERVATION
• Quantified storm clouds
• Present evidences, data, pictures
Step 4
• NffiTOw focused on specific product
outputs, schools or process owners
• 4 W s - l Extent
• An inch wide and a MILE deep
(Step 5 and Masters Trainings)
• Analyze the INPUT, SUB-
PROCESSES, OU iPUT
• Quantify the causes and color the box/
font in red of the ROOT CAUSES
• Identify the non-value activities
(MUDAs)
• Review of Steps 1-5 / A3 Charter
 Cluster 1 (Host) : Cebu
January 5-6,2017 Province
Cluster 2 (Host): Bogo City
Cluster 1 ( Host): Naga City
Januaiy 19-20,2017
Cluster 2 (Host) :Dmiao City
Cluster 1 (Host):Toledo City
February 2-3,2017
Cluster 2 (Host) :Mandaue City
Master Trainings (Part 2)
February 2017 Venue: IBA
Participants: Clusters 1 & 2
(Steps 6-7)
• Solution should address the red boxes
in the RCA and the non-value
activities
• Develop the Proposed Process
• Improved SEPOC with 3-7 sub-
processes
• Deployment chart for each sub-
process
• Person RESPONSIBLE in the
development of proposed process
is the project team
• Develop Work Breakdown Structure -
project tasks, duration, resources,
milestones and deliverables. The
WBS includes pilot testing pirn, roll-
out plan and monitoring and
evaluation
• Develop Risk Management Plan - nsk
identification, assessment, and
response strategy
(Step 8)
• Consultation with Process Owners
• RD and ManCom Approvals
• Orientation of Implementation
Comrmttee (with Process Owners)
• Review, revise and finalizePilot
Testing Plan - pilot tasks, duration,
resources, milestones and deliverables
• Develop training plan and training
materials - based on develop solution
output
• Conduct testing and measure the result
of the Pzi^osed Process
• Develop feedback mechmiism on the
piloted solution and processes
• Review, revise and finalize Proposed
Process

February 16-17,2017 Cluster 1 (Host): Bohol
Cluster 2 (Host) : Lapu-Lapu •
Cluster 1 (Host) : Cebu
March 2-3,2017 Province
Cluster 2 (Host) : Bogo City
Cluster 1( Host) : N a ^ City
March 9-10, 2017
Cluster 2 (Host) : Danao City
March 16-17,2017 Host: DepED Regional 7
Conference Hall
Participants: Cluster 1 & 2
National /Regional Symposium
March 2017 Venue: NCR
(Step 9)
• Develop Standard Operating
Procedure (SOP)
• Review, revise and finalize Roll-out
Plan - rollout tasks, duration,
resources, milestones and deliveiables
Review, revise and finalize fTaining
p ] ^ and training materials — based on
pilot solution ou^ut Conduct
Iraming.
• Review, revise and finalize the
Proposed Proems based on training
results; feedback of users, customers
and stakeholders; and rollout result
(qumititative).
• Conduct Roll-out and measure the
result
(Step 10)
• Document what steps (based on plans)
are actually followed during
implementation
• Gather and compare data (before vs
after) using data collection procedures
• Review, revise md finalize roll-out
measures and data collection
procedure
• Lesson Learned Report
• Close the project
(Preparations for Symposium)
• Planning, Rehearsals and Materials -
Preparations
• Actual CI Symposium successfully
conducted
* CI Projeete Presentation
* Graduation
JULIET A. JERUTA, F%.D., CESO V
Regional Director
 Continnous ImpFOvement (CI) Teams Batch 2
DhdsioD CI Teams
1. Nonna M. Lepiten
2. Dr. Mynia A. Garcia
Bogo City 3. JocelynM. Conta
4. Felipa C. M ^ o s
5. Christopher A. Unabia
1. Generosa T. Castillo
2. Jupiter I. Maboloc
Bohol 3. Maria Mel H. Belano
4. Evelyn C. Mm^pao
5. Neil John C. Jabujab
1. P^ela A. Rodemio
2. Jesson G. Albaran
Cebu Province 3. Jocelyn C. Pacaido
4.Gilda G. Bancog
5. Cesar M. Restauro, Jr.
IJDr. Leah B. Apao
2.Marlyn Y. Cmiales
Danao City 3.Belinda G. Casona
4. Reynilda G. Ramoneda
5. Freddie O. Lavador
1. Mrs. Vivien S. Taneo
2. Mrs. Jelissa O. Bautista
L ^ u - l ^ u City 3. Dr. Rican G. Montejo
4. Mrs. Ma. Socorro G. Cuizon
5. Mrs. Cecilia O. Arcenal
I.Benjamin D. Tiongzon
2.Raul M. Llego
Mandaue City 3.Rogeiio 1. Garbo
4. J^jee P. Manago
5.Mylene S. Ordilla
1. Genda P. de Gracia
2. Jasmine V. Birondo
N a ^ City 3. Ann Marie C. Bandola
4. Anna Liza I. M^ula
5. Yvonne M. Burbos
1. Mrs. Joveiyn C. Quindao
Toledo City 2. Dr. Hennelina M. Bendoy
3. Mr. Alvin V. Alinabon
4. Mrs. Nalividad T. Sima&anca
5.Mrs. Mana Fe L. Divera
> . Rosa H. Cabotaje - DepED Region 7 CI Focal Person
Mr. Rene Solis - BEST, CI Coach
Dr. Flordeliza C. Sambrano- HRDD Chief
Ms. Josephine Calag- BEST, M& E JULIET A. JERUTA, PhiD., CESO V
Regional Director ^