Professional Documents
Culture Documents
Work Instruction
Purpose
Use this procedure to generate an Accounts Payable Vendor payment for PERS paid via ACH Credit.
Trigger
Perform this procedure when Payroll posts invoices for PERS and is ready for ACH Credit payment, on
the 5th and 20th, or as required by business need.
Prerequisites
Vendor invoices for PERS are entered and ready for processing
The amount of the invoices posted has been validated with the amount per Payroll
Payroll has requested an ACH Credit payment for PERS, providing the amount to be paid
and the entry dates (document dates) or document numbers of the invoices to be paid
Menu Path
N/A
Transaction Code
F110
Helpful Hints
7/27/201110:13 PM Page 1 of 45
F110
Work Instruction
The settlement date is one business day after the ACH Credit file is received by the bank
The payment summary includes confidential bank information. Electronic copies and hard
copies should be stored in a secure location
Download a copy of the ACH Credit file (payment medium) in case GR error occurs in the
interface
7/27/201110:13 PM Page 2 of 45
F110
Work Instruction
Procedure
1. Start the transaction using the menu path or transaction code. The Automatic Payment
Transactions: Status screen displays.
7/27/201110:13 PM Page 3 of 45
F110
Work Instruction
7/27/201110:13 PM Page 4 of 45
F110
Work Instruction
Limit the PERS documents to be included in the payment proposal using the entry date of the
documents.
Company codes R
Company code represents an independent accounting
entity. There is only one Company code for the City of
Portland: "COP1."
Example:
COP1
7/27/201110:13 PM Page 5 of 45
F110
Work Instruction
7/27/201110:13 PM Page 6 of 45
F110
Work Instruction
7/27/201110:13 PM Page 7 of 45
F110
Work Instruction
7/27/201110:13 PM Page 8 of 45
F110
Work Instruction
to R
Upper limit of the range of time covered in the report.
Example:
400071
13. Click Additional Log tab . The Automatic Payment Transactions: Additional
Log screen displays.
7/27/201110:13 PM Page 9 of 45
F110
Work Instruction
Vendors (to) R
Number assigned by SAP when a vendors master records
are created.
Example:
400071
19. Click Status tab . The Exit editing dialog box displays.
Before clicking the Status tab, review all the other tabs to ensure entered information is
correct.
7/27/201110:13 PM Page 10 of 45
F110
Work Instruction
Exit editing
7/27/201110:13 PM Page 11 of 45
F110
Work Instruction
22. Click Schedule Proposal button . The Schedule Proposal dialog box displays.
7/27/201110:13 PM Page 12 of 45
F110
Work Instruction
Schedule Proposal
7/27/201110:13 PM Page 13 of 45
F110
Work Instruction
7/27/201110:13 PM Page 14 of 45
F110
Work Instruction
Accounting clerk
28. Click Enter (continue) button . The Edit Payment Proposal: Payments screen displays.
Verify that the amount of the outgoing payment matches the amount indicated by Payroll.
7/27/201110:13 PM Page 15 of 45
F110
Work Instruction
7/27/201110:13 PM Page 16 of 45
F110
Work Instruction
7/27/201110:13 PM Page 17 of 45
F110
Work Instruction
Details
7/27/201110:13 PM Page 18 of 45
F110
Work Instruction
7/27/201110:13 PM Page 19 of 45
F110
Work Instruction
7/27/201110:13 PM Page 20 of 45
F110
Work Instruction
35. Click Display Proposal Log button . The Job Log Entries for F110-XXXX-YYYY-
ZZZZ screen displays.
Confirm that the proposal executed and and research excluded invoice.
7/27/201110:13 PM Page 21 of 45
F110
Work Instruction
37. Click Long text button . The Performance Assistant dialog box displays.
7/27/201110:13 PM Page 22 of 45
F110
Work Instruction
Performance Assistant
7/27/201110:13 PM Page 23 of 45
F110
Work Instruction
7/27/201110:13 PM Page 24 of 45
F110
Work Instruction
41. Click Schedule Pmnt Run button . The Schedule Payment dialog box displays.
7/27/201110:13 PM Page 25 of 45
F110
Work Instruction
Schedule Payment
7/27/201110:13 PM Page 26 of 45
F110
Work Instruction
7/27/201110:13 PM Page 27 of 45
F110
Work Instruction
48. Click Long text button . The Performance Assistant dialog box displays.
7/27/201110:13 PM Page 28 of 45
F110
Work Instruction
Performance Assistant
7/27/201110:13 PM Page 29 of 45
F110
Work Instruction
7/27/201110:13 PM Page 30 of 45
F110
Work Instruction
7/27/201110:13 PM Page 31 of 45
F110
Work Instruction
7/27/201110:13 PM Page 32 of 45
F110
Work Instruction
7/27/201110:13 PM Page 33 of 45
F110
Work Instruction
7/27/201110:13 PM Page 34 of 45
F110
Work Instruction
57. Click Display button . The the Display Data Medium Contents dialog box displays.
7/27/201110:13 PM Page 35 of 45
F110
Work Instruction
7/27/201110:13 PM Page 36 of 45
F110
Work Instruction
59. Click List button . The Print Screen List screen displays.
The List button to displays payment summary.
7/27/201110:13 PM Page 37 of 45
F110
Work Instruction
7/27/201110:13 PM Page 38 of 45
F110
Work Instruction
7/27/201110:13 PM Page 39 of 45
F110
Work Instruction
7/27/201110:13 PM Page 40 of 45
F110
Work Instruction
Documents
7/27/201110:13 PM Page 41 of 45
F110
Work Instruction
7/27/201110:13 PM Page 42 of 45
F110
Work Instruction
7/27/201110:13 PM Page 43 of 45
F110
Work Instruction
66.
Click Exit button .
7/27/201110:13 PM Page 44 of 45
F110
Work Instruction
Result
7/27/201110:13 PM Page 45 of 45