Writing Your Proposal

Dr. Sandra Rios

Technical Report Writing
Writing Your Proposal

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 Writing Your Proposal
Completing an Outline
Outlining a Proposal
1. Summary
2. Project Description
2.1 Introduction
2.1.1 What are you proposing? (State purpose of proposal/ purpose statement)
2.1.2 Why are you proposing the idea? (State general goals)
2.1.3 What do you plan to accomplish? (State specific objectives)
2.2 Rationale and Significance (Justification and Feasibility)
2.2.1 Explain the background of the problem. What factors or processes have caused the problem?
2.2.2 Define problem and show that you understand it.
2.2.3 If you are proposing a research proposal, explain why your research needs to be done and
the results that can be expected from the research.
2.2.4 Describe your solution. Why is your solution important? What contribution will
it make to the field you are studying?
3 Plan of Work
2.3.1 Restate your goals. and how your proposed solution will go about
accomplishing the goals that you have stated.
2.3.2 State your specific measurable objectives.
2.3.3 May include listing the steps to be taken to accomplish goals
4 Scope (Limits and Boundaries)
2.4.1 Explain will you do and not do in your project.
3 2.4.2 Describe the topics or work that will be outside of the limits of your project?
 Writing Your Proposal
Completing an Outline
5 Methods
2.5.1 Explain how you will achieve your objectives.
2.5.2 If you are going to collect data explain how you will collect your data.
6 Task Breakdown
2.6.1 Explain how you plan to breakdown your project.
2.6.2 Present a timeline or schedule for the accomplishment of your project.
2.6.2 Explain how much time you will dedicate to each part of your project.
7 Problem Analysis
2.7.1 Explain potential problems that could afflict your project
8 Facilities
2.8.1 Explain the facilities and equipment you plan to use or plan to establish
9 Personnel (Management Proposal)
Explain who will be in charge of carrying out the work in your project.
Explain who the employees will be and their qualifications.
10 Cost (Budget)
11 Conclusion
4 12 Appendixes
 Writing Your Proposal
Completing an Outline
Summary also known as:
1.  Executive summary
2.  Project summary
3.  Abstract
Presents the main ideas of the proposal
including the main idea, purpose,
objectives, method, and budget.
The length of the abstract is in proportion to
the length of the final proposal.
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 Writing Your Proposal
Completing an Outline
Project Description
2.1 Introduction
2.1.1 What are you proposing? (State
purpose of proposal/ purpose
statement)
2.1.2 Why are you proposing the idea?
(State general goals)
2.1.3 What do you plan to accomplish?
(State specific objectives)
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Writing Your Proposal
Completing an Outline
  Writing a purpose statement.
  A purpose statements explains or describes
what you plan or intend to do. It presents the
focus of your proposal.
  Example:
The purpose of this proposal is to reduce the unnecessary and
excessive consumption of electricity through the use of energy
efficient soda vending machines.
This proposal describes a project that will reduce the energy
consumption of cold-drink vending machines at the UPRM.
Other words that can be used are explains, investigates, examines,
analyzes, determines
 Writing Your Proposal
Completing an Outline

2.2 Rationale and Significance (Justification and Feasibility)

2.2.1 Explain the background of the problem. What factors or
processes have caused the problem?
2.2.2 Define problem and show that you understand it.
2.2.3 If you are proposing a research proposal, explain why
your research needs to be done and the results that can
be expected from the research.
2.2.4 Describe your solution. Why is your solution
important? What contribution will it make to the field you
are studying?

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 Writing Your Proposal
Completing an Outline
3 Plan of Work
3.1 Restate your goals. and how your
proposed solution will go about
accomplishing the goals that you have
stated.
3.2 State your specific measurable
objectives.
3.3 May include listing the steps to be
taken to accomplish goals.
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 Writing Your Proposal
Completing an Outline

4 Scope (Limits and Boundaries)

4.1 Explain will you do and not do in your
project.
4.2 Describe the topics or work that will be
outside of the limits of your project?

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 Writing Your Proposal
Completing an Outline

5 Methods
5.1 Explain how you will achieve your
objectives.
5.2 If you are going to collect data, explain
how you will collect your data.

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 Writing Your Proposal
Completing an Outline

7 Problem Analysis
7.1 Explain potential problems that
could afflict your project.

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 Writing Your Proposal
Completing an Outline
8 Facilities
8.1 Explain the facilities and equipment you
plan to use or plan to establish

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 Writing Your Proposal
Completing an Outline
9 Personnel (Management Proposal)
9.1 Explain who will be in charge of carrying
out the work in your project.
9.2 Explain who the employees will be and
their qualifications.

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 Writing Your Proposal
Completing an Outline
10. Cost (Budget)
11. Conclusion
12. Appendixes

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