RECEIPT AND DISPATCH OF FINISHED GOODS.

1.0 Purpose : To describe procedure for receipt and dispatch of finished goods.

2.0 Objective : It is applicable for receipt of finished goods from plant storage and dispatch to
respective Customers.

3.0 Scope : Receipt and Dispatch of finished good from ---Pharmaceutical Ltd.

4.0 Responsibility :

· Primary : Chemist- Store

· Secondary : Officer Stores

· Over All Responsibility: Store Incharge.

5.0 Procedure. :

· Receipt of Finished Good and Storage.

Ø Finished goods storage and dispatch requires a procedure so as not to miss any
procedural point.

Ø Dispatch Labels and seals are required.

Ø Production department shall transfer finished goods against material transfer note. (M.T.N.)

Ø Each M.T.N. shall contain the following information’ Sr No, Date, Product Name,

Stage No., Batch No., AR No., No of Containers, Pack Size, Total Quantity and Issue Sign with date.

Ø The material that to be transferred should bear Proper Label furnished with all information
and it must be affixed with Approved Label authorized by Quality Control Department.
Ø Store-keeper shall check the labels on each drum/s or boxes.

Ø After checking the above said information finished goods shall be stacked lot wise/batch
wise in the respective room.

Ø Total MTN received during the day shall be entered into the computer for the purpose of
updating the data.

· Dispatch of finished goods.

Ø Marketing department shall send dispatch advice for each product to dispatch section. This is
under store dept.

Ø Dispatch advice shall be controlled by marketing department.

Ø Batch Manufacturing Record shall be submitted to Q.A. department before dispatch

Ø Following information shall be available on the dispatch advice.

o Commercial invoice

o Name of the party

o Product Name, quantity, Batch No, Mfg Date, Exp Date, Analysis Date

o Certificate of Analysis.

· Preparation of invoice / stock transfer note:

Ø On the basis of the schedule given on the dispatch advice or informed by the marketing
department separately by FAX / email, dispatch section shall take the following steps on the dispatch
day.
Ø Select the lot no. or batch no. of the said product as First in First out Basis or as per requirement of
marketing department.

Ø To arrange transportation.

Ø Tax / Retail invoice / final shall be prepared on the computer or manually.

Ø Total information required through dispatch advice shall be incorporated in the Invoice / Stock
Transfer Note.

Ø Whatever stock is transferred for dispatch make entry in register.

Ø Prepare four invoice copies, one copy to buyer, second copy to duplicate cenvat / / Excise, third
copy to office use and fourth copy to extra. For the other purpose like transportation and other
photocopies of invoice are used.

Ø Store-keeper will do this work under inspection of authorized person.

Frequency: When finished goods are dispatched

6.0 References Document :

v Finished product Transfer Note

v Stock Register

v Dispatch Register

FINISHED PRODUCT TRANSFER NOTE

To: Store Department From Production Department

Kindle Receive the following material.

 Product Name: ___________________________________ Stage: _________________

Batch No.: ____________________________ A.R. No.: _________________________

Total Qty: _______________Kg Total No. Of Containers : __________of __________

Cont. No

(X/Y)

Qty. Kg

Format No- F/ST/002

Transferred By Received By: Checked By:

(Sign/Date) (Sign/Date) (Sign/Date)

Stock Register. of finished product.

____________________________________________________________________________________

Following details should be mention in Stock Register. Format No. F/ST/003

a) Sr. No.

b) Date

c) Opening stock. → Loose Qty, Packed Qty., Rejected Qty.,

d) Receipt Qty → Slip No., Batch No., Loose Qty.,

e) Total → Loose Qty. Packed Qty. Rejected Qty.,

f) Dispatch → D.C No., party Name, Drum No, Batch No,Dispetch Qty,

g) Closing Balance. → Loose Qty, Packed Qty., Rejected Qty.,

Dispatch Register.

Dispatch Register. Content.

Sr No. , INV No. , Date, Product, Qty. , Party Name, Rate, Value, Excise, Edcess, S&H Cass, B/R, Total,
Batch No, Drum No., Transporter.

Format No. F/ST/004