Government of West Bengal

Writers’ Building, Kolkata- 700 001

Notice: Assessment of Vendor Availability for Computerization of PACS in West Bengal

Department of Cooperation, Government of West Bengal and the National Bank for Agriculture and Rural
Development (NABARD) have taken up the task of computerization of the Primary Agricultural Credit
Cooperative Society (PACS) in the State of West Bengal. There are nearly 5200 PACS located in the
rural and far-flung areas across the State. On an average every sixth village has a PACS.

Though, PACS are primarily rural credit institutions, but additionally many of them are engaged in other
business operations, such as supply of agriculture inputs and fertilizers, procurement operations, seed-
production and soil testing and other agri-related activities.

Under the computerization initiative, each PACS would be provided a basic computer, UPS, Printer and
an Internet card. An agency at the national level has been engaged by NABARD to develop application
software that will be deployed with required customization across all PACS in the State. Further NABARD
will ensure training to 4 master trainers for each district area.

We are looking for Vendor(s) for deployment of the Standard PACS Software provided by NABARD
across all the PACS in West Bengal; provide handholding support to the PACS staff, most of whom do
not have any knowledge in computer; train PACS staff in coordination with the master trainers and ensure
data entry at each PACS for smooth transition from the current manual environment into the
computerized environment. The Vendor(s) should be required to create master data tables, data entry
and validation of past and current year data and on-site support to the PACS till the current day book or
previous month trial balance is generated. The Vendor(s) should also provide on-demand and on-site
support for three years. Possibility of engaging the same vendor(s) for supply and maintenance of
Hardware subject to the Vendor(s) having necessary financial and technical capabilities would also be
examined.

Agencies/ Firms having experience in software deployment, training and data entry and having training
centers/ support centers/ data entry facilities across various parts of the State are invited to submit their
response by submitting information in Form A in a sealed envelope to the undersigned not later than 1500
th
hours on 12 April 2010.

Agencies/ Firms submitting their details in Form A may note that the objective of this process is to assess
availability of suitable Vendor(s) across the State to provide the services as specified above, to this
Department at PACS level. This Notice does not entail selection/ short listing of Vendor(s) for providing
Services for Computerization of PACS in West Bengal. Based on the response from the interested
Agencies/ Firms, the Department may prepare Eligibility criteria, details of Scope of Work etc for
subsequent phases such as Expression of Interest (EoI)/ Request for Proposal (RFP) for Selection of
Service Providers for Computerization of PACS in West Bengal

Principal Secretary
Department of Cooperation
 Form A

Sl
Details Response of the Vendor
No
1. Name Of The Vendor
Type of Organization (Public/
2. Private Limited/ Partnership/
Proprietary...)
Details of Contact person
(Name, designation, address etc.)
3. Telephone Number
Fax Number
e-mail
Nature of Business (Please
provide details of key business of
firm e.g Software Support/
4.
Hardware Sales & Support/
Training/ Data Entry/
Handholding)

Type of Presence (office/

Locations in West Bengal where
Name of the Location training centre/ support centre/
the Vendor has his office/ training
data entry facility)
5. centre/ support centre/ data entry
facility. (Provide relevant
supporting documents)
(Please add as many rows as needed)
Number Of Employees in West No of Employees
Bengal and in each District – Name of District Traini Data Software Hardware
(Indicate total employee numbers
ng Entry Support Support
6. in Training/ Data Entry/ Software
Support)
(Provide relevant supporting
documents)
(Please add as many rows as needed)
List of Major Clients (Please
Type of Work &
provide details of maximum of 5
Brief Description of
clients in each category e.g Value
Name of Work in Training/ Year of
Software support/ hardware of
Client Data Entry/ Execution
support/ training/ data entry. Work
7. Software Support
Preferably provide details of work
etc
done in West Bengal in any
District)
(Provide relevant supporting
documents)
(Please add as many rows as needed)
Permanent Account Number
8.
(PAN)
9. Valid Sales tax registration no.

10. Valid Service tax registration no.

Sl
Details Response of the Vendor
No
Name & Designation of the
contact person to whom all
11.
references shall be made
regarding this assessment
Quality Certifications available
12. with the Vendor along with
supporting documents
Financial Details (as per audited
Balance Sheets) (in Lakhs)
2006-07 2007-08 2008-09
(Provide relevant supporting
documents)
13.
Net Worth

Turn Over

Name________________________________________________
Designation___________________________________________
Authorized to Sign for and on behalf of______________________
Office Address and Seal of Vendor