Project ID

LOGO COMPANY TECHNICAL DIRECTORATE Doc No 04.QA/SOP-042/11/2017

Revision No 0
Date
MATERIAL RECEIVING & CONTROL PROCEDURE Page Page 1 of 6

MATERIAL RECEIVING AND CONTROL PROCEDURE

No.Doc: 04.QA/SOP-042/11/2017
FOR PROJECT
(NAME PROJECT)
PROJECT ID :

Approval:

Name Position Signature Date

Prepared By Agus Pristiwanto QA Head
Reviewed By Hilman Januar PMO Head
Approved By Bart Althuizen Technical Directorate

Table of Contents
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1 PURPOSE..........................................................................................................................2

2 SCOPE..............................................................................................................................3

3 DEFINITIONS....................................................................................................................3

4 DUTIES AND RESPONSIBILITIES.........................................................................................3

4.1 Construction Manager.................................................................................................................3

4.2 Assistant Construction Manager.................................................................................................3

4.3 Resident Engineer.......................................................................................................................3

5 RECEIVING MATERIAL.......................................................................................................4

6 STORAGE OF MATERIAL....................................................................................................4

7 IDENTIFICATION OF MATERIAL.........................................................................................5

8 INSPECTION OF MATERIAL................................................................................................5

9 SUBSTITUTION OF MATERIAL...........................................................................................5

10 HEAT NUMBER TRANSFERING OF MATERIAL.....................................................................6

10.1 Marking Identification.................................................................................................................6

10.2 Marking Verification and Transfer for the Raw Materials............................................................6

1 PURPOSE
This procedure describes receiving material and controlling system to all fabrication areas of the
workshop and field site.
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2 SCOPE
The following terms used in this procedure shall refer to the meanings given below:

EMPLOYER is a company established under the laws of the republic of Indonesia, Client
or Owner of the project.
CONTRACTOR is Organization employed by company for executing part of the works.
Supplier/VENDOR is Organization used by EMPLOYER and / or subcontractors for supply of
service and approved material.

3 DEFINITIONS
NCR : Non-Conformance Report.
OSDR : Overage, Shortage, and Damage Report.
MRR : Material Receiving Report.
MTO : Material Take Off.

4 DUTIES AND RESPONSIBILITIES

4.1 Construction Manager
Construction Manager is responsible for all material receiving and control activities for the
construction purpose that should follow this procedure.

4.2 Assistant Construction Manager

 Responsible to carry out inspection of all material and verification of the received material and
equipment against packing list, package, and all supporting documents such as material
certificates, purchase order, Calibration, Test instrumentation, and functional test Certificate for
electrical and instrument material.
 Verification of Material Receiving will be recorded on MRR.
 Responsible to perform inspection at Material Receiving Stage such as identification of Material
Specification, Heat Number.
 Issue NCR and OSDR for any Non-Conformance and deviation in Material.
 Responsible to perform inspection at Construction/Installation stage.

4.3 Resident Engineer

 Responsible to maintain and monitor the material receiving are performed.
 Monitor for any NCR and OSDR close out.
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 Responsible to monitor, record the outgoing/incoming material based on quantity and type of
the material, and to update the status material to expedite movement of material as per
schedule and plan.
 Preparing and maintaining expediting record.
 Maintaining and monitoring unused material.
 Responsible to plan the location and distribution of material to specified area with Assistant
Construction Manager.

5 RECEIVING MATERIAL
a. Before material arrives at site, Warehouse Supervisor shall prepare detail storage location by
each material category specification, classification, size as well as area to be stored.
b. When material arrives, Warehouse Supervisor is responsible for material allocation under
authority of Construction Manager and Project Manager.
c. Based on complete shipping documents and/or shipping schedule from forwarding/delivery
Coordinator, warehouse shall prepare or anticipate for allocation of material storage arrival.
d. Check package total quantity based on forwarding/delivery information of Bill of
Loading/Master List/Packing list.
e. All actual received materials and equipment shall be checked against packing list and package
number, and recorded in Material Receiving Report (MRR).
f. Make sure the material has been complete identification as follow Material Specification, Heat
Number before to do Verification by QC Contractor and EMPLOYER.
g. All actual received materials should have a supported document such as material certificates,
purchase order and packing list. Calibration, Test instrumentation, and functional test should be
attached for electrical and instrument material. Those entire documents shall be checked and
gather (copies) by Assistant Construction Manager.
h. All Materials arrived at Site shall be checked and inspected by QC Contractor & EMPLOYER.
i. All material arrives at site including material supplied from Contractor/Vendor shall be checked
accordingly to the delivery order note and recorded at separated MRR.
j. In respect of EMPLOYER supplied Material, Contractor should provide EMPLOYER the necessary
documents such as mill certificates, etc.
k. All material and equipment have been tested by manufacture, CONTRACTOR will receive
document verification and test result from manufacture.
l. Quantity of material which are over, shortage, damaged or not comply with contractual
documents, Assistant Construction Manager shall report in Over, Shortage and Damage Report
(OSDR).
m. Assistant Construction Manager will raise Non Conformance for any inferior quality of material
equipment or deviation of work performed out of EMPLOYER specifications, drawings or any
other contractual documents (Purchase Order).

6 STORAGE OF MATERIAL
a. Resident Engineer shall control and monitor the outgoing/in material and update the status of
stock as per discipline scope of work.
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b. Request material by Construction shall follow Material Take Off (MTO) in construction drawing
(isometric drawing/shop drawing) for avoid double issued.
c. Storage of material shall follow as per Handling, Shipping, and Storage Control Procedure.
d. Storage of welding consumable shall follow as per Welding Consumable Handling, Storage, and
Issue Control Procedure.
e. Damage and defective material shall be stored separately or in quarantine area and warehouse
shall prepare bonded and quarantined area for damage/rejected materials.
f. Special material, flammable or hazardous materials such as painting, chemical agent, gases, etc.
shall be stored in special indoor and outdoor storage with roof and place shall be separated
from other material.
g. Painting material such as paint and thinner shall be stored as per manufacturer’s
recommendation.
h. Electrical and Instrument Material/Equipment shall be stored as per manufacturer’s
recommendation.
i. Civil Material/Equipment shall be stored as per manufacturer’s recommendation.

7 IDENTIFICATION OF MATERIAL
a. All material to be used shall have clear markings and also applied to material surplus and scrap.
b. Marking by cold stamping shall be done on certain materials that are not concerned for pressure
part.
c. For Pressure Part Material (piping, etc.), Marking and identification shall be with proper paint
marker.
d. Upon receipt of Equipment and Material, Material Inspector shall verify the items for its
conformance to specifications.

8 INSPECTION OF MATERIAL
a. During unpacking and detail checking, QC Contractor & Assistant Construction Manager shall be
involved in the inspection.
b. During inspection, Assistant Construction Manager shall check the conformity of material
markings against material certificates based on Specification, visual, and dimensional of the
material in actual condition.
c. QC Contractor shall identify any material which is arriving on yard not covered by
documentation as HOLD and store separately before inform EMPLOYER. The entities concerned
shall be notified.
d. Non-conforming products shall be segregated where feasible, in designated quarantine areas
under HOLD status to prevent them from being used for construction until EMPLOYER approval
for release.
e. If need to be marked, marking shall be performed using tags, marking ink, paint or tape.
f. The result of the dispositions of nonconformities (repair, use as is and waiver) is documented.

9 SUBSTITUTION OF MATERIAL
a. Any substitution of materials shall require EMPLOYER’s written approval.
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b. Material Inspector shall be notified of all such changes and shall checks the accurate conformity
of substituted material based on COMPANY specification.
c. All overage materials shall be clearly identified by fabrication and returned to store.

10 HEAT NUMBER TRANSFERING OF MATERIAL

10.1 Marking Identification

a. Each piece of steel used for fabrication is detailed on a specific shop drawing and identified by a
TAG number. The shop drawings is referring to engineering drawing (G.A, layout , etc.) and
associated with a cutting plan where each TAG number is positioned on one item raw material.
b. With such association of Shop drawing and TAG reference, the possibility of wrong identification
of any single component in the work is less and consequently the basic for the traceability is
achieved.

10.2 Marking Verification and Transfer for the Raw Materials

a. Following shop drawing cutting plan, Construction team will temporally mark each piece to be
cut out of the plate (beam, pipe) using paint marking.
b. Marking will be performed in material used for construction, which will have a TAG Number, and
Scrap or unused or uncut material.
c. Material shall have minimum marking requirement, but not limited to, as following.
 For piece having a TAG number :
- TAG reference
- Heat number
- Color Code
 For remaining steel or scrap and uncut :
- CONTRACTOR name
- Project name
- Steel Designation
- Heat number
- Principal direction of rolling

d. When marking is completed and upon verification and approval of EMPLOYER, the fabrication
team will permanently transfer to each marked piece (including uncut / scrap) with approved
marking by using hard stamping or a paint metal marking.
e. Hard stamping is not allowed for material of pressured part.
f. Upon completion of marking, marked information will be reported on the corresponding shop
drawing and on the Welding Summary and Material Traceability form.
g. Markings and identification shall be clear and recognized to all parties involved, includes
EMPLOYER.