EMCO ELECTRONICS Appr.

By :

Page No. 1 of 6
Doc No. IA00-201
DOC. TITLE : Procedure for Internal Quality Audit
Issue No. 6
Issue Dt. 01-04-10

1.0 PURPOSE :

To define the responsibilities and requirements for planning and

conducting audits, and for reporting results and maintaining records
shall be defined in a documented procedure

2.0 SCOPE :

Applicable to all aspects of the established quality system of EMCO.

3.0 REFERENCES :

IA00 - 401 Format - "Internal Quality Audit Plan"

IA00 - 402 Format - "Audit Schedule"
IA00 - 403 Format - "Internal Quality Audit Report" ( IQA - Report )
IA00 - 404 Format - "Internal Quality Audit - Corrective Action
Report" ( IQA - CAR )
IA00 - 501 List - "Internal Quality Auditors"

4.0 ANNEXURES :
Annexure A - Process Maps & Flow-Charts
Annexure B - Records Table
 EMCO ELECTRONICS Appr. By :

Page No. 2 of 6
Doc No. IA00-201
DOC. TITLE : Procedure for Internal Quality Audit
Issue No. 6
Issue Dt. 01-04-10

Annexure A - PROCESS MAPS & FLOW-CHARTS

Process Owner : Process Controls : Process Goals (Targets) :

Ÿ MR --- Atleast 1 opportunity for
improvement per audit

Process Inputs : Process Name : Process Outputs :

Ÿ Previous IQA results Internal Quality Audit Ÿ IQA Report
Ÿ IQA Corrective Action Report
Ÿ Audit result analysis

Process Verification : Process Resources (Means): Process Measures (Metrics) :

Ÿ Through Auditing and Ÿ Qualified Trained Auditors No. of opportunities for
Process Performance Measures improvement per audit
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Page No. 3 of 6
Doc No. IA00-201
DOC. TITLE : Procedure for Internal Quality Audit
Issue No. 6
Issue Dt. 01-04-10

Audit Planning process

Auditing Needs

Ÿ Internal Quality Audits are

conducted by suitably
IA00-501 qualified / trained Auditors
listed in Internal Quality
A1.1

List of Internal

MR
Quality Auditors Auditors
Ÿ Auditors are selected from
amongst the organization's
Personnel

Internal Quality Audit Plan is

prepared annually, (typically
atleast 3 internal audits per
annum) considering the
following :
Internal Quality
Ÿ Audit Results of previous
A1.2

MR

Audit Plan
years
Ÿ Organizational changes
IA00-401
Ÿ Management Review
decisions
Ÿ Adequate coverage of all
processes & QMS
requirement

Audit Schedule is prepared,

based on the Audit Plan, ( as
also for meeting any specific
need of the organization /
depts., for conducting audits ),
atleast one week ahead of
proposed / scheduled audit
Internal Quality dates. It is ensured that Audit Audit Schedule
A1.3

Audit Plan Schedule defines / covers :

MR

Ÿ Audit Criteria and Scope

IA00-401 (QMS elements / areas / IA00-402
processes to be audited)
Ÿ Audit Date / Time
Ÿ Auditee (Dept. / Funct. Head,
responsible for the area)
Ÿ Auditor / Audit Team (not
having direct responsibility for
that area)

A
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Page No. 4 of 6
Doc No. IA00-201
DOC. TITLE : Procedure for Internal Quality Audit
Issue No. 6
Issue Dt. 01-04-10

Based on the Schedule for

Audit Schedule Internal Quality Audit, following
preparation is carried out :
Ÿ Procedures and related

Auditor
IA00-402
A1.4

documents, for the area /

process to be audited, are
carefully studied
Internal Quality Ÿ Previous Internal Quality
Audit Reports Audit Reports are studied
(IQA - Report)

IA00-403

Audit is conducted as per the

Audit Schedule, ensuring that :
Ÿ defined audit criteria and
scope are covered
Ÿ objectivity and impartiality is
Auditor
A1.5

Audit Schedule
maintained
Ÿ any changes in the 'Audit
IA00-402 Schedule' are mutually
agreed with auditee
Ÿ audit observations and
findings are recorded

On conclusion of the audit :

Ÿ Internal Quality Audit Report is prepared, giving
summary of Audit findings (conformities &
nonconformities - NC) and observations (
improvement opportunities, not amounting to a
nonconformity ) Internal Quality
Ÿ For each detected NC, an Internal Quality Audit
Auditor

Audit Report
A1.6

Corrective Action Report (IQA-CAR) is prepared,by

the auditee for taking the necessary correction IA00-403
and/or corrective action.
Ÿ the IQA-CAR are retained by the auditee to ensure Internal Quality
Audit Corrective
timely & effective implementation of corrective
Action Report
actions & handed over to the MR alongwith the IQA
(IQA -CAR)
report after closing of the audit NC.
IA00-404

B
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Page No. 5 of 6
Doc No. IA00-201
DOC. TITLE : Procedure for Internal Quality Audit
Issue No. 6
Issue Dt. 01-04-10

B C

Corrective actions, as recorded

Internal Quality in the IQA-CAR, are verified to
Audit Corrective confirm :

Auditor
Action Report Ÿ satisfactory implementation
A1.7

(IQA -CAR) Ÿ effectiveness of the corrective

IA00-404 actions, i.e. there is no
evidence of recurrence of the
same nonconformity

Corrective actions No
satisfactory and
effective ?

Yes
IQA-CAR is updated for:

Auditor / Auditee
Internal Quality
Ÿ further / additional Audit Corrective
A1.8

actions, required or Action Report

recommended to be (IQA -CAR)
taken IA00-404

Ÿ IQA-CARs are closed

Ÿ Audit results are compiled Internal Quality
and analyzed Audit Corrective
A1.9

MR

Ÿ Audit Results and analysis Action Report

(IQA -CAR)
are dicussed in following
Management Review for IA00-404

improvement actions
 EMCO ELECTRONICS Appr. By :

Page No. 6 of 6
Doc No. IA00-201
DOC. TITLE : Procedure for Internal Quality Audit
Issue No. 6
Issue Dt. 01-04-10

Annexure B - RECORDS TABLE

Sr. RECORD RECORD RECORD MAINTAINED RETENTION
No. REFERENCE DESCRIPTION LOCATION BY PERIOD

1. IA00-801 - Internal Quality Audit File MR's Office MR

containing :-
- Internal Quality Audit Plan 1 Year
(IA00-401)
- Audit Schedule 1 Year
(IA00-402)
- IQA Report 3 Years
(IA00-403)
- IQA - CAR 3 Years
(IA00-404)
- Analysis of Audits 3 Years