AIRPORT CDM AT LISBON AIRPORT

Flight Crew Briefing

English

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Version: 1.0

Author: Airport CDM team @LIS

Date: 4th December 2015

Number of pages: 12

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Contents
1 General .................................................................................................................................. 4
1.1 Definition and Partners ................................................................................................. 4
1.2 Start of trial operations ................................................................................................. 5
2 Procedures ............................................................................................................................ 7
2.1 Flight plan validation ..................................................................................................... 7
2.2 Target Off-Block Time (TOBT)........................................................................................ 7
2.2.1 Phases of TOBT / Responsibilities ......................................................................... 7
2.2.2 Person responsible for TOBT ................................................................................. 8
2.2.3 TOBT update/deletion ........................................................................................... 9
2.2.4 TOBT reporting routines ........................................................................................ 9
2.3 Target start-up approval time (TSAT) ............................................................................ 9
2.3.1 TSAT reporting routines ........................................................................................ 9
2.3.2 TOBT and TSAT in extreme situations ................................................................. 10
2.4 Start-up and push-back ............................................................................................... 10
3 Acronyms and definitions ................................................................................................... 10
4 Contact and information ..................................................................................................... 12
5 Contact persons .................................................................................................................. 12

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1 General
This document describes the airport collaborative decision making (CDM) process at Lisbon
Airport. It is to be understood and used as information material for flight crews.

Together with the publications about Airport CDM, NOTAM A5317/15 to be included in January
in the AIP Portugal, LPPT, AD2.20) , this document is to ensure that Airport CDM at Lisbon Airport
is handled optimally in the interest of all partners. A detailed description of the process is also
available as a "brief description".

This document will enter into effect on 16th December 2015 and supersede any and all previous
versions.

1.1.1 Definition and Partners

Airport CDM facilitates the optimal handling of turn-round processes in operations at Lisbon
Airport. It covers the period of time between resource allocation and reaches its main phase at
the estimated off-block time (EOBT) minus 3hrs until take-off. It works as a coherent process
from flight planning (ATC flight plan) to landing and the subsequent turn-round process on the
ground before the next take-off.

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Airport CDM at Lisbon Airport is based on the European standard for Airport CDM and follows
The CDM Implementation Manual from EUROCONTROL.

The turn-round process at Lisbon Airport has been reorganized on the basis of the existing of a
TOBT (Target Off Block Time) procedure and all other flight and turnaround milestones
concerning Airport Collaborative Decision Making (A-CDM).

The improved quality of the inbound and outbound information was used to optimize the
process chain from arrival to departure. This optimization has led to a "target start-up approval
time (TSAT)", i.e. the time at which an aircraft is issued the start-up approval at the latest. This
TSAT is an essential factor for the preparation of a "pre-departure sequence" which takes the
requirements of all involved parties into account.

So far there will be no data exchange with NMOC which is foreseen to be implemented in a near
future. When we reach the connection with NMOC the local Airport CDM procedure will bring a
connection to the European network allowing a better optimization of the flow and capacity
both for airport and ATFCM.

Due to this process, reliable forecasted landing and in-block times will be given at an earlier time
and the assignment of the calculated take-off time (CTOT) will be more accurate.

1.2 Start of trial operations

Following extensive tests of the system environment, airport/air navigation/ airlines and ground
handlers, trial operations in a shadow mode will start on 16th December 2015.

At the same time, the operational procedures of Airport CDM will be implemented.

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As of 16th December 2015, from 10h00 to 13:00 UTC, the following procedures apply to all
flights under instrument flight rules (IFR) at Lisbon Airport.

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2 Procedures
2.1 Flight plan validation
Incoming ATC flight plans for departures are validated with regard to their airport slots, i.e. the
scheduled off-block times (SOBT). The estimated off-block time (EOBT) must correspond to the
SOBT.

If the SOBT deviates from the EOBT, the relevant contact person will be informed and advised
(via email) to adjust the times accordingly.

2.2 Target Off-Block Time (TOBT)

TOBT is a reference time used for all ground handling processes except for aircraft pushback.
This time is used for coordination, since it is the best available time for that purpose.

TOBT is the prediction of “aircraft ready”

2.2.1 Phases of TOBT / Responsibilities

2.2.1.1 Early phase
From the resource allocation on the previous day, A-CDM Platform automatically calculates a
TOBT. First TOBT is according to SOBT and is calculated as often as any update on the milestones
occur – flight plan activation, slot allocation, etc.

TOBT is calculated on the basis of Estimated In-Block Time (EIBT), Minimum Turn-round Time
(MTTT) and CTOT. When no CTOT exists any update on the departure flight such as a MVT ED or
a new EOBT changes the calculation and puts TOBT within its windows.

This also applies to the calculation of the TOBT for aircraft which are not part of a direct turn-
round and which do not park on their outgoing position.

2.2.1.2 Main phase

Any change made manually – or via interface, status P or C - in these calculations brings TOBT to
a second stage, which is considered the Main phase.

In this phase GH or AO may input values for TOBT, which might be Provisional or Confirmed.

Any TOBT input, for instance, some hours before EOBT must be a provisional one and must be
marked as such with a suffix P. While the EOBT is approaching, that value has to be confirmed
by Airline or Ground handlers so it can be sent to TWR system and the flight could be sequenced
for take-off.

At this time the AO or the GH may change their target times manually in the ACDM Platform
HMI or sending via interface a new time for TOBT (earlier or later than the calculated one).

A confirmed TOBT is marked as such with the suffix C.

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CDM Platform only sends TOBT-C to TWR within a time parameter previously defined for Lisbon
as 30 minutes prior to TOBT time;

TOBT-C when ready to TWR must be flagged as a TOBT-R (ready).

Only when TOBT-C + VTT is within the take-off parameters (which are: CTOT – 5’ + 10’ or EOBT
– 15’ + 15’) it will become visible to TWR 30’ before.

In case TOBT is different from what is described above, TWR system triggers an Error and sends
an Error code reason for a TOBT; whenever this occurs an alarm will trigger in HMI. (CDM
platform);

Regulated Flights

If TOBT is out of take-off parameters due to a CTOT an error will be sent back to AO. As agreed
between airport, AO and GH, CDM Platform will send a new calculated TOBT, according to CTOT,
while AO’s Flight Operations is trying to get improvements on the CTOT. In this case TOBT status
is TOBT T.

2.2.1.3 Final phase

At a maximum of 5’ after getting acknowledged of the TOBT value, TWR will attribute a TSAT.

No change on TOBT shall be made before receiving the TSAT unless is a TOBT cancelation (TOBT-
D). After having a TSAT value the AO or GH has the possibility to change the value of TOBT by its
initiative.

If it’s a TOBT-C it can be sent immediately as a TOBT-R when the time is within the timeframe
defined; if the time is before the parameter of 30’ the process restarts and a TOBT-R will be
issued when 30’ before;

A TOBT cancelation (TOBT-D) when occurs after a TOBT-R is immediately sent to TWR even if
the TSAT was not yet provided.

2.2.2 Person/system responsible for TOBT

Once the TOBT-C has been sent, the handling agent or the airline is responsible for TOBT
correctness and adherence.

If it becomes obvious that the TOBT cannot be respected, it must be corrected or reentered by
the person/system responsible for the TOBT. Since the TOBT is used for various ground processes,
it has to be updated by the person responsible for TOBT when deviations of more than 5 minutes
(+/-) become obvious.

For deviations of 15 minutes or more it will still be mandatory to send a delay message (DLA) to
the CFMU.

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2.2.3 TOBT update/deletion
Changes on TOBT values and/or status can be made without restrictions before TOBT is sent to
TWR.

After being sent to TWR, changes on TOBT only occur after a TSAT release or a TOBT cancelled
which is marked as a TOBT D.

The new TOBT must be at least 5 minutes later than the current time.

If a flight is to be taken out of the TOBT/TSAT calculation, the TOBT is to be deleted by way of
the described reporting routines. The airline operator may have to initiate a delay message (DLA)
in order to undo such a process interruption. The TOBT must be reentered by the person
responsible for the TOBT.

If the aircraft is changed, a change message (CHG - type/registration) must be sent. In this case,
the TOBT remains in effect and is allocated to the new aircraft.

2.2.4 TOBT reporting routines

The TOBT is reported and/or adjusted in one of the following ways:

- CDM Platform HMI

- Internal system of the airline/handling agent (via interface)

2.3 Target start-up approval time (TSAT)

The TSAT is the target time for start-up approval according to the A-CDM procedure.

The earliest time for the TSAT calculation is up to 5 minutes after TOBT is sent to TWR, as TOBT
R. The pre-departure sequence is a result of the calculated TSATs.

2.3.1 TSAT reporting routines

The TSAT is transmitted in one of the following ways:

- CDM Platform HMI

- Interface for e.g. the airlines' or ground handling agents' systems

- Systems used by the ATC tower

As a rule, the TSAT and any changes to the TSAT are transmitted to the person responsible for
the TOBT who then forwards them to the flight crew/pilots.

In a near future TSAT information will be available at Docking Guidance System’s display for
ground staff and cockpit crew.

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2.3.2 TOBT and TSAT in extreme situations
If the TOBT and the TSAT differ by more than 90 minutes, ground handling has nevertheless to
be completed at TOBT. Exempted from this is the boarding of passengers which has to be
completed TSAT minus 30 minutes at the latest.

2.4 Start-up and push-back

Start-up approvals and push-back clearances are issued taking into account the TOBT and TSAT
only. The sequence of the start-up request is no longer a factor.

The following rules apply:

- The aircraft has to be ready for start-up at TOBT.

- The pilot must request start-up approval and en-route clearance within the time period
of TSAT +/- 5 minutes.
- Clearance Delivery will issue the start-up approval and en-route clearance depending on
the TSAT and the current traffic situation.
- The push-back/taxi clearance has to be requested no later than five minutes after the
start-up approval has been issued.

In the case of delays, Clearance Delivery has to be informed accordingly and a new TOBT has to
be sent if exceeds 5’ to the one that was accepted for sequence. No update on the information
leads to a TOBT rejection and AO or GH has to re-enter a new value, restarting the process.

Note: When generator start-up is necessary, flight crew shall inform Apron Control first. Only
after having adequate safety measures put in place the start-up clearance shall be issued.

3 Acronyms and definitions

TOBT: Target off-block time

The time that an aircraft operator or ground handler estimates that an aircraft will be
ready, all doors closed, boarding bridge removed, push back vehicle available and ready
to start up/ push back immediately upon reception of clearance from the TWR.

MTTT

The minimum turn-round time agreed with an Aircraft Operator/Ground Handler for a
specified flight or aircraft type.

TSAT: Target start-up approval time

Target time for start-up approval according to the A-CDM procedure taking into account

TOBT, CTOT and/or the traffic situation.

ARDT: Aircraft ready

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 When the aircraft is ready for push-back or taxi immediately after clearance delivery (all
doors are closed and the push-back tractor – ordered by the handling agent – is in
position

ASAT: Actual Start up Approval Time

The actual time when permission to push and start is given to the pilot.

CDM Platform HMI, or HMI

CDM Platform via its Human Machine Interface gives the user read and write access to
flight data. These data consist of general information about flights and time stamps
which play an important role in the Airport-CDM procedure.

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4 Contact and information
For the TOBT dialogue and the TSAT submission all airlines/ground handlers have to appoint a
responsible for the TOBT – either AO or GH - and give the details to ANA, SA as CDM Manager
at LIS.

By default, for general aviation flights the handling agent is considered as responsible for all that
concerns to Airport-CDM process.

Further information about the Airport CDM procedure (e. g. “Brief Description”) is available.

Please request to the contact email.

5 Contact persons
Detailed information on Airport CDM at Lisbon Airport can be requested.

To help improve the Airport CDM procedures we kindly request all partners involved to inform
us about their experiences, comments and suggestions.

Contact address for the Airport CDM procedures at Lisbon Airport:

ALSProjectoCDM@ana.pt

Person in charge of the process/point of contact:

A-CDM Local Manager

Francine Côrte-Real

francinecr@ana.pt

General information:

ALSProjectoCDM@ana.pt

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