AGENDA

COUNCIL OF THE TOWN OF WARRENTON

WORKSESSION

Thursday, January 4, 2018

7:00 PM

1. Call to Order
2. Worksession
a. Amphitheater - Analysis of Two Locations
b. Zoning Text Amendments: Technological Industries
c. Update re:Town Clock Lighting
d. Planning Commission Appointments
e. Request for Study Period Extension on Brentmoor-Mosby Letter of Intent by
Prospective Buyer
f. Review of SUP #2017-06 The McShin Foundation
g. Review of January 9, 2018 Council Meeting Agenda
h. Closed Session, as authorized in Section 2.2-3711(A)(1), for the purpose of
considering the evaluation and employment contract for the Town Manager.
9. Adjourn
 Town Council Work Session
January 4, 2018
Amphitheater - Analysis of Two Locations
Agenda Memorandum
Submitted by: Margaret Rice, Director of Parks & Recreation

Discussion: On December 7, Council considered eight public and private site options for the
amphitheater with a preliminary assessment of pros and cons of each. Council
narrowed the consideration to two sites - Eva Walker Park and the WARF for
further analysis. The more focused anaylsis on these two sites is attached.

Council also asked staff to approach the Warrenton UMC (donor/fundraiser) to

determine if they might be willing to fund a mobile performance trailer
("showmobile"). The Church Committee agreed to consider it. For reference,
the March 2016 memo on the showmobile is attached.

________________________
Town Manager

ATTACHMENTS:
Description Type Upload Date
Amphitheatre Location Analysis_SecondRound_LowerRes Cover Memo 12/22/2017
Showmobile Memo March 2016 Backup 12/27/2017
Material
 EVA WALKER PARK
Current Location Features
1. Playground Equipment
2. Restroom
3. Walking Trails
4. Basketball Court
5. Picnic Facilities, Grills, and Pavilion
6. On Street Parking

Parking
Municipal lots. Additional handicapped parking would need to
be added on Alexandria Pike or other location.
Economic Impact
Old Town Connection: Lower cost opportunity to activate a “front patio”
public/festival space supporting investment in the Central Business District.
Utilities/Restrooms
Electric service currently available in park, with lighting throughout.
Restrooms available.
Noise/Impact on Residents
104 ft to closest resident. Park is located in residential area,

Amphitheatre Location Analysis

close to Main Street.
Site Work
Storm drains need to be avoided and water directed. Natural hillside.
Potential Uses and Limitations on Use
Use as a general performance venue. Potential use for scout groups and
others for awards ceremonies, etc. Parks and Rec controls park scheduling.
 WARF COMPLEX Current Location Features
1. Large Building with Pools, Fitness Rooms, 4. Inline Skating Rink & Skate Park
Locker Rooms, Offices, and Bathrooms 5. Claude Moore Playground
2. Seven Playing Fields 6. Picnic Facilities and Pavilion
3. Paved Hiking Paths 7. Paved Parking Lot (Aprox: 287 Spaces)

Seating
Stage

Imager y ©2017 Google, Map data ©2017 Google 200 ft

Parking
Gravel lot near site has adequate parking. Lighting would need to be added.
Currently awaiting cost estimates. Additional paved parking in lower lot of WARF.
Economic Impact
Higher Risk, Higher Reward: Leverage existing assets to transform WARF campus into a
multipurpose recreational/entertainment “play zone” supporting larger events and visitors.
Utilities/Restrooms
Need to run electricity to stage and add parking lot lights.
Restrooms available.
Noise/Impact on Residents
745 ft to closest resident. Negligible impact on residents.
Site Work

Amphitheatre Location Analysis

Storm drains need to be avoided and water directed. Natural hillside.
Potential Uses and Limitations on Use
Use as a general performance venue. Would likely be used for sports award ceremonies.
Spring and Fall use would need to be coordinated with soccer and volleyball leagues.
Leagues use fields until dark on weekends from mid-August through the end of November
and March through early June.
 EXAMPLES
Kilmarnock
Part of $3 million park project. Amphitheater cost aproximately $400,000 (including design and site work).

Strasburg (PA)
Simple concrete slab and pre-fabricated structure.
Total cost aproximately $100,000.

Forks (PA)
Aproximate cost $300,000

Amphitheatre Location Analysis

MEMORANDUM

TO: Honorable Mayor and Town Council

FROM: Brannon Godfrey, Town Manager

DATE: March 17, 2016

SUBJECT: Showmobile Report

On March 3, 2016, Town Council received a proposal from a coalition of Warrenton non-
profits to purchase a showmobile and donate it to the Town. The Town would be responsible for
maintaining the showmobile and managing its rental for performing arts events in the community. At
the March 3 Work Session, Council requested staff to develop a report and recommendation for further
consideration.
The non-profit groups which plan to raise funds for the purchase of the showmobile include
the Fauquier Arts Council (FAC), Bluemont Concert Series, Allegro Center for the Arts and the
Warrenton Rotary Club. The FAC originally intended to apply for a grant which has an application
deadline of March 31, 2016, and therefore the group requested a quick reply from the Town supporting
the project.
Today, Ross D’Urso stated that the FAC, as the lead entity, was not prepared to submit the
grant application in the 2016 cycle and was planning instead to submit it in 2017. He agreed that that
the additional time will give the Town more time for planning and analysis. They plan to rent a
showmobile for the Spring Festival and use that as an opportunity to kickoff the fundraising effort.
Because a favorable reply from the Town is now less urgent, please consider this analysis as
preliminary.

Feasibility of Use for Events

The donors suggest the following events for use of the showmobile: Bluemont concerts,
Christmas Parade, Father’s Day Car Show, Fauquier Public Schools Events, Evening Under the Stars,
WARF Events, Warrenton Spring Festival and Warrenton Town Limits. Many of these are Town-
sponsored events and would allow the showmobile to be set up on a paved surface.
Town-sponsored events are preferable because the Town maintains some control over the use
of the equipment. For events that are not Town-sponsored, the Town will need to develop an
application, requirements and fee schedule for its use. We may want to consider limiting the total
number of rentals each year. Use of the showmobile will require staffing and administration for which
the Town should recover from user fees. Final approval for the use of the showmobile will also be
contingent on the successful approval of a street closure application.
Paved surfaces are also preferable to uneven, unimproved surfaces. The showmobile trailer
33’8” long, 13’3” high and 8.5’ wide, which is slightly wider than our typical Culpeper and Main
Street parking spots. Events at the WARF would be limited to those that enable the showmobile to be
set up in the paved parking lot or on level unpaved surfaces (but not athletic surfaces). The trailer is
equipped with four manual jacks for stabilization and limited leveling.

Town Costs Per Event

The time and effort required for each use will be different according to the date and location.
We have estimated the costs to operate the showmobile for weekend and weekday events, mainly
differentiated by the time required for event supervision. With traffic control during set-up for
weekend events, Public Works could move the trailer to the site on Friday afternoon and remove early
Monday morning. This would minimize Public Works overtime costs for setup and takedown
overtime. In addition to set-up and take-down, there would need to be two to three employees
scheduled for the event to open it, supervise the use and troubleshoot technical problems during the
event, and close it at the conclusion of the event.

For each weekend event, we estimate these costs to be:

Traffic Control $ 550
Set-up & Take-down 100 ($200 if off-site)
Event Supervision 840
Admin. & maintenance 100
Total $ 1,590

For each weekday event, we estimate these costs to be:

Traffic Control $ 550
Set-up & Take-down 100 ($200 if off-site)
Event Supervision 420
Admin. & maintenance 100
Total $ 1,170

Between Bluemont concerts and other established parades and street activities suggested, the
showmobile will be deployed 14 times annually. At an average of $1,400 per event, we will need to
budget $20,000 in expenditures for annual use.

Storage
The useful life is estimated to be 20 years, depending on frequency of use and the type of
storage. The Town currently has no indoor or outdoor storage space on its properties (Public Works,
Police Department, WARF, WWTP, WTP or parks). We will need to seek storage space from the
County, FCPS or a private property owner. We would certainly hope to avoid renting storage space,
but if we must, the annual cost may be as much as $1,200. The storage location must have electricity,
as the showmobile must be plugged in between uses in order to keep the deep cycle battery (for the
hydraulics) charged.

Maintenance & Support

The showmobile has a limited five-year warranty. Routine and preventive maintenance on the
equipment will include cleaning, lubrication, servicing tires, replacing fuses, brake maintenance,
replacement of hydraulic fluid, battery maintenance, cleaning, and replacement bulbs. We estimate

2
this cost to be $1,000 year. We will also need to make a one-time purchase of a generator for $1,200
to support the electric needs of the showmobile.

Charges for Use

As detailed in the Town Costs section of this memo, the annual cost to the Town for the
showmobile operation is approximately $20,000. Some of the suggested events are Town-sponsored
events which will not charge for its use. For use by charitable, non-profit organizations for approved
events, we should consider a fee schedule as follows:

Minimum Charge for up to 8 hours use $1,200

Additional hourly charge $55/hr.

With this fee schedule, we should be able to recover at least half, or $10,000 from user fees. I
recommend that we limit the use to Warrenton non-profit entities, and that rentals by individuals and
by commercial entities be prohibited.

Recommendation
I therefore recommend the Town continue planning and evaluation with the FAC and other
donor groups.

C: Department Heads
Ross D’Urso, Commissioner of Revenue, Showmobile Project Organizer
Amelia Stansell

3
 Town Council Work Session
January 4, 2018
Zoning Text Amendments: Technological Industries
Agenda Memorandum
Submitted by: Brandie Schaeffer

Discussion: On July 11, 2017 the Town Council initiated staff research and analyze potential
technological industries on Industrial zoned land within the Town. After meeting
with other department heads and researching the policies in adjacent jurisdictions,
staff is requesting a work session for further guidance by Council.

There are several “decision points” staff would like feedback on before
proceeding. Items for discussion include:

1) Are data centers appropriate in the Town of Warrenton?

2) If yes, in what zoning districts are data centers appropriate in the Town?

3) If yes, understanding the pros and cons to each approach, how would Council
like to proceed in defining a data center? Broadly or more specifically?

4) If yes, is Council interested in following the recommendations of the UDA

Steering Group that lead to a potential Overlay approach in one of the proposed
UDAs?

5) If yes, is Council interested in administrative approvals or legislative approvals?

________________________
Town Manager

ATTACHMENTS:
Description Type Upload Date
Staff Memo-Community Development Cover Memo 12/29/2017
Maps-Zoning Industrial Only Backup 12/22/2017
Material
Map-Future Land Use Backup 12/22/2017
Material
Maps-Proposed UDAs Backup 12/22/2017
Material
Data Center Consideration Resolution 12/22/2017
Council Resolution Backup 12/22/2017
Material
 MEMORANDUM

To: Town Council

Via: Brannon Godfrey, Town Manager
From: Brandie Schaeffer, Director of Community Development
Date: December 22, 2018
Subject: Technological Industries
________________________________________________________________________

Background

On July 11, 2017 the Town Council initiated staff research and analyze potential technological
industries on Industrial zoned land within the Town.

Currently, Industrial zoned land allows for uses that are often considered “light” industrial like
businesses, medical offices, conference centers, research labs, warehouses, printing
establishments, and distribution centers (Attachment 1 – Zoning Map). In addition, the Zoning
Ordinance allows for up to 15% commercial uses of a site or building area.

The Comprehensive Plan Future Land Use Map identifies all Industrial zoned land, with the
exception of a few parcels, is identified as Light Industrial (Attachment 2 – Future Land Use
Map). The Comprehensive Plan states “these areas include light manufacturing, flex industrial
uses and wholesale commercial uses, with limited offices uses, with floor area ratios generally
not exceeding 0.35 on a single site. These areas have been designated to provide additional types
of employment opportunities within the Town in addition to services and commercial retail uses.”

In addition, over the last year, the Town has been working to develop Urban Development Areas
to be adopted into the Comprehensive Plan. An UDA Steering Group, comprising of citizens
appointed by the Town Council, worked for several months to develop proposed “big ideas”,
goals, and policies unique to each area in Town (Attachment 3 – Proposed UDA Maps). Three of
the four proposed UDAs encompass the majority of the Industrial zoned land. In October, the
UDA Steering Group and consultant team presented the recommendations before a joint work
session between the Town Council and Planning Commission. These proposed UDAs will now
be proceeding to public hearing. The recommendation by the Steering Group to guide the future
vision is outlined in the following table.
 Technological Industries
January 9, 2018
Page 2
Proposed Lee Highway East Shirley Avenue Old Town UDA
UDAs
Big Ideas 1. Gateway UDA 1. Keep Industrial in 1. Create anchors at both ends of
2. Entertainment Hub the southern half Old Town:
3. Redevelopment of 2. Residential in the - Cultural Center/New library
shopping centers northern half, link at Warrenton Middle School
4. Mixed-Use with to Walker Drive - Adaptive reuse of Mosby
Virginia Tech 3. Expand trail access House
(Campus Business 4. Mix of housing 2. Infill Development behind
Hub) types Main Street
5. Conversion of Big 5. Gateway 3. Structured parking garage
Box to entertainment 6. Affordable 4. Visitor Center more visible
venue Housing (High 5. Pedestrian Mall
6. Traffic circle at Quality) 6. Outdoor seating
Blackwell 7. Traffic Circle at Culpeper and
Shirley
8. Focus on Lee and Horner
Streets
9. Bed and Breakfast at Culpeper
and Winchester
10. High Density Residential
11. Maintain Old Town Historic
Character
Goals and 1. Development Plan 1. Mixed-Use 1. Traffic Calming
Policies for Key Sites Development, 2. Restaurants
2. Mixed-Use Multi-Family 3. Outdoor Cafe Seating
Development, Infill Housing 4. Bicycle Parking
Development 2. Streetscape Plan - 5. Mixed-Use Development,
3. Restaurants, connected Adaptive Re-Use
Entertainment, sidewalks, trees, 6. Live-Work Lofts
Hotel, Brewery, lighting 7. Event space
Office and crosswalks 8. Marketing Branding,
4. Lighting 6. Development Business/Event Promotion
5. Business Incentives 9. Parking Policy
Improvement 7. New Park Space 10. Pocket Parks
District, Business 8. New School Plan - 11. Streetscape Plan: connected
Promotion Expansion of the sidewalks, crosswalks,
6. Development School System street trees, seating and
Incentives lighting
7. Streetscape Plan - 12. TND Guidelines
Compact Street Grid 13. Facade Program, BID
and Park Space

Based on the Town Council direction given in July, staff started industrial technological research
with data centers and offers the following for consideration and discussion.
 Technological Industries
January 9, 2018
Page 3
Zoning Ordinance Considerations

Currently, the Zoning Ordinance does not contain a specific definition for data centers, nor is
there a definition regarding electrical sub-stations. However, there is a definition for Flex
Industrial that states:

“Light industrial activities that occur in buildings or no more than two stories in height,
with one or more loading docks, and not more than half of the gross floor area is used for
offices.”

Neighboring jurisdictions have updated their Zoning Ordinances in the last year to become more
refined on the subject of data centers to address changing needs. For example, in 2016 Prince
William County removed an overall definition for “Data and Computer Services” to be replaced
with three distinct definitions for “Computer and Network Services,” “Data Center” and “Electric
Substation.” They found this necessary to address the variable scale and needs of technological
industries.

Comprehensive Plan Considerations

While the 2002 adopted Comprehensive Plan provides for Light Industrial, the UDA process of
the last year has revealed that the community envisions other opportunities for Industrial zoned
land based on the needs of the existing and future residents. The Industrial zoned land off East
Shirley Avenue, south of the Greenway, is recommended to continue to serve Light Industrial
uses.

Issues for Consideration

Data centers have specific requirements, including access to electrical and water infrastructure.
While the use does not generate a lot of traffic or employees, security is essential to the
developer. Below are considerations data centers and communities examine for siting of the
facilities:

Water

Data centers require large amounts of water to maintain the cooling needs of the equipment.
Many jurisdictions have decided to regulate based on if the data center recycled water or not.
The issue becomes what is considered recycled water in a loop that is not fully “closed” due to
evaporation and normal water loss.

Energy and Electrical Requirements

Data centers locate in places where transmission lines and/or substations are in place or may
be forthcoming in order to support the facility. Access to fiber optic cables is also a
consideration when locating a data center.

Size and Design

Due to the secure nature and the climate control nature of data centers, many have been built
to be multiple-story, no window, block buildings. Some jurisdictions have begun to introduce
building considerations in their Zoning Ordinances to address the scale, height, mass,
fenestration, pedestrian and vehicle access, and architectural details. That being said, if a data
 Technological Industries
January 9, 2018
Page 4
center is located in an industrial office park or contains buffers making it not visible to
residential and commercial areas than such considerations may not be necessary.

Noise and Vibration

Two of the biggest items to emerge related to data centers are noise and vibration. The large
amount of heating, ventilation, cooling, and power needed for data centers results in an impact
on activities in proximately. Careful consideration needs to be given to the location of data
centers for both human and environmental reasons.

Definition

With “technology” being integrated into almost all aspects of daily life and businesses, it is
essential to understand what is considered a “data center” versus what is a business providing
computer hosting services or who might be a hobby “miner” with multiple servers on premise.
While all might contain the needs described above to some extent, the scale of the need follows a
wide spectrum. Localities have struggled to define the boundaries with changing technologies.

To address this issue, jurisdictions have taken different approaches. Some localities choose not to
define the use specifically while other choose to break the use into several potential definitions to
address the range of scale. The Town of Culpeper allows the use in professional offices and office
parks, yet has not created a specific definition. Meanwhile, the Town of Leesburg allows the use
in Industrial/Research Park zoning with Special Exception approval under the definition for
“Electronic Data Storage Center.” Loudoun County adopted a specific data center definition and,
as mentioned above, Prince William County recently adopted three distinct definitions to replace
the one “catchall” for data centers.

Next Steps

Staff is requesting the Town Council hold a work session to discuss the direction it would like
staff to take before more resources are dedicated to the effort. There are many “decision points”
staff would like feedback on before proceeding. Items for discussion include:

1) Are data centers appropriate in the Town of Warrenton?

2) If yes, in what zoning districts are data centers appropriate in the Town?
3) If yes, understanding the pros and cons to each approach, how would Council like to
proceed in defining a data center? Broadly or more specifically?
4) If yes, is Council interested in following the recommendations of the UDA Steering
Group that lead to a potential Overlay approach in one of the proposed UDAs?
5) If yes, is Council interested in administrative approvals or legislative approvals?

Attachments:
1) Zoning Map
2) Comprehensive Plan Future Land Use Map
3) Proposed UDAs
 TOWN OF WARRENTON
Existing Industrial Zoning

Legend
Zoning District

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Parcel
Town of Warrenton Boundary
Ü
February 3, 2016

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Legend
Future Land Use
Central Business District
Office
Low Density Residential
Medium Density Residential
High Density Residential
Park
Public/Semi-Public Non-Intensive
Public/Semi-Public Intensive June 29, 2016
Ü
Re-Planned Commercial Live-Work Neighborhood Town of Warrenton Boundary 0 750 1,500
Commercial Light Industrial Streets Feet
 Town of Warrenton
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N
NOISE AND VIBRATION CONSIDERATIONS
FOR DATA CENTERS AND IT FACILITIES
BY E T H A N B RUS H
Information technology is a crucial aspect
of virtually all business and organizational
operations around the world. The number
and size of data centers to support these
operations have been rapidly increasing
in recent years. Firms must design and
construct spaces that provide suitable
environments for the data center equipment.
FMJ
EXTRA
CLICK TO READ:
Coping with Construction-
Related Noise and
Vibrations
When in proximity to other human activities, the design of
data centers must also consider the environmental effects
produced in surrounding areas. For instance, large amounts of
heating, ventilation, cooling (HVAC) and power are needed to
keep the massive amounts of electronics operating together
smoothly. The noise and vibration produced by the supporting
mechanical and electrical systems should be considered in the
design and maintenance of the facility. Failure to do so could
result in not meeting project noise requirements or in receiving
complaints from building occupants.
So, what steps can be taken to mitigate unwanted noise and
vibration from data centers?
NOVEMBER/DECEMBER 2016 83
Nature of data centers
Data centers are facilities that house computer hardware
that manages operational information for companies and
their clients. They perform what is commonly referred
to as mission-critical functions because if they become
unavailable, even for a brief period, operations may be
impaired or stopped completely. Recently, a major airline
was forced to cancel flights throughout the world due to
an outage at one of its data centers.
Data centers often exist as standalone facilities whose
sole purpose is to provide a company’s information
infrastructure from one large central location. They
also exist as smaller installations co-located within a
multitude of facilities to provide the same functions on a
smaller scale. These smaller data centers may support any
number of institutions such as hospitals, universities or
smaller companies.
In recent years, the size of computer hardware
components has decreased, allowing for a higher
density of equipment in a space to keep up with the
demand for more data storage. Consequently, this often
increases the energy required for powering and cooling
the equipment. Whether in a standalone building or
part of multiple facilities, it’s important to address
noise and vibration considerations when planning for
and operating data centers.
Noise and vibration sources
and options for mitigation
NOISE AND VIBRATION PRODUCED BY DATA CENTERS
Many components of building heating, ventilation and
cooling systems should be considered as likely noise and/
or vibration sources. The air needed to cool computer
equipment will need to pass through inlet and outlet
vents, and through associated ductwork, creating
noise concerns at high-flow velocities. Large fans with
rotating motors will be needed in air-handling units,
as well as compressors and chiller towers to provide air
conditioning. Standby generators are often employed as
well to mitigate the risk of the loss of power.
NOT EVERY FACILITY IS THE SAME
The level of concern for noise and vibration is not the
same for every facility. For example, a university science
or hospital building may house powerful microscopes and
other equipment that are very susceptible to relatively
low levels of noise and vibration. In this case, significant
mitigations in the design of data center support
equipment would be required.
A less extreme and more common example is data
centers in office buildings, where noise and vibration
concerns could disrupt office activities. Noise from
associated HVAC equipment can make it difficult to
84 WWW.IFMA.ORG/FMJ
communicate, especially in conference rooms, and
continuous perceptible floor vibrations can be quite
bothersome to employees at their desks.
For standalone data center facilities, there may be no
sensitive noise or vibration receptors inside the building
except for the hardware and infrastructure equipment,
which generally have higher tolerances than most human
uses. Here the largest concern is about avoiding outdoor
noise from equipment that may exceed local regulations
or be bothersome to neighbors. In fact, community noise
should be a concern for any data center facility with
rooftop or outdoor HVAC components.
MITIGATION METHODS
Facility managers have an important role in managing
equipment maintenance and upgrades for data centers,
which is why it is important to consider various methods
to lower noise and vibration for sensitive receptors in the
building or the surrounding area.
Specifiers can treat noise and vibration at the source by
choosing and designing for quieter equipment. Slower
fans speeds and higher-quality balance requirements are
examples of how to lessen noise and vibration emissions
at their source. FMs can also address these challenges
via the path that noise or vibration travels to a sensitive
receptor. They can apply this several ways, such as by
adding resilient mounts and fasteners to everything
from large reciprocating engine generators to the smaller
pumps, fans, pipes and ductwork.
This can also mean housing generators and other loud
equipment inside acoustic enclosures or behind sound
barriers. Silencers affect the path of noise through
airflow chambers, reducing the amount of sound at
the inlet or outlet orifice. Most facility managers are
probably generally aware of the products and designs for
these mitigation methods as they are used in virtually all
other HVAC systems that serve general building use. The
important takeaway is that noise and vibration concerns
should be addressed as early in a data center project as
possible. Many of the methods for mitigation might
require shutting down the data center temporarily if
installed retroactively, which can be costly and difficult
to manage.
Project examples
DATA CENTER IN AN URBAN ENVIRONMENT
In the financial industry, the proximity of a data center
to stock trading activities is of utmost importance.
The enormous amount of data that is transferred daily
means that even though it is moving at the speed of
light, proximity to the financial markets ensures the
information reaches its destination as quickly as possible.
A data center performing this function thousands of miles
away would not have this benefit. Therefore, many data
centers are installed and planned in urban settings.
A project in New York City planned for the use of its
own combined heat and power generation at its facility
in support of high-density data center operations. The
benefit of generating electricity onsite can be a financial
decision as well as a way to mitigate the risks associated
with relying solely on commercial grid power.
In this case, the power plant was to employ two
combustion turbine generators on an upper floor of a
multi-story building and three large diesel generators in
the sub-basement. Associated radiators and air cooling
towers on the rooftop of the building were also part of
the design, as well as air inlet and exhaust louvers at
various locations of the building façade. The project was
required to meet New York City noise limits at the nearest
residential and mixed-use properties, which were very
close to the existing building.
The project team developed a sound model to address each
source of noise to the community. The analysis of air inlet
and exhaust systems identified the need for significant
mitigation and several sets of silencers were included
in the ventilation design. The two combustion turbine
generators on the upper floors were required to be housed
inside acoustical enclosures. Analysis of the rooftop
cooling towers estimated that their noise contributions
would be negligible and that the radiators could be made
compliant by using reduced-noise fans.
There were potential sensitive receptors of vibration
in addition to noise within the building and adjacent
properties, so a robust vibration isolation plan was also
specified throughout the project. The generators, cooling
towers, fan motors and even chilled water pipes were
attached to the building and foundation through resilient
mounts and fasteners.
STANDALONE DATA CENTER NOISE MITIGATION
A provider of high-volume internet-based transactions
planned a major addition to an existing data center in a
remote location. At the time of the construction of the
original facility, it was not near any sensitive receptors
(residences, hotels, schools, etc.). However, an adjacent
property was expected to be developed in the future and
new city noise regulations were to be imposed on the
expanded facility. The risks of not addressing a noise
regulation could result in fines or the requirement to
install costly retroactive mitigations.
First, the team developed a sound criterion for the facility
using baseline ambient measurements and the anticipated
new local noise regulations. Predictive modeling of sound
levels based on manufacturer’s information aided in
the selection of appropriate equipment and mitigation
treatments to adhere to the project goals. The team
conducted a post-construction sound survey as part of
the commissioning of the newly upgraded facility. The
sound levels observed at nearby community property
lines demonstrated the project’s compliance with the
established criterion.
STANDBY GENERATOR FOR A DATA CENTER
IN A CORPORATE BUILDING
A global investment company sought to reduce the risk
of downtime to its servers by installing a backup diesel
electric generator on the building rooftop. Executive suites
and conference rooms were located on the top floor of
the building, and the company was concerned about the
noise and vibration that the new generator would produce.
The company could tolerate a certain amount of noise or
vibration in the event of lost power, but as most facility
managers know, large generators are operated frequently
as part of routine maintenance.
The team conducted a study to investigate the potential
for noise and vibration transfer into the office and
conference room areas. First, they brought a large speaker
up on the rooftop near where the generator would be
located. The speaker produced large amplitudes of sound
at all frequencies and the team measured the resulting
noise levels in the office area. The team combined these
data with the generator manufacturer’s sound data to
estimate the expected amount of airborne noise intrusion.
Second, they used a large-force hammer to impart
vibrations atop the capped steel columns where the
generator was to be mounted and measured the resulting
floor vibrations in the offices below. The team used data
collected near similar generators to predict the level of
vibration that could be expected in the occupied areas of
the building below.
This study confirmed that both noise and vibration
would be an issue for occupants of the building, and
the team chose proper mitigations for the generator.
They placed a large enclosure around the generator that
featured silencers for the air inlets and outlets, and
the entire enclosure structure was placed on isolated
spring mounts to reduce the transfer of vibration into
the building. FMJ
Ethan Brush is a senior consultant in the noise
and vibration group at Acentech, headquartered
in Cambridge, Massachusetts, USA. Acentech
provides world-class consulting services in
architectural acoustics, audiovisual design, noise
and vibration control, security systems, and
information technology design. Brush can be reached at ebrush@
acentech.com. Headshot by Robyn Ivy Photography.
NOVEMBER/DECEMBER 2016 85
 Town Council Work Session
January 4, 2018
Update re:Town Clock Lighting
Agenda Memorandum
Submitted by: Brannon Godfrey, Town Manager

Discussion: Following the December 7 Work Session, staff switched on the internal light for
the Town clock so that Council could temporarily observe the brightness. There
are options for dimming the internal lights that we will test next week (Jan. 8-12).

I spoke with Bill King, owner of the East Bay Clock Co. I asked if there was also
a way to make the clock hands more visible against the Rotary Emblem on the
clock face. He said that this was an issue in other communities, but that Rotary
International strictly controls how its emblem is displayed. He suggested that I
contact the City of Frederick, MD which had a similar issue. With the consent of
the local Rotary Club, the City had East Bay Clock replace the clock faces with a
smaller diameter emblem. Mr. King says that they have also install black & white
Rotary emblems to improve the visibility of the clock hands. I hope to have an
update on my contact with them by the time of the Work Session.

Staff seeks Council direction on whether to apply to submit an amended COA to

operate the internal lighting for ARB review.

________________________
Town Manager

ATTACHMENTS:
Description Type Upload Date
April 2017 ARB Minutes with Clock COA Approval Minutes 1/4/2018
 MINUTES
ARCHITECTURAL REVIEW BOARD
TOWN OF WARRENTON
April 27, 2017

7:00 PM

The regular meeting of the Town of Warrenton Architectural Review Board (ARB) convened on
April 27, 2017at 7:00 PM in the Municipal Building.

Mr. Carter Nevill, Chair, called the meeting to order at 7:00 PM and a quorum was determined. The
following were present: Denise Harris, Senior Planner; Mr. Steven Wojcik, Vice-Chair; Ms. Laura
Bartee; Mr. Kevin Roop; Kelly Machen, Community Development Planner; Mr. Alec Burnett, Town
Council Ex-Officio Member and Dr. Carole Hertz.
Purpose Statement
The Purpose of the Architectural Review Board is to make a decision on applications in order to
preserve the character of the Historic District of the Town of Warrenton on behalf of the Town of
Warrenton. Decisions of the Board are based upon the Historic Guidelines and a decision for each
application is made based upon its own merits. Those decisions do not constitute precedence for any
future decisions. The Historic Guidelines provide the framework for consistent decision making by
elaborating upon the Zoning Ordinance’s goal to identify, protect and preserve the buildings within
the Historic District boundaries.

Approval of Minutes

Mr. Nevill made a motion to table approval of the minutes of the meeting for March. Mr.Wojcik
seconded the motion. The motion passed with all members voting in favor. (5-0)

Old Business
Certificate of Appropriateness 2017-10: 75 South Third Street - Replacement and
Installation of windows; Mark Dorbayan, Applicant
Mr. Nevill said this application was tabled last month and additional information on the windows
had been presented to the board prior to the meeting.
Highlights of the Board discussion included: Historic Guidelines understanding of radical change,
support of adaptive re-use, installation placement style, and weathering/installation concerns.
1
Mr. Nevill said the windows should be placed in proportion to elevation at the side of the building.
He added there is minimal information in the Historic Guidelines on cutting in new windows in an
existing structure. A query has been made to DHR about placement of windows and he hopes to hear
back from them next week.
Mr. Nevill then made a motion approve the application for Certificate of Appropriateness 2017-10
for the proposed windows at 75 South Third Street with the following conditions:
1. All necessary permits are acquired.
2. The existing windows are preserved on site.
3. The windows shall be installed in a manner that would enable the siding to be reinstalled and
the integrity of the structure maintained to the building code.
4. Windows shall be installed and situated as to prevent deterioration of the building both
interior and exterior.
5. The spacing of the windows shall be in accordance with DHR’s recommendation if provided
within ten days. If 10 days expires without response from DHR, then the windows are
approved with the proposed cluster position design.
Dr. Hertz seconded the motion. The motion passed with all members voting in favor. (5-0)
Certificate of Appropriateness 2017-11: 12 Culpeper Street – window and balcony; Lora
V. Gookin, applicant.
Mr. Nevill said the applicant has requested a delay until the May meeting.
Ms. Machen gave an update and stated Ms. Gookin is working with the contractor to determine if
she can do a wrought-iron Juliet balcony or if it will have to be wrought-iron going straight across
the window frame. Ms. Gookin proposed to remove the colored film behind the transom window
and keeping the existing window.
Certificate of Appropriateness 2017-13: Right-of-way in front of 53 Main Street – Clock:
Town of Warrenton, applicant.
Mr. Machen gave an update from staff and stated the Town Manager, Brannon Godfrey and Brandie
Schaeffer, Director of Community Development visited the site and looked at the various proposed
locations for the clock; to the right of the Post Office, to the left of the Post Office, next to the stairs
out of the way of the sidewalk as well as options across the street. They determined the option to the
right of the building was too close to a handicapped-access ramp space. The clock cannot be put in
the beds next to the stairs because it is federal property, and would have to go through a federal
procurement process. Options across the street would interfere with the landscaping and trees.
Illustrations were redone to ensure the height was correct.
Mr. Nevill noted the clock was a gift from the Rotary to the Town and asked board members for
comments.
Highlights of the Board discussion included concerns about obstruction for car doors, snow removal,
and if the rotary symbol on the clock face made it a sign. Internal lighting and alternate locations for
the clock were discussed, and it was noted the Rotary requested a prominent location.

2
Mr. Wojcik made a motion to approve the application for Certificate of Appropriateness 2017-13:
Clock in right-of-way in front of 53 Main Street; Town of Warrenton, applicant with the following
conditions:
1. All necessary permits are acquired.
2. Location is to be, when facing the post office, to the left, as facing the Post Office, as shown
on page A-8 of the staff report.
3. Roman numerals are to be used on the clock face.
4. The four Rotary principals are to be located as shown on the attached photo.
5. Clock will be perpendicular to the street, so that the face is seen by the sidewalk and
oncoming traffic.
6. Lighting will conform to current Zoning Ordinance requirements.

Dr. Hertz seconded the motion. The motion passed with a majority vote (3-1-1) Mr. Nevill,
abstained, Mr. Roop, nay.

New Business
Certificate of Appropriateness 2017-17: 246 Winchester Street- Rear addition and deck;
David Norden, Architect.
Ms. Machen gave the staff report and stated the application is a simplified version of the one that
had been submitted several years ago.
David Norden, architect addressed the board and gave a summary of the project including
architectural details and design elements.
Highlights of the Board discussion included proposed materials, gutter type/style, and windows. A
discussion was held regarding the proposed windows for the addition and how windows are
addressed in the Historic Guidelines.
Ms. Roop made a motion to approve application for Certificate of Appropriateness 2017-17: 246
Winchester Street, rear addition and deck with the following conditions:
1. All necessary permits are acquired.
2. Existing windows and column to be removed are to be protected and stored on site.
3. Decking material must meet Warrenton Historic District Guidelines.
4. There must be differentiation between the existing and new siding.
5. New gutters must match the existing gutters.

Mr. Wojcik seconded the motion. The motion passed with a unanimous vote. (5-0)
Ms. Machen presented the board with a report on administrative updates for the previous month. The
Town Manager is working on providing tablets and e-Mails for the Architectural Review Board.
Dr. Hertz made a motion to adjourn the meeting. Ms. Roop seconded the motion. The motion passed
unanimously and the meeting adjourned at 9:30 P.M.

3
 Town Council Work Session
January 4, 2018
Planning Commission Appointments
Agenda Memorandum
Submitted by: Brannon Godfrey, Town Manager

Discussion: There are two vacant seats on the Planning Commission effective January 1, 2018:
the seat formerly held by Jeremy Downs and John Kip’s seat. Both of these
terms end on December 31, 2017, so your new appointees will be for full terms
ending December 31, 2021.

We have received four applications for your consideration. The Planning

Commission will meet next on January 16 for its regular monthly meeting. Staff is
seeking Council's direction on the selection process.

________________________
Town Manager
 Town Council Work Session
January 4, 2018
Request for Study Period Extension on Brentmoor-Mosby Letter of Intent by Prospective Buyer
Agenda Memorandum
Submitted by: Brannon Godfrey, Town Manager

Discussion: On Wednesday, January 3, 2018, I received a request from Merle Fallon, on

behalf of the prospective buyer, Kirk Goolsby, to extend the Feasibility Period on
the Letter of Intent for an additional 30 days.

The prospective buyer has not concluded the tasks contemplated to be

accomplished in the Feasibility Period, which is a precursor to the preparation and
execution of a Sale and Purchase Agreement. He has asked for an extension of
the terms of the Letter of Intent until February 13, 2018.

________________________
Town Manager
 Town Council Work Session
January 4, 2018
Review of SUP #2017-06 The McShin Foundation
Agenda Memorandum
Submitted by: Brandie Schaeffer, Director of Planning & Community Development

Discussion: This will be a review of the staff analysis and opportunity for questions and
answers prior to the Public Hearing on Tuesday, January 9, 2017.

________________________
Town Manager

ATTACHMENTS:
Description Type Upload Date
Staff Report Staff Report 12/28/2017
Attachment A - Maps Staff Report 12/28/2017
Attachment B - Staff Analysis Staff Report 12/28/2017
Attachment C - Conditions Staff Report 12/28/2017
Letter of Support Backup 12/28/2017
Material
Opposition Comments Backup 12/28/2017
Material
Fauquier County Ltr Re McShin 122817 Backup 12/29/2017
Material
 TOWN OF WARRENTON
18 Court Street, Warrenton, Virginia 20186 PLANNING & COMMUNITY
(540) 347-2405 - Planning@warrentonva.gov Internet DEVELOPMENT DEPARTMENT
www.warrentonva.gov

Brandie M. Schaeffer
Director of Planning January 9, 2017
8

TO: Town Council

FROM: Brandie M. Schaeffer

Director of Community Development

RE: Special Use Permit #2017-06, McShin Foundation

I. Summary:

A. Owner: Mill Pond Investments, LLC

B. Applicant: McShin Foundation Recovery Center
C. Request - The request is for a Special Use Permit (SUP) for an Emergency Housing Facility use
to operate a 28-day residential substance use disorder recovery program comprising of up to 14
participants and two employees/managers at 30 John Marshall Drive, as allowed under Article 3-
4.11.3 of the Zoning Ordinance. The Emergency Housing Facility use would be located in an
existing structure previously used for office on 0.3006 acres in the Central Business District. The
location is within 300’ of a municipal parking lot.
McShin
Existing Proposed
Foundation
SUP/site area Previous Office Use Emergency Housing Facility
On-site parking/Located
Parking within 300’ of Municipal No modifications
Lot
Employees Unknown 2 Employees
Hours of Operation Unknown 24 hours/7 Days a Week

D. Site Location - The site is located at 30 John Marshall Street (see maps in Attachment A). The
SUP site is identified as GPIN 6984-33-3636-000.
E. Comprehensive Plan - The site is designated Central Business District in the Comprehensive Plan.
F. Zoning - The site is zoned Central Business District.
McShin Foundation
January 9, 2018
Page 2
G. Surrounding Land Uses
Direction Zoning Current Land Use
North Central Business District Office
Central Business District /
South Parking Lot/ Detention Facility
Public Semi- Public
East Central Business District Parking Lot
West Central Business District Office/Commercial

II. Outstanding Issues:

The proposal seeks to convert an existing office structure to an Emergency Housing Facility use that is
not discussed in the Comprehensive Plan’s Central Business District. The applicant did not submit a
traditional Special Use Permit Plan designating the parking, access points, and any outdoor space.
However, the proposal is within 300’ of a municipal lot that the Zoning Ordinance waives parking in the
Central Business District. In addition, the applicant has stated there will be no structural changes to the
existing structure and no outdoor activities.

III. Staff Recommendation:

Staff recommendation is that the Town Council determine if the proposed use meets the intent of the
Central Business District and the public, health, safety, and welfare of the proposed future residents, as
well as the Town are met. If the Town Council approves SUP 2017-06, staff recommends the Conditions
of Approval dated November 21, 2017.

IV. Planning Commission Recommendation:

The Planning Commission held a public hearing on November 21, 2017. Two emails of local property
owners were read into the public record opposing the project. Twenty six people from the Town, county,
and other areas spoke in favor of the application. Ten Warrenton residents and/or business owners
opposed the project’s location. After the public hearing was closed the Planning Commission added
condition #19 requesting the applicant coordinate with Town staff on the development of a plan that
addresses health, safety, and security of the residents. The Planning Commission voted 4-0-2 (Maas
Abstain, Helander Absent) to recommend approval of SUP #2017-06 McShin Foundation to Town
Council, subject to the Conditions of Approval dated November 21, 2017.

V. Suggested Motions:

1. I move that the Town Council approve of SUP 2017-06 subject to the conditions dated November 21,
2017.

OR

2. I move that the Town Council forward SUP 2017-06 to the next Town Council Work Session.

OR

SUP 2017-06
McShin Foundation
January 9, 2018
Page 3
3. I move that the Town Council recommend denial of SUP 2017-06 for the following reasons: [Insert].

OR

4. I move an alternative motion.

Attachments:
A. Area Maps
B. Staff Analysis
C. Proposed Conditions
D. Application

SUP 2017-06
 Attachment A - Map
VICINITY MAP

SUP #2017-06, McShin Foundation Recovery Center

Page A-1
 Attachment A - Map

EXISTING ZONING MAP

SUP #2017-06, McShin Foundation Recovery Center

Page A-2
 Attachment A - Map
FUTURE LAND USE MAP

SITE

SUP #2017-06, McShin Foundation Recovery Center

Page A-3
 Attachment B – Staff Analysis

Staff Analysis

This analysis is based on the applicable sections of the Comprehensive Plan and Zoning Ordinance. The
standards/analysis table contains the criteria for Planning Commission and Town Council consideration of Special
Use Permits, per Article 11-3.1.3.

The following table summarizes the area characteristics (see maps in Attachment A):

Future Land Use Map

Direction Land Use Zoning
Designation
North Office Central Business District Central Business District
Central Business District/
South Parking Lot/ Detention Facility Central Business District
Public Semi- Public
East Parking Lot Central Business District Central Business District

West Office/Commercial Central Business District Central Business District

Comprehensive Plan Future Land Use Analysis

The 2002 Comprehensive Plan labels this parcel in the Future Land Use Map as Central Business District (CBD).
The overall Commercial Development goal is to “encourage and maintain a viable Central Business District” and
specifically the Land Use policies are:

1. To preserve the central business district by encouraging its economic growth while recognizing its
historical significance.
2. To make visiting the CBD a pleasant experience by enhancing its visual appearance and providing
adequate off-street parking.
3. To delineate and establish neighborhood community shopping services outside the CBD.
8. To attract retail patrons to the CBD.
9. To encourage retail rather than office use of the first floors of buildings along Main Street and to
encourage both office and retail uses on the first floors of buildings on other streets in the CBD.

Staff Findings: The Comprehensive Plan is silent on emergency housing uses. However, it is fairly specific in the
goals and objectives for the Central Business Districts. It will be a policy decision to determine if the emergency
housing is an appropriate use in the Central Business District. Staff researched other jurisdictional policies on
emergency housing. While limited resources were found, there are policies that might be transferrable to the
Central Business District’s goal of being mixed use for retail, office, and residential. One such recommended
policy finds there should not be a concentration of emergency housing facilities, instead dispersing with a
required distance of several hundred feet between them. A concentration results more in traditional Euclidian-type
zoning as opposed to a true mixed use envisioned in the Central Business District. Within 500’ of this site, there is
a detention facility and homeless shelter.

SUP 2017-06, McShin Foundation

Page B-1
 Attachment B – Staff Analysis

Other policies staff found in its research that help emergency housing facilities be successful are a Health and
Safety Plan for emergencies in the residence, a Neighborhood Outreach Program with an assigned staff person to
address all neighbor concerns, designated outdoor areas, and a Security Plan for when the facility is open to
ensure the safety of the residents. The applicant has not indicated if McShin Foundation incorporates these items
into their operations model.

The applicant stated all activities will occur inside the structure and is not proposing any outdoor gathering
spaces. Recovery group residential sites residents tend to have gatherings outside in between meetings. If no
designated space is provided, then residents will potentially gather in the public right-of-way (i.e. sidewalk). To
mitigate this potential impact, a Condition of Approval is proposed to prevent this type of activity.

Finally, the applicant states residents to the treatment program will not have vehicles and only two employees.
What is unclear is the Statement of Justification refers to meetings that are open and free to the public. Yet, there
is no indication on the frequency or potential size of these meetings, nor the service area the meetings will draw
from. Conditions of Approval state the occupancy load as set by the Building Official shall be followed at all
times and no residential vehicles will be stored on site.

Transportation and Circulation Analysis

The primary transportation and circulation goal for the Town of Warrenton is “To encourage the development of
a safe, efficient and multi-modal transportation system for the movement of people, goods and services, in and
around the Town that is consistent with the historic fabric, land use pattern and expected future fiscal needs of the
Town.” The Transportation and Circulation section of the Comprehensive Plan sets out policies and objectives
that work to further this goal. The section includes recommendations addressing improvements for pedestrian use,
new street connections, parking and sidewalks, trails, cost sharing, traffic calming techniques, safety, and signage.

Staff Findings: As the applicant provided limited information on how the site will be used, staff developed
recommended Conditions of Approval to address potential concerns. For instance a condition requiring all
visitors, pick-ups and drop-offs to occur in the parking lot at the rear of the building is proposed. This will work to
ensure traffic is not stopping and stacking on John Marshall Street. In addition, the applicant has stated that all
activities will occur inside and therefore has not designated any outdoor space for residents. Without space
designated to evaluate its potential impact on neighbors, staff is proposing a condition that utilizes the applicant’s
statement of all activities occurring inside. This will prevent the public right-of-way (e.g. sidewalks) from
becoming gathering places.

Community Facilities and Services Analysis

Public community facilities in the Town are provided by the Town, Fauquier County, and other public groups for
the benefit of all residents. The availability and quality of these facilities, that include, schools, libraries, hospitals,
parks, police and fire and rescue services, are evaluated when people are considering moving into the Town or
nearby area. The provision of these facilities adds to the desirability of living in the Town. The Comprehensive
Plan’s primary community facilities and services goals for the Town of Warrenton are:

10. To ensure adequate community facilities conveniently located to serve existing and future neighborhoods.
11. To provide high quality community facilities and services while maintaining stable taxes commensurate
with the developing Town area and within the constraints of the Town’s fiscal capacity.
12. To continue providing a safe, reliable, and cost-efficient water supply, sewage treatment, and solid waste
collection services to all Town residents, and water and sewer services within designated areas of the

SUP 2017-06, McShin Foundation

Page B-2
 Attachment B – Staff Analysis

Town of Warrenton – Fauquier County Master Water and Sewer Agreement.

13. To obtain the Town’s proportionate share of community services provided by other governments,
including a fair and reasonable balance in funding sources for community facilities and services from
Town residents, businesses, the County government, the State and Federal governments, and developers.

Public services are essential to the community structure and quality of life, as well as to long-term economic
vitality. They support existing and planned developments and contribute to the health, safety, education and
general welfare of Warrenton residents. The applicant’s Statement of Justification indicates this site is appropriate
for the proposal due to its proximately to the “sheriff’s office, the adult detention center, the courts, the local 12
step meeting place and the local hospital make it a prime location. This makes ease for the participants to get to
court appointments and get around using public transportation or walking.” The Emergency Housing Facility use
would change the use of the existing structure to a 14 bed residential building. Due to the nature of the use and for
the protection of future residents, a Condition of Approval requiring the building install a sprinkler system is
proposed.

In addition, the Department of Public Works/Public Utilities indicated that the existing building is currently
served by a 5/8” line. This may need to be increased to a 1” line depending on the plumbing fixtures. The
Fauquier County Emergency Shelter located on Keith Street is served by a 1” line.

Staff Findings: The proposed use does not add to the tax base. However, the applicant believes it adds a
community service that is currently lacking in the Town. Conditions of Approval require the applicant to increase
to a 1” line if required by Public Utilities.

Economic Resources Analysis

The Town of Warrenton seeks to strengthen its economic base through business development and tourism
promotion. The goals of the Economic Resources section of the Comprehensive Plan are to:

1. Maintain the Town’s role as the economic and governmental center of Fauquier County.
2. Promote and maintain the economic vitality of the historic downtown area.
3. Promote a diverse, balanced and stable employment base.
4. Promote a stable and healthy commercial tax base that expands in proportion to the residential tax base.

Staff Findings: Balancing the services provided to residents with economic development is always important. The
Town of Warrenton seeks to promote the economic vitality of the historic downtown and expand its commercial
tax base. The introduction of Emergency Housing Facility in the Historic District and Central Business District
with a non-profit foundation does not work to achieve these economic development goals.
Zoning Analysis

The legislative intent of the Central Business District is “to provide for orderly development, infill and
revitalization of the central business and commerce area of the Town of Warrenton in accordance with objectives,
policies, and proposals of the Comprehensive Plan of the Town; and for the logical and timely development of the
land for primarily business purposes providing for higher density residential development, especially on the
upper floors of structures on Main Street and encouraging a lively retail environment at the street level of Main

SUP 2017-06, McShin Foundation

Page B-3
 Attachment B – Staff Analysis

Street.”

The Special Use Permit application shows no changes to the existing building location or height. The “Reply to the
Conditional Acceptance” dated October 17, 2017 states the applicant “will not be changing anything to the
structures” nor “making any additions to the property as it stands.” However, on October 25th, an administrative
subdivision application was submitted for the site and was subsequently approved in November. The Planning
Commission’s recommended Conditions of Approval anticipated the subdivision to the site by stating the use shall
be restricted to the parcel with the building. All Zoning Ordinance requirements must be adhered to regardless of
the new boundaries. No non-conforming outcomes or waivers shall be allowed. If the change in use triggers a site
plan, then a landscaping plan shall be required to show proof of compliance with the Zoning Ordinance.

Staff Findings: Several Conditions of Approval have been crafted to offset the proposed change in use from office
to residential. Transportation impacts, a subdivision request, and the safety of the future residents to mitigate the
potential impact on adjacent properties. Permits, site plan, landscaping, lighting, refuse collection, ingress/egress,
occupancy loads, and Certificate of Appropriateness items are all also required. Conditions to the number of beds,
curfew, location of activities, and length of stay are all items the applicant states to be part of the operational plan.
Therefore, these items have been conditioned to ensure the use remains as presented.

Article 11-3.10 Evaluation Criteria

Below is the criterion the Planning Commission and Town Council must consider when reviewing a Special Use
Permit request to uphold the public health, safety, and welfare of the Town and minimize impacts of the proposed
use.

Standard
Whether the proposed Special Use Permit is
consistent with the Comprehensive Plan.
Whether the proposed Special Use Permit will
adequately provide for safety from fire hazards
and have effective measures of fire control.
The level and impact of any noise emanating
from the site, including that generated by the
proposed use, in relation to the uses in the
immediate area.
The glare or light that may be generated by the
proposed use in relation to uses in the immediate
area.
The proposed location, lighting and type of signs
in relation to the proposed use, uses in the area,
and the sign requirements of this Ordinance.
Analysis
The CBD seeks to promote retail and office on the
ground floor while encouraging compatible
residential infill. Emergency Housing Facility use is
not addressed in the CBD. It is more residential in
nature and the existing kitchen is 1st floor.
A sprinkler system is a Condition of Approval. The
site is accessible for Emergency Services vehicles.
The applicant states all activities are to be conducted
within the building and will have a 9:00 pm curfew
for residents. As such, the curfew is a Condition of
Approval.
The applicant is not proposing any lighting. A
Condition of Approval includes a lighting plan with
full cut off at time of Site Plan submission.
The applicant has a previously approved Certificate
of Appropriateness for a sign permitted under
Zoning Ordinance.

SUP 2017-06, McShin Foundation

Page B-4

The compatibility of the proposed use with other
existing or proposed uses in the neighborhood,
and adjacent parcels.
The location and area footprint with dimensions
(all drawn to scale), nature and height of existing
or proposed buildings, structures, walls, and
fences on the site and in the neighborhood.
The nature and extent of existing or proposed
landscaping, screening and buffering on the site
and in the neighborhood.
The timing and phasing of the proposed
development and the duration of the proposed
use.
Whether the proposed Special Use Permit will
result in the preservation or destruction, loss or
damage of any significant topographic or
physical, natural, scenic, archaeological or
historic feature.
Whether the proposed Special Use Permit at the
specified location will contribute to or promote
the welfare or convenience of the public.
The traffic expected to be generated by the
proposed use, the adequacy of access roads and
the vehicular and pedestrian circulation elements
(on and off-site) of the proposed use, all in
relation to the public's interest in pedestrian and
vehicular safety, efficient traffic movement and
access in case of fire or catastrophe.
Whether the proposed use will facilitate orderly
and safe road development and transportation.
Whether, in the case of existing structures
Attachment B – Staff Analysis
The proposed use is generally surrounded office
uses. This will introduce residential to a street that is
historically office; creating a mix of uses on the
street. The applicant has stated all activities will
occur indoors and thus is conditioned to do so. The
residential beds are limited to 14.
No changes proposed to the site as currently
developed.
A landscaping plan is required at time of Site Plan
submission.
No phasing is proposed.
This is a fully developed site. No existing buildings
and structures are to be removed as part of this
proposal.
The applicant’s Statement of Justification states
there is a need in the Town of Warrenton for a
facility of this kind. The location was chosen due to
its proximately to the detention center, courts, local
12 step meeting locations, hospital, and central
walkable location.
The location is within the CBD, allowing for
walkability to many locations. The applicant does
not anticipate any additional traffic as individuals
within the program will not have vehicles on site.
Family visits are limited to weekends at designated
times. A Condition of Approval states residents will
not store vehicles on site.
The existing structure contains a sidewalk along
John Marshall Street and a parking lot located at the
rear of the building. However, the lack of a Special
Use Permit Plan results in an unconfirmed number
of parking spaces and no indication of planned main
entrance into the facility. The building is located
within 300’ of a municipal parking lot. A Condition
of Approval states all pick-ups/drop-offs will occur
in the parking lot at the rear of the building to
prevent stacking on the street.
The applicant is not proposing any exterior
SUP 2017-06, McShin Foundation
Page B-5

proposed to be converted to uses requiring a
Special Use Permit, the structures meet all code
requirements of the Town of Warrenton.
Whether the proposed Special Use Permit will
be served adequately by essential public
facilities, services and utilities.
The effect of the proposed Special Use Permit
on environmentally sensitive land or natural
features, wildlife habitat and vegetation, water
quality and air quality.
Whether the proposed Special Use Permit use
will provide desirable employment and enlarge
the tax base by encouraging economic
development activities consistent with the
Comprehensive Plan.
The effect of the proposed Special Use Permit
use in enhancing affordable shelter opportunities
for residents of the Town, if applicable.
The location, character, and size of any outdoor
storage.
The proposed use of open space.
The location of any major floodplain and steep
slopes.
The location and use of any existing non-
conforming uses and structures.
The location and type of any fuel and fuel
storage.
The location and use of any anticipated
accessory uses and structures.
The area of each proposed use.
The proposed days/hours of operation.
The location and screening of parking and
loading spaces and/or areas.
The location and nature of any proposed security
features and provisions.
The number of employees.
Attachment B – Staff Analysis
modifications to the building or site. A site plan with
landscaping and lighting will be required. All
interior modifications are conditioned to obtain all
building and trade permits, meet Building Code, and
be completed prior to commencing the use at time of
Occupancy Permit.
The site is currently served by public facilities,
services, and utilities. There is a Condition of
Approval to increase to a 1” line if required by
Public Utilities.
The site is fully developed with no proposed
changes.
The proposed use is a non-profit foundation.
The proposed use will serve as a 28-day treatment
facility serving Town residents and the region.
None proposed at this time, will be addressed at site
plan.
The applicant has not provided this information.
The site is fully developed with no proposed
changes.
There are no known non-conforming structures.
The applicant is not proposing any fuel storage.
The applicant has not provided this information.
The building and parcel at 30 John Marshall Street.
24/7 with a 9:00 pm curfew.
No changes to existing site proposed.
A lighting plan is conditioned at time of site plan to
ensure the safety of the residents.
Two house/center managers proposed.
SUP 2017-06, McShin Foundation
Page B-6

The location of any existing and/or proposed
adequate on and off-site infrastructure.
Any anticipated odors which may be generated
by the uses on site.
Refuse and service areas.
Agency Comments
The following agencies have reviewed the proposal and found no outstanding issues.
Planning and Community Development Department
Public Works and Utilities Department
Town of Warrenton Police Department
Attachment B – Staff Analysis
The site is located within the Central Business
District that provides municipal parking lots. No
changes proposed to existing infrastructure.
The applicant has stated all activities will occur
inside the structure and is thus conditioned.
Will be identified at Site Plan and is conditioned to
be screened. The time of refuse pick up is also
conditioned between the hours of 7:00 am and 10:00
pm.
SUP 2017-06, McShin Foundation
Page B-7
 Attachment C – Special Use Permit Conditions
Dated November 21, 2017

PROPOSED CONDITIONS
Owner/Applicant: Mill Pond Investments, LLC
Applicant: McShin Foundation
Special Use Permit: SUP #2017-06
Address: 30 John Marshall Street
GPIN 6984-33-3636-000 (the “Property”)
Special Use Permit Area: +/- 0.3006 acres
Zoning: Central Business District
Date: November 21, 2017

In approving a Special Use Permit, the Town Council may impose such conditions, safeguards and restrictions as
may be necessary to avoid, minimize or mitigate any potentially adverse or injurious effect of such special uses
upon other properties in the neighborhood, and to carry out the general purpose and intent of this Ordinance. The
Council may require a guarantee or bond to ensure that compliance with the imposed conditions. All required
conditions shall be set out in the documentation approving the Special Use Permit (SUP).

The Applicant shall file a site plan within one (1) year of approval of this Special Use Permit by the Town
Council unless waived and/or exempted under Article 10-2, and shall have up to five (5) years from the date of
final site plan approval to commence the proposed use. Issuance of an occupancy permit constitutes
commencement of the use.

1. The use shall be governed by the definition of Emergency Housing as contained within the Zoning
Ordinance.
2. A Certificate of Appropriateness is required for proposed external modifications to the structure.
3. A building and/or trade permit is required for any interior and/or exterior changes to the structure.
4. The building will be supplied with a sprinkler system.
5. The Occupant Load as determined by the Building Official and State Codes will not be exceeded for all
activities, including meetings open to the public.
6. A lighting plan is required at time of Site Plan submission to ensure the security of residents. All lighting
shall be full cut-off, to minimize glare, sky glow, and light trespass.
7. A landscaping plan shall be required to show proof of compliance with the Zoning Ordinance as part of
the Site Plan submission.
8. If required by Public Works/Public Utilities, the meter shall be increased from 5/8” to 1”. All associated
required upgrades and fees for service shall be paid prior to Occupancy Permit and commencement of the
use.
9. If the parcel is subdivided, the use and Conditions of Approval will apply exclusively to the current parent
parcel that contains the existing structure. Regardless, the use will be required to meet all Zoning and
Building Code requirements under current and potential future site boundaries.
10. The Occupancy Permit and use shall not commence until all health and safety use modifications are
approved with a Site Plan and completed.
11. The facility will be staffed and supervised by employees who maintain all required professional licenses,
meet all State and Health permits and approvals, and a house coordinator must reside on the premises at
all times. Evidence of compliance will be presented to the Town annually.
12. Visitors, pick-ups and drop-off will occur in the parking lot at the rear entrance of the building to prevent
any possible stacking on John Marshall Street.
13. The maximum stay for residents will be 28 days.
14. All programs and activities will occur inside the structure.
15. Residents’ vehicles will not be stored on site.
16. The maximum number of beds will be 14.
 Attachment C – Special Use Permit Conditions
Dated November 21, 2017
17. There is a 9:00 P.M. curfew for residents.
18. Any refuse storage areas shall be screened with a solid enclosure constructed of materials that are
compatible with the building on the property. Refuse pick-up and deliveries shall not occur between the
hours of 10:00 PM and 7:00 AM.
19. The McShin Foundation will make reasonable efforts to coordinate with Town of Warrenton staff to
address safety issues of residents with the development of a Health and Safety Plan and a Security Plan,
or something similar.
 Town Council Work Session
January 4, 2018
Review of January 9, 2018 Council Meeting Agenda
Agenda Memorandum
Submitted by: Brannon Godfrey, Town Manager

Discussion: This will be a review of the draft agenda for the January 9, 2018 Council Meeting
Agenda.

________________________
Town Manager

ATTACHMENTS:
Description Type Upload Date
Draft January 9 Council Agenda Backup 1/3/2018
Material
 AGENDA

COUNCIL OF THE TOWN OF WARRENTON

Tuesday, January 9, 2018

7:00 PM

1. Call to order.
2. Invocation
3. Approval of the agenda.
4. Citizens Time.
• Youth Council Oath of Office
Comments should not be directed to Public Hearing items.

Citizens wishing to address the Council should provide their name and residential
address. Citizens' comments are limited to five (5) minutes unless a large number of
citizens wish to address the Council, in which case, the time limit must be reduced to
accommodate all who wish to address the Council.
5. Hear from Center District Supervisor
6. Public Hearing
a. SUP #2017-06 The McShin Foundation
7. Consent Agenda.
a. Approval of Council Minutes
(1) Council Minutes - December 12, 2017
b. Staff reports and Board and Commission Minutes
(1) Staff Report - Parks & Recreation
(2) Staff Report - PW - Utilities
(3) Staff Report - Police
(4) Staff Report - Visitors Center
8. New Business.
a. A Resolution to Amend the Fiscal Year 2018 Adopted Budget for Professional
Services to Perform an Organizational Analysis
b. A Resolution to Amend the Fiscal Year 2018 Adopted Budget for WVFC Fuel
Expenditures
c. December Financial Statements
d. Quarterly Economic Development Report
9. Reports and Communications.
a. Report from Town Attorney.
b. Report from Finance Committee.
c. Report from the Public Safety and Transportation Committee.
d. Report from the Public Works and Utilities Committee.
e. Report from Planning District 9 representative.
f. Report from Recreation Committee.
g. Report from Liaison Committee representative.
h. Report from Town Manager.
• Project Status Update - January 2018
10. Councilmembers' time.
11. Adjourn.
 Town Council Work Session
January 4, 2018
Closed Session, as authorized in Section 2.2-3711(A)(1), for the purpose of considering the evaluation
and employment contract for the Town Manager.