Professional Documents
Culture Documents
Department of Agriculture
Government of Karnataka
Department of Agriculture
Government of Karnataka
No.1, Sheshadri Road, K.R Circle, Bengaluru - 560001
Phone No.: 080-22074138/163 E-Mail:- agri.kar2015@gmail.com
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Contents
Section Description Page Number
1 Notice Inviting Tender 1
2 Information to Bidders (ITC) 2
Data Sheet - Information to Contractor 13
3 Technical and Financial Proposals - 22
Standard Forms
4 Terms of Reference 34
5 Service Contract 37
I Form of Service Contract 40
II General Conditions of Contract 42
III Special Conditions of Contract 53
IV Appendices 57
Schedule – 1 : Scope of Services 60
6 Service Level Agreement 98
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
SECTION 1-NOTICE INVITING TENDER (NIT)
Department of Agriculture
Government of Karnataka
No. 1, Sheshadri Road, K.R Circle, Bengaluru - 560001
Phone No.: 080-22074138/163 E-Mail:- agri.kar2015@gmail.com
Sd/-
Commissioner of Agriculture
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
SECTION 2- Information To Bidders
1. Introduction
1.1 The DoA named in the “Data Sheet” will select a firm in accordance with the method
of selection indicated in the Data Sheet.
1.2 The Agencies are invited to submit a Technical Proposal and a Financial Proposal, as
specified in the Data Sheet (the Proposal) for services required for the Assignment
named in the Data Sheet. The Proposal will be the basis for contract negotiations and
ultimately for a signed contract with the selected Agency.
1.3 The Assignment shall be implemented in accordance with the phasing indicated in
the Data Sheet. When the Assignment includes several phases, the performance of the
Agency under each phase must be to the DoA’s satisfaction before work begins on the
next phase.
1.4 The Agencies must familiarize themselves with local conditions and take them into
account in preparing their Proposals. To obtain first-hand information on the
Assignment and on the local conditions, Agencies are encouraged to pay a visit to
the DoA before submitting a Proposal, and to attend a pre-proposal conference if one
is specified in the Data Sheet. Attending the pre-proposal conference is optional. The
Bidder’s representative should contact the officials named in the Data Sheet to
arrange for their visit or to obtain additional information on the pre-proposal
conference. Agencies should ensure that these officials are advised of the visit in
adequate time to allow them to make appropriate arrangements.
1.5 The DoA will provide the inputs specified in the Data Sheet, assist the firm in
obtaining licenses and permits needed to carry out the services, and make available
relevant project data and reports.
1.6 Please note that (i) the costs of preparing the proposal and of negotiating the contract,
including a visit to the DoA, are not reimbursable as a direct cost of the Assignment;
and (ii) the DoA is not bound to accept any of the Proposals submitted.
1.7 Government of Karnataka (GOK) expects Agencies to provide professional, objective,
and impartial advice and at all times hold the DoA’s interests paramount, without
any consideration for future work, and strictly avoid conflicts with other assignments
or their own corporate interests. Agencies shall not be hired for any assignment that
would be in conflict with their prior or current obligations to other DoAs, or that
may place them in a position of not being able to carry out the assignment in the best
interest of the DoA.
1.7.1 Without limitation on the generality of this rule, Agencies shall not be hired
under the circumstances set forth below:
(a) A firm which has been engaged by the DoA to provide goods or works for a
project and any of their affiliates shall be disqualified from providing consulting
services for the same project. Conversely, firms hired to provide consulting
services for the preparation or implementation of a project, and any of their
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
affiliates, shall be disqualified from subsequently providing goods or works or
services related to the initial assignment (other than a continuation of the firm’s
earlier consulting services) for the same project.
(b) Agencies or any of their affiliates shall not be hired for any assignment which,
by its nature, may be in conflict with another assignment of the Contractor.
1.7.2 As pointed out in para. 1.7.1 (a) above, Agencies may be hired for downstream
work, when continuity is essential, in which case this possibility shall be indicated in
the Data Sheet and the factors used for the selection of the Agency should take the
likelihood of continuation into account. It will be the exclusive decision of the
DoA whether or not to have the downstream assignment carried out, and if it is
carried out, which Agency will be hired for the purpose.
1.8 It is GOK’s policy to require that Agencies observe the highest standard of ethics
during the execution of such contracts. In pursuance of this policy, the GOK:
(a) defines, for the purposes of this provision, the terms set forth below as
follows:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting of
anything of value to influence the action of a public official in the
selection process or in contract execution; and
(ii) “fraudulent practice” means a misrepresentation of facts in order to
influence a selection process or the execution of a contract to the detriment
of GOK, and includes collusive practices among Agencies (prior to or
after submission of proposals) designed to establish prices at artificial,
non-competitive levels and to deprive GOK of the benefits of free and open
competition.
(b) will reject a proposal for award if it determines that the firm recommended
for award has engaged in corrupt or fraudulent activities in competing for
the contract in question;
(d) will declare a firm ineligible, either indefinitely or for a stated period of
time, to be awarded GOK-financed contract if it at any time determines that
the firm has engaged in corrupt or fraudulent practices in competing for, or
in executing, a GOK-financed contract; and
(e) will have the right to require that, GOK to inspect bidder’s accounts and
records relating to the performance of the contract and to have them
audited by auditors appointed by GOK.
1.9 Agencies shall not be under a declaration of ineligibility for corrupt and fraudulent
practices issued by GOK in accordance with the above sub para 1.8 (d).
1.10 Agencies shall be aware of the provisions on fraud and corruption stated in the
standard contract under the clauses indicated in the Data Sheet.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
2. CLARIFICATION AND AMENDMENT OF TENDER DOCUMENT
2.1 Agencies may request a clarification of any item of the Tender Document (TD) up
to the number of days indicated in the Data Sheet before the Proposal submission
date. Any request for clarification must be sent in writing by paper mail or electronic
mail to the DoA’s address indicated in the Data Sheet. The DoA will upload the
clarifications without identifying the source of inquiry in e-portal for information of all
intended Contractor.
2.2 At any time before the submission of Proposals, the DoA may, for any reason,
whether at its own initiative or in response to a clarification requested by an
invited firm, modify the Tender documents by amendment. Any amendment shall
be issued in writing through addenda. Addenda shall be uploaded in e-portal and will
be binding on them. The DoA may at its discretion extend the deadline for the
submission of Proposals.
3. PREPARATION OF PROPOSAL
3.1 Agencies are requested to submit a Proposal (para 1.2) written in the language(s)
specified in the Data Sheet.
Technical Proposal
3.2 In preparing the Technical Proposal, Agencies are expected to examine the
documents comprising this TD in detail. Material deficiencies in providing the
information requested may result in rejection of a Proposal.
3.3 While preparing the Technical Proposal, Agencies must give particular attention to
the following:
(i) If an Agency considers that it does not have all the expertise for the
Assignment, it may submit bid as a consortium with maximum two members.
(ii) For assignments on a staff-time basis, the estimated number of key
professional staff-months is given in the Data Sheet. The proposal shall,
however, be based on the number of key professional staff-months estimated
by the firm.
(iii) It is desirable that the team leader proposed should be the permanent
employee of the Bidder. In case of other key professional, they may be the
permanent employees or should have an extended and stable working relation
with the firm.
(iv) Proposed key professional staff must at a minimum have the experience
indicated in the Data Sheet.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
(v) Alternative key professional staff shall not be proposed, and only one
curriculum vitae (CV) maybe submitted for each position.
(vi) Reports to be issued by the Agencies as part of this assignment must be in the
language(s) specified in the Data Sheet. It is desirable that the firm’s
personnel have a working knowledge of the DoA’s official language.
3.4 The Technical Proposal should provide the following information using the
attached Standard Forms(Section 3):
(i) A brief description of the bidder’s organization and an outline of recent
experience on assignments (Section 3B) of a similar nature. For each
assignment, the outline should indicate, inter alia, the profiles and names
of the staff provided, duration of the assignment, contract amount, and
firm’s involvement.
(ii) Any comments or suggestions on the Terms of Reference and on the data,
a list of services, and facilities to be provided by the DoA (Section 3C).
(iii) Description of the methodology and work plan for performing the
assignment (Section 3D).
(iv) The list of the proposed staff team by specialty, the tasks that would be
assigned to each staff team member, and their timing (Section 3E).
(v) CVs recently signed by the proposed key professional staff and the
authorized representative submitting the proposal (Section 3F). Key
information should include number of years working for the firm/entity,
and degree of responsibility held in various assignments during the last
ten (10) years.
(vi) Estimates of the total staff effort (professional and support staff; staff time)
to be provided to carry out the Assignment, supported by bar chart
diagrams showing the time proposed for each key professional staff team
member. (Sections 3E and 3G).
(vii) A detailed description of the proposed training, if the Data Sheet specifies
training as a major component of the assignment.
(viii) Any additional information requested in the Data Sheet.
3.5 The Technical Proposal shall not include any financial information.
3.6 Financial Proposal
Department of Agriculture (DoA) requires the Bidder to operate and manage the
Call Centre. The Bidder may incur several costs – cost of agents and other
employees, cost of transportation for employees, operational expenses (which may
include telephone (inbound, outbound)/ mobile, internet charges) and overheads
(stationery, utility items etc.), maintenance cost, cost of technology & other
software / applications / tools etc. It will not be operationally viable to pay all
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
these expenses individually.
Therefore, it has been decided that DoA will fix a single consideration for all
services, i.e., cost per FTE (Full Time Equivalent) per shift per month. Full time
Equivalent would mean that the bidder would estimate all costs and provide it
equivalent to the cost of one employee who would work full time in the call centre.
Department will not pay any additional costs apart from FTE.
However, the above pricing method (Cost per FTE) may be reviewed after one
year and DoA may consider an output based pricing for Call Centre.
Therefore, Bidders will quote “cost per FTE per shift per month’ in the Financial
Proposal, which is further clarified as under:
FTE indicates an agent occupying a work station, deployed at any point in time
when the Call Centre is up. FTE does not include other staff members (team
leaders, quality teams, managers, support staff members, IT experts, HR team etc).
DoA shall only count the number of FTEs as defined above and shall not count
other staff members put on deployment for operations and management of Call
Centre.
The Bidder will quote the “Cost per FTE per shift per month”. It means the cost
shall be for one FTE (that is, an agent directly interacting with the farmer/ caller on
phone/email/web chat/ browsing/social media etc.) for one shift of 8 hours logged
in (day or night) (breaks are not included) for 26 days in a month. The Bidder
might deploy any number of shifts of any duration of hours. However, DoA shall
consider the total number of logged in duration of Agents in a month and split the
same into a shifts of 8 hours duration, excluding breaks.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
matter expert to resolve calls and educate the call centre executives. Bidder shall
also update KMS and related software accordingly but no cost of any other
supervisory or support staff members will be paid separately.
The time duration spent by agent on induction training/ or any other training
like refreshers / new product training / soft skills etc training shall not be
considered as “logged-in” duration. The Bidder will provide 4 different costs for
“Cost per FTE per shift per month” for CSA/ Sr CSA(Voice CSE /Non Voice CSE)/
Team lead/ SME (Domain expert) depending on the skills level as defined in the
Manpower Section
There shall be no difference in “Cost per FTE per shift per month” between night
shift and day shift.
The Bidder will build all costs into this “Cost per FTE per shift of 8 hrs per
month”. If the DoA decides to scale up or scale down the operations (up to 25% of
the estimated total FTE requirement as given in capacity plan), the above “Cost per
FTE per shift per month” will remain the same and DoA will pay depending on
the total logged in time duration of agents.
Annual Escalation
DoA proposes to enter into contract for initial period of one years and subsequent
extension of maximum 2 years on the price quoted by the Bidder as per DoA’s
discretion.
Cost to be quoted in the Financial Proposal should include year on year escalation
@ 5% to enable total cost of ownership calculation. Bidder can claim this escalation
in the cost per FTE on year on year basis if they can match and justify it with a
commensurate increase in efficiency & productivity so as to reduce the overall cost
to serve for the DoA. However, in this case DoA’s decision will be final.
Total Cost of Ownership calculated based on the Financial Proposal will be
considered while doing the techno-commercial evaluation.
Expenses
It may be noted that DoA shall not pay any amount/expenses / charges / fees /
training / travelling expenses / boarding expenses / lodging expenses / conveyance
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
expenses / out of pocket expenses etc. other than the services fees as per finally
negotiated price.
3.7 Agencies shall express the price of their services in Indian Rupees.
4.2 DoA reserves the right to seek original documents for verification of any of the
documents or any other additional information / documents upon opening of the
Bidding Documents.
4.3 An authorized representative of the Agency initials all pages of the Proposal. The
representative’s authorization is confirmed by a written power of attorney
accompanying the Proposal.
4.4 The completed Technical and Financial Proposal must be submitted in eportal on or
before the time and date stated in the Data Sheet. Any Proposal received after the
closing time for submission of proposals shall not be accepted.
4.5 After the deadline for submission of proposals the Technical Proposal shall be opened
in eportal on the date and time specified in the Data Sheet. The Financial Proposal
shall be kept unopened in eportal and Financial Proposals of only technically
qualified Agencies will be opened in eportal on the date and time specified in Data
Sheet.
5. PROPOSAL EVALUATION
General
5.1 From the time the proposals are opened to the time the contract is awarded, if any
Agency wishes to contact the DoA on any matter related to its proposal, it should do so
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
in writing at the address indicated in the Data Sheet. Any effort by the firm to
influence the DoA in the DoA’s proposal evaluation, proposal comparison or contract
award decisions may result in the rejection of the bidder’s proposal.
5.2 Evaluators of Technical Proposals shall have no access to the Financial Proposals until
the technical evaluation, including its approval by competent authority is obtained.
6. NEGOTIATIONS
6.1 Negotiating Price: Should the need arise, DoA reserves the right to negotiate the
price with the successful bidder (S1). If negotiation with S1 fail, DoA reserves the
right to negotiate with S2.
7. AWARD OF CONTRACT
7.1 On completion of negotiation, Letter of Award (LoA) will be issued by the DoA to
the selected Agency. The selected Agency shall acknowledge the LoA as specified in
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
the data sheet. On accepting the LoA, the selected Agency shall execute the Service
Contract within the time limit specified in the data sheet. Before executing the
contract, the selected Agency shall submit the performance bank guarantee as
specified in the data sheet. In case the selected Agency fails to execute the contract
within the specified time limit, DoA reserves the right to cancel the LoA and invite the
firm whose proposal received the second highest combined score to negotiate a
contract. After Service Contract is executed, the DoA will promptly notify other
Agencies that they were unsuccessful.
7.2 The Agency is expected to commence the Assignment on the date and at the
location specified in the Data Sheet.
8. CONFIDENTIALITY
8.1 Information relating to evaluation of proposals and recommendations concerning
awards shall not be disclosed to the Agencies who submitted the proposals or to
other persons not officially concerned with the process, until the winning Agency has
been notified that it has been awarded the contract.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
DATA SHEET
Information to Contractor
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Broad Objectives
To establish digital mode of functional Integrated Agriculture Call Centre.
The initial response by call centre executives for farmer's queries in IVR system.
Automatic call routing facility to the concerned sectors (Agriculture/ Horticulture/
Fisheries/ Animal Husbandry/ Sericulture/ Agriculture Marketing etc.,)
Call escalation structure in three tier system.
Automatic Call escalation of unresolved issues at different levels to the next level.
Automatic tracking and monitoring of the queries at each level.
Push back final resolved queries digitally to the callers (farmers).
Dash board for information with respect to query resolution, pendency etc.,
The Selected Bidder will operate Call Centre based in Bengaluru to cater all farmer/
caller languages and provide for disaster recovery. Going ahead, DoA may in its sole
discretion establish one or more centres where the Bidder will be expected to operate
from. The scope of functions/work/solutions to be covered by the selected Bidder for
the Call Centres to be set up can be broadly classified into the following categories:
(a) Inbound calls
(b) Out bound calls
(c) Multi Lingual
(d) Self service functions through multi lingual IVR
(e) Differential offering basis Customer Segmentation
(f) Service, transaction, activation, retention, grievance handling, marketing, surveys etc
(g) Web Chat /Video Chat/Email
(h) Co-browsing
(i) Development of Portal
(j) Operation of Portal
(k) The subsequent sections describe currently envisaged scope of services and they
are for illustration only.
1.3 The Assignment is phased: No. Single phase of delivery
1.4 Pre-bid queries: Yes. Date and Time specified in Schedule of Tendering Process
1.5 The clauses on fraud and corruption in the contract are in Sub-Clause 2.7.1 of G.C.C.
2.1 Clarifications may be requested up to date of pre-bid queries on 080-22074138/163
and E-Mail:- agri.kar2015@gmail.com. Further to that no queries will be
entertained.
3.1 Proposals should be submitted in the following language: English
3.2 (i) There are four categories viz., (i) Voice) CSE, (ii) Sr. CSA, (iii) Team Leader and
(iv) Domain Expert are required to manage the Call Centre.
Team leader and Domain expert would be required one each for every shift. The
numbers of other personnel depend on size of the ICC.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
(ii) The minimum required experience of proposed in-house key professional staff
are as below:
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
(iv) Last date & Time for submission of technical and 01.01.2018 at 5.30pm
financial proposals in e-procurement portal and
also submission of hard copy at the office of DOA.
[Proposal Due Date (PDD)]
(v) Date & Time of opening of Technical Proposals at 04.01.2018 at 11.30 am
the office of Department of Agriculture
(vi) Date & Time for opening of Financial Proposals of After completion of
technically qualified bidders at the office of technical evaluation of
Department of Agriculture proposals
Any changes in the above tendering schedule will be notified only through e-
procurement portal and will not be notified in the Newspapers.
The bidder shall pay an EMD of Rs. 4,50,000/- (Rupees four lakh fifty thousand only)
through any of the four modes of e-Payment as specified in the e-procurement portal.
The proposal shall be rejected in e- portal if EMD is not paid. The EMD shall be
refundable not later than 30 (Thirty) days after completion of selection process, except
in case of the Selected Bidder whose EMD shall be retained till Service Contract is
executed.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Educational Boards during three years proceeding to PDD, (Copy of Work
Order / Agreement to be enclosed).
(v) Should have minimum average annual turnover of Rs.25 crores during the latest
three financial years, i.e., 2014-15 to 2016-17. (Copy of the Chartered Accountant
Certificate, certifying the turnover to be enclosed).
(vi) Should have a valid CMMi level 3 certification or above. Also should have ISO
9001: 2008 in areas applicable to the services / ISO 27001:2013. (Copies of the
relevant quality certificates to be enclosed).
(vii) The bidder must possess a valid PAN and GST Certificate (copies to be enclosed).
(viii) Bidder should have local office in Karnataka as on PDD. (proof to be provided)
The numbers of points to be given under each of the evaluation criteria are:
Sl. Maximu
Parameter Evaluation Elements
No. m Marks
(i) Specific Experience of the Agencies related to the assignment
1. Operation of online call centres during 1 Assignment : 10 marks 20
last years for Central / State Multiple Assignment(s)
Government / PSUs / Educational from same Central or
boards. State Government
Departments/PSUs /
Educational Boards: 10
marks
2 Experience in software development KMS/Online Portal : 15 15
(KMS/Online Portal implementation marks
for Central or State Government KMS: 7.5 marks
Departments/PSUs / Educational Online portal: 7.5 marks
Boards)
3 Certifications ISO 9001: 2. 5 marks 15
ISO 27001: 2.5 marks
CMMI 3 and above: 10
marks
All of above: 15 marks
Total 50
(ii) Conceptualisation, understanding, approach based on technical
proposal and live (web based) presentation
1. Conceptualisation and understanding 10
2. Available infrastructure (Call Centre facilities, hardware etc). If Call 10
Centre with infrastructure is not readily available no marks will be
awarded
3. Presentation of live (web based) KMS / online portal analytics / 10
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
reports for existing DoA (will be evaluated as per requirements of the
tender document)
4. Presentation of live (web based) CRM solution and reports for existing 10
DoA of bidder (will be evaluated as per requirements of the tender
document)
5 Qualification and experience of team leader and domain expert (5 10
marks each for qualification and domain experience – as per
requirement mentioned in the tender document)
Total (iii) 50
Grand Total 100
4.6 The formula for determining the financial scores is the following:
[Sf = 100 x Fm/F, in which Sf is the financial score, Fm is the lowest price, and F the
price of the proposal under consideration]
The weights given to the technical and Financial Proposals are: T= 0.70, and P= 0.30
Validity of the Proposal : 90 days from PDD.
The successful Bidder shall execute (a) Master Service Agreement, which include
overall terms of engagement (b)a Service Level Agreement, which would include
product level services and terms and conditions of the services to be extended and
any other conditions as may be prescribed by the DoA. (Scope of Service may be
enhanced based on DoA’s business needs/Regulatory requirement on an ongoing
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
basis) and (c) Non-disclosure Agreement.
The Bidder shall execute the MSA, SLA and NDA within one month from the date
of acceptance of Letter of Award. The contracts shall be executed by the authorized
signatory of the Bidder. Bidder are required to submit the Power of
Attorney/Board Resolution authorizing the person to execute the document on
behalf of the company
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
SECTION 3. TECHNICAL AND FINANCIAL PROPOSAL - STANDARD FORMS
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
3A. TECHNICAL PROPOSAL SUBMISSIONS FORM
(in the letterhead of Bidder)
[Location, Date]
To,
Commissioner for Agriculture
Department of Agriculture,
Govt. of Karnataka,
No.1, Sheshadri Road, K.R Circle,
Bengaluru - 560001
Sir,
Subject: Selection of Agency to develop and operate Integrated Agriculture Call Centre
(IACC) - Technical Proposal.
We, the undersigned, offer to provide the services for the above in accordance with
your Tender Document and our Proposal. We are hereby submitting our Proposal
which includes this Technical Proposal and a Financial Proposal in eprocurement.
If negotiations are held during the period of validity of the Proposal, we undertake to
negotiate on the basis of the proposed staff. Our Proposal is binding upon us and
subject to the modifications resulting from contract negotiations.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Signature of Authorized Signatory
Name and Title of Signatory
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
3B. BIDDER’S PROFILE AND REFERENCES
1 Details of Bidder
(a) Name of the Agency/ Firm :
(b) Address of the Head Office :
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
3 Details of online call centres executed and operated during last years.
Details of
online call DoA and
Sl. Date of Date of Period of
centres and contact
No. Commencement Completion Operation
broad details
functions
1
2
3
….
3a. Details of experience in software development [refer evaluation parameter (ii) for
scores]
Note:
1 Provide details for maximum number of assignments (as per the above
Tables), as the number of assignments undertaken will be considered at the
time of technical evaluation.
2 Documentary proof such as Completion Certificates issued by the DoA
shall be provided for all the assignments listed above. Such Certificates
shall include details like year of completion, nature of projects, period of
operation, etc. required for confirming Eligibility Criteria / technical
evaluation.
Sl.
Position Name
No.
1 Team Leader
2 Domain Expert in Agriculture Sector
CVs of above key personnel shall be submitted as per the specimen provided in Form
3F. (Details should be captured to ascertain the qualification, experience, etc., specified
for key professionals).
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
3C. METHODOLOGY AND APPROACH TO DEVELOP AND OPERATE IACC
INCLUDING CONCEPTUALISATION AND UNDERSTANDING, APPROACH TO THE
ASSIGNMENT AND INNOVATIVE IDEAS AND SUGGESTIONS
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
3D. TEAM COMPOSITION AND TASK ASSIGNMENTS FOR KEY PROFESSIONALS
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3E. FORMAT OF CURRICULUM VITAE (CV) FORPROPOSED KEY PROFESSIONAL
STAFF
Proposed Position in the Team :
Name of Staff :
Designation :
Date of Birth :
Years with Firm/Entity : Nationality:
Membership in Professional Societies :
Detailed Tasks Assigned :
Key Qualifications :
[Give an outline of staff member’s experience and training most pertinent to tasks on
assignment. Describe degree of responsibility held by staff member on relevant previous
assignments and give dates and locations. Use about half a page.]
Education:
[Summarize college/university and other specialized education of staff member, giving
names of schools, dates attended, and degrees obtained. Use about one quarter of a page.]
Employment Record:
[Starting with present position, list in reverse order every employment held. List all
positions held by staff member since graduation, giving dates, names of employing
organizations, titles of positions held, and locations of assignments. For experience in
last ten / five years, also give types of activities performed and DoA references, where
appropriate. Use about two pages.]
Particulars on previous experience on development and operation of call centres and software
development (LMS/KMS):
Details of
online call
Whether operation
centres and
Sl. Date of Date of is involved. If yes, DoA and
software
No. Commencement Completion period contact details
development
(from ___ to ____ )
and broad
content
1
2
3
….
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Experience in software development (LMS/KMS) : ……………………………………………
…………………………………………………………………………………................
Give particulars for max. no. of assignments as per the above table because the number and
nature of the assignment would be considered for confirming eligibility of staff and also for
technical evaluation.
Languages:
[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading,
and writing ]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly
describe me, my qualifications, and my experience.
Date:
[Signature of staff member and authorized representative of the Bidder]
Full name of staff member:______________________________________
Full name of authorized representative: ___________________________
Date:
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
3F. TIME SCHEDULE FOR COMPLETION OF TASKS
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
SECTION 4 : TERMS OF REFERENCE
1. BACKGROUND
Karnataka has an agrarian economy and as such, overall development of the State is
mainly depending on the growth of agriculture and allied sectors. Karnataka with its
diversified agro-climatic conditions is home for production of variety of agricultural
crops.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
3. SCOPE OF WORK
The scope of functions/work/solutions to be covered by the selected Bidder for the
Call Centres to be set up can be broadly classified into the following categories:
(a) Inbound calls
(b) Outbound calls
(c) Multi Lingual
(d) Self service functions through multi lingual IVR
(e) Differential offering basis Customer Segmentation
(f) Service, transaction, activation, retention, grievance handling, marketing, surveys etc
(g) Web Chat /Video Chat/Email
(h) Co-browsing
(i) Development of Portal
(j) Operation of Portal
(k) The subsequent sections describe currently envisaged scope of services and they
are for illustration only.
(l) However, the DoA is open to suggestions / additions / modifications to this scope
based on Bidder interaction at the pre-bid meeting at the sole discretion of the
DoA. The scope of services will hence be finalized at the pre-bid meeting. This
scope can also be revised during the tenure of the contract based on farmer/ caller
expectations, business needs, regulatory requirements, competitive landscape,
Bidder’s capabilities etc. and any additional channels will be mutually agreed and
Bidder will need to support the DoA additional requirements that may arise from
time to time within the contract period.
The detailed scope of work covered in Schedule-1.
Operation of IACC: 1 year from contract date, extendable to 2 more years based on
mutual agreement.
In case of any delay caused due to approval of deliverables by the DoA, time frame
will be suitably extended.
5. PAYMENT DETAILS
The selected Agency will submit the invoice / bill for the amount calculated based on
clause 3.6 of section 3. The DoA will endeavour to release the amount after due
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
verification of invoice / bill within seven days after receipt of valid invoice / bill.
i.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
SECTION 5: SERVICE CONTRACT
(To be executed in Rs. 200/- e-Stamp paper, purchased in Bengaluru)
between
DEPARTMENT OF AGRICULTURE
and
Dated :
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
CONTENTS
I. FORM OF CONTRACT
II. GENERAL CONDITIONS OF CONTRACT
1. General Provisions
1.1 Definitions
1.2 Law Governing the Contract
1.3 Language
1.4 Notices
1.5 Location
1.6 Authorized Representatives
1.7 Taxes and Duties
2.6 Suspension
2.7 Termination
2.7.1 By the DoA
2.7.2 By the Agencies
2.7.3 Cessation of Rights and Obligations
2.7.4 Cessation of Services
2.7.5 Payment upon Termination
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
3.7 Documents Prepared by the Agencies to be the Property
Of the DoA
3.8 Equipment and Materials Furnished by the DoA
7. Settlement of Disputes
7.1 Amicable Settlement
7.2 Dispute Settlement
IV. APPENDICES
Note: The Details pertaining to Appendix A, B, C and D is provided in schedule 1 of this bid
document.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
This SERVICE CONTRACT (hereinafter called the "Contract") is made the _________ day of
the month of ______________, 2017 , between, on the one hand, Commissioner for
Agriculture, Department of Agriculture having its office at No.1, Sheshadri Road, K.R
Circle, Bengaluru – 560001 (hereinafter called the "Authority") and, on the other hand,
_______________(hereinafter called the "Agency").
WHEREAS
(a) the Authority has requested the Agency to provide certain consulting services as defined
in the General Conditions of Contract attached to this Contract (hereinafter called the
"Services");
(b) the Agency, having represented to the Authority that they have the required
professional skills, and personnel and technical resources, have agreed to provide the
Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of
this Contract:
(a) Tender document including Addenda / Corrigenda, proceedings of pre-award
meetings, etc.
(b) The General Conditions of Contract (hereinafter called "GC");
(c) The Special Conditions of contract (hereinafter called "SC");
(d) Technical Proposal Submission Form of the Agency
(e) The following Appendices:
Appendix A: Description of the Services / Scope of Services
Appendix B: Reporting Obligations / Deliverables
Appendix C: List of Key Professionals to be deployed
Appendix D: Services and facilities to be provided by the Authority
Appendix E: Financial Proposal
Appendix F: Bank Guarantee for Performance Security
2. The mutual rights and obligations of the Authority and the Agency shall be as set forth
in the Contract, in particular:
(a) The Agency shall carry out the Services in accordance with the provisions of the
Contract; and
(b) The Authority shall make payments to the Agency in accordance with the provisions
of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
FOR AND ON BEHALF OF [NAME OF AUTHORITY]
By
(Authorized Representative)
By
(Authorized Representative)
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
1.4 Notices
Any notice, request or consent made pursuant to this Contract shall be in writing
and shall be deemed to have been made when delivered in person to an
authorized representative of the Party to whom the communication is addressed,
or when sent by registered mail, email, to such Party at the address specified in the
SC.
1.5 Location
The Services shall be performed at such locations as are specified in Appendix A and,
where the location of a particular task is not so specified, at such locations, whether
in Karnataka or elsewhere, as the Authority may approve.
1.6 Authorized Representatives
Any action required or permitted to be taken, and any document required or
permitted to be executed, under this Contract by the Authority or the Agency may be
taken or executed by the officials specified in the SC.
1.7 Taxes and Duties
The Authority shall pay such taxes / duties applicable on professional fee, as the
amount of which is not included in the Contract Price.
2. Commencement, Completion, Modification and termination of Contract
2.1 Effectiveness of Contract
This Contract shall come into effect on the date the Contract is signed by both Parties
or such other later date as may be stated in the SC.
2.2 Commencement of Services
The Agency shall begin carrying out the Services within ten (10) days after the date
the Contract becomes effective, or at such other date as may be specified in the SC.
2.3 Expiration of Contract
Unless terminated earlier pursuant to Clause 2.7, this Contract shall terminate at
the end of such time period after the Effective Date as is specified in the SC.
2.4 Modification
Modification of the terms and conditions of this Contract, including any modification
of the scope of the Services or of the Contract Price, may only be made by written
contract between the Parties.
2.5 Force Majeure
2.5.1 Definition
For the purposes of this Contract, "Force Majeure" means an event which is
beyond the reasonable control of a Party, and which makes a Party's performance of
its obligations under the Contract impossible or so impractical as to be
considered impossible under the circumstances.
2.5.2 No Breach of Contract
The failure of a Party to fulfil any of its obligations under the contract shall not be
considered to be a breach of, or default under this Contract insofar as such inability
arises from an event of Force Majeure, provided that the Party affected by such an
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
event (a) has taken all reasonable precautions, due care and reasonable alternative
measures in order to carry out the terms and conditions of this Contract, and (b) has
informed the other Party as soon as possible about the occurrence of such an event.
2.5.3 Extension of Time
Any period within which a Party shall, pursuant to this Contract, complete any
action or task, shall be extended for a period equal to the time during which such
Party was unable to perform such action as a result of Force Majeure.
2.5.4 Payments
During the period of their inability to perform the Services as a result of an event
of Force Majeure, the Agency shall be entitled to be paid only for the services that have
been rendered. No amount shall be paid for any services that have not been rendered
on account of Force Majeure.
2.6 Suspension:
The Authority may by written notice of suspension to the Agency, suspend all
payments to the Agency hereunder if the Agency fail to perform any of their
obligations under this contract, including the carrying out of the Services, provided
that such notice of suspension (i) shall specify the nature of the failure, and (ii) shall
request the Agency to remedy such failure within a period not exceeding thirty (30)
days after receipt by the Agency of such notice of suspension.
2.7 Termination
2.7.1 By the Authority
The Authority may terminate this Contract, by not less than thirty (30) days’
written notice of termination to the Agency, to be given after the occurrence of any of
the events specified in paragraphs (a) through (d) of this Clause 2.7.1 and sixty (60)
days’ in the case of the event referred to in (e):
(a) if the Agency do not remedy a failure in the performance of their obligations
under the Contract, within thirty (30) days of receipt after being notified or within
such further period as the Authority may have subsequently approved in writing;
(b) if the Agency(or any of their Members) become insolvent or bankrupt;
(c) if, as the result of Force Majeure, the Agency are unable to perform a material
portion of the Services for a period of not less than sixty (60) days; or
(d) if the Agency, in the judgment of the Authority has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.
For the purpose of this clause:
“corrupt practice” means the offering, giving, receiving or soliciting of anything of
value to influence the action of a public official in the selection process or in
contract execution.
“fraudulent practice” means a misrepresentation of facts in order to influence a
selection process or the execution of a contract to the detriment of GOK, and
includes collusive practice among Agency(prior to or after submission of
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
proposals) designed to establish prices at artificial non-competitive levels and to
deprive GOK of the benefits of free and open competition.
(e) if the Authority, in its sole discretion and for any reason whatsoever, decides to
terminate this Contract.
2.7.2 By the Agency
The Agency may terminate this Contract, by not less than thirty (30) days' written
notice to the Authority, such notice to be given after the occurrence of any of the
events specified in paragraphs (a) through (c) of this Clause 2.7.2:
(a) If the Authority fails to pay any monies due to the Agency pursuant to this
Contract and not subject to dispute pursuant to Clause 7 hereof within sixty (60)
days after receiving written notice from the Agency that such payment is
overdue;
(b) If the Authority is in material breach of its obligations pursuant to this Contract
and has not remedied the same with in sixty (60) days (or such longer period as
the Agencymay have subsequently approved in writing) following the receipt by
the Authority of the Agency’ notice specifying such breach;
(c) if, as the result of Force Majeure, the Agency are unable to perform a material
portion of the Services for a period of not less than sixty (60) days.
2.7.3 Cessation of Rights and Obligations
Upon termination of this Contract pursuant to Clause GC 2.7, or upon expiration
of this Contract pursuant to Clause GC 2.3, all rights and obligations of the Parties
hereunder shall cease, except :
(i) such rights and obligations as may have accrued on the date of
termination or expiration;
(ii) the obligation of confidentiality set forth in Clause GC 3.3 hereof;
(iii) any right which a Party may have under the Applicable Law.
2.7.4 Cessation of Services
Upon termination of this Contract by notice of either Party to the other pursuant to
Clauses GC 2.7.1 or GC 2.7.2 hereof, the Agency shall, immediately upon dispatch or
receipt of such notice, take all necessary steps to bring the Services to a close in a
prompt and orderly manner and shall make every reasonable effort to keep
expenditures for this purpose to a minimum. With respect to documents prepared by
the Agency and equipment and materials furnished by the Authority, the Agency
shall proceed as provided, respectively, by Clauses GC 3.7 and GC 3.8.
2.7.5 Payment upon Termination
Upon termination of this Contract pursuant to Clauses 2.7.1 or 2.7.2, the Authority
shall make the following payments to the Agency:
(a) remuneration pursuant to Clause 6 for Services satisfactorily performed prior to
the effective date of termination;
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
(b) except in the case of termination pursuant to paragraphs (a) and (b) of Clause
2.7.1, reimbursement of any reasonable cost incident to the prompt and orderly
termination of the Contract.
3. Obligations of the Agency:
3.1 General
The Agency shall perform the Services and carry out their obligations hereunder with
all due diligence, efficiency and economy, in accordance with generally
accepted professional techniques and practices, and shall observe sound
management practices, and employ appropriate advanced technology and safe
methods. The Agency shall always act, in respect of any matter relating to this
Contract or to the Services, as faithful advisers to the Authority, and shall at all
times support and safeguard the Authority's legitimate interests in any dealings with
Sub-Agency or third parties.
3.2 Conflict of Interests
3.2.1 Agency Not to Benefit from Commissions, Discounts, etc.
The remuneration of the Agency pursuant to Clause 6 shall constitute the Agency'
sole remuneration in connection with this Contract or the Services, and the
Agency shall not accept for their own benefit any trade commission, discount or
similar payment in connection with activities pursuant to this Contract or to the
Services or in the discharge of their obligations under the Contract, and the Agency
shall use their best efforts to ensure that the Personnel, any Sub-Agency, and agents
of either of them, similarly shall not receive any such additional remuneration.
3.2.2 Procurement Rules of Funding Agency
If the Agency, as part of the Services, have the responsibility of advising the
Authority on the procurement of goods, works or services, the Agency shall
comply with any applicable procurement guidelines of the funding Agency
and shall at all times exercise such responsibility in the best interest of the
Authority. Any discounts or commissions obtained by the Agency in the exercise of
such procurement responsibility shall be for the account of the Authority.
3.2.3 Agency and Affiliates Not to engage in certain Activities
The Agency agree that, during the term of this Contract and after its
termination, the Agency and their affiliates, as well as any Sub-Agency and any of
its affiliates, shall be disqualified from providing goods, works or services (other
than the Services and any continuation thereof) for any project resulting from or
closely related to the Services.
3.2.4 Prohibition of Conflicting Activities
Neither the Agency nor their Sub-Agency nor the Personnel shall engage, either
directly or indirectly, in any of the following activities:
(a) during the term of this Contract, any business or professional activities in
the Government's country which would conflict with the activities assigned to
them under this Contract; or
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
(b) after the termination of this Contract, such other activities as may be specified in
the SC.
3.3 Confidentiality
The Agency, their Sub-Agency, and the Personnel of either of them shall not, either
during the term or within two (2) years after the expiration of this Contract, disclose
any proprietary or confidential information relating to the Project, the Services,
this Contract, or the Authority's business or operations without the prior written
consent of the Authority.
3.4 Insurance to Be Taken out by the Agency
The Agency(a) shall take out and maintain, and shall cause any Sub-Agency to
take out and maintain, at their (or the Sub-Agency', as the case may be) own cost
but on terms and conditions approved by the Authority, insurance against the risks,
and for the coverage, as shall be specified in the SC; and (b) at the Authority's
request, shall provide evidence to the Authority showing that such insurance has
been taken out and maintained and that the current premiums have been paid.
3.5 Agency’ Actions Requiring Authority’s Prior Approval
The Agency shall obtain the Authority’s prior approval in writing before taking any
of the following actions:
(a) entering into a subcontract for the performance of any part of the Services, it
being understood (i) that the selection of the Sub-Agency and the terms and
conditions of the subcontract shall have been approved in writing by the
Authority prior to the execution of the subcontract, and (ii) that the Agency shall
remain fully liable for the performance of the Services by the Sub-Agency and its
Personnel pursuant to this Contract;
(b) appointing such members of the Personnel not listed by name in Appendix C
(“Key Personnel and Sub-Agency”), and
(c) any other action that may be specified in the SC.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Materials made available to the Agency by the Authority or purchased by the Agency
with funds provided by the Authority shall be the property of the Authority and
shall be marked accordingly. Upon termination or expiration of this Contract, the
Agency shall make available to the Authority an inventory of such equipment and
materials and shall dispose of such equipment and materials in accordance with
the Authority’s instructions. While in possession of such materials, the Agency,
unless otherwise instructed by the Authority in writing, shall insure them at the
expense of the Authority in an amount equal to their replacement value.
4. Agency’ Personnel and Sub-Agency
4.1 Description of Personnel
The titles, agreed job descriptions, minimum qualifications and estimated periods
of engagement in the carrying out of the Services of the Agency' Key Personnel
are described in Appendix C. The Key Personnel and Sub-Agency listed by title
as well as by name in Appendix C are hereby approved by the Authority.
4.2 Removal and/or Replacement of Personnel
(a) Except as the Authority may otherwise agree, no changes shall be made in the Key
Personnel. If, for any reason beyond the reasonable control of the Agency, it
becomes necessary to replace any of the Key Personnel, the Agency shall
forthwith provide as a replacement a person of equivalent or better qualifications.
(b) If the Authority finds that any of the Personnel have (i) committed serious
misconduct or has been charged with having committed a criminal action, or (ii)
have reasonable cause to be dissatisfied with the performance of any of the
Personnel, then the Agency shall, at the Authority's written request specifying
the grounds thereof, forthwith provide as a replacement a person with
qualifications and experience acceptable to the Authority.
(c) The Agency shall have no claim for additional costs arising out of or incidental
to any removal and/or replacement of Personnel.
5. Obligations of the Authority
5.1 Assistance and Exemptions
Unless otherwise specified in the SC, the Authority shall use its best efforts to
ensure that the Government shall:
(a) issue to officials, agents and representatives of the Government all such
instructions as may be necessary or appropriate for the prompt and effective
implementation of the Services;
(b) assist the Agency and the Personnel and any Sub-Agency employed by the
Agency for the Services from any requirement to register or obtain any permit to
practice their profession or to establish themselves either individually or as a
corporate entity according to the Applicable Law;
(c) provide to the Agency, Sub-Agency and Personnel any such other assistance as
may be specified in the SC.
5.2 Services and Facilities
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
The Authority shall make available to the Agency and the Personnel, for the
purposes of the services and free of any charge, the services, facilities and
property described in Appendix D at the times and in the manner specified in said
Appendix D, provided that if such services, facilities and property shall not be
made available to the Agency as and when so specified, the Parties shall agree on
(i) any time extension that it may be appropriate to grant to the Agency for the
performance of the Services, (ii) the manner in which the Agency shall procure any
such services, facilities and property from other sources, and (iii) the additional
payments, if any, to be made to the Agency as a result thereof.
6. Payment to the Agency:
6.1 Lump Sum Remuneration
The Agency’s total remuneration shall not exceed the Contract Value and shall be
a fixed lump sum including all staff costs, Sub-Agency’ costs, printing of reports,
communications, travel, accommodation, and the like, and all other costs incurred
by the Agency in carrying out the Services described in Appendix A. Except as
provided in Clause 5.2, the Contract Value may only be increased above the
amounts stated in clause 6.2 if the Parties have agreed to additional payments in
accordance with Clause 2.4.
6.2 Contract Value
The Contract Value is set forth in the SC.
6.3 Payment for Additional Services
For the purpose of determining the remuneration due for additional services as
may be agreed under Clause 2.4, a breakdown of the lump sum price is provided
in Appendix E.
6.4 Terms and Conditions of Payment
Payments will be made to the account of the Agency and according to the
payment schedule stated in the SC. Any other payment shall be made after the
conditions listed in the SC for such payment have been met, and the Agency have
submitted an invoice to the Authority specifying the amount due.
6.5 Interest on Delayed Payments
If the Authority has delayed payments beyond sixty (60) days after the due date
stated in the SC, interest shall be paid to the Agency for each day of delay at the rate
stated in the SC.
6.6 Penalty
Authority shall impose penalty on the selected Agency for failure in carrying out the
assignment in respect of quality, time schedule and adequacy, as specified in SC.
7. Settlement of Disputes
7.1 Amicable Settlement
The Parties shall use their best efforts to settle amicably all disputes arising out of
or in connection with this Contract or its interpretation.
7.2 Dispute Settlement
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Any dispute between the Parties as to matters arising pursuant to this Contract
will be settled in accordance with the provisions specified in the SC.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
III. SPECIAL CONDITIONS OF CONTRACT
Number of
GC Clause
Agency :
Attention :
E-mail :
[2.2 The time period to begin carrying out services shall be 10 days from the date of
signing of agreement/contract.
[2.3 The expiration period of the contract shall be 12 months.
[3.4 The risks and the coverages shall be:
1) Third Party liability insurance, as per standard Industry Practice for the period of
Contract;
2) Authority’s liability and workers' compensation insurance in respect of the
Personnel of the Agencyand of any Sub-Agency, in accordance with the
relevant provisions of the Applicable Law, as well as, with respect to such
Personnel, any such life, health, accident, travel or other insurance as may be
appropriate;
3) Professional liability insurance, with a minimum coverage equal to total contract
value for this service; and
4) Insurance against loss of or damage to (i) equipment purchased in whole or in
part with funds provided under this Contract, (ii) the Agency' property used in
the performance of the Services, and (iii) any documents prepared by the
Agency in the performance of the Services.
[3.5 (c)The other actions are.]Nil.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
[3.7 The Agency shall not use these documents for purposes unrelated to this Contract
without the prior written approval of the Authority.]
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Any dispute, difference or controversy of whatever nature howsoever arising under
or out of or in relation to this Contract (including its interpretation) between the
Parties, and so notified in writing by either Party to the other Party (the “Dispute”)
shall, in the first instance, be attempted to be resolved amicably in accordance with
the conciliation procedure set forth in Clause 7.2.2
The Parties agree to use their best efforts for resolving all Disputes arising under or
in respect of this Contract promptly, equitably and in good faith, and further agree
to provide each other with reasonable access during normal business hours to all
non-privileged records, information and data pertaining to any Dispute.
7.2.2 Conciliation
In the event of any Dispute between the Parties, either Party may call upon the
Commissioner for Agriculture, Govt. of Karnataka for amicable settlement. If the
Dispute is not amicably settled within 15 (fifteen) days of the meeting, either Party
may refer the Dispute to arbitration in accordance with the provisions of Clause
7.2.3.
7.2.3 Arbitration
Any Dispute which is not resolved amicably by conciliation, as provided in Clause
7.2.2, shall be finally decided by reference to arbitration. Any dispute, difference or
claim arising out of Or in connection with, or relating to the work order (including
clauses and annexure(s)) or the interpretation, breach, termination or invalidity
thereof, shall be referred and settled under Arbitration Centre-Karnataka (Domestic
and International) Rules 2012
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
IV. APPENDICES
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Schedule-1
BROAD SCOPE OF WORK
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Raitha Sahayaka (RS)will act as a first level of support and it is envisaged that
majority of queries will be replied by them. If a Raitha Sahayaka unable to answer
any query during office hours, an attempt will be made to refer the caller to higher
level experts (Call Conference Experts) in a conference call along with the
information collected by the Raitha Sahayaka.
If such a conference call does not take place or leads to no satisfactory answer, the
query will then be escalated by the RS to Block level officer (or District level where
block level escalation has not been enabled)and thereafter to higher levels as
depicted in Figure1. Details of Primary Rate Interface at Figure 2.
Such advisories shall be provided by DoA in text form which will need to be
recorded/ digitized by the Bidder.
A Voice Mail System (VMS) should also be provided to ensure that a farmer who
cannot get across to a RS due to all lines being busy, gets a periodic prompt on IVRS
that in case the farmer does not want to wait, he/ she can record a voice mail leaving
his number and brief message of up to 2 minutes.
Every call would been entered in relevant module of KMS with details of farmers,
query of the farmer and answer provided to him. The gist of answer given by the
RSs shall also be sent as SMS in local vernacular to the caller farmer after the same is
entered in KMS.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
If the queries are not answered by RS these will be escalated to concerned Block
Level Officer for replying the query through KMS interface in given time frame.
Escalation of calls to next higher level will happen automatically if not escalated
manually by the lower level. Besides KMS, Raitha Sahayakas are required to go
through standard books/publications of UAS/Dept Portal, browse Farmers’ Portal,
other relevant portals & various Scheme Guidelines of DOA and material provided
by the DOA for answering farmers’ queries.
The Bidder would ensure regular training/orientation of the RSs in use of KMS
application and availability of latest information/literature on agriculture related
issues pertaining to various schemes in Karnataka.
In case any new features are added in KMS the Bidder will provide needed
orientation to the RSs. The Bidder would undertake data analytics on KMS data for
real time monitoring of key issues/problems and to generate alerts in case of
anything unusual happening and same will be shared with DOA.
DOA may also come with new communication technologies and social
media(including smart phone based apps) and the Bidder shall e
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
b) The Raitha Sahayaka shall record the name, address, gender, contact details,
queries in detail, type/subject of the query, answer given, status of the calls, etc
in the KMS or in any other suitable form at approved by DOA.
If KMS is down due to non-availability of internet connection at any point of
time or due to any other technical reason, the RS shall record the details of every
call as above in an off line module of KMS.
The data so entered shall be exported to KMS database once it comes live.
Accordingly each ICC should have adequate capabilities in terms of hardware&
system software to support this feature.
The information recorded in the database shall be used for the purpose of
preparing MIS reports and sent to DOA and concerned district on regular basis
at predefined interval sand also accessible online. Further details in this respect
will be worked out with the successful bidder.
c) The Raitha Sahayaka would be required to refer to Portal relevant, websites
maintained by Central/State Government agencies as well as other reliable
websites elsewhere to answer queries from the farmer.
The Raitha Sahayaka must, therefore, have on-line access to these sites
continuously. Farmer related information such as seed varieties, availability of
inputs, list of input dealers, machinery &equipment etc. is made available on the
portal. ICC RS is expected to use this database extensively for the benefit of
farmers.
d) In order to supplement the efforts of RS, it is envisaged to actively involve the
Raitha Seva Kendras (RSK) being established by DoA in providing access to
farmers to this KMS database and escalate this query through the module of
KMS customized for the RSK.
e) The RSK agents can also log onto farmers Portal or respective websites as
illustrated in para(c) above to answer queries of the farmers and if this is not
possible, they may themselves escalate unresolved queries to higher levels.
After prescribed time period, the unresolved queries shall automatically get
escalated to the next higher level. The RSKs can also upload photographs
alongwith description of the problem, if farmer comes with specimens of crops
affected by diseases. Answers to the queries which are not given immediately,
will be provided later.
f) The database of farmers’ queries received at RSK will also be available at ICC
and viceversa.
g) Call Escalation Matrix from the ICCs/RSKs has been depicted in Figure 1.
As may be seen from this figure, a RS will first try call conferencing with higher
level Call Conferencing Experts (CCEs) for unresolved queries and escalating
the query to the concerned Block level officer if call conferencing does not
materialize or caller is not satisfied with the reply given.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
If Block level officer also does not reply the query within the specified time,
queries automatically get escalated to District (Level–III) &thereafter to State
(Level–IV).
There may be some Blocks where either IT infrastructure or broadband
connectivity may not be available or there may be some administrative reasons,
such blocks need not be assigned codes as of now and queries in such cases will
get directly escalated to the District level.
At the District level, experts/officers of the Agriculture and allied departments
shall be responsible for replying to the queries escalated from the ICCs/RSKs, if
necessary, after taking inputs from the relevant authorities.
Similarly, even though queries escalated to State level will be in parallel
escalated to the UASs concerned, the DD at the State level will ensure that an
appropriate reply is conveyed by his/her Department within the prescribed time
limits.
h) The level-II expert(Block) should reply within 3 to 4 days of query logged in and
the unanswered query should get escalated to District Level (L-III) within one
week. In case L-III does not answer the query within 7 days of receipt of query
from the Block, the same will be escalated to the State Level. Urgent matters will
need to be attended to more promptly. If discussion with the farmer is necessary
to resolve the query or to render proper advice, a conference call with the farmer
can be held by dialing the Integrated Agriculture Call Centre.
i) The Frequently Asked Questions (FAQs) and other locally relevant
information at the district/state level may need to be updated after appropriate
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
authentication and validation of such solution or answer given by authorized
Raitha Sahayakas. Such validation will be done not below the level of the District
In-charge of Agriculture (or allied sectors) Department in a State for Block level
FAQs and Director Agriculture (or allied sectors) in case of District level FAQs.
j) Every district will have different problems and issues. Therefore, interaction of
RSs with the Divisional /Zonal level officers of the DoA and allied departments
would be organized every month by the DoA on pre-announced dates at the
video conference for which NIC would also be actively involved. These
video conferences may need to be held in such a manner that every RS gets at
least a bi-monthly exposure to various issues in different parts of the State.
k) The RSs will also update the farmers grievance in the relevant grievance
handling interface, if required by the DOA.
7. Training Schedule of RS: Following training schedule of RSs shall be adhered to:
i) Besides updating and upgrading the domain expertise of the RSs in the areas
related to agriculture and allied sectors, the Bidder is also expected to
periodically refresh and enhance soft skills (including computer operations,
KMS, personal tone and tenor while attending a farmer’s call etc) at least once in
a year.
ii) Facilitate Pre-seasonal technical training in UAS or other institutes to be once in
each crop season, supported by DoA
iii) Technical Training: Three number of Technical Trainings in a year to be
arranged on a fixed day by calling District/ Zonal Level Officers in Agriculture
and allied sector as experts as well as from IMD/Meteorological Centers for
weather related matters.
iv) Field Orientation: RSs to be deputed in place of Assistant Technology Manager
under ATMA for field exposure. RSs/Supervisors are lacking in field experience
and Assistant Technology Managers (ATMs) have a little experience in use of
ICT in agriculture extension.
Hence RSs to be deputed to nearby Agriculture Technology Management Agency
(ATMA) on a rotation basis to work as an ATMs for a period of atleast a fortnight
each in Kharif and Rabi crop seasons. Equal number of ATMs s ha ll be deputed to
the ICC to act as RSs during the intervening period for adequate exposure to ICT
based extension services.
The proposed ICC architecture of the Bidder shall base on the state of the art
Decentralized Call Centre with centralized manageability which ensures central
monitoring, live recording of all call conversations, automated MIS reports and
decentralized survivability. It shall be integrated with the KMS. The phone number
of caller shall be automatically populated to KMS wherein the callers details shall be
instantly retrieved if called earlier.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
8. Reporting Requirements
Various MIS data/ reports generated from the call data recorded by the ICC are
required to be provided to DOA and concerned Districts on pre-defined regular
intervals so as optimize the operations of the Integrated Agriculture Call Centres
and make best use of data collected by the ICCs. Some reports would be required in
Kannada.
The ICCs shall also give a weekly feedback to the DoA& Allied Departments
regarding the nature of calls including area specific prevalence of crop diseases,
pest infestation etc. The Bidder shall also be required to do data mining in the
details farmers’ queries recorded in KMS and provide feedback to the Districts
about prevalence of problems in specific districts. In order to ensure that this is a
two-way communication channel, the Commissioner/Director of Agriculture shall
ensure that the designated ICC Nodal Officer gets across to the ICC Supervisor
periodically.
Provide MIS Reports on monthly basis or at any interval prescribed by DoA. The
MIS reports must contain information related to state-wise, district wise, taluk wise
etc of number of ACD calls, hourly call details, escalated calls, pending calls,
answer given to farmers queries, trends, call utilization, query asked by callers,
reply given, FAQs, classification of queries based on problem/crop, details of RSs/
Supervisors etc. The format for MIS reports will be finalized in consultation with
DoA, which will be suitably modified from time to time based on information
requirement of DoA.
Adequate/good quality furniture and fixtures including table, chair, cup boards,
book shelf, shelf for Servers and other gadgets etc. should be provided at the ICC.
Facility shall adhere to ISO 27001 norms in terms of information security, disaster
recovery, cabling, installation and maintenance, safety etc
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Personal computers (without USB and other copying devices)
Necessary middleware required for integration with all the DoA’s systems.
IVR application with Server, CTI Solution including ACD, Dialer, voice logger,
disaster recovery solutions, etc.
Omni-channel applications for Web chat, Email management, Video chat, Co-
browsing, Click to call, Click to chat, Fax services, Social media response
management etc.
Omni-channels applications should support contextual continuity.
Integration of IVR with CRM through a standard CTI solution for popping up
farmer/ caller dashboard.
Unified desk top solution (holistic CRM), Knowledge management system,
Workforce Management system, Quality management tools
Standard security system / network security solutions and firewalls
UPS
Authorized internet connections
Bidder should provide top notch ACD capable of load balancing and automatic
routing orrerouting of calls between different centres.
All contemporary state of the art Business Intelligence Tools including but not
limited to AutomaticRoster Workforce Management Tool, Call Back Manager with
Dialer, Voice Mail module (not only onIVR but for all Agents across all services),
Barge in& Online Reports & Management Dashboards forDoA.
The Bidder is obligated to provide new Business Intelligence (BI) Tools and their
updates at any time during the contract if the DoA so desires at no extra cost. DoA
requires web based reporting of all SLAs and KPIs, call volume diagnostic which
shall include the type of calls, farmer/ callers, their volume, queries that cannot be
resolved etc.
The solution proposed by the Bidder shall be made PCI DSS and PA DSS
compliant, as pardon’s / regulatory requirement without any additional cost.
Dedicated resource at DoA’s DC / DR and Call Centre locations as may be
required for maintenance of hardware, software, troubleshooting etc.
The above list is not exhaustive and the Bidder needs to provide complete network
architecture and infrastructure to meet DoA’s requirements as per the Scope of Work.
The Bidder should completely own the infrastructure at all points without any capital
or operational cost implications for the DoA. The DoA will not be responsible for
payment of any AMC etc. for any equipment. Also, the Bidder should provide for all
HR related processes for the Call Centre employees and the DoA shall not have any
responsibility towards this.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
The Bidder may bring in any other infrastructural facilities that it feels necessary to
deliver the required level of performance. If the Bidder wants to host any application
for better management of Call centre, the same may be allowed by the DoA as per the
Security policy of the DoA.
The technical quality and standards of all the hardware and software will need to be
finalized in consultation with the DoA to ensure that it meets the quality standards as
expected by the DoA.
The Bidder shall provide a read only access to all tools/solutions (including capabilities
of live call barging) used by the Bidder to the DoA’s designated staff at its Call Centre
as well as the DoA’s Head/Central Office.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
(iii) System Assistant.
(iv) Domain Expert in agriculture (with minimum 5 years of field experience)
The Bidder may also deploy other resources as per need for smooth functioning of ICC
operation.
The Project Manager must have good understanding of ICC operation and possess
excellent communication and technical skills.
The Bidder shall extend all the cooperation/support to a Third Party Monitoring
Agency to be appointed by the DoA.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Should announce waiting time and allow farmer/ caller to leave name/number for
automatic call back
Should have fast keys
Should play the recorded promotion audio at the time of waiting. These audio will
be changes as and when requested by DoA.
Should save the farmer/ caller data like preferred language, etc. and provide the
services in the preferred /saved language.
Over the above, IVR must provide best in class functionality per industry
standards
The entire design, development, integration, maintenance and upgrade of the IVR
including services in different regional languages will be done by the Bidder at its
own cost. DoA will not bear any cost of the design, development, integration,
maintenance, upgrade, recording in different languages, support etc. of the IVR
solution.
The DoA may suggest changes and customization in IVR tree structure from time to
time, which the Bidder will be required to execute within 7 working days free of cost.
In the event that the changes/service requests are complex in nature the execution time
will be mutually agreed upon. The initial IVR flow implemented by the Bidder should
be capable of being scaled up to support increase in ports as well as functionalities
required by the DoA and no incremental cost would be borne by the DoA for these
changes.
The Bidder should be able to configure important messages/campaigns free of cost on
IVR /waiting period of the call. The content and time period for such
messages/advertisements shall be decided by the DoA.
DoA would provide the advertisement to be configured on the IVR.
Additionally, the DoA, at its discretion might include more functions on IVR. The IVR
technology deployed should be compliant with all services mentioned above and any
other services that may be required by the DoA. No additional cost will be borne by
the DoA for development of additional services that would be required by the DoA on
the IVR during the contract period.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
The email services require authentication of farmer/ caller through various means like
through registered Email ID or through registered channel like Mobile App of DoA.
Bidder is required to customize and integrate email service (like templating, auto
answer, restriction for copy/paste/forward the mails, segmentation of emails based on
some key words etc.) as per DoA’s requirement.
DoA is presently providing web chat service through the link provided in DoA’s
corporate website.
Presently resolutions of only general queries are provided through web chat services.
However DoA wants that Bidder should provide authenticate web chat services by
integrating it with DoA’s various portals. Bidder is required to integrate and
customize the web chat services as per DoA’s requirement.
The DoA requires more experienced and better rated Agents to provide web chat
service to farmer/ callers.
14. Customer Relationship Management (CRM)
The Bidder will provide the Customer Relationship Management (CRM) software. The
CRM shall be hosted at DoA’s locations which are at Bangalore. The selected bidder is
required to integrate all the system with the CRM provided by him. The solution
provided by Bidder should have following functionalities -
Omni-channel platform for best in class farmer/ caller experience - Service and
sales aspect of engagement and takes appropriate action based upon farmer/ caller
behavior.
Customer 360 degree View with complete farmer/ caller analysis indicating their
likes, dislikes and preferences to support intelligently
Predictive analytics to indicate Customer preferences and likely future engagement
options e.g. cross-sell / up sell predictor, churn reduction predictor, loyalty
predictor etc.
Issue Anticipation / Prediction : Customer Issue Anticipation Prediction, Next Best
Action recommendation and automated close looping
Seamless Omni-channel Experience : Unified view across all interaction channels to
for a complete view and enable a Seamless cross channel Experience for farmer/
callers
FCR (first call resolution) / STP (signal transfer protocol) / online fulfillment
capabilities
All service requests would have to be recorded and made seamlessly available to
the respective districts / processing units / wings for processing of such requests
through a web based service request module to be provided by the Bidder.
15. Deployment of Manpower and their qualification
Voice Customer Service Executives (Voice CSEs)
The profile of the Voice Customer Service Executive should be as follows:
Mix of Graduates & Undergraduates - Not more than 50% can be undergraduates
minimum 12thpassed.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Able to speak, read and write in Kannada and English.
Good command over the Kannada language
Able to communicate confidently and politely, with very good speaking skills.
Experience of at least 2 years in a Call Centre (3 year if undergraduates), (could be in
outbound call function) (Fresh candidates CANNOT be considered).
Proficient in handling non voice channels like email, web chat, video chat, co-
browsing, social media management etc.
Indicative ROLES to be performed:
Handling inbound calls/queries; Escalation calls; Grievance redressal;
Handling inbound and outbound non voice channels like email, web chat, video
chat, co-browsing, social media management etc.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
replace any team member with another (with the qualifications and expertise as
required by the DoA) during the course of assignment.
16. Training
The Bidder in consultation with the DoA, shall design capsule training programs for
different products and also prepare a quarterly calendar to provide training to all
resources on the systems and procedures laid down by the DoA, as appearing in this
document, but not limited to the provisions herein.
Best in class training pedagogy should be applied to ensure effective training and
learning outcomes. Use of videos, role plays, system simulations etc should be
encouraged to increase training effectiveness.
The training must cover at the minimum the following:
Communication and Soft Skills training with a focus on enhancing farmer/ caller
experience
Call Centre processes
Technology / systems / applications used
Products and services of the DoA
Domain specific training based on the business / channel (e.g. voice, chat, email,
social media) the
agent is servicing
The behavioral and cultural expectations of DoA from a professional Customer
Service Associate
Information security and its relevance and importance to the farmer/ callers
Knowledge of Doing systems, operational procedures, and KYC norms
Documentation and formalities required for availing various products and services
of the DoA.
Customer Service and Citizen Charter
Doing industry market trends
An Induction Training of at least 21 days viz., 4 days for communication and soft
skills, 14 days for products, and services of the DoA and 3 days for buddy up/system
training, will need to be imparted to all newly recruited Agents. Onboarding/induction
training must include a certification post completion of training and only those who
obtain more than 75% marks will be permitted to go on the production floor. The
induction training and certification process will need to be pre-approved by the DoA.
Additionally, as the DoA will keep enhancing its products and services, and keep
introducing new products and campaigns, the Bidder will put in place a training
system/schedule to ensure continuous updating of knowledge, processes and skills
and certification of agents / managers.
Time spent in training either for the new recruits or existing agents will not be
included for the purpose of billing.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Each agent will be cross trained about different activities for a minimum period of 1
day every month.
The DoA, at its discretion, may additionally interview the newly recruited Agents
before their deployment on the floor. In case DoA feels that the performance is not
adequate, the Agent shall have to repeat the required training process or be replaced
with suitable Agent as defined above at no cost to the DoA.
The actual requirement of training may be assessed while setting up the Call Centre
and will be advised by the DoA. However, the training infrastructure would need to
be made available in the premises by the Bidder till the setting up the infrastructure at
Call Centre premise. While the DoA will support training efforts by providing its
faculty and training the trainers of the Bidder on DoA operations and processes one
time, the Bidder will be required to develop the training content, design, pedagogy,
curriculum etc. and make available the training material along with certified faculty
for the training of the CSAs/ Sr. CSEs on an ongoing basis. All trainers must undergo a
train the trainer session and certification provided by the Bidder before imparting
training.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
procedures, reviews of Agents, etc., based on “Quality Score” discussed in this
document. DoA will conduct any ghost calling / Barging in process, onsite & offsite, to
ensure service quality management.
20. Professionalism
The Bidder should provide professional, objective and impartial advice at all times and
hold the DoA’s interests paramount and should observe the highest standard of ethics
while executing the assignment.
22. Audit
DoA reserves the right to conduct an audit/ ongoing audit of the services provided by
Bidder. The Bidder should allow the Reserve DoA of India (RBI) / any other statutory
body or persons authorized by them to access DOA documents, records or transaction
or any other information given to, stored or processed by Bidder within a reasonable
time failing which Bidder will be liable to pay any charges/ penalty levied by RBI /
statutory body.
Bidder should allow the Reserve DoA of India (RBI) / any other statutory body to
conduct audits or inspection of its Books and account with regard to DoA documents
by one or more RBI officials or employees or other persons duly authorized by RBI.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
The following audits will need to be conducted by the Bidder as per industry
standards and results shared with the DoA.
1. Information security audit
2. Process audit
3. Vulnerability assessment / Ethical hacking
The DoA may decide, on its discretion to additionally conduct these audits or any other
itself or through a third party.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
instruments, projectors, screen, printers, soft board, white board, servers etc.), software
(softphone, knowledge management portal, CRM, agent desktop application, quality
management tools, web chat, email management/web chat systems, workforce
management tools, etc.), various equipment (e.g. ACD, IVR, Voice Loggers, Dialer,
Switch, Router etc), security, insurance, regulatory licenses (e.g. OSP from DOT,
Shops & Establishment and other regulatory/statutory licenses), all other
infrastructural needs will be arranged by the Bidder
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
The telephony, ACD and IVR should support Virtualization to reduce the rack space
and save powering the Data Centre.
Visual IVR Solution should offer Web services API
IVR should be capable to offer Call Back Option to the High Profile farmer/ callers if
expected time is going to be more than threshold with following choices
Call back as soon as Agents is available
Call back at Specific time defined by Customer(by entering preferred call back time in
hh:mm format)
Continue to hold until Agent gets free
Should support BidderP,E1QBidderG PRI, (multiple types of trunks) as well as TDM
connectivity with EPABX and/or Bidder
Tool to configure IVR must be completely Graphical and it should allow to make
changes on the fly
Visual IVR Solution shall be compatible with all major Internet browsers like Internet
Explorer
(above IE 8), Google Chrome, Mozilla Firefox, Safari or Mobile (IOS, Android,
Microsoft etc
Solution shall be able to extend and integrate existing IVR applications to mobile
apps and Web
Solution should be synchronous of any code changes across all changes like voice,
web and Mobile
Solution should allow on demand assistance and allow routing of call to expert agent
from mobile/web
Solution should be able to offer expected wait time on web / mobile
Functionality to repeat the node details if no option is selected by the farmer/ caller
during the prescribed time.
Solution should have the ability to walk through troubleshooting call trees and
connecting to, or requesting a call back from, a call center Agent
Solution should support auditing and reporting of farmer/ callers self service sessions
It should support multiple source of Music
Caller be given the option to continue waiting in queue or to leave a message
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
It should be possible to make Agent Softphone work in Shared Control mode where
application should be able to control adjacent IP Desk phone
Agent Softphone must support 3 different modes
1. VoIP Mode - call will be taken to/from PC headset/mic
2. Telecommuter Mode - call is controlled from PC but patched to any external phone
number
3. Desk phone mode - call is controlled via PC and audio is patched to Desk IP phone
Agent should be able to see his own/group real time statistics such as ACD calls,
Abandon calls, Break time etc.
It should work in VDI / Citrix / VMware Environment
It should support Click-to-Call functionality from Web and MS Outlook
Should support silent install using Microsoft installer; Should be able to push and
install all patches centrally rather than on each agent and supervisors work station
LDAP Integration is required
Pre Rerecorded Greeting should be supported by Agent Softphone
Should be capable to support contextual data in screen pop – Period (parameterized)
and multiple source
It should be possible to have call barge in through Supervisor Softphone(without
Agent being notified)
It should be possible to customize settings based on Agent Profile/Group from
Centralized Server with following other functionalities
a. secure and role based access
b. centralized control of end points
c. creation of global settings for all users
d. creating templates that can be assigned to agent groups based on role and
business area
e. Centrally control agents from accessing various critical DoA settings
f. Import multiple agent profiles, with their customized settings, from an existing
setup
g. Support Active Directory authentication
h. Centrally store setting changes made by an agent and makes them available the
next time the agent logs in
i. Centrally store and manages predefined location data and links the desktop DoA
to call server that supports the Hot-Desking feature
Supervisor should be able to force Remote Agent to logout
Supervisor should be able to send Quick Alters to the Agent
Agent sets must have the ability automatically to go into a wrap-up, unavailable
work state at the completion of a call
The system must support up to 6000 BHCC with all Call Centre applications running
and scale to 30 agents.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
ACD solution should be highly available with hot standby and seamless failover in
case of Main server failure in the same location
The ACD hardware and software should be from a single OEM.
It should function on standards based Operating Systems
The ACD should support active and passive server mode in DR. In case of server in
the Data center fail the server in DR should take over seamlessly.
The above architecture of distributing the Main and standby server over the WAN
should work where the round trip delay will be more than 60ms between DC and DR
The system must have a single unified service creation environment for capturing
farmer/ caller business rules for ACD and IVR to optimize call handling and First Call
Resolution.
Agent desktop should dynamically pass the call data like ANI/DNI or farmer/ caller
id to any browser based application like CRM.
ACD should support Web based administration like adding new agents, assigning
skills etc.
The systems should support at least 30 queues
The system must allow agents and tele workers to log in from anywhere on the
network via the desktop or an endpoint
Non- voice
Single interface supporting Audio, Chat and Video communication
Masking of critical/confidential information such as Aadhar card etc.
Agent should not be able to click on buttons such Submit Form etc.
Audio Call to be seamlessly escalated from Audio to IM to Video
Support for WebRTC to allow farmer/ callers to reach Call Centre agent through Web
browser
The solution should provide Integrated real-time and historical reporting with
comprehensive campaign data including time period, contact results, Do Not Call,
agent status, revenue and more
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
It should be possible to convert recorded file in standard format based on requests
Supervisor should be able to score agents based on their performance
It should support eLearning and Coaching module
Call Recording solution must support N+1 and/or N+N Redundancy from day one
Should support archiving of call records on removable media such as DVD, Blu-Ray,
Tapes and archiving on external storage media such as SAN, NAS
Ability to provide automatic digital recording for all calls (voice and screen
recording) - this has to capture at least the following information:
(A) Date
(B) Time
(C) Call Duration
(D) Agent ID
(E) Caller Number
(H) Inbound/Outbound Identifier - System Generated
Searching capabilities for recorded calls with any combination of the following
parameters:
(A) Date
(B) Time
(C) Agent ID
(D) Caller Number
(G) Number Dialed
(H) Inbound/Outbound
Solution should support centralized or decentralized search and replay of calls
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Online view for the overall performance against the defined KPI (Can be shown by
Managers & Supervisors only)
Online view for specific agent performance against the defined KPIs (can be shown
by the agent him/herself, the Supervisor and the Manager)
The agent can push SMS to the farmer/ caller
Ability to upload the DoA's standard templates to be used for printing requests
Ability to send fax to the farmer/ callers through the fax engine
The entire Call Centre solution should be provisioned and managed through a single
web-based application
It should be possible to create an organization hierarchy so that users at each level are
automatically assigned access rights into the application.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
e)Call agent Idle time
f) Average time to Answer
g)Call abandoned count
h) Call abandoned percentage
i) % of calls closed on the IVR
j) % of calls transferred from IVR to agent
ACD should support Web based administration like adding new agents, assigning
skills etc.
ACD should support routing of incoming calls based upon caller input to menus,
real-time queue statistics, time of day, day of week, ANI, dialed number etc.
The system must provide business rules for routing the calls using the least expensive
and/or the most effective method
ACD should support routing based on longest available agent, Circular agent
selection algorithms.
Up to 6 levels of farmer/ caller contacts should be prioritized based upon call or
farmer/ caller data, and calls may be moved within or among queues under workflow
control using priority information
ACD should support transfer of calls to another group in case of a queue in a
particular ACD group based on the settings defined
ACD should support the playing of customizable queuing announcements based
upon the skillgroup that the call is being queued to, including announcements related
to position in queue and expected delay.
The system must support supervisor-administered re-skilling of agents without
agents re-logging in
The system must provide call control via the desktop
ACD should support Data driven routing, ACD should have the ability to use data
obtained from backend database to make routing decisions. The database can have
parameters like a list of holidays, hours of operations, a short list of hot farmer/ caller
accounts, and so on.
Agents can be configured with up to 20 skills, each with up to 5 different competency
levels. Skill groups should be configurable as requiring up to 20 skills per agent, each
with up to 5 minimum skill competency levels
Agents should be able to login, logout, make ready or not ready from the desktop
application.
Supervisors should be able to send messages to one or all agents and also send
broadcast messages that will scroll on the agent desktop.
Agent desktop should display ANI or DNIS or any farmer/ caller related data.
Supervisors should be able to barge in a agents call and also if required take a call
from an agent and attend it.
Supervisor to create and configure preview campaigns.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Should support Queuing of calls and playing different prompts depending on the
type of call and time in the queue
The system must allow the supervisor to log an agent out and make an agent ready
The system must allow agents and supervisors to see their call-handling statistics in
real time.
The system must allow redirection of unanswered calls to other agents or allow call
backs
System should provide alternate routing automatically based upon time of day and
day of week, eg.
Routing calls to IVR post business hours
System should to collect information about the caller such as position in the queue,
estimated wait time etc. to be forwarded to an IVRS and used for routing purposes or
trigger IVR applications system should redirect unanswered calls
The Call Centre solution must allow instant messaging (IM) access to experts.
Solution must support workforce management integration
It must be possible to display the expected waiting time and/or queue count when the
farmer/ caller is waiting for his or her chat request to be connected to an agent.
Call Centre solution must provide social media integration.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
The solution shall support to define system privileges based on user role or
responsibility.
The solution shall provide the system administrator to define views, roles, and
responsibilities in a single location in the system.
DoA shall own all the data
The Solution must support managing compatibility of archived data for any table
alterations as part of new releases.
31. Security
Solution shall support to enable/disable audit trail on specific data entities or
transactions
Solution shall generate audit trails for reports/queries executed
The Solution shall protect the stored audit records from unauthorized deletion.
The Solution shall prevent modifications to the audit records.
System must support single sign on solutions
Solution shall use encryption when transmitting passwords over the network
Solution shall provide appropriate security at the RDBMS level to protect data from
unauthorized personnel
Solution shall support backup all data and metadata across all the sub systems of the
proposed solution
Solution shall provide mechanism for incremental and full backups with zero down
time
The solution shall prevent the display or printing of passwords.
The Solution shall provide the ability to provide an automatic log-off feature at user-
specified time limits.
Solution shall manage all user credentials and permissions (e.g.: user name,
password) and user sessions
Solution shall provide access to the system only using secured passwords and other
identifiers as necessary
Solution shall allow administer password policies such as minimum and maximum
lengths,
alphanumeric usage and expiry periods
Solution shall provide users to change their passwords based on authentication rules
Ability to provide read write, read only or execute level access to users based on role
The Bidder agrees to assist DoA in investigating and remediating any security issues
detected.
The solution maintains information on security events and can provide reporting on
demand.
32. Standards
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
The Bidder shall provide a system user interface that is easy to read, and user-
friendly.
The Bidder shall not quote any custom appliance-based solutions.
The Solution shall be used by DoA in English
The Solution must provide a web-based software solution that operates with the DoA
current software standards.
The Solution should support transaction logging.
Solution shall support users to change their passwords based on authentication rules
Solution should support IT security Act and any other regulatory data standards
Solution shall adhere to a documented approach for migrating code and
configuration across environments
Availability of published software release schedule
Solution shall support to customize layouts and restrict data access based on roles
and position of users in hierarchy at DoA
33. Integration
The solution should provide the ability to queue if an integration fails, allowing the
solution to run standalone until the integration is available again.
IVRS and CTI systems to integrate with DoA's backend system through the
middleware/web services and support and record telephonic interactions
IVRS system shall be integrated with DoA's backend system and will update farmer/
caller records in case of agent less conversation
System shall support integration with Web and Video Chat interface for recording
chat interactions
IVRS shall be integrated with SMS Gateway for sending SMSs
IVRS shall be integrated with the Email Gateway
Proposed Solution must support seamless integration with DoA's solution.
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Solution must support keyboard shortcuts for common tasks and provision for
customizing the same
The solution must be a tiered architecture solution. The tiers must run on separate
servers broken out by Presentation, Business and Data layer
Solution shall run across key browsers like IE, Mozilla Firefox and Chrome and also
standard mobile browsers - Please specify exceptions/version limitations if any, in
Bidder Comments
Solution shall be used with key OS like Windows, Mac, Linux etc. - Please specify
exceptions/version limitations if any, in Bidder Comments
Solution should be a web based thin DoA without the need to install any component
on the user's machine
Solution shall provide support for web services and service oriented architecture
Solution shall integrate with HTML pages and web forms for capture of data
Solution shall integrate with Chat interface for recording chat interactions
Application layer should hide all business logic from the frontend or the interface
(Presentation layer) using well defined interfaces
Solution shall allow for performance troubleshooting, bottleneck identification
Solution shall support to trace and measure performance at the interface and
component level
Solution shall provide performance, utilization and load related reports and statistics
Solution shall support load balancing and fail-over techniques to prevent
performance degradation as a result of extra loads and to provide additional
reliability
Solution shall support for an error logging framework
Solution shall support backup all data and metadata across all the sub systems of the
proposed solution
Solution shall provide support for mirrored devices
The Solution shall provide a database with fault tolerance and high performance that
can watch for problems and resolve them such as stopped processes, violations of
data integrity policies, isolation, and verification.
The Solution shall provide the ability to clone data from one environment to another.
The Solution must support to clone configuration settings from one environment to
another (i.e., from production to trainer, etc.).
Support for different testing environments such as load test, stress test and regression
test, and simulation for end-to-end performance testing
The solution shall support drag-and-drop open development environment
No Single Point of Failure should be present for any of the critical components of the
solution.
Solution should feature a roll-back capability so that any changes applied to the
system can be rolled back if there is any negative impact on the production system.
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35. Audit Trails of Customer Contacts
Bidder will maintain call recordings / screen recordings / audit trails for farmer/ caller
contacts / contact history across all channels/ farmer/ caller interaction history etc. per
retention period as agreed with the DoA.
Bidder will provide access to call recordings /screen recordings / audit trails etc. to the
DoA through a remote login facility.
Beyond agreed retention period, Bidder will provide call recordings/ screen recordings /
audit trails / contact history across all channels/ farmer/ caller interaction history etc. via
agreed mode and agreed format to the DoA for storage at the DoA’s Data Centre.
Bidder will provide the necessary infrastructure at DoA’s Data Centre to allow for
retrieval & review of these call recordings / screen recordings / audit trails / farmer/
caller interaction history etc.
The Bidder represents that a separate agreement is required to be entered into by the
DoA with Third-party
During the Term of this Project and, if applicable, during the Reverse Transition Period,
DoA grants Bidder a right to use at no cost or charge the Software licensed to the DoA,
solely for the purpose of providing the Services.
The Bidder shall be responsible for obtaining all necessary authorizations and consents
from third party licensors of Software used by Bidder in performing its obligations
under this Project.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
If a third party's claim endangers or disrupts the DoA’s use of the Software, the Bidder
shall at no further expense, charge, fees or costs to the DoA, (i) obtain a license so that
the DoA may continue use of the Software in accordance with the terms of this Tender
and subsequent Agreement and the license agreement; or (ii) modify the Software
without affecting the functionality of the Software in any manner so as to avoid the
infringement; or (iii) replace the Software with a compatible, functionally equivalent and
non-infringing product.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Appendix E
FINANCIAL PROPOSAL SUBMISSION FORM
(in the letterhead of Bidder)
(This is only for reference. Provision for uploading Financial Proposal Format in e-portal.
Bidders are requested to enter the Financial Proposal amount in the relevant slot
provided in e-portal.)
[Location, Date]
To,
Commissioner for Agriculture
Department of Agriculture,
Govt. of Karnataka,
No.1, Sheshadri Road, K.R Circle,
Bengaluru - 560001
Sir,
Subject: Selection of Agency to develop and operate Integrated Farmer's call centre
(IFCC)- Financial Proposal.
---
We, the undersigned, offer to provide the services for the above in accordance with
your Tender Document and our Proposal (technical and Financial Proposals). Our
financial proposal is for the sum of Rs. ________ [Rupees ___________ only]. Our proposal is
exclusive of GST and all other applicable taxes applicable from time to time.
Our financial proposal shall be binding upon us subject to the modifications resulting
from contract negotiations, up to expiration of the validity period of the Proposal.
Sl Full time equivalent per Cost per Number Total Rupees (per
No shift per month person per of Rupees year)
month persons (per
per month)
month
1 CSA
2 Sr CSA
3 Team Leader
4 Domain Expert
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
We undertake that, in competing for (and, if the award is made to us, in executing) the
above contract, we will strictly observe the laws against fraud and corruption in force in
India namely “Prevention of Corruption Act 1988”.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Please Note: The Bidder to quote lump sum amount for providing Integrated Agriculture
Call Centre services as per the term and conditions of the bid document in the financial
bid slot provided in e-procurement platform and to submit a hard copy of the appendix E
– financial proposal to the DoA on the day of opening of financial bid.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Appendix F: Bank Guarantee for Performance Security
To :
Commissioner for Agriculture
Department of Agriculture,
Govt. of Karnataka,
No.1Sheshadri Road, K.R Circle,
Bengaluru - 560001
Dear Sir,
1. Whereas you, the Authority, have issued Letter of Award dated ………… to M/s.
………………………….., hereinafter referred to as the “Agency “to develop and operate
Integrated Agriculture Call Centre (IACC) and propose to execute a Service Contract
with the said Agency who is required to produce a bank guarantee for Rs.___________,
being 10% of the contract value to secure its obligations to the Authority.
2. We the Bank………………………….. hereby expressly, irrevocably and unreservedly
undertake and guarantee as principal obligors on behalf of the Agency that, in the event
that the Authoritydeclares to us that the services have not been provided according to
the Contractual obligations under the aforementioned contract, we will pay you, on
demand and without demur, all and any sum to a maximum of Rs.________. Your
written demand shall be conclusive evidence to us that such repayment is due under the
terms of the said contract. We undertake to effect payment upon receipt of such written
demand.
3. We shall not be discharged or released from this undertaking and guarantee by any
arrangements, variations made between you and the Agency, indulgence to the Agency
by you, or by any alterations in the obligations of the Agency or by any forbearance
whether as to payment upon receipt of such written demand.
4. In no case shall the amount of this guarantee be increased.
5. This guarantee shall remain valid for _____ months or till the date of completing the
contractual obligations under the said Contract whichever is later.
6. Unless a demand or claim under this guarantee is made on us in writing or on/before the
aforesaid expiry date as provided in the above referred Contract or unless this guarantee
is extended by us, all your rights under this guarantee shall be forfeited and we shall be
discharged from the liabilities hereunder.
7. This guarantee shall be a continuing guarantee and shall not be discharged by and
change in the constitution of the Bank or in the constitution of
_________________________.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
SECTION 6 : SERVICE LEVEL AGREEMENT
AHT is defined as the duration from the moment the agents picks up the call till the end
of the conversation and after call work.
It will be DoA’s endeavour to constantly improve the AHT associated with different
call / query types. For the first 6 months, a baselining of the AHT will be created based
on call tagging/ACD reports/call evaluation or any other appropriate measurement
technique (in consultation with the Bidder). Thereafter, this will form a key SLA where
in the Bidder will be expected to improve the AHT for different call / contact types
quarter by quarter.
The Bidder will be expected to provide a continuous improvement plan for AHT
reduction including but not limited to better agent training, moving calls to self service
channels, process improvements to ensure call avoidance, faster system navigation/
screen refresh etc. to ensure a lower handle time.
The DoA reserves the rights to revise the AHT limits from time to time in consultation
with the Bidder. In the first year of operations, the DoA will meet the Bidders at the end
of every quarter to compare the current AHT against the observed AHT for every
category of call and revise the AHT of different call categories, based on the
observations. However, in the subsequent years of operations,theDoA will execute this
exercise only at its discretion.
2. System Availability
Availability is defined as the amount of time, if a farmer/ caller had called; his call would
have been attended to by an Agent at the Call Centre. It excludes any and every form of
downtime which might prevent a caller's call from being answered.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
power failure, network downtime, telecom link failure,
manpower failure, hardware downtime etc.
Measurement Interval Daily
Reporting Period Monthly
Service Level
Sl. System availability value Penalty
No Formonth
.
1 >=99.70% Nil
2 >99%but<99.70% 1%ofmonthlybilledamount
3 >=98%but<99% 2%ofmonthlybilledamount
4 <98% 4%ofmonthlybilledamount
5 <95% 7%ofmonthlybilledamount
6 <90% 10% of monthly billed amount
While the overall system availability needs to be >=99.7%, frequency of downtime and
duration of downtime will also need to be monitored and reported.
Objective To ensure that more than 85% of calls requesting to speak with
an Agent are attended to within 15 seconds
Definition This is measured as the waiting time in Automatic Call
Distributor (ACD) queue after pressing prescribed digit to talk
to the Agent but before being answered by the Agent.
Data Capture This will be captured from the time the farmer/ caller has
keyed the relevant number in the IVR option menu, for
speaking to an Agent.
Measurement IntervalHalf hourly interval
Reporting Period Daily
Service Level
S No Percentage of calls attended Penalty
1 >=85%callsattended within 15seconds Nil
2 <85%calls attended within 10seconds 5% of monthly billed
Amount
3 Even if overall 85%responsetimeisachievedin a month, 5%ofmonthlybilled
but in case there is huge shortfall (<70%) in response Amount
time in more than 8% of half hour intervals. E.g that is,
<70% calls attended within 15 seconds,for more than
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
120 half hour intervals in a month(Total of 48X30 half
hour intervals in a month)
For different farmer/ caller segments or call types handled by different skilled agents,
the DoA at its sole discretion may change the above standard. E.g.
Calls handled by CSA :75/20 (that is ,70%of calls requesting to speak with an Agent
are attended to within 30 seconds)
Calls handled by Voice CSE 80/20(that is, 80% of calls requesting to speak with an
Agent are attended to within 20 seconds
Calls handled by Sr CSA : 85/15(that is, 85% of calls requesting to speak with an
Agent are attended to within 15seconds)
The SLAs will be accordingly modified for the different skilled agents.
Objective To measure the quality of calls being handled by the agents and
ensure that certain standards are adhered to during the calls
with respect to quality of information provided, diction,
language, politeness etc.
Definition This is measured by scoring a random sample of calls on pre-
defined parameters as per industry practice and mutual
agreement with the DoA
Data Capture The Call Centre needs to have a call (voice & screen) logging
facility to record all the different calls/contacts that have been
handled by the agents. A random sample of these calls/contacts
will then be graded by the Bidder’s/DoA's call quality audit
team against pre-decided parameters. For every agent, 20
calls must be monitored per month. For agents with , a higher
number of calls will need to be monitored.
Measurement Interval Daily
ReportingPeriod Monthly
Service Level
S.No. Score on Call quality Penalty
1 >90% Nil
2 Between85%to 90% 5%of monthly billed value
3 Between75%to85% 7.5% of monthly billed value
4 <75% 10% of monthly billed value
At any point in time, agents with consistently less than 70%
quality score(for 3 months) should be removed from the
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
process after taking them through a performance
improvement plan
8. FirstTimeResolution
Objective To ensure that issues are resolved first time in the Call Centre.
Definition This is measured as: Number of calls in which issue was resolved
in the first call itself/Number of calls handled;
Data Capture To measure this, a SMS will be sent to a random sample of farmer/
callers. For e.g. every5th farmer/ caller who calls. This sample shall be
dynamically defined by the DoA. Through this SMS, the farmer/ caller
will be requested to confirm whether his/her issue was resolved or not,
to which the farmer/ caller will respond with either a'Yes' or 'No'.
In case the farmer/ caller does not respond to the SMS, it will be
assumed that the issue has been resolved. Once the issue has been
resolved, it will be updated accordingly on Bidder's CRM .Measure:
Number of farmer/ callers replied Yes or no reply/Number of SMS sent
over a period of time, the process for capturing FCR may change and
be linked to call tagging / tracking repeat calls / automated through
CRM etc and the measurement& reporting methodology will change
accordingly of this key SLA.
Measurement Daily
Interval
Reporting Period Monthly
Service Level
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
S. % of calls resolved first time Penalty
No.
1 >95% Nil
2 Between90%to95% 2%of monthly billed value
3 Between85%to90% 5%of monthly billed value
4 <85% 10% of monthly billed value
DoA will also levy penalty in case the manpower profiles are not maintained as per
DoA's requirement specified in or ratio of team structure is not maintained as given in
this document. The penalty structure shall be of 2 types:
1) The personnel do not meet the minimum qualifications as laid out by DoA
for their designation/profile.
For assessing this requirement, the DoA may conduct periodic sample checks of the
Agents at any time of the month. If any personnel are found to be not qualified,
during the sample check, as per DoA’s guidelines, 1% of the monthly amount
payable for that month will be deducted. If more than 20% of the personnel are
found to be not meeting the criteria during the sample check, 5% of the monthly
amount payable for that month will be deducted.
2) The ratio of the team structure must be maintained as laid out by the DoA
If the number of Sr.CSAs is short by more than 4% at any point of time during
the month, 1% of the monthly amount payable for that month will be deducted.
If the number is short by more than 8%, 3% of the monthly amount payable for
that month will be deducted and if the number is short by
morethan10%,5%ofthemonthlyamount payable for that month will be
deducted.
If the number of TLs & AMs is short by more than 4% from the number
stipulated as per DoA's required ratios,6% of the monthly amount payable for
that month will be deducted. If this number is short by more than 10, 3%of the
amount payable for that month shall be deducted.
If the number of other team is not as per the DoA’s required ratios, then DoA
will charge the penalty in following as per following formula =3XSr. CSA FTE
monthly cost X no. of shortage
Example–If 2 Quality team member are not provided by Bidder and the per
month FTE cost isRs.30000 then penalty amount =3X30,000X2=1,80,0000
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
Similar to SLAs defined in the above sections, there are other critical performance
parameters that shall be tracked on a regular basis to evaluate the Call Centre
performance. The DoA reserves the right to include any of these KPIs as part of the
SLAs from a future date in consultation with the Bidder.
Unlike SLAs, these KPIs shall not be linked to commercial penalties, but the Bidder is
expected to maintain and ensure that its performance on these parameters is acceptable.
In the quarterly review meetings, the DoA and Bidder shall jointly take decisions
regarding acceptable performance, on different KPIs. The DoA may also decide on
additional KPIs that would need to be monitored by the Bidder and such additional
KPIs will be provided by the Bidder and monitored without any extra charges.
Percentage of calls that fail to connect to Call Centre due to limited infrastructure
provided by Bidder
Fatal Error:
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
the DoA’s system is down for whatever reason
Measurement Low=0%;High=0.25%
Range
Compliance < 0.25%
Frequency Monthly
Calculation Monthly, by taking <1% of daily activities and scanning for
Formula fatal error in each of the documented processes and
procedures. The sampling should be divided over the
various functional areas. Number of calls where fatal error
occurred /sample size=Service Level Attained
Data Sources Listening to voice calls from the log by the Bidder’s quality
assurance team/ DoA’steam or/ and system report.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
select by the farmer/ caller)
KPI2 First Contact Resolution (measured in%)
KPI3 Average Response Time(measured in seconds for
webchat/ video chat; Measured in hours for email)
KPI4 Average Handle Time (measured in seconds)
KPI5 Call handling efficiency of agents
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
actual or 25% of the monthly billed amount whichever is lower. To encourage better
performance, the cap on monthly penalty shall berestoredto20% of the monthly billing
amount if there is improvement in the performance under SLA parameters in the
subsequent two months.
The method for calculating penalty shall be as under:
While calculating penalty for the current month, the penalties levied for the previous
2months shall be considered and if they are at maximum limit of 20% of monthly bill
amount, then the penalty cap shall be increased to 25% of monthly bill amount and the
penalty shall be levied at actual or 25% of monthly bill amount whichever is lower.
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Selection of Agency for Integrated Agriculture Call Centre(IACC)
19. No outsourcing by Bidder
The selected Bidder will undertake to provide the Call Centre services required in this
RFP to the DoA and will not outsource or sub contract any of the core Call Centre
services (like agents, supervision, management oversight, etc)offered to DoA to any
company or to a company fully/partly owned by the Bidder.
Sd/-
Director of Agriculture and
Tender Inviting Authority
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