Vision and Scope Document

for

<POS and Inventory

Management System For
Electronic Store>
Version 1.0 approved

Prepared by <Vishambar Lal & Baber Sheikh>

<make360>

<24/November/2017>
Table of Content
Revision History ..................................................................................................................3
1. Business Requirements ...................................................................................................4
1.1. Background............................................................................................................4
1.2. Business Opportunity ............................................................................................4
1.3. Business Objectives and Success Criteria ............................................................. 5
1.4 Customer or Market Needs ......................................................................................5
1.5 Business Risks ......................................................................................................... 5
2. Vision of the Solution .....................................................................................................6
2.1. Vision Statement ....................................................................................................6
2.2. Major Features....................................................................................................... 6
2.3. Assumptions and Dependencies ............................................................................6
3. Scope and Limitations.....................................................................................................7
3.1. Scope of Initial Release ......................................................................................... 7
3.2. Scope of Subsequent Releases............................................................................... 7
3.3. Limitations and Exclusions ................................................................................... 7
4. Business Context.............................................................................................................8
4.1. Stakeholder Profiles............................................................................................... 8
4.2. Project Priorities ....................................................................................................8
4.3. Operating Environment ......................................................................................... 9
Revision History

Name Date Reason For Changes Version

1. Business Requirements
1.1. Background
A small electronic shop is sukkur by name “Faisal Electronics” sells electronic devices and
equipments and they have a good sale and purchase volume on daily basis. Faisal electronic is
facing a issue while maintain its stock due fast flow of sales and purchases, most of the time
they don’t know which item is in stock, which is not and what is there quantity. This lack of
information really troubles them while selling or ordering items and hence causes bad costumer
experience. Faisal Electronics needs a system which will resolve this issue for them and give
them real time stock details.

A Generic POS sale system with inventory management system can manage Faisal electronics
issue. As they face a big issue that they are unaware of their stock quantity they need this for of
system which will give them real time information at any time.

Current problems:

• Parts of the works we do are extremely boring, verbosely, and tediously. Like we can only
service one table when guests order their meals. We do many things are all waste time with a
lot of time wasted.

• Our archives management is fall behind and inefficient. We could not accurately statistic the
properties and production materials we have. We cannot know whenever we need to examine
and repair our facilities, and also do not know how much raw materials we needed.POS will
resolve this problem by the scientific management.

• It is difficult to control the inventory. Shop has so many goods to be managed, so we should
use POS to control the purchasing, receiving, storage, and issuing.

• You have to pay more money of hire the new employees. POS can make the procedures of
work smoothly, so you don’t have to hire too much employees any more. In the other world,
the labor cost will decrease after use the POS.

1.2. Business Opportunity

Today, many stores have management systems of their own. The competition is increasing
because due to the management system, the amount of products sold of them is increasing, the
management of goods and staff become easier. Therefore must improve store management
system to be able to compete.
The new system will give Faisal electronics a edge against its competitors who are still running
their business of old manual model. Better information about the stock will allow Faisal
electronics to make better business decisions and a great costumer experience as well plus a
electronically generated bills give them more satisfaction and firm their true on Faisal electronics
and their business will flourish a lot.
1.3. Business Objectives and Success Criteria

Inventory proportionality is the goal of demand-driven inventory management. The primary

optimal outcome is to have the same number of days worth of inventory on hand across all
products so that the time of run out of all products would be simultaneous.
The secondary goal of inventory proportionality is inventory minimization. By integrating
accurate  demand forecasting  with inventory management, replenishment inventories can be
scheduled to arrive just in time to replenish the product destined to run out first, while at the
same time balancing out the inventory supply of all products to make their inventories more
proportional, and thereby closer to achieving the primary goal. Accurate demand forecasting
also allows the desired inventory proportions to be dynamic by determining expected sales out
into the future; this allows for inventory to be in proportion to expected short-term sales or
consumption rather than to past averages, a much more accurate and optimal outcome.
Integrating demand forecasting into inventory management in this way also allows for the
prediction of the "can fit" point when inventory storage is limited on a per-product basis.

1.4 Customer or Market Needs

Customer needs a system which can replace the paper-based management completely.
Such a system would save the singly management staff, to help reduce the cost of
renting them, the management will be smoother, easier, goods in-out more convenient,
faster, reduce waiting times, thereby increasing profits.
The system needs be clear, visually, without having any errors, easy to use.

1.5 Business Risks

• Computation, data input and output errors.
o Severity: High
o Solve: Concentration, avoid mistakes while data processing.
• System errors.
o Severity: High.
o Solve: Inspection and routine maintenance.
• Sudden power loss.
o Severity: High.
o Solve: Use auxiliary power to avoid.
• Untrained staff may be not able to use system.
o Severity: Medium
o Solve: Training staff.
2. Vision of the Solution

2.1. Vision Statement

For management of Faisal Electronics, who needs the system to manage the store, the new
Store Management System will provide a power full tool to manage their store by easiest way.
Unlike another system or software, our system not only locates, select and provides information
about goods, but also generates required reports when needed, and our system also auto
backup itself, very convenience for you.

2.2. Major Features

In new computerized system we will try to give these facilities.

1. Manually system changes into computerized system.

2. Friendly user interface.
3. Time saving.
4. Save paper work.
5. Connecting to database so we use different type of queries, data report.
6. Give facility of different type of inquiry.
7. Formatted data.
8. Data’s are easily approachable.
9. Invoicing
10. Items management: create, view, modify, delete and update price of items.
11. Auto Update and backup system

2.3. Assumptions and Dependencies

• Always Available electricity for smooth and uninterrupted operations
• Always On Internet for the syncing of data with online backup database.
• The new system must be profitable for the store compared to investment costs
system.
• This system helps manager save time to manage all of goods. So this system can
attract investment of many company and business.
3. Scope and Limitations
3.1. Scope of Initial Release

Feature Release 1.0

1 Fully implemented
2 Fully implemented
3 Fully implemented
4 Fully implemented
5 Fully implemented

6 Fully implemented
7 Fully implemented
8 Fully implemented
9 Fully implemented
10 Fully implemented
11 Fully implemented

3.2. Scope of Subsequent Releases

• Next release may include more features, when first release is fully understood by the
management and more requirements are clarified.

3.3. Limitations and Exclusions

• This is a completely new system for the store so there will be a few flaws.
• The scale of the system are small.
• The system will only be used by Faisal Electronics
4. Business Context
4.1. Stakeholder Profiles

Stakeholder Major Value Attitudes Major Interests Constraints

Market revenue
Increase revenue growth of Richer feature set Maximum
Owner about 50 % than competitors , budget =
Easy to manage item compared with time to market 25000
current
Automatic error
Must run on
corection, ease of
Admin Quickly update system low-end
use, high
system
reliabilities
Quick access to data, Easy to manage
Easy to learn and No budget for
Employee easy access to the item than
train retraining
system before

4.2. Project Priorities

Dimension Driver Constraint Degree of Freedom

Release 1.0 planned to Overrun of up to 1 week
Schedule be available by acceptable without sponsor
30/1/2018 review
All features scheduled
Features for release 1.0 must be
fully operational
All functions are working well
Quality in version 1.0, all security tests
must pass
Maximum team size is
Staff
2 developers & testers
5,000 on every additional
Cost
feature
4.3. Operating Environment
The system will be standalone system which will be operated by a trained computer operator for
stock management and creation of costumer bills.
- Standalone Windows Operating System based Desktop application with online SQL server
linked for the backing up of hourly data.
- A thermal printer for invoices and reports printing
- System shall in location and in Faisal Electronics.