CanAsian Airlines

AUGUST SALES SEMINAR PLANNING MEETING

Minutes of the Meeting

May 19, 2016, 9:30 a.m.

CanAsian Airlines Main Office, Conference Room B

ATTENDEES Martin Albertson (Chairperson), Heather Kallio (Recorder),

Michael Kornachi, Jasim Mohammed, Louise Witherspoon,
All other Sales & Marketing Department employees were
present (with the exception noted below)
ABSENT WITH REGRETS Walt Dinney

AGENDA ITEM DISCUSSION

1 Welcome – Martin Albertson
a. Call to Order Mr. Albertson called the meeting to order at 9:30 a.m.
b. Adoption of Agenda The agenda was approved by all attendees.
c. Approval of Minutes Minutes from the April 14 Planning Meeting were approved by
all attendees.

2 Old Business – Mr. Albertson summarized his trip abroad and noted the various
Martin Albertson sales connections that were made. He will present the highlights
of his trip at the company’s summer barbecue.
Action Items Deadline
Ms. Kallio will provide the Travel Portfolio to all May 26
company employees by e-mail.
Mr. Albertson will confirm the date of the June 1
barbecue and circulate information to all staff.

3 Managers’ Reports
a. Speaker Reports – Mr. Mohammed noted three guest speakers have been selected.
Jasim Mohammed
Tim Breithaupt from Toronto, ON has confirmed his attendance
as the Keynote Speaker. The cost for him to deliver a one-hour
motivational speech is $3 000.
Action Items Deadline
Mr. Mohammed will provide Ms. Kallio with the May 26
names of the additional two speakers.
 b. Equipment Report Mr. Kornachi noted all equipment purchases for Q1
– Michael (January-March) have been made. There are two outstanding
Kornachi purchase orders: one for Mr. Albertson’s PC and monitor, the
other for the Board room’s new video-conferencing unit.
Action Items Deadline
Mr. Kornachi will follow up on the outstanding June 9
purchase orders.

c. Sales Report – Ms. Witherspoon distributed the First Quarter (Q1) Financial
Louise Reports (Sales by Territory, Sales by Week) and noted that all
Witherspoon areas are on target.

An area for concern is the Central Region which has declined 6%

since last period. Ms. Witherspoon’s assistant, Marie Smith, is
auditing this area.

Ms. Witherspoon congratulated five salespeople for reaching

their Q1 targets; they will receive their commission bonuses and
awards at the August Sales Seminar.
Action Items Deadline
Ms. Witherspoon will provide a preliminary audit May 30
update to Mr. Albertson. Additional time may be
required to prepare the final report.

4 New Business – Mr. Albertson circulated a signup sheet. He needs volunteers to

Martin Albertson register attendees, as well as staff information booths, at the
August Sales Seminar.

At Mr. Albertson’s request, Ms. Kallio agreed to prepare a

brochure for the August Sales Seminar.

Mr. Albertson requested that all staff maintain accurate expense

reports as the Accounting Department has recently had issues
with some submissions.
Action Items Deadline
Ms. Kallio will circulate her expense template to all May 20
Sales & Marketing employees for immediate use.
Ms. Witherspoon will provide Ms. Kallio with May 26
detailed information for inclusion in the brochure.
Ms. Kallio will assemble a team of three other staff June 9
members and submit a brochure design to Mr.
Albertson.
 Action Items (Continued) Deadline
All staff that are available to volunteer at the June 30
August Sales Seminar should express their interest
to Mr. Albertson.

5 Next Meeting Mr. Albertson suggested that another meeting be held June 16,
9:30 a.m. in Meeting Room B. Attendees voted and the majority
were in agreement.

6 Adjournment The meeting was adjourned by Mr. Albertson at 10:42 a.m.

Minutes of Meeting Submission

Submitted by: Heather Kallio, Recorder
May 20, 2016

Minutes of Meeting Approval

Signature: Signature:

Date: Date:
Martin Albertson, Chairperson Heather Kallio, Recorder