Solution Proposal Document

Enhancement Name Fleet Management Location/Func. PVBU, SANAND

Prepared by Mr. Santosh Yadav Phone No 020-66135129
Email Santosh.Yadav@tatatechnologies.com Emergency Yes No

Incident INC000000028042 Date of Report 04/06/2013

of Incident
Change Type Project Date of Change 04/06/2013
Request
Change Request Description Fleet management

User Mr. Shanu Kothari BPO Mr. Nikhil Sinha

Functional Mr. Santosh Yadav Technical NA
Consultant Consultant

Scope: - This document is for Fleet Management for Sanand

Requirement:-

VEHICLE MAINTENACE CELL (VMC) REQUIREMENT

TML plant vehicles are maintained at Sanand plant as well as at dealers end. Nanos are maintained within plant
(never sent outside/at dealers place). Other than Nano (e.g. Indica, Sumo, Indigo etc) are maintained within
plant for oil/coolant changes or for where parts are available through STOs. Those vehicles are sent to Dealers
end when it cannot be repaired within plant, parts not available or in case of an accident.

We require PM process for schedule maintenance and accidental maintenance. Below costs shall be settled on
respective vehicle owner cost centers.
a) Maintenance cost of repair within plant through maintenance order. (Only part cost)
b) Cost of repair (Total labour cost + Total spares cost) at dealers end need to be captured (manually from
dealers invoice) into maintenance order of maintained vehicle.
c) Insurance claim reimbursement shall be taken as separate expenses (Spares + Labour)

E.g. Total Rs. 10K is spent on vehicle

1 Parts Cost not covered under insurance

 2 Labour Cost not covered under insurance
3 Parts coverered under Insurance Claim
4 Labour covered under Insurance Claim
Note: Considering the total amount of insurance covered has been settled with Insurance Company.

Maintanace order shall captured all 4 types of cost in the maintenance order but shall only settle the cost
without insurance coverage/reimbursed.

1. Equipment category (external number) is not required.

2. Vehicle that goes to dealership for maintenance activity get certified invoice. That need to be entered in
SAP (against maintenance order).i.e. at that end of the year how much that vehicle cost (labour cost of dealer
invoice+ material cost) can be obtained from order itself.

For Example:

3. Insurance cost again to be settled on order (Insurance company and TML both paid for the
expense).
Insurance cost shall be manually added in the maintenance order as separate
expenses.
 4. Automated mail need to be sent to user (E.g. if maintenance activity is planned on 13 th May
then mail should be sent on 12th May to user).

Solution Scope Proposed (Effort estimate in red letters):-

A) Process Solution Required:
1) Maintenance Request 3 Days
2) Preventive Maintenance Process (Internal & External) 3 days
3) Breakdown / Accident Maintenance Process (Internal & External) 7 days
4) Insurance Claim Process. 10 days
5) Consignment process for Vendor’s spare part usage in Maintenance order 10 Days

B) Report requirement:- (These are my assumed report requirement)

1) Standard report
2) Preventive Maintenance Due Mail report. (Customization require) 14 days
3) No additional report requirement (5 days as buffer)

C) Master data requirement:

1) Equipment 2 Days
2) Task list creation 5 days
3) Maintenance plan creation 2 Days
4) Scheduling of Maintenance Plan. 1 Day

D) Training 7 Days

E) User Manual 7 days

F) Post go live support 30 Days

TTL comments:-
This project requires Roughly Effort estimate of 110 Man days.