Oracle

T i m e & L a b o Ur

Oracle Time and Labour

 Introduction

Oracle Time & Labour is an ebusiness suite solution to meet the

requirements of:

Time Capture Time Validation

Time Approval Time Management

Oracle Time and Labour

Agenda
Oracle Time & Labor

Time Structure
Time Policies
The Timekeeper
The Line Manager
The Worker

Oracle Time and Labour

 Roster & policy set up

Weekly Roster Shift Pattern

Shifts
(Work Plan) (Rotation Plan)

Over Time Policies

(Earning Policy)
Employee
(Assignment)
Extra Pay Policies
(Premium Eligibility Policy)

Oracle Time and Labour

Time & Labour
Structures

Oracle Time and Labour

Time Structure
Holiday calendar
Shifts
Weekly Roster (Work Plan)
Shift pattern (Rotation Plan)

Oracle Time and Labour

 Holiday calendar

This records the paid and unpaid holidays for an employee group.
This is attached to an employee group using an Earning Policy.

Note:

Only those Payroll elements that have been categorized as Absence

Earning would be available at the Earning Type LOV.

Oracle Time and Labour

Oracle Time and Labour
 Shift plan

This defines the Shifts prevalent across the Organisation.

The system provides us with an option of entering either duration of
shift or the start & stop timings of the shift.

Note:

Early Start & Late Stop are options for broadening the scope of Start &
Stop timings respectively.

Oracle Time and Labour

Oracle Time and Labour
 Work plan

This is the Weekly Plan for a particular employee.

(Eg: The individual weekly roster for an employee)
The shifts have to be defined before they are selected in this form.

Note:

Day Premium is the premium paid for working in an difficult or off

shift.
(Eg: The shift employees are getting premium e.g. 10% 15% 20%
Shift Diff Override defines the premium paid for working extra hours
other than the regular shift.

Oracle Time and Labour

Oracle Time and Labour
 Rotation plan

This is the pattern in which the employee groups move from one work plan
to another after every week.
(Eg: The Shift Pattern)
The Rotation plan is attached to an employee assignment through
Assignment Time Information.

Note:

Even when the employee has only one Work Plan associated; One has to
attach a Rotation plan to his Assignment.

Oracle Time and Labour

Oracle Time and Labour
 Earning group

This provides a provision to group earning elements for reporting purpose.

This is also used in accumulating hours for further calculation.

Note:

Before this Element Time Information should be appropriately updated.

Oracle Time and Labour

Oracle Time and Labour
Time & Labor
Policies

Oracle Time and Labour

Time & Labor Policies
Overtime Policy (Earning policy)
Extra Pay Policy

Oracle Time and Labour

 Premium Eligibility Policy

This Policy groups together premiums associated to a Base Hour Type.

More than one Base Hour Type could be associated to appropriate premiums
by selecting them one by one and associating them to the premiums.

Note:

In the Base Hours Type select from the elements that have been categorised
in Element Time Information.
In the Authorized Premium select from the elements that have been
categorised Premiums.
If an Employee Assignment is not linked with the corresponding element for
the premium he/she is eligible; the corresponding premium would not be
processed.
Oracle Time and Labour
Oracle Time and Labour
 Earning policy

This policy attached to an assignment ; contains daily/weekly base and

overtime rules, the holiday calendar, and the premium policies to be used in
calculating pay.

Note:

The Type determines on what period the Rules are based Day, Week or both.
Rounding Off & T/C Interval.
(Eg: In some case no rounding off so both would be one).
Earning Policy assigned to an assignment cannot be expired.

Oracle Time and Labour

Oracle Time and Labour
Oracle Time and Labour
TIME KEEPER

Oracle Time and Labour

 Role of a Timekeeper in OTL include :

1. Enter timecard for group of employees based on some other system

2. Review and make changes to timecards imported from other collecting
devices.
* Time Keeper may not necessarily be the Approver for a Timecard.

Different Kinds of Time Keeper :

1. Super Time Keeper

2. Regular Time Keeper
3. Limited Time Keeper

Oracle Time and Labour

 Time keeper group

o The group of employees the Time Keeper is responsible for entering or

updating the Time Card Data.

o The Time keeper group should include employees with the same timecard
period.

o A Particular time keeper can have more than one group associated with
them.

Oracle Time and Labour

Oracle Time and Labour
 Timekeeper Time Entry Window

Heads-down
Easy data entry
identification of
timecard status

Configurable
matrix layout

Oracle Time and Labour

Timekeeper Mass Edit
Window
Mass edit allows you to
enter data for the entire
group in one action

Oracle Time and Labour

 Alternate names

Alternate names are defined for the following purposes

1. Provide a more user friendly name for the Elements.

2. Restrict values in the LOV for each column in the Layout.
3. Define Value dependencies .

For any predefined layout we need to define alternate names and select values
for the Timecard Alternate name Preference.

Oracle Time and Labour

The Line Manager

Oracle Time and Labour

 Mass Approvals

Workflow Based,
Configurable
Approval Rules

Rules by Approve
product Skip
Reject

Oracle Time and Labour

 Approval Summary

Detail of items
rejected, approved
and skipped

Oracle Time and Labour

Manager Self-Service
Time Entry

Supervisor Hierarchy

Oracle Time and Labour

Manager Self-Service
Time Entry

Manager can view

sub-ordinate
timecard activity

Oracle Time and Labour

 Time period

Recurring Time Period

Time Card Entry Period Approval Period

Note : We can have different set of Approval Periods/Time Card Entry for
different group of employees as per requirement.

Oracle Time and Labour

The Worker

Oracle Time and Labour

Timecard Rules Evaluation

Worker enters greater

than 40 hours per week
and qualifies for
overtime

Oracle Time and Labour

Timecard Rules Evaluation

Review page
shows the
workers entry

Detail section shows

the time evaluation
based on rules

Oracle Time and Labour

Working Time Directive
Weekly Maximum Rule

Violation of a 38
hour maximum
work week rule.

Oracle Time and Labour

 Self-Service Simplicity
Tabs and sub tabs
allow for quick
navigation
Tab to link to
Internet Expense for
expense account
entry

Easy to read table

gives the worker an
overview of
timecard activity

Oracle Time and Labour

Inline Errors

A visual cue is
shown to the user
on each line for
each error.

Oracle Time and Labour

 Layout style

The layout determines the fields that one can enter, how the fields are
arranged on the page, and the instruction text. Each Layout Style includes
the following :

1. Time Card Layout ( For Time entry )

2. Review Layout ( To review entries before submitting )
3. Confirmation Layout ( Entries after submission )

Oracle Time and Labour

 Timecard template

o Templates are used for helping the timekeeper enter the attendance details
in an easier & systematic way.

o Each Template is associated with a Time Card.

o Templates are of two different kinds

Dynamic Templates ( From a Table Structure or Last entered )

Private Templates ( Personalized Template )

Oracle Time and Labour

 Deposit & retrieval process

Payroll

OTL Time Store HR

Application

Projects

Deposit Process Retrieval Process

Oracle Time and Labour

 Time entry validation

Each rule is linked to a Fast Formula or a Mapping; to validate conditions

for Time Entry for a specific status. These rules need to be grouped into
Time Entry rule Groups where notifications can be defined to be sent
for each rule. This group is then assigned to employees using preferences.

Oracle Time and Labour

Oracle Time and Labour
Oracle Time and Labour
Release 12.0.3 (RUP3)

Use Employee Work Schedules to Distribute and Encumber Labor Costs

In Oracle Labor Distribution, Monday to Friday are considered business days and the labor cost is distributed
only on these days even if an employee works during a Saturday or a Sunday. Employees in an organization
may work on varying schedules; for example, an employee may work Saturday through Wednesday, and
another may work Monday through Friday. With this new functionality customers can have Oracle Labor
Distribution distribute and encumber labor costs based on the work schedules of the employees.

Customers can also configure Oracle Labor Distribution to distribute and encumber the hours an employee
worked during a payroll time period. They can import any element containing hours and costed in Oracle
Payroll into Oracle Labor Distribution to distribute the costs using this new feature.

Set Up Clearing Accounts for Multiple Payrolls

Labor Distribution administrators can now set up clearing accounts for multiple payrolls in Oracle Labor
Distribution. This feature is useful if, for example, your organization has business units or operating companies
with a need to maintain separate transactions. You can now set up those clearing accounts at the payroll level
in Oracle Labor Distribution to accurately identify the transactions of each payroll. With this enhancement,
each payroll can have a dedicated clearing account for use with Oracle Labor Distribution thus enabling you to
reconcile the clearing accounts with ease.

Oracle Time and Labour

 Process Payroll Reversals, Balance Adjustments, and Retroactive Payments More Easily
Oracle Labor Distribution imports reversals, balance adjustments, and retroactive payments when you
import a regular payroll run. As a Labor Distribution administrator, you only need to run the PSP:
Import Payroll Transactions once to import a regular payroll along with other payroll actions for
reversals, balance adjustments and retroactive payments that you costed in Oracle Payroll. In
addition, you only need to run the PSP:
Create Distribution Lines process and PSP: Summarize and Transfer Payroll Distribution process
once to distribute and transfer all the imported transactions.

Specify Accounting Dates When Transferring Distribution Lines to Oracle General Ledger,
Oracle Projects, and Oracle Grants Accounting
As an implementer, you now have the flexibility to specify the accounting date that Oracle Labor
Distribution must use when transferring distribution lines into Oracle General Ledger.

Use Parameter Sets to Run Scheduling and Distribution Reports More Easily
To simplify the process of generating reports, Oracle Labor Distribution now enables you to use
parameter sets in all the scheduling and distribution reports. For example, if you frequently run the
Distribution History by Organization report where you need to select one or more organizations, then
you can create a parameter set to store the organizations. You can use the parameter set in the
process to quickly run the report.

Oracle Time and Labour

Release 12.0.5 (RUP5)

Rollback Create Distribution Lines Process for All Periods by Providing the Highest Time
Period Name
When you import multiple periods together, the Create Distribution Lines process runs only on the
maximum time period among them and automatically pulls in all the other periods. However, the
Rollback CDL process needed the periods separately to do a rollback. With this release, you can enter
the higher time period name to rollback CDL for all other periods as well. This is useful to rollback
CDL for multiple periods that you imported together. To accommodate this change, the application
now uses the rollback based on the maximum time period value in the Rollback Concurrent Program,
which in turns rolls back the child periods as well.

Use New Predefined Salary Cap Rates

You can now use new predefined salary cap rates for 2008. You use salary caps for sponsors to
enable the Create Distribution Lines process to determine excess funds.

Control the Behavior of the Import Process

With this release, you can use the Ignore Date Earned in element entries configuration option to
control the behavior of the Import Process to Labor Distribution. To enable distribution to happen
based on pay period start and end dates, you can set the configuration option to Yes. To enable
distributions based on element entry date earned values, you can set the configuration option to No.

Oracle Time and Labour

Release 12.1.1

Integration with Award Distribution Functionality in Grants Accounting :

This is an enhancement to integrate Labor Distribution with Award Distribution / Funding Pattern
functionality. The Award Distribution functionality in Oracle Grants Accounting enables users to define
funding pattern for a project and task combination. The funding pattern saves data entry time since
users do not have to select an award when defining a labor schedule. It also results in less data
maintenance since the award distribution setup is maintained in one central location.

Oracle Time and Labour

Oracle Labor Distribution
Release 12.1 HRMS RUP5

Archive and Retrieval processes for Pre-Gen Distribution Interface

PSP_DISTRIBUTION_INTERFACE table stores all the records that are part of Pre-Gen batches
created in Labor Distribution product, irrespective of the validity and the status of the records.
This causes performance problems when the data is queried from the UI, especially when data
grows huge on long runs. Hence, this requires a set of archive and retrieve processes to
reduce the volume of the data on this transaction table PSP_DISTRIBUTION_INTERFACE and
to pull back the data on to the table on demand.

Set of Archive and Retrieval processes have been created for this purpose, namely PSP:
Archive Pre-Gen Distribution Interface and PSP: Retrieve Pre-Gen Distribution Interface.
These processes archive the data to the archival table PSP_DISTRIBUTION_INT_ARCH and
retrieve the data back to transaction table PSP_DISTRIBUTION_INTERFACE when ever
required. Thus the performance is improved on the PRE-GEN form while querying records yet
to be transferred to PSP_PRE_GEN_DIST_LINES table.
- Thank You -

Oracle Time and Labour