Documentary Requirements Under Sections 10-11 of the Department of Agrarian Reform

Administrative Order No. 01-02, otherwise known as the 2002 Comprehensive Rules On Land Use
Conversion

Six (6) copies in six (6) separate bound folders with

- Table of contents
- Page numbers
* but maps and development plans shall be submitted in six (6) separate envelopes with
contents properly labeled on each envelope

The arrangement shall follow the sequence below:

Requirement Action Point Status

1. Official receipt of proof of payment of filing fee and

inspection

2. Official receipt of proof of posting of bond to guarantee

against premature conversion

3. Notarized application for conversion Manalo Law

Accomplish
Application

4. OCT or TCT of the subject land, certified by the Register of Client -Secure title
Deeds not earlier than thirty (30) days prior to application from Local RD

If Untitled:

- Certification from the DENR CENRO that the land is

classified as alienable and disposable; and
- Certification from the DENR CENRO (for administrative
confirmation of imperfect title) or the Clerk of Court (for
judicial confirmation of imperfect title) that the titling
process/proceedings has commenced and there are no
adverse claimants

5. True copy of the Certificate of Title of the subject land as Client -Secure titles
of 15 June 1988, and all successor Titles until the present from 15 June 1988
Title onwards

6. True copy of the current Tax Declaration covering the Client -Secure current
subject property. Tax Declaration

7. Project feasibility study Client

8. JVA or any other business arrangement on the use of the Client

land between the landowner and the developer or
 between the CLOA holders and the developer (if the land
was awarded)

9. Narrative description of the development plan describing Client

in detail the activities, program components, phasing,
schedule, work and financial plan, all duly certified by a
licensed engineer, architect, or land use planner.

10. Proof of financial and organizational capability of the Client

developer to develop land, including:

- Statement of project cost and availability of potential - Secure financial

funding source(s); statement
- Profile of the developer;
- Request from SEC
- Most recent financial statement, not later than the year
before application, duly authenticated by a CPA;
- If the developer is a corporation or partnership, a copy of
its Certificate of Registration and recent General
Information Sheet (GIS) for the immediately preceding
year, certified by the SEC

11. Socio-Economic Benefit-Cost Study of the proposed Client

project

12. Photographs, size 5R and taken on the landholding under Client

sunlight. Pictures are to be attached to a paper background
and the photographer who took said pictures shall sign on
said paper background. On each background paper shall be
written a short description of each picture.

- At least four (4) photographs taken from the

center of the landholding: one (1) facing north, one
(1) facing east, one (1) facing south, and one (1) facing
west;

- At least one (1) photograph per corner, taken

from each corner of the landholding's borders.

- At least two (2) photographs each for all distinct

man-made structures existing on the land, taken from
opposite angles;

- At least two (2) photographs each of the front

view of the billboard for public notice. The applicant
shall set aside the second copy of said billboard
photograph(s) for submission to the MARO; and
 - Sufficient number of photographs of the most
conspicuous landmarks from the nearest barangay
center and leading to and from the ingress and egress
routes at the subject landholding, for the purpose of
assisting the ocular inspection team in locating the
site.

13. Affidavit/Undertaking in a single document of the Manalo Law- Draft

applicant stating: Affidavit/Undertaking

- The number and names of the farmers,

agricultural lessees, share tenants, farmworkers,
actual tillers, and/or occupants in the landholding; if
there are no such persons, a statement attesting to
such fact;

- That the applicant has paid or shall pay

disturbance compensation to the persons mentioned;

- That the applicant has erected the required

number of billboards and undertakes not to remove,
deface or destroy said billboard, and that he shall
repair or replace the same when damaged, until after
the approving authority disposes of the application
with finality;

- That the applicant has not undertaken and shall

not undertake premature development;

- That he authorizes the DAR to forfeit his bond

when he undertakes any premature development
within the area before or after filing of the application
for conversion; and

- Certificate of Non-Forum Shopping

14. Certification of the MARO in a single document attesting Manalow law-

that it has: Request certification
from MARO
- checked the status of CARP coverage on and around
the subject land;

- inspected the applicant's billboard posting;

- checked the presence of any farmer, agricultural

lessee, share tenant, farm worker, actual tiller, or
occupant; and

- posted the notices of application in a conspicuous

 place in the municipality and a conspicuous place in
the barangay covering the subject land (or a larger
portion of the subject land for properties that overlap
on more than one barangay)

15. Certification from the HLURB Regional Officer on the Manalo Law -Request
actual zoning or classification of the land subject of the Certification from the
application on the approved comprehensive land use plan HLURB Regional
citing: (a) the municipal or city zoning ordinance number; Office
and (b) resolution number and date of approval by the
HLURB or the Sangguniang Panlalawigan concerned, as the
case may be

16. Certification from the authorized DA official (Please see Request Certification
Table 1 for the Requirements) stating, among others, the from Department of
classification of the property under the NPAAAD/SAFDZ, Agriculture
whether or not the subject property is within the five
percent (5%) limit of the SAFDZ allowed for conversion and
whether the land has ceased to be economically feasible and
sound for agricultural purposes. The certification inventory
must include the following information:

- Location and accessibility;

- Limitations to agricultural production, such as steep

slope, unstable soil condition (landslide, etc.);
inadequate land drainage; very shallow, stony, rocky
soil; very serious boulder problem;

- Existing land use;

- Indication of premature development or alteration

of land use (with picture);

- Land use of adjoining area;

- Indication of non-agricultural development; and

- Potential for agricultural production

In the event the land being applied for is within the

5% allowable limit under Section 9 of Agriculture and
Fisheries Modernization Act, the investigation report
accompanying the inventory should also include the
following information:

- Total area of the SAFDZ;

 - Allowable 5% limit;

- Total area already approved for reclassification by

the DA;

- Balance of the 5% allowable area; and

- Balance of the 5% allowable area if the application is

approved

17. Certification from the authorized DENR official stating, Request DENR
among others, whether or not the subject land is within Certification
the NIPAS, mossy and virgin forests, riverbanks, or swamp
forests and marshlands; within an Environmentally Critical
Area (ECA), or will involve the establishment of an
Environmentally Critical Project (ECP)

18. Environmental Compliance Certificate (ECC) when the Manalo Law -

subject land is within an ECA or will involve the Request from DENR-
establishment of an ECP Environmental
Management Bureau
(Online Application)

19. Special Power of Attorney (SPA), when the applicant is Manalo Law-Draft
not the registered owner SPA

20. If applicable, notarized secretary's certificate of a Draft Secretarys

corporate/cooperative board resolution authorizing the Certificate
representative, when the applicant is a corporation or
cooperative

21. If applicable, concurrence letter of the mortgagee or of the

individual or entity in whose favor the encumbrance was
constituted, when the property is encumbered.

22. If applicable, endorsement from the concerned

government agency, when the application involves a
priority development area or project.

23. If applicable, Land Bank certification attesting that the

applicant-landowner has fully paid his obligations to the
LBP, when the applicant-landowner is a beneficiary

24. If applicable, Provincial Agrarian Reform Officer (PARO)

certification attesting that the applicant-landowner
acquired the subject land from a landed-estate or under
the Voluntary Land Transfer/Direct Payment Scheme
(VLT/DPS) and he has already fully paid his obligation
 thereunder, when the applicant-landowner is a beneficiary

25. Vicinity map and a lot plan prepared by a duly-licensed Client

geodetic engineer indicating the lots being applied for and
their technical descriptions, name of owner/s, lot number
and area. The map shall highlight the specific area applied
for conversion if the application covers less than the area.

26. Directional sketch map showing the orientation of the Client

subject property in relation to adjoining lands and nearest
provincial and/or national and/or feeder roads, to facilitate
and determine the location of the property for the purpose
of ocular inspection. The map shall: indicate the existing
infrastructure and/or improvements thereon including any
house or tillage thereupon of any occupant therein;
landmarks within a one (1) kilometer radius; and owners of
adjacent properties

27. Map of the development plan Client

28. Topographic Map if the subject property is within an Client

upland, hilly or mountainous area

29. Public Notice Requirement in a conspicuous place(s) within Client

the subject property, indicating:

- Statement that the applicant is proposing to convert the

subject landholding from agricultural to non-agricultural use;

- Name of landowner(s) and applicant(s) and developer(s);

- Total area and exact location of the conversion proposal;

- Filing date of application for conversion;

- Date of posting of billboard;

- Schedule of ocular inspection;

- Deadline for filing protest;

- Address of the CLUPPI and RCLUPPI and PARO where

oppositors may formally file their protest;

- Address of the approving authority; and

- Date of approval or denial of the application, which shall be

left blank, and which the applicant shall fill up upon approval
or denial of the application.
Documentary Requirements Under Sections 1.0 -3.0 of the Department of Agrarian Reform
Memorandum Circular No. 02-2002, otherwise known as the Guidelines in the Processing of the Land
Use Conversion Applications pursuant to A.O No. 1, series of 2002.

Phase Requirement Action Point Status

Filing of Application 1. Secure One (1) Complete set of Land Manalo Law
Use Conversion Application and
Certification forms together with a
checklist of requirement from any of
the following DAR offices:

(a) DAR Central Office Center

for Land Use Policy, Planning and
Implementation (CLUPPI)

(b) DAR Regional Office

Regional CLUPPI (RCLUPPI)

(c) DAR Provincial Agrarian

Reform Office

* All applications filed and received

after the effectivity of AO No. 1,
Series of 2002, shall use the new set
of application/certification forms
(LUC Form No. 1 to 9)

2. The applicant shall install the public Client

notice billboards. The applicant shall
post, in a conspicuous place(s) within
the subject property, a public notice
contained in a billboard made of
strong weather resistant material
such as plywood, galvanized iron, tin,
panaflex, or other similar durable
material, measuring 1.22 meters by
2.44 meters (4 feet by 8 feet).
 If the landholding has an area of
more than twenty (20) hectares, the
applicant shall erect one (1) billboard
for every twenty (20) hectares, on
strategic and visible points in the
landholding, preferably along a road.
The billboard shall be written in the
local dialect and shall display all the
information mentioned below, to wit:

a) Statement that the applicant is

proposing to convert the subject
landholding from agricultural to non-
agricultural use (specify the
proposed use of the subject
landholding);

b) Complete name of the landowner(s)

and applicant(s) and developer(s);

c) Total area and exact location(s) of

the property(ies) applied for
conversion;

d) Filing date of application for

conversion (the date when the
CLUPPI/RCLUPPI received the
application);

e) Date of posting of billboard;

f) Schedule of ocular inspection;

g) Deadline for filing protest (not later

than thirty days from posting of the
billboard or not later than fifteen
days from conduct of ocular
inspection);

h) Address of the CLUPPI and RCLUPPI

and PARO where oppositors may
formally file their protest;
i) Address of the approving authority;
and

j) Date of approval or denial of the

application (which shall be left blank,
and which the applicant shall fill up
upon approval or denial of the
application)

3. After securing the application forms Manalo Law

and posting of billboard, the
applicant shall submit to the MARO
two (2) folders of which the first
folder contains therein the clear
photocopies of the following:

a) Duly accomplished
Application Form (LUC Form
No. 1);

b) True copy of OCT/TCT of the

subject land certified by the
Register of Deeds not earlier
than thirty days prior to
application filing date. In case
of untitled lands,
Certification from the DENR
Community Environment and
Natural Resources (CENRO)
that the landholding has
been classified as alienable
and disposable and
Certification from the DENR-
CENRO/Clerk of Court that
the titling process has
commenced and that there
are no adverse claimants;

c) True copy of OCT/TCT as of

15 June 1988 and all
successor Titles until the
present Title(s) of the subject
 landholding(s);

d) Directional Sketch Map;

e) MARO Certification or LUC

Form No. 3 (to be filled-up by
the MARO);

f) Notice of Land Use

Conversion or LUC Form No.
4 (to be filled-up and posted
by the MARO); and

g) A photograph of the front

view of the billboard(s).

h) The second folder shall

contain those specified from
a up to d hereof.

* Within two (2) days from receipt of

the folders, the MARO shall post the
Notice of Land Use Conversion (LUC)
or LUC Form No. 4 in a conspicuous
place in the Municipal Hall and in the
barangay hall covering the subject
land.
* The MARO shall issue a Certification
(LUC Form No. 3) within twenty (20)
days (or within ten [10] days for
housing projects) from receipt of the
abovementioned folder.

4. Upon completion of the Manalo Law

documentary requirements, including
the MARO Certification, the applicant
shall submit four (4) land use
conversion folders (one [1] original
set and three [3] photocopy sets)
containing the accomplished
application form and all applicable
documents to the following offices:
 a) RCLUPPI applications
involving lands with an area
less than or equal to five (5)
hectares, or a fraction above
five (5) hectares;

b) CLUPPI-1 applications
involving lands with an area
larger than five (5) hectares.

Receipt of Application 1. The CLUPPI/RCLUPPI shall designate

a receiving officer who shall be
CLUPPI/RCLUPPI
assisted by a technical staff:

a) Receive the application (in

four [4] folders, including the
original set) and immediately
review the same for
completeness;

b) Accomplish the pre-

evaluation sheet or LUC Form
A;
c)
d) Return the application to the
applicant or his/its
representative if
incomplete/insufficient

Payment of 1. If application is found complete and

Assessment of Filing sufficient, the receiving officer shall
Fee, Inspection Cost issue an assessment for the filing fee
and Bond using LUC Form B to the applicant.

2. The filing fee and inspection cost

shall be as follows:

Area Filing Fee Inspection

Applied Cost

Five(5) P1,000.00 P10,000.00

Hectares if the subject
landholding
and Below
is within the
 same island
as that of the
Office of the
Regional
Director;

-do- P15,000.00
if the
subject
landholding
is not within
the same
island as that
of the Office
of the
Regional
Director;

More than P2,000.00 P10,000.00

Five (5) if the subject
Hectares landholding
is within the
main island
of Luzon
(except Bicol
peninsula);

-do- P15,000.00
if the
subject
landholding
is within
Regions I to
IV but is not
located
within the
main island
of Luzon;

-do- P15,000.00
if the
subject
landholding
is in Bicol
 Peninsula or
Visayas
group of
islands; or

-do- P20,000.00
if the
subject
landholding
is in the
Mindanao
group of
islands.

5. The receiving officer shall likewise

issue an assessment for the bond to
guarantee against premature
conversion using LUC Form C to the
applicant.
a) The cash bond shall be
computed at two and 5/10
percent (2.5%) of the zonal
value of the land as per latest
issuance of the Bureau of
Internal Revenue in the form
of cash or manager's/cashier
check.
b) In lieu of a cash bond, the
applicant may post a surety
bond issued by the GSIS
equivalent to at least fifteen
percent (15%) of the total
zonal value of the land per
latest issuance of the Bureau
of Internal Revenue,
indicating the following
conditions at the minimum
that:

b.1 the bond is callable on

demand;

b.2 the DAR shall forfeit

the bond in favor of the
 Agrarian Reform Fund when
it finds the applicant carrying
out any premature
conversion activity; and

b.3 the validity of the

bond shall be for a period of
one (1) year, but renewable
on a year to year basis, if
necessary.

6. Upon issuance of the assessment for

filing fee, inspection cost and bond,
the applicant shall proceed to the
Accounting Division of the DAR
Regional/Central Office for issuance
of Order of Payment. Payment shall
be made to the Cashier of said office.

*The amount paid, number and date

of the Official Receipt (OR), together
with the application number, must be
written on the application form (LUC
Form No. 1) in all four (4) sets of the
LUC folder by the CLUPPI/RCLUPPI
receiving officer: Provided, That only
applications with the required OR
number shall be marked officially
received and processed accordingly.
Acceptance date of the folders shall
be the "Filing Date" of the
application.

Field Investigation 1. Within ten (10) days from Filing Date, - Client
the RCLUPPI/CLUPPI shall issue to the
applicant a Notice of Conduct of
Ocular Inspection (LUC Form E),
indicating the date thereof.

2. The applicant shall transmit said

Notice to the MARO and indicate the
ocular inspection date on the
billboard(s) at least five (5) days
 before conduct of ocular inspection.
On or before ocular inspection date,
the applicant shall submit to the
RCLUPPI/CLUPPI proof that the
MARO was able to receive a copy of
said Notice.

3. The ocular inspection shall be held

not later than twenty (20) days from
date of issuance of the Notice of
Conduct of Ocular Inspection or not
later than fifteen (15) days for
priority development areas and
projects, or ten (10) days for housing
projects from date of issuance of the
Notice of Conduct of Ocular
Inspection.

Table 1

Documentary Requirements Under Department of Agriculture Administrative Order No. 1-2017,

otherwise known as the Guidelines in the Issuance of Certification for Land Use Reclassification

Phase Requirement Action Point Status

Filing of Application 1. Notarized Sworn Declaration of Manalo Law

Application for Land Use Reclassification
2. Proof of Ownership of Land e.g. Certified
True Copy of OCT/TCT and other
documents establishing ownership
certified by the Register of Deeds within
thirty (30) days prior to the filing.
3. Certification from the Department of
Agrarian Reform (Certificate of Non-CARP
Coverage) to be signed by the MARO or
PARO.
4. Special Power of Attorney (if applicant is
other than the landowner or Board
Resolution if the owner is a Corporation)
 5. Vicinity map of the area with sufficient
reference points
6. Parcellary Map prepared and signed by a
Licensed Geodetic Engineer indicating the
name of the Owner, Title No. Area and
Geographic Coordinates
7. Zoning Certification from the HLURB
signed by the Regional Officer/Deputized
Zoning Administrator on the actual zoning
or reclassification on the land subject of
the application
8. Clear, colored photographs of the area
(5R size) taken during the field
investigation including the adjoining areas
with captions duly certified by the
Member of RTECLUM (Regional Technical
Evaluation Committee on Land Use
Matters) inspection team.
9. Certification from NIA (Certificate of
Irrigation Coverage) to be recommended
by the Regional Irrigation Manager and
signed by the NIA Administrator.
10. Certification from SRA (Certification of
Coverage/Non-coverage) signed by the
SRA Administrator. (Please see Table 2)
11. Certification from PCA (Certificate of
Inspection and Verification) signed by the
Regional Manager; (Please see Table 3)
12. Certification from PhilFDA, if applicable
13. Certification from BFAR, if applicable
14. Certification from BAI, if applicable
15. Official receipt of payment of filing fee
and inspection fee.
16. Field inspection report by the RTECLUM.

Payment of Certification 3. The certification fee shall be as follows:

Fees
Area Filing Inspection
Applied Fee Fee
for

15 P P 5,000.00
hectares 1,750.00
and blow
 Above 15 P P 7,500.00
hectares 2,000.00
to 30
hectares

More P3,000.00 P 10,000.00

than 30
hectares

Motion for Reconsideration P

2,000.00

Table 2

Requirements for Land Conversion Certification from SRA:

Requirement Action Point Status

a) Letter Request Stating the Following: Manalo Law

-Application Letter to Adminstrator Anna
Rosario V. Paner
-Purpose of Conversion
-Location of Property
-Owner
-Area Applied
b) If within the Mill district
-proof of production to be attached
-sworn statement of production with final
production certified by the Mill attached
c) Proof of Ownership
-Photocopy of TCT
-Photocopy of Declaration of Real
Property
d) Other instruments if any:
-Location/sketch plans
-joint venture agreement
-zoning certification from city planning &
development office
-development plan
 4. The certification fee shall be as follows:

-Within Mill district:

Area Applied for Filing Fee

5 hectares and P 1,000.00 &

blow 10, 000 (OCI)

Above 5 hectares P 2,000.00 &

15, 000 (OCI)

Outside the Mill Filing fee only

district

Table 3

Documentary requirements for the Application for Certificate of Inspection & Verification for Land
Use (Philippine Coconut Authority Regional Office)

Phase Requirement Action Point Status

Filing of Application 1. Any identification that sufficiently Manalo Law

identifies the applicant (such as voters
ID, Drivers License, etc.)
2. Proof of Ownership/legal possession of
subject land(TCTs, OCTs, Tax Decs.)
3. Notarized SPA or written consent of the
landowner.
4. Any supporting document that may be
required by the PCDM/RM.

Payment of Certification 5. The certification fee shall be as follows:

Fees Devoted to coconuts:

Area Filing Inspection

Applied Fee Fee
for

Less than P P 10,000.00

5 1,000.00
 hectares

More P P 15,000.00
than 5 2,000.00
hectares

Not devoted to coconuts:

Php 1, 000.00