NAVIGATION SHORTCUTS

Alt + Tab Switch between applications

Ctrl + Tab Switch between open Excel

workbooks

+
Page
Ctrl Up Go to PREVIOUS worksheet

+
Page
Ctrl Down Go to NEXT worksheet

Ctrl +
* Go to next or last filled cell in a Row
(Left or Right)

Go to next or last filled cell in a

Ctrl + Column (Up or Down)

Ctrl + Home
* Go to the first visible cell (typically
A1) of the worksheet

Ctrl + End
* Go to the intersection of last used
row and column the worksheet

* Work inside cell, to navigate across cell and range references in Cell Edit (F2) mode
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SELECTION SHORTCUTS

Shift + Space Select the entire Row

Ctrl + Space Select the entire Column

Select a contiguous range around the

Ctrl + A
active cell OR Select entire Worksheet

Extend selection by one cell in a Row

Shift + (Works inside cell in Edit (F2) mode)

Extend selection by one cell in a

Shift + Column
Extend selection to the
Ctrl + Shift + last Blank / Non-blank
cell in the same Row
Extend selection to the
Ctrl + Shift + last Blank / Non-blank
cell in the same Column

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EDITING SHORTCUTS

Shift + F11 Inserts a new Worksheet

Ctrl + Plus * Inserts new cell(s) / row(s) /

column(s)

Ctrl + Minus Deletes cell(s) / row(s) / column(s)

Ctrl + D Fill cells Down in a Column

Ctrl + R Fill cells Right in a Row

Format Cell dialogue box (Use Tab,

Ctrl + 1
Space to navigate inside the box)

Activates Cell Edit mode, allows to

F2
walk inside the cell.
In Cell Edit mode, after an operational
F2 >> F2 sign is entered (i.e. + - / *), pressing
F2 activates Enter & Point mode.
Create new cell reference by pointing.
* Works differently on keyboards with no number pad (i.e. Laptops). The shortcut is Ctrl + Shift + Plus.
2010 2014: All Rights reserved by Financial Training Academy Private Limited. www.ftacademy.in
FORMATTING SHORTCUTS
Converts to Excel DEFAULT
Ctrl + Shift + `/ ~
Cell Format

Converts to COMMA &

Ctrl + Shift + 1/!
TWO DECIMAL Format

Converts to Date (DD-

Ctrl + Shift + 3/#
MMM-YY) Format

Ctrl + Shift + Converts to CURRENCY

4/$
Format

Converts to PERCENTAGE
Ctrl + Shift + 5/%
Format

Ctrl + Shift + &/ 7 Adds borders around

selected range

Removes borders, outlines

Ctrl + Shift + _/-
from selected range

2010 2014: All Rights reserved by Financial Training Academy Private Limited. www.ftacademy.in
FORMATTING SHORTCUTS
Hide selected Rows
Ctrl + 9/(

Unhide rows (Select rows

Ctrl + Shift + 9/(
around hidden rows first)

Hide Columns, Add Shift for

Ctrl + 0/)
un-hiding columns

Ctrl + Shift + 0/)

* Unhide columns (Select
columns around hidden
columns first)

Ctrl + Alt + V Paste Special, after copying

Format Cell dialogue box

Ctrl + 1 (Use Tab, Space to navigate
inside the box)

* For unhide columns in Excel 07 onwards, Keyboard & Language settings (Control Panel) have to modified.
2010 2014: All Rights reserved by Financial Training Academy Private Limited. www.ftacademy.in
FORMULA AUDITING SHORTCUTS
Toggle between Normal display and
Ctrl + `/ ~ Formula Display
#
On Same Sheet: Selects cells directly
Ctrl + [
referred BY formula (DIRECT PRECEDENTS)
^ On Same Sheet: Selects cells directly
Ctrl + ]
referring TO formula (DIRECT DEPENDENTS)

Ctrl + G OR F5 * Go To Tool or dialogue

box. To go to a Cell or Cell
Range or a Defined Name
Trace Precedents,
Alt >> M >> P
with arrows (All sheets)

Trace Dependents,
Alt >> M >> D
with arrows (All sheets)

Alt >> M >> A Remove all arrows

# Adding SHIFT to the combination (CTRL + SHIFT + * ) allows selecting all precedents (direct and indirect)
^ Adding SHIFT to the combination (CTRL + SHIFT + + ) allows selecting all dependents (direct and indirect)
* Works on selected cell or range in Cell Edit (F2) mode. Also allows to edit references on the go.
2010 2014: All Rights reserved by Financial Training Academy Private Limited. www.ftacademy.in
ALT SHORTCUTS (Excel 07 10 13) *

Alt >> H >> I >> R Inserts a new row above

Inserts a new column to

Alt >> H >> I >> C
left

Groups selected Rows or

Alt >> A >> G >> G
Columns

Ungroups the grouped

Alt >> A >> U >> U
Rows or Columns

Auto-fit column width for

Alt >> H >> O >> I
selected cell or column

Opens the Paste Special

Alt >> H >> V >> S
dialogue box

Alt >> H >> O >> H Change Row Height

Alt >> H >> 0 OR 9 Increase or decrease a

Decimal Point
* Note that all ALT shortcuts noted here are sequences of keystrokes (>>) compared to combination of
keystrokes as indicated earlier with a (+) sign. Here, we have listed only a few ALT shortcuts that are
commonly used. With Quick Access Toolbar and custom tabs, ALT shortcuts can be customized.
2010 2014: All Rights reserved by Financial Training Academy Private Limited. www.ftacademy.in
ALT SHORTCUTS (Excel 03) *
Alt >> I >> W Inserts a worksheet

Alt >> I >> R Inserts a Row Above

Alt >> I >> C Inserts a Column to the Left

Alt >> E >> S Paste Special dialogue box

Conditional Formatting
Alt >> O >> D
dialogue box

Find / Replace dialogue

Alt >> E >> F
box

* Note that all ALT shortcuts noted here are sequences of keystrokes (>>) compared to combination of
keystrokes as indicated earlier with a (+) sign. Excel 2003 shortcuts work in subsequent versions of
Excel i.e. 2007, 2010, 2013. Here, we have listed only a few ALT shortcuts that are commonly used.

2010 2014: All Rights reserved by Financial Training Academy Private Limited. www.ftacademy.in
OTHER SHORTCUTS
F9 Calculate all worksheets

Toggle between Absolute / Mixed / Relative

F4 Cell Referencing (Four times Sequential Key
Presses)

Alt + = Auto Sum

Ctrl + ; Enters current date in cell

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