- (1) Every police station and post in a district shall
be thoroughly inspected by a gazetted officer twice in each year. At least one such inspection shall be carried out by the Superintendent. At such inspections of police stations a return for each quarters working since the last inspection shall be made out and submitted with an inspection report in Form 20.5(1) to the Deputy Inspector-General, attached to the weekly diary of the Superintendent. In discussing crime, offences against the person and against property shall be commented on separately, and theft of, and illicit traffic in, cattle and other animals, shall be dealt with separately from offences against other classes of property. Attention shall be paid to the technical efficiency of the investigating staff and co-operation wight neighbouring police stations and the district central Investigating agency. In commenting on the working of police officers in such inspection reports care shall be exercised to avoid basing an opinion merely upon statistical results, percentages of convictions and similar data which are apt to be misleading. Reports of inspecting officers should be written with a view to conveying instruction and guidance for the future to the officer, whose work has been inspected. Such reports should invariably be shown to the officers inspected, either at once or on their return from higher authority, and should be translated into the vernacular if the officer inspected is unable to understand English. It is especially important that inspection reports on police stations and notes in the gazetted officers Minute Book should be helpful and constructive and that these reports and notes should be carefully studied and acted upon by the officer in charge of the police station. Two results of an inspection should be :- (1) that the inspecting officer should have come to a definite conclusion as to the state of crime (satisfactory or unsatisfactory) and the chief causes of such crime; (2) that the officer in charge of the police station should have received active assistance, facilities and suggestions from the inspecting officer towards the improvement of the state of crime. (2) Informal inspections of police stations and posts shall be made as frequently as the Superintendent may consider necessary and desirable, having regard to the circumstances of each particular police station and post. At such inspections, officers shall not spend more time than is necessary in examining registers, but shall try to make themselves acquainted with the personnel of the police station or post as the case may be and shall enquire into the discuss matters concerning current crime, cases and procedure with the officers in charge. They shall assist such officer with advice, direction, encouragement or warning as may be required, and shall listen to and deal with any requests he or his subordinates may have to make. (3) Except for purposes of investigation, or other special reason, a police station or post shall not ordinarily be visited by a gazetted officer more than once in the same month. (4) At the end of every quarter each Superintendent shall submit, through the District Magistrate, to the Deputy Inspector-General, an inspection return in Form 20.5(4) showing the inspection duty performed during the quarter by the gazetted officers in the district.
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