Submission Deadline for the Technical Programm

Extended abstracts (2 - 4 pages) should be submitted before 15 December 2017,

23:59 hrs (GMT +2).
Anti-Plagiarism Statement
EAGE invites the presentation of new and original material in a range of multi-disciplinary
topics in Near Surface Geoscience and Engineering. EAGE takes plagiarism very seriously.
Therefore, if an extended abstract or paper, after careful review, examination and
consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper
will be denied the opportunity for further abstract submissions for the following three
years. Note that this means that NO abstracts/papers from ANY of the authors (as author
or co-author on subsequent papers) will be accepted for ANY EAGE event (Annual
Meeting or Workshop) for a period of three years starting on the date of the event for
which the paper was originally submitted.

Publication
The accepted extended abstract is published on EarthDoc, which is an official EAGE
publications, as submitted. Badly written extended abstracts not only reflect poorly on
the authors, but also on the association. Many more people read the accepted extended
abstracts than those attending the presentation. Therefore EAGE will only consider
properly written and informative extended abstracts that are submitted in line with the
template instructions.
Authors are encouraged to submit their material for publication in one of the journals of
the association. Acceptance for the conference does not guarantee acceptance for
publication in one of the journals..

Cancellation information
In case authors want to withdraw their abstracts please adhere to the following
deadlines:

Withdrawal of abstracts before 15 January 2018: your abstract will be removed

from EarthDoc.
Cancellations of presentations after 15 January 2018 may be considered as a no-show
and you risk being disqualified from presenting at all EAGE events for the next 3 years.
Please note: EAGE cannot be held liable for any loss, damage, direct, indirect or
consequential damage as a result of withdrawal, removal or non-removal of the abstract
in any way.
Selection Process
The Selection Committee will consider all extended abstracts submitted to the EAGE by
15 December 2017 23.59 hrs (GMT +2) and authors will be notified by the end of January
2018. The technical programme selection meeting has then taken place and the

EAGE-HAGI 1st Asia Pacific meeting on Near Surface Geoscience & Engineering
11-12 April 2018, Yogyakarta, Indonesia
technical programme with definite session titles and presentation allocation is composed.

Each extended abstract will be reviewed by at least 2 referees prior to the technical
programme selection meeting. The selection process is no formality, on average 1 out of
every 4 submitted extended abstracts is rejected!

The extended abstracts must be relevant to one of the Topics. Authors are strongly
requested to indicate the topic under which their extended abstract should be evaluated
by the referees.
Presentations
Please note that the presentation type for this workshop is oral or poster.
EAGE cannot make any contributions toward coverage of expenses relating to the
presentation.
Layout of Extended Abstract
Titles should be short (max. 120 characters) and relevant. A summary of the extended
abstract (max. 200 words) must be submitted as well. Extended abstracts must be in
English, original and not have appeared in any other publication.

The body of the extended abstract needs to be two - four (2-4) full pages in length, paper
size A4. Extended abstracts that are shorter than 2 full pages or longer than 4 full pages
will be rejected. The extended abstract should consist of text and appropriate figures
supporting the key message. The text should contain at least one figure and include
references. Extended abstracts of text alone are unacceptable.
Please do not use more than 1 column for text, do not frame the text, and please upload
the body of your extended abstract as one document with embedded figures.

A good extended abstract set in the Template [doc: 692 KB]) consists of an introduction,
the main description of theory or method broken down as appropriate and illustrated with
figures, conclusions, optional acknowledgements and references. It should reflect work
that is actually completed at the time of submission and not plans or ideas that are still
taking shape in the mind of the author or research that is still highly immature.
The extended abstract must concentrate in itself the essential information of the
presentation: purpose, methods, results and conclusions. It should be an abbreviated,
informative, accurate representation of the presentation and not a mere recital of the
subjects to be covered.

Template usage:

EAGE-HAGI 1st Asia Pacific meeting on Near Surface Geoscience & Engineering
11-12 April 2018, Yogyakarta, Indonesia
 Do not make a coverpage for your extended abstract. EAGE will make this for you
with the title, authors and summary. Therefore, do not include this information in the
body text of your extended abstract.
Start the body text of your extended abstract directly under the conference logo
Use font Times New Roman 11pts with single line spacing. Set the alignment
as justified and use the standard Word outline level (body text).
Use 2,54 cm (1) for top, bottom, left and right margin.
The lay-out of the references should be consistent with the style guide for references in
the First Break guidance for authors. Please ensure every citation has a reference and
vice versa.
Number the figures sequentially, according to their appearance in the text, and check
that each figure is cited in the text.

Supply a short caption for each figure; more detailed discussion of the figure can be
reserved for the text. Further information about the use of figure captions and figure
numbering can be found in the First Break guidance for authors.
Example of an extended abstract [PDF:438KB], by courtesy of G.D. Wach.
Uploading your abstract
Your extended abstract will be uploaded in 6 steps using the online submission module.
The body of the extended abstract must be uploaded using the Template [doc: 692 kB].
Please note that the uploaded document is a MS Word or a PDF document. In case of
a PDF_document, please do not protect it.

In order to submit your extended abstract successfully, follow the steps in the Call for
Extended Abstracts module. After submission, and up to the close of the Call
for Abstracts (15 December 2017 23.59 hrs (GMT +2)), you will be able to edit your
submission (please login to your account, then go to your Dashboard and select the
extended abstract in the Submissions submenu)

EAGE-HAGI 1st Asia Pacific meeting on Near Surface Geoscience & Engineering
11-12 April 2018, Yogyakarta, Indonesia
Introduction

Click ONCE and select this paragraph, you will replace this text with your own text and it will be
automatically formatted. All styles for this template are formatted for you.

Here is the second paragraph of the introduction. The font for this template is 11pt Times New
Roman. The Section Headings are bold. The paragraphs are justified and separated by a blank line.

Abstracts will be printed on the USB and online exactly as they are submitted. EAGE staff will not
edit or retype the copy.

Your abstract should be 2 - 4 pages long including all figures and references (Please do not count the
cover page).

TITLE, AUTHORS AND SUMMARY MUST NOT BE INCLUDED IN THESE TWO - FOUR (2 -
4) PAGES! This information is provided on a cover page, automatically generated from the
information you provide on the on-line submission form.

Method and/or Theory

Additional instructions for composition are:

Please write your abstract in English.
Authors are responsible for sizing and positioning their illustrations.
Figures can be in black and white or colour.
Embed into the text of the paper figures, equations, charts, graphics, etc.
These bulleted items are used as an example and should be deleted so they do not appear in your
document.

Examples (Optional)

This is the first sentence of a second sample section. Each of the paragraphs and section headings
appear shaded in this template, with the exception of the bulleted items above and the text in the
following figure.

These text boxes appear shaded on the screen only. It will disappear as you select each paragraph to
replace with your own text, or just delete.

If you have a chart, graphic, equation, etc. you will need to embed them in the document. You can
insert an external file. Here is an example of a figure.

EAGE-HAGI 1st Asia Pacific meeting on Near Surface Geoscience & Engineering
11-12 April 2018, Yogyakarta, Indonesia
Figure 1 This is an example of a figure imported from jpeg (courtesy of Gilles Lambar). Left click on
Insert on the menu bar and then select Picture. You can also select to embed an object instead of a
picture. You can either embed an existing file, or create your object at that point. Number the figures
sequentially, according to their appearance in the text, and check that each figure is cited in the text.
Supply a short caption for each figure; more detailed discussion of the figure can be reserved for the
text. In this template figure caption are 11pt italic Times New Roman. Further information about the
use of figure captions and figure numbering can be found in the First Break Guidelines for authors.

Examples (Optional)

Example text, please delete if you don't use it. Example text, please delete if you don't use it. Example
text, please delete if you don't use it. Example text, please delete if you don't use it.

Conclusions

This is the first sentence of the conclusion.

Acknowledgements (Optional)

Your abstract MUST be 2-4 pages long, A4 sized, and MUST include at least one figure and
references. Font point sizes and line spacing should not vary from this template. The deadline for
submitting your extended abstract is 16 October 2017 NO EXCEPTIONS!

References

This is the first sentence of the References section. The lay-out of the references should be consistent
with the style guide for references in the First Break guidance to authors. Please ensure every citation
has a reference and vice versa.

EAGE-HAGI 1st Asia Pacific meeting on Near Surface Geoscience & Engineering
11-12 April 2018, Yogyakarta, Indonesia