COST AND MANAGEMENT ACCOUNTING

QUESTION 1

MAX Construction Limited was contracted to construct a six-unit classroom block at Kaase on
the 1st of January 2012. The cost of the project was GH250,000 with a provision of 10% for
contingency. The contractor was also entitled to Advance Mobilization of 30% of the Contract
Sum upon submission of Performance Bond.

The following transactions took place during the year 2012.

(i) Material sent to site:
GH
Sand 10,000
Stones 20,000
Blocks 22,000
Cement 30,000
Others 12,000

(ii) Direct Labour Cost 25,000

Direct Expenses 10,000

(iii) Equipment sent to site was valued at GH180,000.

(iv) The consultant for the project issued a certificate valued at GH200,000.

Information as at 31/12/2012:
GH
(i) Materials on site 20,000

(ii) Work completed but not certified 15,000

Overhead is charged at 25% of Prime Cost.

The Site Engineer had also estimated the following costs to get the project completed.

Direct materials GH12,000, Direct Labour GH10,000 and Overhead of 25% on Prime Cost.
Additional Information:

(i) Depreciation is at 10% of cost.

(ii) The company recognizes stage of completion with reference to the proportion costs
incurred to date bears with total estimated costs to complete the project.

(iii) Retention is 10% of Value of certificate.

Required:

(i) Prepare a statement to show the Profit to be transferred to Income Statements for the year
ended 2012.
(8 marks)

(ii) Calculate the value of work-in-progress to be included in the Statement of Financial

Position of the Company as at 31/12/12.
(4 marks)

(iii) List and explain four (4) conditions that should prevail to make the operation of the Just-
in-Time Inventory Management system successful.
(8 marks)

(Total: 20 marks)
QUESTION 2

JACK manufactures a special product, with a standard cost of GH80 made up as follows:
GH
Direct materials 15sq meters @ GH3 per sq. meter 45.00
Direct Labour (5 hrs @ GH4/hr) 20.00
Variable Overheads (5 hrs @ GH2/hr) 10.00
Fixed Overheads (5hrs @ GH1/hr) 5.00
80.00
The standard selling price of the product is GH100
The monthly budget projects production and sales of 1,000 units.

Actual figures for the month of July are as follows:

Sales 1,200 units at GH102 each

Production 1,400 units
Direct Material 22,000 sq. meters @ GH4 per sq. meter
Direct Wages 6,800 hours at GH5 per hour
Variable Overheads GH11,000
Fixed Overheads GH6,000

Required:

(a) Calculate the following variances.

(i) Material Price Variance

(ii) Material Usage Variance
(iii) Labour Rate Variance
(iv) Labour Efficiency Variance
(v) Total Variable Overhead Variance
(vi) Fixed Overhead Efficiency Variance
(vii) Fixed Overhead Expenditure Variance
(viii) Fixed Overhead Capacity Variance
(ix) Sales Margin Price Variance
(15 marks)

(b) Based on the variances calculated in (a) above, determine the actual profit for the period.
(5 marks)
(Total: 20 marks)
QUESTION 3

(a) PTM operates two segments. The following is a summary of performance and financial
position as at 31/12/11.
A B
GH GH

Sales 240,000 420,000

Cost of Sales 120,000 220,000
Other Expenses 60,000 1,010,000
Fixed Assets 1,010,00 2,300,000
Current Assets 300,000 800,000
Current Liabilities 250,000 550,000

The company intends to improve its capacity by the disposal of obsolete assets and
replacing them with modern ones.

Segment A:
An asset with written down value of GH 30,000 will be replaced with one costing
GH75,000 to increase profit by GH20,000. The old asset contributed 8% of the 2011
profit.

Segment B:
An asset with written down value of GH120,000 which contributed 10% to 2011 profit
is to be replaced with one costing GH180,000 that will increase profit by GH45,000.

Required:

(a) i. If Return On Capital Employed (ROCE) is used to evaluate the performance of

managers, will the managers approve of the proposal?
(8 marks)

ii. What will be the position if Residual Income is used?

Note: Cost of capital is 8%.
(6 marks)

(b) Discuss three (3) factors in Budgetary Control system that will de-motivate staff?
(6 marks)

(Total: 20 marks)
QUESTION 4

BBQ Co. Ltd. is a manufacturer of glass bottles which has been affected by competition from
plastic bottles and currently operating below capacity. The data below relate to BBQ Co. Ltd.
which makes and sells one product (glass bottles):

January February March

(Units) (Units) (Units)
Sales 5,000 7,000 4,000
Production 9,000 3,000 4,000

GH GH GH
Selling price per Unit 100 100 100
Variable production cost per Unit 60 60 60
Fixed production overhead incurred 120,000 120,000 120,000
Fixed production overhead cost per unit,
being the predetermined overhead
absorption rate 15 15 15

Selling & Distribution cost (fixed) 50,000 50,000 50,000

Required:

(a) Prepare comparative profit statements for each month using:

(i) Absorption costing

(ii) Marginal costing
(12 arks)

(b) Explain two justifications each for using both variable and absorption costing.
(8 marks)

(Total: 20 marks)
QUESTION 5

(a) Discuss four (4) principles that should guide the Accountant in the establishment of a
Cost Accounting System for a medium sized Manufacturing Company.
(8 marks)

(b) Explain the following concepts as used in Inventory Management System.

(i) Economic Order Quantity. (2 marks)

(ii) Maximum Stock level. (2 marks)

(c) The following data was extracted from the books of Amantia Ltd. on one of the major
materials used in production.

Items received during the month of February 2013.

Date Qty (Unit) Unit Cost GH

02/02/13 1,000 12
06/02/13 800 14
12/02/13 1,200 18
20/02/13 700 16

Items issued out for production during the month:

Date Qty (Units)

10/02/13 650
14/02/13 1,300

Required:

Calculate the total cost of materials sent to Work-In-Progress Account using the
Weighted Average Method of inventory valuation.
(8 marks)

(Total: 20 marks)
 FINANCIAL MANAGEMENT

QUESTION 1
(a) (i) Briefly explain the term shareholder value maximization and provide THREE
reasons why it is considered more appropriate than profit maximization.
(4 marks)

(ii) Identify four non-financial goals that can be pursued by a company.

(4 marks)

(iii) Explain briefly why Preference shares are not popular as a source of finance for
Companies.
(2 marks)

(b) (i) Explain clearly the difference between an Interest Rate Swap and Currency Swap.

(4 marks)

(ii) ABC Bank Ltd. wishes to borrow on a fixed rate whereas XYZ Bank prefers a
floating rate.

ABC Bank can borrow on floating rate at Bank Lending Rate (BLR) + 4.5% or
fixed rate at 20% per annum.

XYZ Bank can borrow on floating rate at BLR + 3.5% or fixed rate at 15% per
annum.
Required:

(ii) Demonstrate how they will use interest rate swap to their mutual benefits.
(ii) Compute the gain resulting from the swap arrangement.
(6 marks)
(Total: 20 marks)
QUESTION 2

(a) The management of Rudi Bank, a private indigenous financial institution with
speciality of granting credit facility to Oil and Gas industry players has decided to raise
funds through issue of shares to meet the minimum capitalization requirement set by
Bank of Ghana.

Required:
Briefly and clearly explain the various ways in which the bank can obtain a quotation for its
shares on the Ghana Stock Exchange.
(6 marks)
(b) Nhyira Limited makes an annual credit sales of GH4,700,000. Credit period was 30
days but as a result of poor credit administration, the average collection period has been
45 days with 1% sales resulting into bad debts which are normally written off.
A factor by name Quick Collection Ltd. is being considered to take up the administration
of the debts and trade credits on quarterly fees of 0.625% of credit sales. In this respect,
the company would save administrative costs of GH100,000 annually and the payment
is expected to be 30 days.

The factor would provide 80% of invoiced debts in advance at an interest rate of 3% per
quarter (base rate). The company can obtain overdraft facility to finance its debtors at a
rate of 2.5% over base rate.

Required:

Advise the companys management on whether or not to accept the services of a factor.

(14 marks)

(Total: 20 marks)
QUESTION 3

(a) Give THREE (3) reasons why Net Present Value of Investment Appraisal is superior to
other methods of investment appraisal.
(3 marks)
(b) The demand for phone cards is about 600,000 units per annum. It was estimated that it
cost GH3 to keep one unit of the card in stock for one year.
The Finance Manager estimated that it will cost GH40 each time an order is to be
placed.

Required:
(i) Calculate the economic order quantity..
(ii) Calculate the total inventory cost per annum. (7 marks)

(c) Ama Serwaa is considering two different saving plans. The first plan would have her
deposit GH500 every six months, and she would receive interest at 7 percent annual
rate, compounded semi-annually. Under the second plan she would deposit GH1,000
every year with a rate of interest of 7.5 percent, compounded annually. The initial
deposit with Plan 1 would be to start six months from now and with Plan 2, one year
hence.

(i) What is the future (terminal) value of the first plan at the end of 10 years?

(5 marks)

(ii) What is the future (terminal) value of the second plan at the end of 10 years?

(5 marks)
(Total: 20 marks)
QUESTION 4

(a) RR has a market value of GH150 million, whiles MM has market value of GH350
million. MM has estimated that if it combines resources with RR, incremental revenue
and cost will be GH70 million and GH30 million per annum forever respectively. On
the basis of the above projections, MM makes an offer for the entire value of RR. MMs
cost of Capital is 20%.

Required:

(i) What is the gain from this transaction? (2 marks)

(ii) If MM makes a cash offer of GH205 million for all the shares of RR, what is the cost of
this transaction.
(2 marks)

(iii) What is the Net Present Value of this transaction to MM? (3 marks)

(iv) If MM offered shares valued at GH320 million, what will be the cost of the share offer?
(2 marks)

(v) What is the Net Present Value of the share offer? (2 marks)

(vi) Outline two (2) reasons why shareholders of MM will insist on share offer instead of cash
offer.
(3 marks)

(b) PRG Ltd. expects to pay no dividend for the next two years. However, dividend for the
third year would be GH1 per share and the dividend is expected to grow 3% in year 4
and 6% in year 5 and 10% in year 6 and thereafter forever. If the required return for the
company is 20%, what is the current price for the shares?
(6 marks)
(Total: 20 marks)
QUESTION 5

Farfrae Co. Ltd., manufacturers agriculture chemicals and fertilizers. The company uses one
particular machine which has an operational life of three years and which costs GH20,000. The
machines maintenance and operational costs increased with its age and its residual value
decreased as set out below.

Year Outlay Operating Cost Residual Value

GH GH GH

0 (20,000) - -
1 - (4,000) 14,000
2 - (8,000) 10,000
3 - (10,000) 8,000

The Companys cost of capital is 10%.

Required:

Using the Lowest Common Multiple (LCM) and the Equivalent Annual Cost Methods, calculate
the most economic option for the company to replace its machine every:

(i) one year

(ii) two years

(iii) three years

(Total: 20 marks)
 FINANCIAL REPORTING
QUESTION 1
(a) (i)
The IASBs Framework for the Preparation and Presentation of Financial Statements
requires financial statements to be prepared on the basis that they comply with certain
accounting concepts (underlying assumptions) such as:

1. Matching/Accruals
2. Prudence
3. Comparability
4. Materiality

Required:

Briefly explain the meaning of each of the above concepts/assumptions.

(4 marks)

(ii) For most entities, applying the appropriate concepts/assumptions in Accounting for
Inventories is an important element in preparing their financial statements.

Required:

Illustrate with examples how each of the concepts/assumptions in (i) above, may be applied to
Accounting for Inventories.
(6 marks)

(b) Adom Ltd. produces a palm oil processing machinery at a cost of GH25,200. It either
sells the machinery for cash of GH33,550 or leases it to rural communities on a three
year lease.

On 1 January, 2013, Adom Ltd. entered into a three-year non-cancellable lease with
Twifoman Community on the following terms:

(i) Lease rentals were GH11,200 payable annually in advance

(ii) Initial direct cost of GH16,800 was incurred in commission and legal fees and
were borne by Adom Ltd. This is to be charged to the income statement on a
systematic basis.
(iii) There is a guaranteed residual value of GH5,600.
(iv) The interest rate implicit in the lease with Twifoman Community was 18% per
annum.

On 1 January, 2013, Adom Ltd. entered into arrangement with Boadi Enterprise (BE). BE had
purchased a machinery from Adom Ltd. but having run into cash flow problems, BE arranged a
sale or lease back of the machine to Adom Ltd.
The arrangement was that BE should sell the machine to Adom Ltd. for GH24,956 and
immediately lease it back for 4 years at a rental of GH7,500 payable yearly in advance. At the
time of the sale, the book value of the machine was GH15,000 which was arrived at after the
calculation of depreciation on straight line basis. It was agreed that the machine should revert
back to Adom Ltd. at the end of the 4-year period when its scrap value was estimated to be nil.
The lease is non-cancellable and Adom Ltd. is reasonably confident that the lease payment will
be met. The interest rate implicit in the lease with BE was 14% (ignore taxation).

Required:

(i) In respect of the lease with Twifoman Community:

Draft the entries that would appear in the income statement of Adom Ltd. for the year
ended 31 December, 2013.

Draft the entries that will appear in the statement of financial position of Adom Ltd.
as at 31 December 2013 and 2014.

(ii) In respect of the transaction with BE, draft the journal entries to record the transaction in
the books of BE for the year ended 31 December, 2013.

Present value factors are:

End of year 14% 16% 18%

1 0.877 0.862 0.848
2 0.789 0.743 0.718
3 0.765 0.641 0.609
4 0.592 0.552 0.516
5 0.519 0.476 0.437
(14 marks)

(Total: 24 marks)
QUESTION 2

The summarized Statement of Financial Position of Adidome Ltd. and Akatsi Ltd. as at 31
December 2012 were as follows:
Adidome Akatsi
Ltd. Ltd.
GH GH
Non-current Assets:
Property, Plant & Equipment 80,000 58,200
Investment 84,000 -
----------- ---------
164,000 58,200
----------- ---------

Current Assets:
Inventory 18,000 12,000
Trade & Other Receivables 62,700 21,100
Cash & Bank Balances 10,000 5,500
Current Account: Adidome Ltd. - 3,200
--------- --------
90,700 41,800
--------- --------
Total Assets 254,700 100,000

Equity & Liabilities

Current Liabilities
Trade & Other Payables 35,000 11,000
Current Accounts: Akatsi Ltd. 2,700 -
-------- --------
Total Liabilities 37,700 11,000
-------- --------
Equity Funds
Stated Capital 120,000 60,000
Income Surplus 56,000 16,000
Capital Surplus 41,000 13,000
---------- ---------
Total Equity Funds 217,000 89,000
---------- ---------
Total Liabilities & Equity 254,700 100,000

The following information is relevant:

(1) On 1 January 2010, Adidome Ltd. acquired 48,000 of the equity shares in Akatsi Ltd. for
GH84,000 cash when the balance on the income surplus of Akatsi Ltd. was GH8,000
whilst the balance on the capital surplus account was GH13,000.
(2) On the date of acquisition, one item of plant of Akatsi with a book value of GH4,000
had a fair value of GH6,000. The plant had a remaining economic life of four years.
The fair valuation had not been reflected in the separate statement of financial position of
Akatsi Ltd.

(3) During the year, Akatsi Ltd. sold goods to Adidome Ltd. at a mark-up of 25%. As at the
end of the year, the inventories of Adidome Ltd. included GH4,000 of goods from
Akatsi Ltd.

(4) A cheque for GH500 from Adidome Ltd. to Akatsi Ltd., sent before 31 December,
2012, was not received by the latter company until January 2013.

(5) An impairment review at 31 December 2012 revealed that the goodwill in respect of
Akatsi Ltd. had fallen in value over the year by GH500. By 1 January 2013, this good
would have already suffered impairments totaling GH GH1,700.

(6) The stated capitals of Adidome Ltd. and Akatsi Ltd are made up of 120,000 and 60,000
issued ordinary shares respectively. The shares were issued at GH1.00 each.

(7) The group policy is to fair value non-controlling interest. The market price per share of
Akatsi on 1 January 2010 was GH1.40.

Required:

Prepare the Consolidated Statement of Financial Position of the Adidome Ltd. group as at
31 December 2012.
(15 marks)
QUESTION 3

Obeng, Ofori & Co. a firm of Chartered Accountants agreed to admit a new partner with effect
from 1st July 2013. The current partners of the firm and their Profit or Loss sharing ratios are as
follows:

Obeng - 3
Ofori - 3
Oko - 1

The new partner, Akoele has been offered one-eighth share of profits while the old partners
maintain their old profit sharing ratio. The partners do not receive interest on capital neither do
they receive salaries.

The following Assets of the firm are to be revalued as follows, following the admission of
Akoele:
GH
Land and Building 220,000
Fixtures and Fittings 80,000
Motor Vehicles 33,000
Investments 50,000
Trade and Other Receivables 60,000

Akoele is to introduce GH60,000 into the firm. The other partners are to introduce cash to
make up for any deficiencies in their Capital Accounts after adjusting for goodwill.

It was agreed that goodwill would be valued at the sum of three years purchase of profits
immediately preceding the date of admission.

The Profits for the previous five years are as follows:

GH
Year to 30/6/2008 12,000
Year to 30/6/2009 14,500
Year to 30/6/2010 15,500
Year to 30/6/2011 18,000
Year to 30/6/2012 22,500
The Statement of Financial Position of the firm as at 30th June, 2012 is as follows:

Non-current Assets: GH GH
Land & Building 165,000
Fixtures & Fittings 82,000
Motor Vehicles 44,000
291,000
Investments 24,000
315,000
Current Assets:
Work in progress 50,000
Trade and Other Receivables 65,000
Bank 50,000
Cash 5,000 170,000
485,000
Capital Accounts:
Obeng 140,000
Ofori 135,000
Oko 75,000 350,000

Current Accounts:
Obeng 25,000
Ofori (20,000)
Oko 10,000 15,000

Current Liabilities:
Trade & Other Payables 120,000
485,000

Required:

(a) Calculate the value of goodwill as at 1st July, 2013.

(2 marks)
(b) Prepare the Revaluation Account.
(3 marks)
(c) Prepare a Statement of Financial Position as at 1st July, 2013.
(6 marks)
(d) Prepare the Partners Capital and Current Accounts in Columnar form.
(4 marks)
(Total: 15 marks)
QUESTION 4

(a) Supply Products Ltd. is a large paper manufacturing company. The companys Finance
Director is working on the published accounts for the year ended 31st March 2013. The
Chief Accountant has prepared the following list of problems which will have to be
resolved before the statements can be finalized.

1. Events after the reporting date (IAS 10)

A fire broke out at the companys Spincity factory on 4th April, 2013. This has destroyed
the factorys administration block. Most of the costs incurred as a result of this fire were
uninsured. A major customer went into liquidation on 27th April, 2013. The customers
balance at 31st March 2010 remains unpaid. The receiver has intimated that unsecured
payables will receive very little compensation, if any.

2. Possible Investment Property (IAS 40)

The company decided to take advantage of the down turn in property prices and
purchased a new office building at East Legon. This was purchased with the intention of
the building being resold at a profit within five years. In the meantime, the company is
using the property to house the administrative staff from the Spincity factory until such
time as their own offices can be repaired. It is anticipated that this will take at least nine
months. The Managing Director has suggested that the building should not be
depreciated.
3. Possible Development Expenditure (IAS 38)
The company paid the Engineering Department at Nasem University a large sum of
money to design a new pulping process which will enable the use of cheaper raw
materials. This process has been successfully tested in the Universitys laboratories and
is almost certain to be introduced as Supper Products Ltd.s pulping plant within the next
few months.
The company paid a substantial amount to the Universitys Biology Department to
develop a new tree species of tree which could grow more quickly and therefore enable
the companys forest to produce more wood for paper manufacturing. The project met
with some success in that a new tree was developed. Unfortunately, it was prone to
disease and the cost of the chemical sprays needed to keep the wood healthy rendered the
tree uneconomical.

4. Possible Contingent Liabilities (IAS 37)

One of the companys employees was injured during the year. He had been operating a
piece of machinery which had been known to have a faulty guard. The companys
lawyers have advised that the employees has a very strong case, but will be unable to
estimate the likely financial damages until further medical evidence becomes available.

One of the companys customers is claiming compensation for the losses sustained as a
result of a delayed delivery. The customer had ordered a batch of cut sheet with the
 intention of producing leaflets to promote a special offer. There was a delay in supplying
the paper and the leaflets could not be prepared in time. The companys lawyers have
advised that there was no specific agreement to supply the goods in time for this
promotion and furthermore, that it would be almost impossible to attribute the failure of
the special offer to the delay in the supply of the paper.
Required:
Explain how each of these matters should be dealt with in the published accounts for the year
ended 31st March, 2013 in the light of the International Financial Reporting Standards referred to
above. You should assume that the amounts involved are material in each case.
(10 marks)
(b) Progress Ltd. sells jewellery through stores in retail shopping centres throughout Ghana.
In the last three years, it has experienced declining turnover and profitability and
Management is wondering if this is related to the industry as a whole. It has engaged a
consultant who produced average ratios of many businesses. Below are the ratios that
have been provided by the consultant for the jewellery business sector based on year end
of 31st December 2012.
Return on Capital employed 16.8%
Net assets to Turnover 1.4 times
Gross profit margin 35%
Operating profit margin 12%
Current ratio 1.25:1
Average Inventory turnover rate 3 times
Trade payables payment period 64 days
Debt to equity 38%

The Financial Statements of Progress Ltd. For the year ended 31st December 2012 are:

INCOME STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2012

GH GH
000 000
Revenue 168,000
Opening inventory 24,900
Purchases 131,700
156,600
Closing inventory 30,600 126,000
Gross profit 42,000
Operating costs (29,400)
Finance costs (2,400)
Profit before tax 10,200
Income tax 3,000
Profit for the year 7,200
Statement of Financial Position as at 31 December 2012

GH GH
Non-current assets:
Property and shop fittings 76,800
Deferr4ed development expenditure 15,000
91,800
Current assets:
Inventories 30,600
Bank 3,000 33,600
125,400
Equity and liabilities:
Sated Capital 45,000
Capital surplus (Revaluations Surplus) 9,000
Income surplus 25,800
79,800

Non-current liabilities :
20% Loan notes 24,000

Current liabilities:
Trade payables 16,200
Current tax payable 5,400 21,600

Equity & liabilities 125,400

(i) Stated Capital is made up of 45,000 Ordinary Shares of no par value issued at a
consideration of GH1000 per share.

(ii) The deferred development expenditure is in respect of an investment in a process to

manufacture artificial precious gem for future sale by Progress Ltd in the retail jewellery
market.

Required:

(a) Prepare for Progress Ltd. equivalent ratios that have been provided by the consultant.

(8 marks)

(b) Assess the financial and operating performance of Progress Ltd. using the consultants
ratios as benchmarks.
(8 marks)

(Total: 26 marks)
QUESTION 5

The following list of account balances relates to Ankonam Ltd. at 31st March, 2011.

GH GH
000 000

Sales revenue (note a) 716,900

Cost of sales 370,100
Distribution costs 57,400
Administrative expenses 30,000
Lease rentals (note b) 40,000
Loan (note interest paid) 4,000
Dividend paid 24,000
Property at cost (note c) 400,000
Plant and equipment cost 309,600
Depreciation 1st April 2010 plant and equipment 69,600
Development expenditure (note d) 60,000
Profit and disposal of non-current assets (note c) 90,000
Trade accounts receivable 110,000
Inventories: 31st March 2011 56,480
Cash and bank 21,320
Trade accounts payable 58,800
Taxation: over provision in the year to 31st March 2010 4,400
Stated Capital 300,000
8% loan note (issued in 2009) 100,000
Retained earnings 1at April 2010 143,200
------------- ------------
1,482,900 1,482,900

The following notes are relevant:

(a) Included in sales revenue is GH54 million, which relates to the sales made to customers
under sale or return agreements. The expiry date for the return of these goods is 30th
April, 2011. Ankonam Ltd. has charged a mark-up of 20% on cost for the sales.

(b) A lease rental of GH40 million was paid on 1st April, 2010. It is the first of five equal
annual payments in advance of the rental of an item of equipment that has a cash
purchase price of GH160 million. The auditors have advised that this is a finance lease
and have calculated the implicit interest rate in the lease as 12% per annum. Leased
assets should be depreciated on a straight-line basis over the life of the lease.

(c) On 1st April, 2010 Ankonam Ltd. acquired a new property at a cost of GH400 million.
For the purpose of calculating depreciation only, the assets have been separated into the
following elements:
 Separate asset Cost Life

GH000
Land 100,000 freehold
Heating system 40,000 10 years
Lifts 60,000 15 years
Building 200,000 50 years

The depreciation of the elements of the property should be calculated on a straight-line

basis. The new property replaced an existing one that was sold on the same date for
GH190 million. It had cost GH100 million and had a carrying value of GH160
million at the date of sale. The profit on this property has been calculated on the original
cost. It had not been depreciated on the basis that the depreciation charge would not be
material. Plant and machinery is depreciated at 20% on the reducing balance basis.

(d) The figure for development expenditure in the list of account balances represents the
amounts deferred in previous years in respect of the development of a new product.
Unfortunately, during the current year, the government has introduced legislation which
effectively bans this type of product. As a consequent of this the project has been
abandoned. The directors of Ankonam Ltd. are of the opinion that writing off the
development expenditure, as opposed to its previous deferment, represents a change of
accounting policy and therefore wish to treat the write off as a prior period adjustment.

(a) A provision for income tax for the year to 31st March, 2011 of GH30 million is
required.

Required:

(a) Prepare the Statement of Comprehensive Income of Ankonam Ltd. for the year ended
31st March, 2011.

(b) Prepare a Statement of Financial Position as at 31 March, 2011; and

(c) Discuss the acceptability of the companys proposed treatment of the deferred
development expenditure.

(20 marks)
 PUBLIC SECTOR ACCOUNTING

QUESTION 1

The following are the balances extracted from the Public Accounts on the Consolidated Fund for
the year ended 31 December 2012.

GH000
Direct Tax 1,044,460
Compensation of Employees 808,672
Goods & Services 404,336
Non-Financial Assets 134,779
Indirect Tax 939,556
Grants 28,110
Interest Expenses 398,138
Social Benefits 238,882
Other Expenses 159,255
Other Revenue 50,928
National Health Insurance Levy 79,368
Depreciation and Amortization 20,524
Loan Repayments 3,056,000
Levies 27,184
Loans Received 4,245,150
Loan Recoveries 1,166
Other Payments 68,428
Cash and Bank Balances as at 1/1/2012 813,462

Required:

(a) Prepare Receipts and Payments of the Consolidated Fund for the year ended 31st
December 2012.

(b) Statement of Cash and Bank balances at the beginning and end of year ended 31st
December 2012.

(c) State the five (5) components of the financial statements of the Public Accounts of the
Consolidated Fund.
 (20 marks)
QUESTION 2

(a) Source documents are original documents for processing financial transactions and serve
as objective evidence of transactions.

Required:

As the Accountant of an MDA, mention five (5) source documents you will require to process
payment for the construction of a two classroom block for Donkokrom JSS.

(5 marks)

(b) While the roles and responsibilities of the public and the private sector partners differ in
individual partnership initiatives, the Public-Private Partnership agreements may be
achieved under various forms.

Required:

Briefly explain the underlisted common forms of Public-Private-Partnership (PPP) in the

provision of infrastructure in the Public Sector:

(i) Operation and Maintenance

(ii) Build-Operate-Transfer (BOT)
(iii) Build-Transfer-Operate (BTO)
(iv) Build-Own-Operate (BOO)
(v) Concession
(10 marks)

(c) The doctrine of Due Process is an assurance that there is compliance with the
procurement law by all parties to Government contracts.

Required:

State five (5) benefits of Due Process in public procurement.

(5 marks)

(Total: 20 marks)
QUESTION 3

(a) The Annual Estimate is prepared in accordance with the budget circular received from
the Minister of Finance setting out the policy to be followed and the date for its
submission.

Required:

State and explain any five important budgetary policy objectives of government which the
preparation of the annual estimate helps to achieve.
(5 marks)

(b) Briefly explain two (2) roles each of the following Institutions in public financial
management:

(i) Cabinet
(ii) Public Accounts Committee
(iii) Heads of MDAs
(6 marks)
(c)
Section 30(i) of the Audit Service Act 2000 (Act 584) requires all Institutions subject to
Audit by the Auditor General, including MDA and MMDAs to set up Audit Report
Implementations Committees (ARIC).
List four (4) roles and responsibilities of the Committee.
(4 marks)

(d)
A Local Government Unit has planned to invest in a developmental project.

Required:

Outline Five (5) factors that the Unit should take into consideration before investing in the
project.
(5 marks)
QUESTION 4
a)
A government Agency has permission from the Office of the President to dispose of some store
items and vehicles by public auctions.
Required:
Enumerate five (5) procedures required to be followed for the disposal of the Assets.
(5 marks)
b)
The power to tax, borrow and create money to meet the aspiration of the Ghanaian public and to
raise their standard of living is based on the sovereign authority of the state.
Required:
State five (5) factors which the Government takes into consideration before borrowing.
(5 marks)
c)
The Auditor General or any person appointed by him to Audit the accounts of statutory
corporations shall draw attention to certain financial information in accordance with applicable
statutory provisions.

Required:

Identify five (5) financial information which the Auditor General is required by law to express
his opinion on, in the audit of statutory corporations.
(5 marks)
d)
Cash control relates to the co-ordinated actions which have to be taken by each and every MDA
in order to prevent cash losses and misuse.

Required:

State five (5) cash control measures that can be adopted by an MDA.
(5 marks)

(Total: 20 marks)
QUESTION 5

The following are the balances extracted from the Public Accounts on the Consolidated Fund of
the Government of Ghana for the year end 31st December, 2012.

GH

Other Payments 14,200

Fixed Assets 20,000
Inventory 25,008
Work-In-Progress 12,120
Sales of Fixed Assets 15,230
Shares and Other-equity Purchased 28,130
Advances Received 14,008
Advances Paid 583
Securities other than Sales 62,175
Goods and Services Costs 202,168
Compensation of Employees 381,420
Social Benefits 79,628
Interest Paid 318,511
Taxes 976,778
Grants 14,056
Other Revenues Received 25,464
Other Receipts 53,277
Domestic Loans Acquired 2,122,575
External Debts Paid 8,245
Domestic Loans Paid 1,519,756
Required:

a) Prepare Consolidated Fund Statement of Cash flow for the year ended 31st December 2012.

(10 marks)

b) What is the differences among Gross Debt, Total Liabilities and Net Debt as stated in the
Statement of Financial Position of the Government.
(6 marks)

c) State two importance of reporting the cost of services in the Revenue and Expenditure
Accounts of the Government of Ghana.
(4 marks)

(Total: 20 marks)
 THE INSTITUTE OF CHARTERED ACCOUNTANTS [GHANA]

COST AND MANAGEMENT ACCOUNTING

NOVECMBER 2013 SOLUTIONS

QUESTION 1
MAX CONSTRUCTION LTD.
GH GH GH
Statement of Profit:
Value of Contract 250,000

Less: Cost to date:

Materials 94,000
Direct Labour Cost 25,000
Direct Expenses 10,000
Depreciation 18,000
Overheads Head 32,250 179,250

Estimated Cost to Completion:

Direct Materials 12,000

Director Labour 10,000
Overheads 5,500 27,500

206,750
Expected Profit 43,250

Percentage of Completion

Cost to date = 179,250 x 100%

Cost to date + Cost to Complete 206,750
= 86.69%

Profit to be transferred

86.69 x 43,250 = GH37,493.43

100
 Closing WIP
Cost to date 179,250
Less mat on site 20,000 159,250

Add Profit taken 37,493

196,743
Less cash taken 180,000
16,743

OR
Work completed not certified 15,000
Add Retention 20,000
35,000
Less unrealized Profit 18,257
16,743
Note Unrealized Profit
Value of Certificate 200,000
Add Mat x WCNC 35,000
235,000
Less Cost to date 179,250
55,750
Less Profit taken 37,493
18,257
Just In Time: Conditions for successful operation
(i) Reliable Supply Source: The suppliers of materials and other inputs should have that
capacity to respond quickly and meet all orders.
(ii) Skilled Workforce: The employees should be skilled enough to handle the unit
production line to ensure defect free products.
(iii) Staff should be flexible to operate as many machines as possible. This will ensure
that where one operator is indisposed others can stand in for him.
(iv) The production line should be well set out to ensure smooth flow of that production
process.
QUESTION 2

A]
JACK LTD.
Calculation of variances
(i) Material price variance
(SP AP) Actual Qty purchased
(3 4) 22,000 = 22,000 Adv.
(ii) Material usage variance
(Std Qty of Actual Prodn Act Qty purchased) Std rate
{(15 x 1400) - 22,000} 3 = 3,000 Adv.

(iii) Wage rate variance

(Std rate Actual rate) Act. Hrs.
(4-5) 6800 = 6,800 Adv.

(iv) Labour efficiency variance

Std of Act Prodn Act labour) Std rate
{(5 x 1400) 6,800} 4 = 800 Fav.

(v) Variable overhead efficiency variance

(Std hrs actual hrs of actual prodn) VOAR
(7,000 6,800) 2 = 400 Fav
Variable overhead Expenditure Variance
Budgeted fixed Overhead Actual Variance overhead
(6,800 x 2) 11,000 = 2,600 Adv.

(vii) Fixed overhead expenditure variance

Budgeted Fixed Overheads Actual Fixed hrs
(1,000 x 5) 6,000 = 1,000 Adv
(viii) Fixed overhead efficiency
(Shrs of Act Prodn Act lab hrs) FOAR
{(1400 x 5) - 6800} 1 = 200 Fav.
(ix) Fixed overhead capacity variance
(Act labour hrs Budgeted lab hrs) FOAR
{6,800 (1,000 x 5)} 1 = 1,800 Fav

(x) Sales margin price variance

(Act Sales Px Std Price) Act Qty Sold
{(102 80) - 20} 1,200 = 2,400 Fav

Budgeted profit calculation

Std Margin x Budgeted Production
20 x 1,000 = 20,000

RECONCILIATION OF BUDGETED AND ACTUAL PROFIT

GH
Budgeted Profit 20,000
Adv Fav
Sales Margin Px 2,400
Sales Margin Volume 4,000
Material Px 22,000
Material Usage 3,000
Wage rate 6,800
Lab efficiency 800
Var Ohd Exp 400
Var Ohd Eff. 2,600
Fixed Ohd Exp 1000
Fixed Ohd Eff 200
Fixed Ohd Capacity 1,800
32,800 12,200
Net adverse variance (20,600)
Actual Profit/ (loss) ( 600)
QUESTION 3

A]
PMT LTD.
(i) Current ROCE:
A B
Profit = Sales 240,000 420,000
Cost 180,000 330,000
60,000 90,000
Asset Employed:
Fixed Assets 1,010,000 2,300,000
Net Current Assets 50,000 250,000
1,060,000 2,550,000
ROCI 60,000 90,000
1,060,000 2,550,000
5.66% 3.53%

A B
Proposal 60,000 - 4,800 + 20,000 90.000 9000 + 45,000
1,060,000 30,000 + 75,000 2,550,000 120,000 + 180,000
75,200 126,000
1,105,000 2,110,000
6.8% 4.83%

Proposal should be accepted:

(ii) Residual Income
A B
Profit 60,000 90,000
Cost of Capt 84,800 204,000
(24,800) (114,000)
Proposal

Profit 75,200 126,000

Cost of Capt 88,400 208,800
(13,200) (82,800)

Proposal should be accepted

B]

Lack of participation
High and unattainable targets
Lack of support by management
Use of Budgets only to punish
Limited dissemination of budget information
QUESTION 4

A]
i. Absorption costing basis:
Jan (GH) Feb (GH) Mar (GH)

Opening stock at GH75/unit - 300,000 -

Production cost at GH75/unit 675,000 225,000 300,000
675,000 525,000 300,000

Less closing stock @ GH75/unit 300,000 - _

375,000 525,000 300,000

Under/ (over) recovery of fixed overheads (W1) (15,000) 75,000 60,000

Cost of Sales 360,000 600,000 360,000
Sales 500,000 700,000 400,000
Gross Profit 40,000 100,000 40,000
Less: Selling & Dist. Cost 50,000 50,000 50,000
Net Profit 90,000 50,000 (10,000)

WORKINS 1
(W1) Fixed overheads are recovered at GH15 per unit. The estimated activity level is therefore
8000 units (120,000/15 recovery rate). In January actual production is identical to estimated
activity, but in February actual production is 3000 units. Hence there is an under recovery of
GH75,000 (5000 units x GH15) in February.
i. Marginal Costing basis:

Jan (GH) Feb (GH) Mar (GH)

Opening stock at GH 60/unit - 240,000 -
Production cost at GH60/unit 540,000 180,000 240,000
540,000 420,000 240,000
Less closing stock @ GH60/unit 240,000 _ - -
Cost of sales 300,000 420,000 240,000

Sales 500,000 00,000 400,000

Contribution 200,000 280,000 160,000
Fixed Cost:
Production Overhead (120,000) (120,000) (120,000)
Less: Selling & Dist. Cost (50,000) (50,000) (50,000)
Net Profit 30,000 110,000 (10,000)

B]

Some Arguments in support of variable costing:

i. Variable costing provides more useful information for decision-making;-

The separation of fixed and variable costs helps to provide relevant information about cost for
making decisions.

ii. Variable costing removes from costing the effect of inventory charges:-

Where stock levels are likely to fluctuate significantly, profits may be distorted when they are
calculated in an absorption costing basis since the stock changes will significantly affect the
amount of fixed overheads allocated to an accounting period.

iii. Variable costing avoids fixed overheads being capitalized in unsalable stocks:-

In absorption costing, a portion of the fixed overheads incurred during the period will be
allocated as an expense because the surplus stocks. If these closing stocks cannot be disposed of,
the profit calculation for the current period will be misleading.
Some arguments in support of absorption costing:

i. Absorption costing does not understate the importance of fixed costs;-

It is argued that the use of an absorption costing system, by allocating costs to a product, ensures
that fixed costs will be covered. However, this argument is incorrect.

ii. Absorption costing avoids Fictions losses being reported.

QUESTION 5
A] Principles to consider when setting up a Cost Accounting System
The system should be adopted to suit that general organization of that particular business.
The operating system should not be varied to suit an already designed accounting model.
The technical aspect of the business should be carefully studied. It is the technical aspect that
will determine that accounting processes to be designed.
The accountant should seek the support of the principal staff. Design and installation of an
accounting system is a team work to be able to link the key departments.
The minimum amount of details in which records are to be compiled should be arranged.
Records to be provided by foremen and other grades of workers should involve as little
clerical work as possible.
Frequency, promptitude and regularity in the presentation of cost and statistics must be
arranged.

B]
i. Economic Order Quantity:
This is the quantity of items that should be bought such that total inventory cost will be at
minimum.
Inventory costs are (1) Cost of that inventory i.e. quantity times the cost price, ordering cost and
holding cost.
Any quantity less than or greater than the EOQ will increase total inventory cost.
EOQ = 2DCo
CH
iii. Maximum stock level
This is the level above which stocks should not normally be allowed to rise when the that order is
placed. In other word when consumption rate is low and lead time is short what will be the stock
when the consignment requested arrive?
Maximum SL = ROL (min consumption x min LT) + ROQ
 THE INSTITUTE OF CHARTERED ACCOUNTANTS [GHANA]

FINANCIAL MANAGEMENT STRATEGY

NOVEMBER 2013 SOLUTIONS

QUESTION 1

(A)(i) Shareholder value maximization means maximizing the returns that investors expect in
exchange for becoming a shareholder. The wealth of shareholders is measured by regular
payment of dividend and appreciation in the share price.

Shareholders wealth maximization is preferred to profit maximization due to the

following:
i. It considers risk associated with cash flow.
ii. Cash flow is paid to shareholders not profit.
iii. It considers the timing of cash flows.
iv. Profit is value and can be manipulated.
(ii) Non-financial goals are:
i. Motivated staff
ii. Environmental friendliness
iii. Social responsibility
iv. Provision of quality goods or services
v. Growth.
(iii) Preference shares are not popular source of finance because:
i. They are less tax efficient
ii. They are riskier than debt since there is right to receive a preference dividend.
(B) i. Interest rate swap is an agreement between two parties to exchange fixed rate for floating
rate. Currency swap is an agreement between two parties to exchange financial
obligation in different currencies.
ii. Fixed Floating
ABC 20% BLR + 4.5%
XYZ 15% BLR + 3.5%
5 (1)
1. XYZ should borrow at fixed 15%
2. ABC should borrow at BLR + 4.5%
3. XYZ to assume the responsibility of floating rate: BLR + 4.5%
4. ABC to assume the responsibility of fixed rate of 15%.
5. Gain = 5% - 1% = 4%.
QUESTION 2

(a) A company may issue shares or obtain a quotation or listing on the stock exchange by the
following means/methods.

(i) Placement

Under this method, shares are issued at a fixed price to a number of institutional
investors. The issue is normally underwritten by the issuing companys sponsor who is
usually a merchant bank. Essentially, this method carries a little risk and has low
transaction cost.

(ii) Offer for sale of fixed price

Under this method, shares are offered to the public with the help of a sponsoring bank at
a fixed price. The issue is also underwritten so that the company is guaranteed to receive
the finance it needs. There, any shares on offer which are not taken up will be bought by
the underwriters at an agreed price.

(iii) Offer for sale by tender

Here, the public is invited to bid for available shares at prices in excess of a minimum
decided by the issuing company. The price which ensures that all the shares on offer are
sold is called the striking prices. Available shares are than allocated on a prorate basis to
investors who have bidded at or above the minimum prices. Excess monies will then be
returned to unsuccessful bidders.

(iv) Intermediaries offer

Under this method, all member firms of the stock exchange can apply for shares which
they can subsequently pass onto their clients.

(B) NYIRA LIMTIED

Annual Credit Sales GH4,700,000 per annum

Average Credit Period 45 days

Interest rate per annum 3% @ 4 = 12%

Overdraft rate 12% + 2.5% = 14.5%

Annual Cost GH

45/365 @ GH4,700,000 @ 14.5% = 84,021

Bad Debt 1% @ GH4,700,000 = 47,000

131,021
Cost of the Factor
Credit sale finance 80% @ GH4,700,000 = GH3,760,000
Credit period = 30 days
20% of credit sales finance by O/D 20% @ Gh4.700,000 = GH940,000
Annual Cost GH
Factors finance = 30/365 @ 3,760,000 @ 12% = 37,085
Overdraft = 30/365 @ GH940,000 @ 14/5% = 11,203
48,288
Cost of factor service (0.625 @ 4) = 2.5% @ 4,700,000 117,500
Less Administration Cost (100,000)
Net cost/(benefit) of the factor 65,788

CONCLUSION
The factor option is cheaper by (131 021 65,788) = GH65,233. Management is
therefore advised to accept the services of the factor.
QUESTION 3

(a) Net Present Value (NPV) is generally superior because of the relationship between
future cash flows and shareholder wealth. If the company accepts a positive NPV
project then, at least in theory, shareholder wealth should rise by the same amount.
Using this criterion should align the decisions taken by management with the interest
of the shareholders.
NPV gives a sound basis for comparing alternative projects because it gives an
absolute value, with no ambiguity as to which is the better.
NPV works because it take account of the time value of money which is ignored by
many other methods. Payback and accounting rate of return make not allowance
whatsoever for the timing of receipts.
NPV can also make allowance for risk by building a risk premium into the discount
rate.
(b) Phone Cards Economic Order Quantity
i. EOQ = 2 x DO
HC
D = 600,000 units
O = GH40
HC = GH3
EOQ = 2 x 600,000 x 40 = 4,000 units
3

ii. Total Inventory cost per annum

No. of order in a year = Demand

EOQ

= 600,000 = 150 times

4,000

Average Stock = EOQ + O

2
= 4,000 + O = 2,000 Units
2
Inventory cost GH

Ordinary cost 150 x 40 = 6,000

Holding cost 2,000 x 3 = 6,000

12,000
(c) Ama Serwaa

i. Plan 1 a = 500
r = 7% (0.07 = 0.035)
2

Fv = a C1 + r)n - 1
r

Fv = 500 (1+ 0.035)20 -1

0.035

= Fv = GH14,139.84

ii Plan 2

a = 1,000 r = 7.5% n = 10

Fv = 1.000 (I + r)n - 1
r

Fv = 1,000 (1+0.0750)10 1
0.075

Fv = GH14,147.09
QUESTION 4

(a) From transaction GH million

Incremental Revenue 70
Cost 30

40

PV of the gain = 40
20

GH200

Cost of Transaction

i. Cost = Cash offer - PV RR

55 = 205 - 150

NPV of Transaction

ii. NPV = Gain - Cost

145 = 200 - 55

iii. Cost (of share offer) = 320 - 150 = 170

iv. NPV (of share offer) = 200 - 170 (30

v. 1. MM has no Cash
2. MM is pessimistic about the transaction.

1. Convince shareholders that the offer is not in their interest.

2. Demand high severance package
3. Counter off to the predator company.
4. Announce Dividend increase
5. Make the company look unattractive
6. Refer to merger commissioner of court.

(b) ORG Ltd.

Y1 Do
Y2 O
Y3 1
Y4 i(1 + 0.03) = 1.03
Y5 1.3(1 + 0.06) = 1.0918
Y6 1.0918 (1 + 0.10) = 1.20098

P6 = D6 = 1.20098 = 12.0098
r-g 0.20 0.10

Po = 0 + 0 + 1 + 1.03 + 1.0918 + 12.0098

3
(1.20) (1.20)4 (1.20)5 (1.20)6

= 0 + 0 + 0.5787 + 0.4967 + 0.4300 + 4.8264

= GH6.3407
QUESTION 5

FARFRAE COMPANY LTD

One year Cycle Cash flows

The Lowest Common Multiple = 6

Year Replacement Operating Residual Net Cash

Cost Cost Value Flow
GH GH GH GH

0 (20,000) - - (20,000)
1 (20,000) (4,000) 14,000 (10,000)
2 (20,000) (4,000) 14,000 (10,000)
3 (20,000) (4,000) 14,000 (10,000)
4 (20,000) (4,000) 14,000 (10,000)
5 (20,000) (4,000) 14,000 (10,000)
6 (4,000) 14,000 10,000

Equivalent Annual Cost

One year replacement Cycle

0 1 NPV
Cost (20,000)

Operating Cost (4,000)

Residual value 14,000

(20,000) 10,000

DF @ 10% 1 0.909
___________ _______
PV (20,000) 9,090 (10,910)

EAC = (10,910) 1.909 = (12,002)

Two year Cycle Cash flows

Lowest Common Multiple

Year Replacement Operating Residual Net Cash

Cost Cost Value Flow
GH GH GH GH

0 (20,000) - - (20,000)
1 - (4,000) - (4,000)
2 (20,000) (8,000) 10,000 (18,000)
3 - (4,000) - (4,000)
4 (20,000) (8,000) 10,000 (18,000)
5 - (4,000) - (4,000)
6 (8,000) 10,000 2,000

Year 2 Equivalent Annual Cost

0 1 2 NPV

Cost (20,00)

Operating cost (4,000) (8,000)

Scrap 10,000
_______ ______ _____
(20,000) (4,000) 2,000

DF @ 10% _________ 0.909 0.826 _______

(20,000) (3,636) 1,652 (21,984)

EAC = (21,984) = (12,671)

1.735
Three year Cycle Cash flows

Lowest Common Multiple

Year Replacement Operating Residual Net Cash

Cost Cost Value Flow
GH GH GH GH

0 (20,000) - - (20,000)
1 - (4,000) - (4,000)
2 - (8,000) - (18,000)
3 (20,000) (10,000) 8,000 (22,000)
4 - (4,000) - (4,000)
5 - (8,000) - (8,000)
6 (10,000) 8,000 2,000

Equivalent Annual Cost

Discount all Cash Flows to get the present value of cost

0 1 2 3 NPV

Cost (20,00)

Operating cost (4,000) (8,000) (10,000)

Residual Value 8,000

_______ ______ _____ ______
(20,000) (4,000) 8,000 (2,000)

DF @ 10% 1 0.909 0.826 0.751 _______

(20,000) (3,636) 6,608 (1,502) (31,746)

EAC = (31,746) = (12,671)

2.48%
Year Discount 1st Year PV 2nd Year PV 3rd Year PV
Factor Cycle Cycle Cycle
10% GH GH GH GH GH GH

0 1 (20,000) (20,000) (20,000) (20,000) (20,000) (20,000)

1 0.909 (10,000) (9,000) (4,000) (3,636) (4,000) (3,636)
2 0.826 (10,000) (8,260) (18,000) (14,868) (8,000) (6,608)
3 0.751 (10,000) 7,510 (4,000) (3,004) (22,000) (16,522)
4 0.683 (10,000) (6,830) (18,000) (12,294) (4,000) (2,732)
5 0.621 (10,000) (6,210) (4,000) (2,484) (8,000) (4,968)
6 0.565 10,000 5,560 2,000 1,130 (2,000) (1,130)
52,250 55,156 55,596

Decision

Farfrae should replace the asset every year.

 THE INSTITUTE OF CHARTERED ACCOUNTANTS [GHANA]

FINANCIAL REPORTING

NOVEMBER 2013 SOLUTIONS

QUESTION 1

(A) ACCOUNTING CONCEPTS

Matching/Accruals
The accruals basis required transactions (or events) to be recognized when they occur
(rather than on a cash flow basis). Revenue is recognized when it is earned (rather than
when it is received) and expenses are recognized when they are incurred (i.e when the
entity has received the benefit from them), rather than when they are paid.

Prudence
Prudence is used where there are elements of uncertainty surrounding transactions or
events. Prudence requires the exercise of a degree of caution when making judgments or
estimates under conditions of uncertainty. Thus when estimating the expected life of a
newly acquired asset, if we have past experience of the use of similar assets and they had
had lives of (say) between five and eight years, it would be prudent to use an estimated
life of five years for the new asset.

Comparability
Comparability is fundamental to assessing the performance of an entity by using its
financial statements. Assessing the performance of an entity over time (trend analysis)
requires that the financial statements used have been prepared on a comparable
(consistent) basis. Generally this can be interpreted as using consistent accounting
policies (unless a change is required to show a fairer presentation). A similar principle is
relevant to comparing one entity with another; however it is more difficult to achieve
consistent accounting policies across entities.

Materiality
Information is material if its omission or misstatement could influence (economic)
decisions of users based on the reported financial statements. Clearly an important aspect
of materiality is the (monetary) size of a transaction, but in addition the nature of the item
can also determine that it is material. For example the monetary results of a new activity
may be small, but reporting them could be material to any assessment of what it may
achieve in the future. Materiality is considered to be a threshold quality, meaning that
information should only be reported if it is considered material. Too much detailed (and
implicitly immaterial) reporting of (small) items may confuse or distract users.
(B) ACCOUNTING FOR INVENTORY

Accounting for inventory, by adjusting purchases for opening and closing inventories is a
classic example of the application of the accruals principle whereby revenues earned are
matched with costs incurred. Closing inventory is by definition an example of goods that
have been purchased, but not yet consumed. In other words the entity has not yet had the
benefit (i.e. the sales revenue they will generate) from the closing inventory; therefore
the cost of the closing inventory should not be charged to the current years income
statement.

At the year end, the value of an entitys closing inventory is, by its nature, uncertain. In
the next accounting period it may be sold at a profit or loss. Accounting standards
require inventory to be valued at the lower of cost and net realizable value. This is the
application of prudence. If the inventory is expected to sell at a profit, the profit is
deferred (by valuing inventory at cost) until it is actually sold. However, if the goods are
expected to sell for a (net) loss, then that loss must be recognized immediately by valuing
the inventory as its net realizable value.

There are many acceptable ways of valuing inventory (e.g. Average Cost or FIFO). In
order to meet the requirement of comparability, an entity should decide on the most
appropriate valuation method for its inventory and then be consistent in the use of that
method. Any change in the method of valuing (or accounting for) inventory world break
the principle of comparability.

For most businesses inventories are a material item. An error (omission or misstatement)
in the value or treatment of inventory has the potential to affect decisions users may make
in relation to financial statements. Therefore (correctly) accounting for inventory is
material event. Conversely there are occasions where on the grounds of immateriality
certain inventories are not (strictly) accounted for correctly. For example, at the year-
end a company may have an unused supply of stationery. Technically this is inventory,
but in most cases companies would charge this inventory of stationary to the income
statement of the year in which it was purchased rather than show it as an asset.

Note: other suitable examples would be acceptable.

 Gross earnings allocated over the period of the lease are:

(GH39,200 million - GH33,550 = GH5650.4 million). Allocation based on finance

provided is as follows:

Period Net Cash Investment Rentals AV Cash Inv. Interest Net Cash Inv.
At start of period in Period at end of Period

2013 33,550 11,200 22,350 4,023 26,373

2014 26,373 11,200 15,173 2,731 17,904
2015 17,904 11,200 6,704 1,207 7,911
44,227

(i) Income statement for the year ended 31 December, 2003 (Extract)

GH
Turnover 33,550
Cost of Sale 25,200
Gross Profit 8,350

Interest receivable under finance lease 4,023

Direct lease expense (16,800/3) (5,600)

(ii) Statement of financial position (extract) as at 31 December.

2013 2014
GH GH

Prepaid Expenses 11,200 5,600

Investment in Finance Lease
Current 9,352 11,620
Non-Current 17,021 6,284
26,373 17,904

(b) Given the value of the rentals compared to a reasonable estimate of the fair value, the
lease appears to be a finance lease. Although the seller/lesser appears to have made a
profit of GH9,956 million (GH24,956 million - GH15,000 million), the substance of
the arrangement is that the seller/lessee has taken out a loan of GH24,956 million on
which it will pay finance charges. The asset remain in the Statement of financial position
at GH15,000.
Relevant journal entries in the books of Saviour Enterprise (SE) are as below:

Dr Cr
GH GH

Bank 24,956

Obligation under finance lease 24,956

Being sale of assets under leaseback agreement
and recognition of liability

Obligation under finance lease 5,056

Income statement (Finance charge) 2,443
Bank 7,500
Being rental paid to cover finance charge and to
Reduce obligation under Finance lease

Income statement 3,750

Accumulated Depreciation 3,750
Being the depreciation charged for the year (15,000/4 years)

Workings:
GH
Sale 24,956
Net book value (15,000)
Profit on sale 9,959
QUESTION 2

A]
ADIDOME GROUP LTD
STATEMENT OF FINANCIAL POSITION AS TAT 31 DECEMBER 2012

NON-CURRENT ASSETS GH
Property, Plant & Equipment (80,000 + 52,000 + 200,000 1,500) 138,700
Intangibles (W3) 15,600
154,303
CURRENT ASSETS
Inventory (18,000 + 12,000 800) 29,200
Trade & Other Receivables (62,700 + 21,100) 83,800
Cash & Bank Balances (10,000 + 5,500 + 500) 16,000
129,000
Total Assets 283,300

EQUITY & LIABILITIES

Trade & Other Payables (35,000 + 11,000) 46,000
Total Liabilities 46,000

EQUITY FUNDS
Stated Capital 120,000
Income Surplus (W5) 58,800
Capital Surplus (W4) 41,000
Non-Controlling Interest 17,500
TOTAL EQUITY FUNDS 237,300
Total Liabilities & Equity 283,300
WORKINGS

(1) GROUP STRUCTURE

Adidome 80%
NCI 20%

(2) NET ASSETS OF AKATSI LTD.

At Reporting At Acquisition
Date
GH GH

Stated Capital 60,000 60,000

Capital Surplus 13,000 13,000
Income Surplus 16,000 8,000
Revaluation Surplus 2,000 2,000
PURP (800) -
Additional account dep. (1,500) -
88,700 83,000
Post-acquisition = GH5,700

(3) GOODWILL GH
Cost of Investment 84,000
NCI at acquisition 16,800
100,800
Net Assets at acquisition (83,000)
178,000
Impairment (2,200)
15,600
(4) Consolidated Income Surplus
Adidome Ltd 56,000
Akatsi Ltd. (80% x 5,700 (W2) 4,560
Less: Goodwill impairment to date (80% x 2,200) (W3) (1,760)
58,800
(5) Non-Controlling Interest
Fair Value @ acquisition 16,800
Share Post-acquisition Profit (20% of 5,700) 1,140
Goodwill (20% x 2,200) (440)
17,500
B] ADJUSTMENTS ELIMINATION OF UNREALIZED PROFITS

If one company holds inventories at the year-end which have been acquired from another
group Company, this will include a profit element that is unrealized from a group
perspective. Here Akatsi Ltd has sold goods to Adidome Ltd. As cost plus 25%. The
mark-up of 25% will only become realized when the goods are sold to a third party.
Therefore, if any intra-group inventory is still held at the year end, it must be eliminated
from the consolidated accounts. This will require an adjustment of GH800 (4,000 x
25/125) as follows:

Debit Akatsi Ltds Income Surplus (W2) GH800

Credit Consolidated Inventory GH800
As well as eliminating, the unrealized profit, this reduces inventory back to its original
cost to the group.

QUESTION 3

A] GOODWILL
Year to 30/6/2010 15,500
30/6/2011 18,000
30/6/2012 22,500
56,000

Obeng 3 - 24,000 (56,000 x 3/7)

Ofori 3 - 24,000 (56,000 x 3/2)
Oko 1 - 8,000 (56,000 x 1/7)

B] REVALUATION ACCOUNT

Land & Building 165,000 Land & Building 220,000

Furniture & Fittings 82,000 Furniture & Fittings 80,000
Motor Vehicles 44,000 Motor Vehicles 33,000
Investment 24,000 Investments 50,000
Debtors & Prepayments 65,000 Debtors & Prepayments 60,000
Obeng 27,000
Ofori 27,000
Oko 9,000 ______
443,000 443,000
 OBENG, OFORI & CO.
STATEMENT OF FINANCIAL POSITION AS AT 1ST JULY 2013

GH GH

NON-CURRENT ASSETS
Land & Building 220,000
Furniture & Fittings 75,000
Motor Vehicle 30,000
325,000
Investments 60,000
385,000

CURRENT ASSETS
Work in Progress 50,000
Trade & Other Receivables 58,000
Bank (50 + 60 + 17) 127,000
Cash 5,000 240,000
625,000

CAPITAL & LIABILITIES

EQUITY

Obeng 167,000
Ofori 162,000
Oko 84,000
Akoele 53,000 466,000

CURRENT ACCOUNTS

Obeng 28,000
Ofori -
Oko 11,000
Akoele - 39,000

CURRENT LIABILITIES

Trade & Other Payables 120,000

625,000
 CAPITAL ACCOUNTS

Obeng Ofori Oko Akoele Obeng Ofori Oko Akoele

GH GH GH GH GH GH GH GH

Bal c/d 167,00 162,000 84,000 53,000 Bal. 140,000 135,000 75,000 -

Cash 53,000

Reval. 27,000 27,000 9,000 -

______ ______ _____ ______ ______ ______ _____ _____
167,000 167,000 84,000 53,000 167,000 167,000 84,000 53,000

Bal. b/d 167,000 162,000 84,000 53,000

CURRENT ACCOUNTS

Bal. 20,000 Bal. 25,000 - 10,000 -

Goodwill 21,000 21,000 7,000 7,000 Goodwill 24,000 24,000 8,000 -

Bal. c/d 21,000 - 11,000 - Cash - 17,000 - 7,000

40,000 41,000 18,000 7,000 49,000 41,000 18,000 7,000

QUESTION 4

A]

(a) IAS 10 Events after the Reporting Date divides such events into two categories: adjusting
events and non-adjusting events. Adjusting events provide additional evidence of
conditions existing at the reporting date, while non-adjusting events relate to conditions
that did not exist at the reporting date.

The fire broke out on 4th April, after the reporting date on 31 March, so this is a non-
adjusting event. There is no evidence of a fire sincerely simmering at the reporting date
and exploding into life on 4th April; the evidence is that there was no fire at 31st March.
So the details of the fire should be disclosed in a note to the accounts, so that readers can
reach a proper understanding of the companys affairs.

The major customer went into liquidation on 27th April. However the customer owed a
material balance on 31 March and it is now clear that this balance is not recoverable. The
liquidation is therefore an adjusting event, and supper Paper Products should write off the
bad debt in its financial statement prepared to 31st March, 2010.
(b) IAS 40 Investment Property states that properties which are held for their investments
potential should not be depreciated. However, IAS 40 defines an investment property
quire precisely, and specifically excludes a property owned and occupied by a company
for its own purposes. The new office building is owned by Super Paper products and it
occupied by the staff of Spintex factory, so it cannot be an IAS 40 investments property.
The managing directors suggestion is therefore unacceptable, and the building must be
depreciated according to the companys normal depreciation policy for buildings.

(c) IAS 38 Intangible Assets splits research and development expenditure into two
categories: research expenditure and development expenditure. Research expenditure
should be written off as incurred; development expenditure should be carried forward as
an asset if all of the following can be demonstrated:

(i) The technical feasibility of the project;

(ii) The intention to complete the project and used or sell it;
(iii) The ability to use or sell the item;
(iv) How the project will generate probable future economic benefits;
(v) The availability of adequate technical, financial and other resources to complete
the project.
(vi) The ability to measure the expenditure reliably.

The new puling process does seem to satisfy the conditions listed above, so the cost to
date should be carried forward in the statement of financial position as an intangible non-
current asset.

The attempt to develop a new species of tree definitely fails to satisfy the conditions
listed above. It is not commercially viable and may not overall recover its costs, so
expenditures on the project should be written off as incurred. There is no option to defer
any of the related costs to future accounting periods.

(d) IAS 37 Provision, Contingent Liabilities and contingent Assets defines a contingent
liability as:

(i) A possible obligation that arises from past events and shoes existence will be
confirmed only by the occurrence of one or more uncertain future evens not
wholly within the control o the enterprise; or

(ii) A present obligation that arises from past events but is not recognized because:

It is not probable that a transfer of economic benefits will be required to settle

the obligation: or

The amount of the obligation cannot be measured with sufficient reliability.

Unless the possibility of any transfer in settlement is remote, an enterprise is required by
IAS 37 to disclose for each class of contingent liability at the reporting date a brief
description of the nature of the contingent liability and where practicable.
(i) An estimate of its financial effect;
(ii) An indication of its uncertainties relating to the amount or timing of any outflow;
and
(iii) The possibility of any reimbursement.
A present obligation of the employee arising from his injuries exits, though we are
advised that it is not possible to quantify the liability. There are two possible course of
action in accounting for this inter. The lawyers could be pressed to make a prudent
estimate of the amount of damages, perhaps form preliminary medical reports, and this
estimate should then be provided in the account if the lawyers still insist that such an
estimate is impossible, there no point in guessing on a value to accrue. Instead the facts
should be disclosed as contingent liability in a note to the accounts, stating that no
liability has currently been recognized since a fair estimate is impossible. However, it is
important that this note is worded in such a way that no liability is admitted, for this
might prejudice the companys potion in subsequent legal proceedings.
The second case is clearer cut. Lawyers have advised that there was no specific
agreement to supply the paper in time for the promotion, so any possible liability is
remote. IAS 37 does not require the disclosure of remote contingencies; they should be
completely ignored in the account if the probability of an outflow of economic resources
is remote.
B]
PROGRESS LTD.
SPECIFIED RATIOS FOR COMPARISON WITH THOSE OF THE CONSULTANTS

Progress Ltd. Consultant

1. Return on Capital Employed
(10,200 + 2,400)/ (76,800 + 24,000) x 100
12,600 x 100 2% 16.8%
103,800

2. Net Asset Turnover

168,000
103,800 1.6 times 1.4 times

3. Gross Profit Margin

42,000 x 100
168,000 25% 35%

4. Operating Profit Margin

12,600 x 100
168,000 7 12%

5. Current Ratio
33,600
21,600 1.6:1 1.25:1

6. Average Inventory Turnover

(24,900 + 30,600)/2 = 27,750
126,000/27,750 4.5 times 3 times

7. Trade Payables Payment Period

16,200 x 365
131,700 45 days 64 days

8. Debt to Equity

24,000
79,800 30% 38%
(b) Assessment of Comparative Performance

Profitability
The primary measure of profitability is return on capital employed. Progress Ltd. is
ROCE of 12% is significantly lower than the consultants figure of 16.8%. The main
cause of this underperformance seems to be the lower gross profit margin of 25%.
However, one can also conclude that Progress Ltd. Is deliberately charging a lower mark
up in order to increase sales by under cutting the market. This would explain the higher
inventory turnover at 4.5 times which is 50% better than the consultants figure
presumably the industrial/sector average.

The lower gross profit margin has fed through to contribute to a lower operating profit
margin of 7.5% compared to 12%. However, it seems Progress ltd has controlled its
operating cost better since operating costs constitute 17.5% of its revenue (25 - 7) when
the sector average is 23% (35% - 12%) of revenue.

The lower ROCE may be due to poor assets utilization. It appears the rate for Progress
Ltd may have been distorted partly by the revaluation of property and the capitalization
of the differed development expenditure which has been included in the net assets, as the
net revenues expected form the development have not come on stream.

Liquidity
The current ration of Progress Ltd of 1.6:1 which is below the norm 2:1 is better than the
sector average of 1.25:1. The norm 2:1 is generally applicable and appropriate to
manufacturing concerns where the operating cycle is long. In the case of retail firms,
operating with 1.6:1 current ratio is not much of a worry. Indeed its better than the
sector average.

With a higher and better current ratio, higher inventory turnover of 4.5 times against
sector average of 3.5 times and trade payable payment of 45 days instead of 64 days
indicate conclusively that Progress Ltd has no pressing liquidity issues.

Gearing
The debt to equity ratio of Progress Ltd of 30% is an improvement over the sector
average of 38%. However the loan note interest of 20% which is higher than the return
on capital employed of12.1% implies that shareholders might be losing and therefore it
would not be in their interest to go for more loans. The finance charges of GH2,400,000
suggest that the loan was taken on July 1, 2012. If full years interest of GH4,800,000
would have had a more telling effect on profitability.

Conclusion
Management is right to be concerned with the profitability of Progress Ltd on the
contrary, Progress Ltd is performing quite well in terms of liquidity and gearing.
QUESTION 5
ANKONAM
(A) STATEMENT OF PROFIT AND LOSS FOR THE YEAR ENDED
31ST MARCH, 2011

GH

Revenue (716,900 54,000) 662,900

Cost of Sales (W1) (417,100)

Gross Profit 245,800

Distribution Costs (57,400)

Administration Expenses (30,000)

Profit on disposal of land & building (190,000 160,000) 30,000

Loss on abandonment of research project (60,000)

Finance Cost (W3) (22,400)

Profit before tax 106,000

Tax Expenses (30,000 4,400) (25,600)

Profit for the year 80,400

B]
ANKONAM
STATEMENT OF FINANCIAL POSITION AS AT 31ST MARCH, 2011

GH GH
Tangible Non-current Assets

Property [400,000 12,000 (W2)] 388,000

Plant and Equipment (W4) 320,000

708,000
Current Assets

Inventories (56,480 + 45,000) 101,480

Accounts receivables (110,000 54,000) 56,000

Cash 21,320 178,800

886,800
Equity and Liabilities

Stated Capital 300,000

Retained Earnings (W5) 259,600

559,600
Non-current Liabilities

Amount due under Finance Lease (W6) 94,400

8% Loan Notes 100,000

Current Liabilities

Trade and Other Accounts Payable (W7) 102,800

Income Tax Payable 30,000

Total Equity and Liabilities 886,800

C] The directors proposed treatment of the deferred development expenditure is incorrect.

It needs to be written off because its value has become impaired due to adverse
legislation, not a change of accounting policy. It now has not effect value.

There has therefore not been a change of accounting policy, so it cannot be treated as a
period adjustment. It must be written off to the statement of profit or loss.

ANKONAM
WORKINGS GH

(W1 Cost of Sales

Per TB 370,100
Less Sales/Return (54,000 x 100) (45,000)
120
Add Depreciation (W2) 92,000
417,100
(W2) Depreciation
Building (200,000 + 50) 4,000
Healing System (40,000 + 10) 4,000
Lift (60,000 + 15) 4,000
Leased plant (160,000 x 20%) 32,000
Owned Plant (309,600 69,600) x 20% 48,000
92,000
(W3) Finance Cost
Loan Note Interest (100,000 x 8%) 8,000
Finance Lease (160,000 40,000) x 12% 14,400
22,400
(W4) Plant and Equipment
Cost: Owned Plant 309,600
Leased Plant 160,000
Depreciation: Owned plat (69,600 + 48,000) (117,600)
Leased Plant (160,000 x 20%) (32,000)
320,000
(W5) Retained Earnings GH

Balance b/f 143,200

Profit for the year 80,400

Revaluation Surplus Transfer (160 100) 60,000

Dividends Paid (24,000)

259,600

(W6) Lease Table

Yr Bal. b/f Rental Bal. Outstanding Int. at 12% Bal. c/f

2010 160,000 (40,000) 120,000 14,400 134,400

2011 134,400 (40,000) 94,400 11,328 105,728

(W7) Trade and Other Payables

Trial Balance 58,800

Amounts due under Finance Lease (120,000 94,400) 25,600

Accrued Interest (120,000 x 12%) 14,400

Accrued Loan note interest (100,000 x 8% - 4,000) 4,000

102,800
 THE INSTITUTE OF CHARTERED ACCOUNTANTS [GHANA]

PUBLIC SECTOR ACCOUNTING

NOVEMBER 2013 SOLUTIONS

QUESTION 1

A]
STATEMENT OF RECEIPTS AND PAYMENT OF THE CONSOLIDATED
FUND FOR THE YEAR ENDED 31ST DECEMBER 2012

RECEIPTS GH

Direct Tax 1, 044,460

Indirect Tax 939,556
Grants 28,110
Other Revenue 50,928
National Health Insurance Levy (NHIL) 79,368
Levies 27,184
Loans Received 4,245,150
Loans Recoveries 1,166
Total Receipts 6,415,922

PAYMENTS

Compensation of Employees 808,672

Goods and Services 404,336
Non-Financial Assets 134,779
Interest 398,138
Social Benefits 238,882
Other Expenses 159,255
Loan Repayments 3,056,000
Other Payments 68,428
Total Payments 5,268,490

Excess of Receipts over Payments 1,147,432

B]
STATEMENT OF CASH AND BANK BALANCES
FOR THE YEAR ENDED 31ST DECEMBER 2012

GH

Cash and Bank balances as at 1/1/2012 813,462

Excess of Receipts over Payment
during the year 1,147,432

Cash and Bank balances as at 31/12/2012 1,960,894

C]

The Financial Statement of the Consolidated Fund comprise:

(1) Statement of Financial Position or Balance Sheet

(2) A Statement of Revenue and Expenditure
(3) A statement of Receipts and Payments
(4) A Cash flow Statement
(5) Notes to the Accounts

QUESTION 2

A]
The required source documents include:

(a) Ministry of Finance release letter and warrant

(b) Controller & accountant Generals Department warrant
(c) Payment certificate
(d) Invoice and Vat Invoice
(e) Contract Agreement
(f) Award letter
(g) Evaluation Report
(h) Public Procurement Agency approval if restricted tendering method was used in procuring
the contract
(i) Evidence of advertisement in the dailies if competitive tendering method was used
(j) Purchase Orders (PO) and Store Received Advice (SRA)

B]
(1) OPERATION AND MAINTENANCE
In this model, the public authority contracts with a Private Partner to operate and
maintain a publicly owned facility or infrastructure.

(2) BUILD-OPERATE-TRANSFER (BOT)

In this model of PPP the private party is responsible for the Building and Operation of the
Infrastructure, which is used by the Public Sector. The ownership of the assets has to be
transferred to the Public Sector at the end of the contract.

(3) BUILD-TRANSFER-OPERATE (BTO)

This form of PPP is close to BOT, but in this form the Public Sector becomes the owner
of the infrastructure from the very beginning of the contract.

(4) BUILD-OWN-OPERATE (BOO)

Under this form, the Private Party provides for the construction, financing and operation
of the asset or infrastructure. The Private Sector will fully own the asset under financing.

(5) CONCESSION
In this form of PPP, the Public authority entrusts to a third party, the total or partial
management of services for which that authority would normally be responsible and for
which the third party assumes the risk.

The ownership of assets remains usually within the Public Sector, while the Private Party
is entitled to cover its expenditure through imposition of user fees.

C]
BENEFITS OF DUE PROCESS IN PROCUREMENT

1. To safeguard public funds and assets

2. To improve fiscal management through more efficient and effective expenditure
3. To enhance transparency and accountability in Governance
4. To rebuild public confidence in Government financial activities
5. To ascertain that Government receives value for money expended
6. To improve the system of planning and diligent project analysis leading to the accuracy of
costing and prioritization of investment.
QUESTION 3

A] - BUDGETARY POLICY OBJECTIVES OF GOVERNMENT

(1) ESTIMATE OF REVENUE AND EXPENDITURE

Through the annual estimate government is able to know the project revenue and
expenditure of the country for the budgeted year.

(2) ALLOCATION OF NATIONAL RESOURCES

Government through the annual estimate is able to know the allocation of funds for
various programmes including capital and recurrent expenditure.

(3) SECTORAL DISTRIBUTION

Through the estimates government is able to know the allocation of funds by sectors,
regions and districts.

(4) PUBLIC DEBTS AND INVESTMENTS

Government through the annual estimate is able to know whether it will have a surplus or
deficit on its current accounts and plan whether to borrow to meet the deficit or invest
surplus funds. It is also able to decide on the appropriate level and structure of public
debt required to meet a deficit.

(5) FISCAL AND MONETARY POLICIES

It is through the annual estimate that government is able to plan its fiscal policy (policy
on taxation) or monetary policy (policies on incomes, price stability and inflation).

B] ROLES OF INSTITUTIONS
(1) CABINET

Decision on government policies are taken by the executive arm of government as

represented by the office of the President and Cabinet. Government policies and
decisions invariably involve financial outlays, therefore the office of the President and
Cabinet have to exercise careful control on the government budget by making decisions,
choices and policies which do not overburden the Ghanaian tax payer.
(2) PUBLIC ACCOUNTS COMMITTEE

This Committee of Parliament examines the audited accounts of government in detail,

probing into instances of apparent waste, extravagance, fragrant disregard to regulations
etc. and summons Heads of Departments on whose accounts the Auditor General
adversely report on to appear before it.

(3) HEADS OF MMDAS

These are responsible for the management, administration and implementation of the
objectives of government. Their financial management functions are:

- To regulate the financial management of the public sector

- Prescribe the responsibilities of persons entrusted with financial management in

MAAs and MMDAs and

- To ensure the effective and efficient management of state revenue, expenditure

control, assets, liabilities and resources of government.

C] The roles and responsibilities of Audit Report Implementation Committee [ARIC]

include:

1. Ensure the implementation of the recommendations in all audit reports of energy MDA or
MMDA.

2. Follow-up Auditor-General and Public Accounts Committees recommendations as well

as recommendations in Internal Audit Report.

3. Provide advice to management on:

- Risk management
- Internal Controls
- Compliance with laws, regulations ethical standards

4. Annually prepare a statement showing the status of implementation of recommendations

made in all Audit Reports.

D] FACTORS TO CONSIDER BEFORE INVESTING IN A PROJECT

1. Objectives are to be defined in relation to the long-term fundamental aims of the public
sector organization concerned.
2. There is the need for a technical feasibility which should identify whether there are legal
or political constraints. Proposed investment projects may have an impact on other
projects or may be dependent on the acceptance of other projects and the relationship of
projects will have to be taken into consideration.

3. It is important to assess the magnitude of the costs and benefits or cost effectiveness of
the project and also the expected timeframe they will occur.

4. It is important to realize that a sewage project may give the best value for money but
political factors and the need to respond to changes in governmental and societal
pressures may often make the implementation of the project difficult.

5. Environmental Considerations

6. Availability of funds or financing consideration

QUESTION 4

A] PROCEDURES FOR THE DISPOSAL OF ASSETS

1. POLICY IMPLICATIONS

The budget is a financial and quantitative statement that represents a number of intents
and policies. Although it identifies and quantifies targets and provides a framework for
management and control, the budget is essentially a forecast. As such budgets require
constant reviews to meet the objectives of the state.

2. PLANNING

Budget planning process requires detailed information of past performance,

determination of the present position and forecasting of the future. The planning process
must provide information about the structure and behaviour of expenditure, sources and
trends in revenue and demands of various government activities and functions. There is
therefore the need for constant monitoring of activities and programmes to ensure that
actual performance conforms with plans and corrective actions are taken on deviations
from plans.

3. DECISION MAKING

Budgetary review aids and stimulates decision making, choices, priorities, timing,
resource volume and expenditure. It assists the government to obtain detailed and better
understanding of how to formulate plans and achieve its objectives.

4. BUDGET IMPLEMENTATION
Actual performance of government compared with the budget may provide variances,
which should indicate the appropriate governmental action to be taken to steer its
operations in order to achieve its objectives. Budgetary review is an essential tool to
ensure that the implementation process stay on course.
B] FACTORS TO CONSIDER BEFORE BORROWING
1. COST OF BORROWING

The government wants to be sure that the cost of borrowing is as low as possible and that
it will not make unnecessary commitments, repayments and so on.

2. TERM OF LOAN

The government ensures that the most appropriate type of loan is obtained with regard to
its term. For example, if funds are required to cover expenditure (debt) payments at the
beginning of a month that will be covered by tax receipts two weeks later then only short-
term debt should be incurred. This will then be redeemed using the receipts.
3. CASH FORECAST

The government ensures that it has information to properly plan cash requirements. The
government needs to know when receipts are expected and payments must be made. It
can then make an informed decision on the amount and timing of the debt to be incurred.
4. TYPE OF LOAN
The type of debt to be incurred by government ought to be decided and negotiations
entered into to achieve the best terms possible. Early repayments, which reduce interest
charges, may also be planned if it is apparent that there will be surplus revenue.

5. INFRASTRUCTUAL NEEDS
6. REVENUE GENERATION
7. POLITICAL EXPEDIENCY

C] FINANCIAL INFORMATION TO BE EXPRESSED IN AUDITOR GENERALS

REPORT
(a) The profitability, liquidity, stability and solvency of the corporation, and also the
performance of the shares of the corporation on the capital markets where relevant.

(b) Whether there was delay in the payment of the government portion of any declared
dividend, if any, into the consolidated fund.
(c) Any significant cases of fraud or losses and the underlying causes
(d) The internal control weakness noted, and
(e) The general corporate performance indicating:
- Achievement against set targets and objectives and
- Whether the finances of the body have been conducted with due regard to economy,
efficiency and effectiveness having regard to the resources utilized.

D] CASH CONTROL MEASURES

1. Regular balancing of cash books

2. Establishment of cash limits
3. Daily banking of all takings
4. Periodic cash counts
5. Preparation of cash reconciliation statements
6. Provision of a fire proof safe
7. Investment of idle funds
QUESTION 5

A]
CONSOLIDATED FUND
STATEMENT OF CASHFLOW FOR THE
YEAR ENDED 31ST DECEMBER. 2012

OPERATING ACTIVITES GH

Other Payments (14,200)

Goods and services costs (202,168)
Compensation of employees (381,420)
Social Benefits (79,628)
Interest paid (318,511)
Taxes 976,778
Grants 14,056
Other Revenues Received 25,464
Other Receipts 53,277

INVESTING ACTIVITIES
Fixed Assets (20,000)
Inventory (25,008)
Work-in-Progress (12,120)
Sale of Fixed Assets 15,230
Shares and other equity purchased (28,130)
Advances Recovered 14,008
Advances Paid (583)
Securities other than shares (62,175)

FINANCING ACTIVITIES

Domestic Loans acquired 2,122,575

External Debts Paid (8,245)
Domestic Loans Paid (1,579,756)
B]
GROSS DEBT

It describes the total debt a government owes to outsiders. Gross debt represents only a part of a
governments total liabilities. It is just one item reported on the statement of financial position.

TOTAL LIABILITIES

It represents all of the amounts the government owes to external parties, including, government
employees. They include accounts payable, issued debts, employee pension and other obligations
as well as other amounts owing to individuals and organization outside of the government.

NET DEBT
It describes one indicator of government financial position. This indicator takes into account the
value of many items reported in the statement of financial position. It is calculated as the
difference between the sum of all of a governments financial assets and the sum of all its
liabilities.

C]
REASONS FOR REPORTING THE COST OF SERVICES

1. Provides accountability for the total costs of services for each major government
function.

2. Allows readers to compare costs with those incurred in the prior year and with those of
the budget.

3. Allows financial statements users to compare the costs of each government functions to
its total costs and thus obtain information about the government priorities for example the
percentage of the services to the total government revenue.