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Standard Operating Procedures Effective Date Version No Revision No

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ICT
STANDARD OPERATING PROCEDURES

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Disclaimer Notice
This Standard Operating Procedure (SOP) has been prepared for the exclusive use of the Management and Staff of
International Shariah Research Academy ("ISRA"). It is intended for internal circulation only.

This SOP is the sole property of ISRA. Disclosure of any information is an offence. This SOP is for information purposes only.
ISRA does not accept any responsibility for the accuracy or completeness, or any loss, which may arise from reliance on,
information, contained in this SOP.

Objectives
This SOP provides standard terms of reference and procedures for the running of the respective Division/Department/Dept to:
Ensure consistency in approach for the Division/Department/Depts business processes;
Ensure necessary internal controls are built-in to mitigate operational risks;
Act as a reference tool to existing and new staff in carrying their job functions; and
Act as a reference for audit purposes.

Scope
This SOP sets out the internal policies and procedures as guidance for the performance of the various activities under the
responsibilities of the respective Units/Department.

Control of Copies of SOP

A control number shall be assigned to all copies of the printed SOP. Upon distribution, the name, position, location and
telephone number of the recipient will be in a distribution list. Responsibility for this list will be assigned to an Officer within the
Division/Department/Dept who will be required to ensure that amendments are properly authorized and controlled. The
electronic copy of the SOP will be shared on ISRAIntranet (ISRAnet) for easy access for all its staffs. The electronic copy is
controlled by the General Affairs Department (GAD) and uploading of all revised version of SOP on the ISRAnet shall be done
by Information Technology Unit (ICT) upon instruction By Director of GAD.

Amendments
Any proposed change should be submitted to through the respective Head of Departments of their review before presenting it to
the ISRA Management Shura (IMS) for approval. Any amendments shall be:
Determined by Head of Department whether the proposed changes are necessary;
All proposed changes should be reviewed by the HOD and approved by IMS.
All amendments/enhancements shall be tabled, discussed and approved by IMS unless otherwise specified in the Authority
Manual;
Where the amendments/enhancements affect existing policies, the Executive Committee (EXCO) approval is required;
The responsibility for drafting the amendments lies with the incumbent of the role in consultation with the relevant HOD
and
The HOD is responsible for the issuance of all revisions of the SOP to the authorized recipients and should maintain intact a
master copy which will serve as the ultimate source of reference.

Limitation of Authority
In the absence of the relevant authorized personnel in approving certain documents/ processes within the SOP, an officer
appointed by the ED and/or the relevant TM members unless otherwise specified in the Authority Manual, should represent the
absent authorized personnel in approving the documents/ processes stated in this SOP.

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TABLE OF CONTENTS

1. GLOSSARY

2. REVISION HISTORY

3. STANDARD OPERATING PROCEDURE: ICT INVENTORY

4. ISRA LOGO GUIDELINES

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GLOSSARY
HOD : Head of Department

RAD : Research Affairs Department

GAD : General Affairs Department

ICSB : ISRA Consultancy Sdn Bhd

ISRA : International Shariah Research Academy

CEO-ICSB : Chief Executive Officer of ISRA Consultancy Sdn Bhd

ED : Executive Director

SOP : Standard Operating Procedures

HROA : Human Resources and Office Administration

ISRAnet : ISRA Intranet Portal

IMS : ISRA Management Shura

TMM : Top Management Meeting

ISPC : ISRA Selection & Promotion Committee

EXCO : Executive Committee

BOD : Board Committee

AM : Authority Manual

TOR : Terms of Reference

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Revision history

Version Author (Name & Designation) Date Revision

1.0 Noor Aznir Nizam 1 December 2015 1.0
2.0
3.0
4.0
5.0

This document has been reviewed by:

No Reviewer (Name & Signature Date reviewed

Designation)
1. Director of GAD November 2015

This document has been approved by:

No Committee Signature Date approved

1. ISRA Management Syura
2.
3.
4.

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3. STANDARD OPERATING PROCEDURES: ICT INVENTORY

1. OBJECTIVES

The objective of this procedure is to lay down procedures and processes for the procurement
management and control over ICT inventory (stock) items. The envisaged outcome is an efficient and
effective control of ICT inventory management tool.

2. SCOPE

This document covers ICT Inventory.

2.1 Inventory Records

Inventory records are required for ICT equipment purchased.

2.2 Required Inventory Records

a) is self-contained for its primary function (not a component part of another piece of equipment);
and
b) has sufficient individuality and size to make control feasible by means of identification tags,
numbers and/or manufacturer's serial numbers marked thereon.
3. DETAILS

3.1 ICT

The ICT is responsible for:

a) establishing and maintaining the records and procedures necessary for the accountability of ICT
equipment inventory;
b) determining the items to be inventoried and the numbers to be assigned; and
c) affixing the inventory bar code to the property or equipment.

3.2 Procedures for Tagging on Equipment

The ICT personnel is responsible for placing tagging based on the following procedures:

a) tagging will be placed visibly on equipment; and

b) if an item is impossible to tag with a bar code, a log book, maintained by the ICT personnel, may
be used to keep track of the item.

3.3 Custodians Responsibility

An officer who is the custodian of the ICT equipment is responsible for:

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a) verifying and correcting all information contained on inventory form received from the ICT
personnel. This form need not be returned to the ICT personnel unless the information is incorrect
or the custodian wishes to add information to the data record; and
b) reporting of loss of the ICT equipment to the ICT personnel, immediately upon discovery of such
loss; and
c) no ICT equipment should be transferred from the custodian to any other person without prior
notification to and approval from the ICT personnel.

3.4 Verifying ICT Equipment

On annual basis, ICT personnel may undertake the following checking activities:

a) The accuracy of ICT equipment included in the list.

b) Clearly noting necessary changes to any equipment information on a hard copy of the list.

THE END

4. ISRA LOGO GUIDELINES

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1. PREAMBLE

International Shariah Research Academy (ISRA) goes through a full re-branding exercise and proudly
presents its logo. A good logo should be a simple, and an easily recognisable symbol. ISRA logo was
officially adopted in July 2008.

2. DETAILS

2.1 ISRA logo is primarily used for official purposes, as in the publications of the Academy, its
certificates, and legal documents and printed materials in conjunction with official functions of
ISRA.
2.2 ISRA logo may be used by the Academy for commercial uses, provided appropriate
authorization is granted from the Executive Director under the guidelines as follows:
that its use thereof is not disparaging,
does not constitute false representation as to sponsorship, affiliation or conventions and
public morals and decency, and
does not reflect unfavorably on the Academy.
2.3 ISRA logo must be reflected in all its official publications and must be approved by the
Director of Operations, General Affairs. Special logos, if any, should not be used on the
Academy letterhead and, when used on other publications, should be secondary to the ISRA
official logo.
2.4 The abbreviation "ISRA" should always be prominently displayed on the cover of any printed
piece. The full name of the Academy should be in smaller, but never larger than "ISRA". The
full name of the Academy should receive prominent attention on the cover, even if the piece
is published to promote a special event.

The approved ISRA logo is as follows:

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2.5 The official colour codes of ISRA are as follows:

1. RGB CODE
a) Blue letter
Red: 0%
Green: 165%
Blue: 214%

b) Green letter
Red: 87%
Green: 173%
Blue: 39%

2. CMYK CODE
a) Blue letter
C = 100%
M = 5%
Y = 10%
K = 0%

b)Green Letter
C = 66%
M = 2%
Y = 95%
K = 0%

2.6 ISRA Logo is to be made as ISRA Seal and to be used in official branding and stamping to
commemorate an auspicious occasion. Used of ISRA Seal requires Executive Directors
approval.

THE END