Automatic Payment Program Use in General, Installment and Multiple Partial Payment - SAP Blogs PDF

11/25/2017 Automatic Payment Program use in General, Installment and Multiple Partial Payment | SAP Blogs
Products
Products Industries
Industries Support
Support Training
Training Community
Community Developer
Developer Partner
Partner
About
About
Home / Community / Blogs + Actions
Automatic Payment Program use in General,

Installment and Multiple Partial Payment
August 18, 2016 | 906 Views |
Jeetendra Singh
more by this author
FIN (Finance)
autoamtic | installment | partial | payment | request
share
0 share
0 tweet share
0 like
1
Follow
Hi Folks,
https://blogs.sap.com/2016/08/18/automatic-payment-program-use-in-general-installment-and-multiple-partial-payment/ 1/59
This document will be helpful to one who is new to SAP FICO like me
and want to do hands on Automatic Payment Program(APP) tcode F110.
3 concept are covered in this doc which are as below :
1. General APP scenario.

2. Installment payment scenario
3. Multiple partial payment
with detail of check and payment advice working.
Below is my work and understanding of APP run:
Automatic Payment Program (APP):APP is a tool that will help users

to manage payables.
SAP gives users the options to automatically:
1. Select Open(Pending) Invoices to be paid or collected
2. Payment Documents to be posted
3. Print Payment Media or generate EDI
The APP has been developed for both national and international
payment transaction with vendors and customers, and handles both
outgoing and incoming payments.
Before running APP we need to do configuration for APP.
Steps for Configuring APP are :
1. Setup payment method per country
2. Setup payment method per company code
3. Setup all company codes
4. Setup paying company code
5. Bank determination
6. Assign payment method to vendor account
Case 1: General APP scenario
Step by step process:
Step1: Go to transaction FBZP or SPRO pathIMG -> Financial

Accounting(New)->Account Receivables and Account Payable->Business
Transactions->Outgoing Payments->Automatic Outgoing Payments->
Payment Method/Bank Selection for Payment ProgramOr we can get
below screen by running F110 and under environment Maintain
Config.
We get below screen FBZP to maintain configuration for APP
Click on Company Code (OBVU)
`Click on New Entries and Enter Company Code ZJDC, Paying

Company Code,Sending Company code is not entered if paying and
sending company code are same.Paying and receiving company code
should have same company code currency.
On saving ,
new customizing
request is created .
Step 2: Select on Paying company codes
Click on New
Entries
Enter Paying Company Code and Minimum incoming and Minimum

outgoing Payment.Double click on Form to enter Payment Advice form
and Sender details to enter sender details
Click on Save, Customization request created and paying Company

code data is configured
Step 3:Now Select Payment Methods in Country
Click on New
Entries and give below details:
Click
on Save
and customizing request is created
Step 4:Select Payment methods in Company Code
Click on new
entriesNow enter below details
Click on save and we are done.
Step 5:Click on House Bank, or Tcode FI12 if House bank is assigned to

company code than go to Bank Determination
Enter Company Code
ZJDC
Click on New entries
Click on Save
is
configured
Go to FI12 and maintain House Bank, Account ID, Bank Account

Number and GL for Bank posting
Click on Save:
and House
Bank is configured for Company code.
Table: T012
Step 6:Configure Bank determination for Company Code
Create ranking order for Paying Co. Code ZJDC
On Saving bank
determination is done for ZJDC and for bank SCB.
Now Click on Bank Accounts
On Saving bank accounts has been configured.
Now Click on Available Amounts, press New Entries:
On
Saving, and Available Amount for outgoing payment has

been defined.
Value Dates:
Expenses/Charges
Step 7:Now
need to assign payment method C for Vendor.For this go to tcode

FK02, assign payment method C
Now Before APP run, we
need to have a vendor open items, for that we need to create vendor
invoice in transaction F-43.
Enter Posting key 40
and GL account 310123 to pass value to gl account
In the next screen type * in
Amount and + in Text field it will fetch previous value automatically.

Click on Simulate,
in Document Menu Bar (Shift+F9):
Next Screen is as below
Now to Post document, click on or go to Document and Select Post
Error:
Error is rectified by assigning number object 19 to ZJDC company code,

Tcode FBN1
Now we can check vendor open items in tcode FBL1N
Step 8:Now we can go to Tcode F110, as APP Run and any 5digit
alpha-numeric characters as identification.
In the Parameters Tab, We have to define the following
1. What is to be paid Docs. Entered Up to
2. When will the payments be made Posting Date
3. Which company codes will be considered Company Codes
4. What payment methods will be used Payment Methods
5. Next payment date6. Vendor Accounts for which payment has to run
Save the Parameters entered:
Now click on Proposal
We can check the proposal log by clicking on button
We can Edit proposal by clicking
if want to change payment for Vendor
Now click on payment run on status screen , check on
popup
Status is Payment Run has been cancelled
Number range 20 assigned in company code ZJDC, via FBN1
For ZP document type NR: 20, to confirm go to tcode OBA7 or table

T003
OBA7
Now again doing and it is successful
We can see the payment detail in FB03
No open line items in FBL1N
Note: earning account 759999 is fetched from
Tcode: OBXU
Case 2:Automatic payment program for vendor with Installment

payment term:
For making Installment payment:
Step1:First define a payment term in OBB8 with below detail
Step2: Now go to tcode: OBB9
When creating vendor Invoice F-43(FB60 for multiple line):Use

payment term ZTIN for installment payment
For Next line item
Now Simulate, Shift+F9
Now post,
FBL1N open item entry
To give check print program, assign SAPScript name in FBZP Payment

methods in Company code as below:
For Payment advice give sapscript name in Paying company codes

under FBZP
Now go to t code F110 and Set parameters
We have to create check lot for paying company code in FCHI
Now proposal log in F110
After payment run
Go to FBZ5, enter printer for check printing and advice printing
Now Print, Ctrl+P
Now we can go to SP02 and check log printingOne for payment advice
and one for check as we have entered printer name in both in t code
FBZ5
Note: We can restrict number of rows in check printing (FBZP , Payment

method in Company Code)
If payee lines are less than installment payment line.As in below

example we have Installment term ZTIN which have 3 payment term
(OBB9)But Payment advice control restricted to 2 rows in Payment
Method Company code ,FBZP
Note: Uncheck Individual Payment in Vendor Master data, if not

than 3 separate payment document will be created per payment
term and 3 separate checks will be printed.
In FBL1N, one payment document is created
In FBZ5, for Doc 2000000016 only 1 check is printed and detail for line
item isin advice
Check is not having line item details for payment,
Payment advice has detail of payment as per payment term
If restricted to value is more than equal to installment term, in this case

5 > 3 installment terms
Check printing will have line item details and no need to give separate
Payment advice :
Advice print, in this case not needed but still can be printed with line
item details.
Case 3: Multiple Partial Payment from an invoice through

APP(F110)
1. Create Special GL account for Down payment request(FS00):
2. Assign special GL account to Vendor reconciliation

account(FBKP):
GL 399999 detail, recommended to have line item display checked
Click on
Use OBXT to facilitate payments for special GL Indicator P
Use FBZP to facilitate payments for special GL Indicator P
Post vendor invoice using FB60 or F-43
In FB03
General Ledger view of doc:
Execute F-59 to generate request for partial payment with

reference of invoice 1010:
FB03 to check document number 100000000
Use the Tcode FB02 to block Main Invoice number 1010 so that
payment cant be made in full else mistakenly can be done
And click on Save
Now Payment for 1010 invoice is blocked
Run F110 to make multiple partial payment
Document 100000000 is open to pay as partial payment for

invoice 1010
There is payment block for Document number 1010 so payment

proposal shows error
Now Payment run
Payment log
After payment run vendor line item FBL1N
Again execute F-59 for to generate request for 2nd partial

payment
Click on
Document 1000000001 was posted in company

code ZJDC
FBL1n status
FB03 to check doc number 100000001
Run APP(F110) for 2nd partial payment
Payment run log Document 2000000019 is created for payment
FB03 for 20000000019
Now FBL1n
Now use FB02 to unlock payment block for document 1010
Now run F110 for final payment run
Now go to FBL1N as payment block was removed from Doc 1010

all payment is done to vendor for invoice amount 800 USD
Now go to FBZ5 and generate check for all doc

20000000018,2000000019 and 2000000020
Payment doc 2000000020 will have detail about all payment

made as per request and final settlement of 300 USD
Alert Moderator
4 Comments
Pravan Sedai
January 5, 2017 at 6:16 pm
Nice document with great detail, thank you Jeetendra!

Are you familiar with setting up a background to automate the automatic payment
F110? Is it possible?
For example, installment payment or any recurring payment, can we set up a scheduled
job to carry out payments? Is there any document you recommend?
Regards,
Pravan
Harsha Yedla
January 5, 2017 at 6:50 pm
Use F110S for background automation.
Jeetendra Singh Post author
February 13, 2017 at 6:34 am
Thanks Pravan.
I am happy that it was helpful to you. Was busy with other stuff so not able
to get back to SCN. Will surely come back with detail doc on background
scheduling .
Thanks,
Jeetendra
Anji M
January 13, 2017 at 12:29 pm
very useful document and i learnt some new things through your doc
Add Comment
Share & Follow

Privacy Terms of Use Legal Disclosure Copyright Trademark Sitemap Newsletter

Automatic Payment Program Use in General, Installment and Multiple Partial Payment - SAP Blogs PDF

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Automatic Payment Program Use in General, Installment and Multiple Partial Payment - SAP Blogs PDF

Uploaded by

Copyright:

Available Formats

11/25/2017 Automatic Payment Program use in General, Installment and Multiple Partial Payment | SAP Blogs

Home / Community / Blogs + Actions

Automatic Payment Program use in General,

3 concept are covered in this doc which are as below :

1. General APP scenario.

with detail of check and payment advice working.

Below is my work and understanding of APP run:

Automatic Payment Program (APP):APP is a tool that will help users

SAP gives users the options to automatically:

1. Select Open(Pending) Invoices to be paid or collected

2. Payment Documents to be posted

3. Print Payment Media or generate EDI

Before running APP we need to do configuration for APP.

Steps for Configuring APP are :

1. Setup payment method per country

2. Setup payment method per company code

3. Setup all company codes

4. Setup paying company code

6. Assign payment method to vendor account

Case 1: General APP scenario

Step by step process:

Step1: Go to transaction FBZP or SPRO pathIMG -> Financial

We get below screen FBZP to maintain configuration for APP

Click on Company Code (OBVU)

`Click on New Entries and Enter Company Code ZJDC, Paying

Step 2: Select on Paying company codes

Enter Paying Company Code and Minimum incoming and Minimum

Click on Save, Customization request created and paying Company

Step 3:Now Select Payment Methods in Country

Entries and give below details:

and customizing request is created

Step 4:Select Payment methods in Company Code

entriesNow enter below details

Click on save and we are done.

Step 5:Click on House Bank, or Tcode FI12 if House bank is assigned to

Click on New entries

Go to FI12 and maintain House Bank, Account ID, Bank Account

Bank is configured for Company code.

Step 6:Configure Bank determination for Company Code

Create ranking order for Paying Co. Code ZJDC

determination is done for ZJDC and for bank SCB.

Now Click on Bank Accounts

On Saving bank accounts has been configured.

Now Click on Available Amounts, press New Entries:

Saving, and Available Amount for outgoing payment has

need to assign payment method C for Vendor.For this go to tcode

Enter Posting key 40

and GL account 310123 to pass value to gl account

In the next screen type * in

Amount and + in Text field it will fetch previous value automatically.

in Document Menu Bar (Shift+F9):

Next Screen is as below

Now to Post document, click on or go to Document and Select Post

Error is rectified by assigning number object 19 to ZJDC company code,

Now we can check vendor open items in tcode FBL1N

In the Parameters Tab, We have to define the following

1. What is to be paid Docs. Entered Up to

2. When will the payments be made Posting Date

3. Which company codes will be considered Company Codes

4. What payment methods will be used Payment Methods

Save the Parameters entered:

Now click on Proposal

We can check the proposal log by clicking on button