CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report

December 5, 2017
CONSENT AGENDA

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Ashlee Wright, City Clerk

APPROVED BY: Chip Rerig, City Administrator

Consideration of a resolution authorizing two (2) free use days of the Sunset Center
SUBJECT:
Theater to the Carmel Unified School District on March 8, 2018 and March 27, 2018.

RECOMMENDATION:
Adopt the resolution authorizing two (2) free use days of the Sunset Center Theater to the Carmel Unified
School District on March 8, 2018 and March 27, 2018.

BACKGROUND/SUMMARY:
The 2017 Agreement between the City and Sunset Cultural Center, Inc. (SCC) provides that the City shall have
the right to use the theater and lobby for up to twelve (12) full days each fiscal year without charge, as long as the
spaces have not already been committed to rental customers by SCC.

The Carmel Unified School District (CUSD) is requesting two (2) of the City's free-use days for the use of the
theater and lobby on March 8, 2018 and March 27, 2018 for the annual district-wide choral and band festivals
featuring elementary, middle, and high school student musicians.

The CUSD has tentatively booked the theater and lobby for the requested date, and will confirm with Sunset
Center should the Council authorize the free use day.
FISCAL IMPACT:
There is no fiscal impact to the City associated with approval of the requested two (2) fee use days.

PRIOR CITY COUNCIL ACTION:

The City Council has received received and granted two (2) other free-use day requests this fiscal year to date.
Should Council authorize this request, eight (8) City free-use will remain for allocation during fiscal year 2017-
2018.

ATTACHMENTS:

Attachment 1 - Resolution
Attachment 2 - Letter of Request
 CITY OF CARMEL-BY-THE-SEA Attachment 1
CITY COUNCIL

RESOLUTION NO. 2017-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA GRANTING THE

CARMEL UNIFIED SCHOOL DISTRICT TWO (2) SUNSET CENTER FREE THEATER DAYS ON MARCH 8,
2018 AND MARCH 27, 2018.

WHEREAS the Citys Amended and Restated Lease Agreement with Sunset Cultural Center (SCC),
adopted by the City Council on June 6, 2017, stipulates that the City shall have the right to use the Sunset
Center theater, lobby and dressing rooms for up to twelve (12) full days (designated in the Lease Agreement
as Free Theater Days) each fiscal year without charge;

WHEREAS the Carmel Unified School District is requesting two (2) of the Citys Free Theater Days for
the annual district wide choral and band festivals on March 8, 2018 and March 27, 2018 ; and

WHEREAS, the choral and band festivals performances will include elementary, middle, and high
school musicians.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-
THE-SEA DOES HEREBY:

Adopt a resolution granting the Carmel Unified School District two (2) Sunset Center Free Theater Days
on March 8, 2018 and March 27, 2018.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this
5th day of December, 2017 by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

SIGNED: ATTEST:

_______________________ ___________________________
Steve G. Dallas, Mayor Ashlee Wright, City Clerk
 DISTRICT OFFICE,
BOARD OF EDUCATION
John Ellison
Attachment 2
P.0. Box 222700
Carmel CA 93922
Karl Pollastrini
Rita Patel 4380 Carmel Valley Road
Mark Stilwell Carmel, CA 93923
AnneHe Yee Steck
TEL (831 ) 624-1546
SUPERINTENDENT FAX (831) 626-4052
Barbara Dill-Varga, Ed.D. www.carmalunjfied.ara

Carmel Unified School District

October 10, 2017

Chip Rerig
Carmel-by-the-Sea City Administrator
PO Box CC
Carmel-by-the-Sea, CA 93921

Dear Mr. Rerig,

Carmel Unified School District is planning the annual districtwide choral and band festivals for March 8
and March 27, 2018. These performances include our elementary, middle and high school musicians
together and showcase the developmental progression of our music programming.

In the past the City has provided the District with access to "Free Theater Days". The parents, musicians
and administration have greatly appreciated holding these performances in the Sunset Center. Not
only does it accommodate the large number of attendees, but it truly provides an inspiring performance
environment for our community's young musicians. We would like to formally request these two days
usage again this year.

Please feel free to contact me should you have any questions or need additional information.

Sincerely,

~/)d;?-J~
Dr. Barbara Diii-Varga
Superintendent