ADMINISTRATIVE TASK

Student Name: Jessica Edwards Date: November 23rd, 2017

Placement: P.L. Robertson Public School- Kindergarten Classroom KF2

Purpose: At random times during the school year my

Reason for completing supervising educator is in charge of ordering
the task. This could be stationery, art supplies, and other materials for all of
based on an observation the kindergarten classes in the school. Taking an
you made, a conversation inventory of these items when they arrive and
between you and your site distributing these items evenly to the kindergarten
supervisor, etc classrooms is also one of her responsibilities. When
the classroom is busy it can be difficult for my
supervisor to count, divide and distribute these items
while still spending time in the classroom with her
students. I chose to assist in this activity as I had
some experience in administering activities with
older children, and because I enjoy administrative
tasks such as counting and organizing supplies.
Task: Task:
What are you planning in Count items to ensure that the correct amount
response to your purpose? has been delivered to the school.
Label your task Assist staff in collecting the designated
(e.g. Bulletin board amount of each classroom material.
focused on the Administer tasks for grade six helpers
importance of play- gathering supplies to help deliver to
based learning). kindergarten classrooms.
What are your 3 Supervise the collection of materials to make
objectives for this sure teachers get all of their items if they
experience? (i.e. chose to have them delivered.
Why are creating a Opening packages to further divide materials
bulletin board on for staff.
the importance of
play-based Materials:
learning? What Inventory Checklist
message are you Push Cart
sending?)
Experience:
Describe the experience: 1. I unpacked any unopened boxes and packages
List the materials to ensure that items could be moved around
and resources you easily while taking inventory.
will use 2. Using a packing list from the supplier I
Describe the counted each item on the packing list to
completion of the ensure that the correct amount of the correct
task, with a step by items were delivered to the school.
step description 3. After ensuring that all of the supplies had
indeed arrived I consulted my supervising
teacher who created notes indicating how
much of each item was allotted for each
 kindergarten classroom.
4. Two kindergarten team members arrived to
pick up their items and we organized their
materials in the order they were placed on the
tables to ensure that everything was received.
After we gathered the items they were placed
on a cart and transported to their respective
classrooms.
5. At this point some of our classrooms sixth
grade reading buddies arrived to assist us in
creating packages of materials to deliver to
the other kindergarten classrooms.
6. I gave each volunteer a type of item to focus
on and gather for the classrooms.
7. As the students gathered supplies I had to
supervise and count the items to ensure no one
had accidentally laid out duplicates of any
items.
8. After ensuring that we collected the correct
amount of all items I sent the students to four
different classrooms to deliver the items.
9. After all of the initial supplies had been
gathered or delivered any excess materials
were brought to my placement classroom to
be further divided and picked up by staff who
needed them.
Reflection: Prior to this activity I had never been
What went well? responsible for assisting with inventory and item
Provide examples delivery. I enjoy organizing and sorting items so
for how you know taking inventory of the items was a fairly quick and
it went well. easy task. What caused some difficulty however was
What didnt go some of the product names and descriptions given
well? Provide by the supplier. For example, two colours of tissue
examples for how paper may be almost identical in colour, but one
you know it didnt may be labelled as Lavender while the other was
go well. labeled as Purple. Minor differences like these
What did you made it difficult for me to count supplies without
learn? making assumptions about which purple-like tissue
What might you do was which. This similarity also made it difficult
differently next when collecting items as some looked so similar we
time you accidentally placed too little or too much of two
implement this similar items into a cart.
same task and During this activity I had the opportunity to
why? work with some staff and older students who I had
Did you have to not had the opportunity to work with before.
make any Working with the sixth graders was interesting as
adaptations or they are the oldest children I have ever interacted
modifications? If with in a placement setting. The sixth graders were
so, what were they? eager to help in any way possible and they turned
What type of the task of gathering supplies into a fun activity. I
experience might enjoyed working with them and I felt comfortable
you plan to extend giving each child a job to work on because they
on this one? seemed to enjoy any role they were given for this
task.
From this task I also learned about the
difficulty of taking a lead role outside of typical
classroom activities. Prior to receiving the shipment,
I learned that my supervisor had to call in the order
and ensure that the school received a specific
quantity of each item. We also discussed the
difficulties during this stage, which included
memorizing long strings of numbers as item codes.
If one number or letter was off the school sometimes
received packages of items unrelated to the supplies
they were interested in. For example the school once
received a box of breadstick snacks instead of
construction paper.
The next time I assisted in this activity I
would like to enlist the help of a smaller number of
volunteers as we had so many that certain tasks or
items may have been gathered or performed twice
due to a miscommunication. Also, having so many
helpers meant I needed to keep a more watchful eye
on how much of each material was placed on carts. I
also believe it would be helpful to organize the
supplies into packages for the staff prior to their
arrival rather than having the staff move from item
to item and collect a specific amount. This was
sometimes confusing as two staff from the same
room may have arrived to pick up their items
together, and accidentally take more or less of a
specific item assuming the other person had already
grabbed it.