Change Order Procedure

BLOK A GAS DEVELOPMENT PROJECT Document No :
BLA-JMN-G-PR-00-007
CHANGE ORDER PROCEDURE
Rev.
Page 1 of 15
Contract No.3510005633 A
BLOK A GAS DEVELOPMENT PROJECT
ISSUED FOR REVIEW
Class 1 X Class 2 Class 3
CTR CPY
REV DATE PURPOSE
PREPD CHKD APPD APPD
A ISSUED FOR REVIEW

BLA-JMN-G-PR-00-007
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RECORD OF REVISION
REV NO SECTION PAGE NO DESCRIPTION OF CHANGE
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CONTENT
1 GENERAL .. 4
2 PROCEDURE .. 4
3 CHANGE ORDER INSTRUCTION (COI) 5
4 CHANGE ORDER REQUEST (COR) . 5
5 EVALUATION OF CHANGE 6
6 CHANGE ORDER SUPPORTING DOCUMENTATION 6
7 COR AND COI REGISTER 6
8 CHANGE ORDER MEETING 7
9 INVOICING AND PAYMENT OF CHANGE ORDER 8
ATTACHMENTS
CHANGE ORDER REQUEST FORM .. 10
CHANGE ORDER INSTRUCTION FORM .. 12
CHANGE ORDER REQUEST REGISTER FORM .. 14
CHANGE ORDER INSTRUCTION REGISTER FORM 16

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1. GENERAL
Principles of the Change Order Procedure is a contract, which enables the identification and evaluation of
all changes arising during the course of the contract where these changes have an effect on:
- The scope of work
- The work time schedule
- The contract price
2. PROCEDURE
Without prejudice to the general requirements of the AGREEMENT, the detailed change order procedure
shall be as follows:
- Should COMPANY consider that a change to the contract scope of work, work time schedule or any
other part of the CONTRACT has to be made, a Change Order Instruction (COI) shall be issued
accordingly.
- Should CONTRACTOR consider that the occurrence of any event justifies the issue of a change order,
CONTRACTOR shall submit to COMPANY for review a Change Order Request (COR).
- COMPANY may reject such a COR, or request further clarification, or approve it. If approved, COMPANY
will issue a COI.
- Once the COI is signed by both parties, it will constitute the basis for a CHANGE ORDER.
No COR will be considered by COMPANY if CONTRACTOR has not strictly followed the change order
procedure.
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3. CHANGE ORDER INSTRUCTION (COI)
A COI shall be issued by COMPANY as soon as a change to the scope of work, the work time schedule or any
other part of the CONTRACT is:
- Identified by COMPANY, or
- Identified by CONTRACTOR by means of a COR and accepted by COMPANY
This COI shall identify:
- Description of the change,
- Basis for compensation and impact on contract price,
- Modification(s) if any, to the work time schedule
Approved COI shall be issued in two (2) originals to be signed and stamped (on applicable stamp duty) by
CONTRACTOR and returned to COMPANY for signature. One signed original COI shall be returned to
CONTRACTOR, the other being retained by COMPANY.
COI may also be issued by COMPANY to notify CONTRACTOR of a change in the contract price as the result
of the following reasons:
- Work not performed or not to be performed, or
- Non Conformance Authorization(s)
4. CHANGE ORDER REQUEST (COR)
Upon identification of a change which CONTRACTOR considers as entitling him to a change order,
CONTRACTOR shall issue for COMPANY 's review a COR, duly registered, and identifying :
- The description and contractual justification for the change,
- Complete evaluation with cost breakdown (if applicable). The COR price shall be broken down and
shown against the relevant parts of the contract price breakdown,
- Effect on the work time schedule (if applicable).

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The COR shall be transmitted to COMPANY, after reviewing the COR, COMPANY will advise CONTRACTOR :
- Either that it considers that the subject matter of the COR does not constitute a change, and therefore
reject this COR,
- Or that it constitutes a change, in which case, either COMPANY will issue a COI after agreement upon
the COR conditions, or may request the COR to be revised and resubmitted if the conditions are
considered not compliant with the CONTRACT conditions.
The CONTRACTOR shall not delay the work pending the evaluation of a COR.
5. EVALUATION OF A CHANGE
Effects of the change on the contract price and on work time schedule shall be evaluated by CONTRACTOR
and COMPANY.
6. CHANGE ORDER SUPPORTING DOCUMENTATION
Change order supporting documentation (description and cost and/or schedule impact) shall be prepared
by CONTRACTOR and shall be attached to the COR.
7. COR and COI Registers
COR and COI registers shall be kept updated by CONTRACTOR and shall be provided at each weekly meeting
as set out here below.
The COR register shall include :
- COR number,
- Date and reference of notice to COMPANY,
- Brief description,
- Effect on cost,
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- Effect on schedule,
- Status (accepted - rejected - pending) with corresponding COI number and date there of if applicable,
- List of potential CORs identified by CONTRACTOR, with brief description.
The COI register shall include :
- COI number,
- Date,
- The COI submission date and number if applicable,
- Description,
- Effect on cost,
- Effect on schedule,
- Status (signed by CONTRACTOR, signed by COMPANY, pending).
In order to facilitate the reconciliation between the Initial contract price and the final contract price on
completion of the work, CONTRACTOR shall produce on a monthly basis, together with the Cost Report, a
table identifying, for each CHANGE ORDER, the split per Work Unit and Sub-Work Unit.
8. CHANGE ORDER Meetings
CHANGE ORDER meetings will be held weekly. Failure by CONTRACTOR to address at the weekly PMT
meeting the matter of potential changes that have been identified since the last weekly meeting will be
deemed to be evidence that no new changes have been identified by CONTRACTOR since the previous
meeting.
The agenda of the CHANGE ORDER meetings shall include the following:
- Identification of new changes,
- Review status of pending responses to CORs,
- Discuss and finalize outstanding CORs,

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- Review the COR and COI registers.
9. INVOICING AND PAYMENT OF CHANGE ORDERS
CHANGE ORDERS shall be invoiced and paid in accordance with the provisions of the CONTRACT, and any
specific payment conditions contained within the CHANGE ORDER.
Invoicing shall be based upon the APPROVED physical progress of the WORK which is the subject of the
CHANGE ORDER, applied to the APPROVED value of the CHANGE ORDER.
Work Statements describing the completion of the CHANGE ORDER shall be produced by the CONTRACTOR
for COMPANY APPROVAL prior to submitting the corresponding invoice(s).

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ATTACHMENT 01
CHANGE ORDER REQUEST FORM

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BLA-JMN-G-PR-00-007
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ATTACHMENT 02
CHANGE ORDER INSTRUCTION FORM

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BLA-JMN-G-PR-00-007
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ATTACHMENT 03
CHANGE ORDER REQUEST REGISTER

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BLA-JMN-G-PR-00-007
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ATTACHMENT 04
CHANGE ORDER INSTRUCTION REGISTER FORM

Change Order Procedure

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BLOK A GAS DEVELOPMENT PROJECT Document No :

CHANGE ORDER PROCEDURE

BLOK A GAS DEVELOPMENT PROJECT

ISSUED FOR REVIEW

Class 1 X Class 2 Class 3

A ISSUED FOR REVIEW

CHANGE ORDER REQUEST FORM .. 10

CHANGE ORDER INSTRUCTION FORM .. 12

CHANGE ORDER REQUEST REGISTER FORM .. 14

CHANGE ORDER INSTRUCTION REGISTER FORM 16

- The scope of work

- The work time schedule

- The contract price

will issue a COI.

3. CHANGE ORDER INSTRUCTION (COI)

other part of the CONTRACT is:

- Identified by CONTRACTOR by means of a COR and accepted by COMPANY

This COI shall identify:

- Description of the change,

- Basis for compensation and impact on contract price,

- Modification(s) if any, to the work time schedule

CONTRACTOR, the other being retained by COMPANY.

of the following reasons:

- Work not performed or not to be performed, or

- Non Conformance Authorization(s)

4. CHANGE ORDER REQUEST (COR)

- The description and contractual justification for the change,

shown against the relevant parts of the contract price breakdown,

- Effect on the work time schedule (if applicable).

reject this COR,

considered not compliant with the CONTRACT conditions.

6. CHANGE ORDER SUPPORTING DOCUMENTATION

by CONTRACTOR and shall be attached to the COR.

7. COR and COI Registers

as set out here below.

The COR register shall include :

- Date and reference of notice to COMPANY,

- List of potential CORs identified by CONTRACTOR, with brief description.

The COI register shall include :

- The COI submission date and number if applicable,

- Status (signed by CONTRACTOR, signed by COMPANY, pending).

8. CHANGE ORDER Meetings

- Identification of new changes,

- Review status of pending responses to CORs,

- Discuss and finalize outstanding CORs,

- Review the COR and COI registers.

9. INVOICING AND PAYMENT OF CHANGE ORDERS

specific payment conditions contained within the CHANGE ORDER.

CHANGE ORDER, applied to the APPROVED value of the CHANGE ORDER.

for COMPANY APPROVAL prior to submitting the corresponding invoice(s).

CHANGE ORDER REQUEST FORM

CHANGE ORDER INSTRUCTION FORM

CHANGE ORDER REQUEST REGISTER

CHANGE ORDER INSTRUCTION REGISTER FORM

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