ETP Guide July10 Sem

ENGINEERING TEAM PROJECT (MAB / MBB 3013)
GUIDELINES
------
JULY 2010
UNIVERSITI TEKNOLOGI PETRONAS
Bandar Seri Iskandar, 31750 Tronoh, Perak Darul Ridzuan
1 ETP Guidelines: July 2010 semester

TABLE OF CONTENTS
Contents Page
_______________________________________________________________________
1. INTRODUCTION . . . . . . . 4
2. OBJECTIVES . . . . . . . 4
3. SCOPE OF PROJECT . . . . . . 5
4. SUMMARY OF PROJECT WORK . . . . . 5
4.1 Project Proposal . . . . . . 5
4.2 Progress Report . . . . . . 6
4.3 Development of Prototype / Model . . . . 6
4.4 Poster Presentation . . . . . . 6
4.5 Demonstration of Working Prototype / Model . . . 6
4.6 Engineering Design Exhibition (EDX) . . . 7
4.7 Oral Presentation . . . . . . 7
4.8 Final Report . . . . . . . 7
5. ETP COORDINATORS . . . . . . 8
6. SUPERVISORS . . . . . . . 8
6.1 Supervisor 1 . . . . . . . 8
6.2 Supervisor 2 . . . . . . . 8
7. ETP ANNOUNCEMENTS . . . . . . 8
8. ATTENDANCE AND MEETINGS . . . . . 9
9. EVALUATION . . . . . . . 9
10. PROJECT EXPENDITURE . . . . . 9
11. LABORATORY . . . . . . . 13
12. PLAGIARISM . . . . . . . 13
13. WRITING FORMAT FOR FINAL REPORT . . . 13

APPENDICES . . . . . . . 18
APPENDICES:
Page
APPENDIX I IMPORTANT DATES..........................................................................18
APPENDIX II PROJECT ASSESSMENT RUBRIC....................................................19
APPENDIX III PROJECT PROPOSAL SCORE SHEET............................................21
APPENDIX IV PROGRESS REPORT SCORE SHEET..............................................22
APPENDIX V FABRICATION SCORE SHEET........................................................23
APPENDIX VI POSTER EVALUATION SHEET.......................................................24
APPENDIX VII DEMO. OF WORKING PROTOTYPE/MODEL...............................25
APPENDIX VIII ORAL PRESENTATION: GROUP ASSESSMENT .................26
APPENDIX IX ORAL PRESENTATION: INDIVIDUAL.....................................27
APPENDIX X FINAL REPORT SCORE SHEET.......................................................28
APPENDIX XI CALCULATION OF F-FACTOR (FOR INDIVIDUAL GRADES) ...29
APPENDIX XII RESULT COMPILATION...................................................................30
APPENDIX XIII LOGBOOK SUMMARY......................................................................31
APPENDIX XIV PROJECT PROPOSAL CONTENT....................................................32
APPENDIX XV SAMPLE OF REFERENCING FORMAT..........................................33
APPENDIX XVI SAMPLE OF COVER PAGE FOR FINAL REPORT.......................34
APPENDIX XVII STUDENTS’ REQUISITION FORM..................................................35
APPENDIX XVIII STUDENTS’ REQUISITION FORM – SAMPLE..............................36
APPENDIX XIX JUSTIFICATION LETTER.................................................................37
APPENDIX XX JUSTIFICATION LETTER – SAMPLE.............................................38
APPENDIX XXI ETP CLAIM BREAKDOWN FORM..................................................39
APPENDIX XXII UTP CLAIM FORM – SAMPLE.........................................................40

APPENDIX XXIII PEER EVALUATION TEMPLATE ...................................................41
.....................................................................................................................

1. INTRODUCTION
This course is offered to the 3rd year engineering students. The subject is designed to
ensure that students will acquire the knowledge in conducting research and development
by working in a team. This includes conducting literature research, preparing project
proposal, performing preliminary design concepts, simulation, and evaluation for the best
concept and designing the selected concept.
Students will be divided into groups that consist of four to six members of various
disciplines namely Mechanical, Electrical & Electronics, Chemical, Civil and Petroleum
Engineering. Please note that in view of the dissimilar number of students registering for
this module from each engineering program, there are groups that may not have students
from all five engineering disciplines. One or two supervisor(s) will be assigned to each
group.
2. OBJECTIVES
The objectives of the Engineering Team Project (ETP) course are as follows:
• To inculcate teamwork spirit.
• To develop leadership skills as well as technical competency in:

o delegation of various tasks
o analysing engineering problems
o performing engineering design
o enhancing software related skills
• To broaden the knowledge on commercially available off-the-shelf equipment

as well as industrial equipment.
• To develop knowledge in integrating components into a comprehensive

working system.
• To provide a platform for advanced design courses.
• To nurture creativity, innovativeness, and business acumen.
• To provide exposure on project management skills
Note: These are NOT the objectives of the project work you are working on.

3. SCOPE OF PROJECT
The scope of the project includes:
• To generate conceptual designs

• To perform necessary engineering calculations
• To generate engineering drawings of the selected concept
• To develop a working model or prototype
The final result of the project shall be exhibited in the form of engineering drawings,
reports, and a WORKING MODEL or PROTOTYPE. The conceptual design should
incorporate as many as possible elements or components of Electrical / Electronic /
Mechanical / Chemical / Civil / Petroleum engineering. The approach to solutions and
methodologies such as selection of materials, problem analysis etc., shall be based on
fundamental engineering calculations. The feasibility and suitability of a project to be taken
as an ETP project are measured and assessed using the Project Assessment Rubric in
Appendix II.
4. SUMMARY OF PROJECT WORK
Please refer to Appendix I for the schedule of the present semester.
4.1 Project Proposal
Each group shall discuss among members to come out with a suitable and feasible project
and more importantly within the time frame as specified in Appendix I. When an
agreement has been reached among the team members and also the supervisor, a project
proposal must be submitted for assessment. Prior to submission, the project proposal
must be discussed with the respective supervisors to determine the scope, problems, and
practicality of the proposed project. The content of the proposal must be based on the
format in Appendix XIV. The report shall not exceed 12 pages including the
appendices.
Each group must submit the project proposal to the supervisor by the due date specified
in Appendix I. The proposal will be assessed based on the marking scheme in
Appendix III.
Note: Supervisors need to ensure that any draft proposal be reviewed and returned promptly
to ensure that students are able to submit their work on time.

4.2 Progress Report
A progress report must be submitted to the supervisor by the due date specified in
Appendix I. The report will be assessed based on the marking scheme in Appendix IV.
The report, which shall not exceed 12 pages including the appendices, shall comprise:
• details of the activities that need to be carried out

• identification of potential problems
• a few conceptual designs that have been considered
• necessary preliminary engineering calculations, data collection and benefit-cost
analysis that have been used in deciding the final design.
4.3 Development of Prototype / Model

Throughout the project, the supervisor will monitor the overall progress and development
of the project through meetings and logbooks as well as progress report. The prototype or
model of the project must be completed by the date specified in Appendix I. Upon
completion, the group must make an arrangement with the supervisor for assessment of
the prototype or model. The assessment will generally be based on the planning,
execution and the quality of the prototype or model. Please refer to the format in
Appendix V for the guidelines of the assessment.
4.4 Poster Presentation

Each group will be required to present their results and findings in the form of ONE A-1
size poster with a portrait-layout. The poster presentation provides an opportunity for
students to expose or share their work, knowledge and experience with other students and
also with lecturers. The poster from each group will be examined, unmanned, by one or
more examiners in a session that will be advised further. Appendix VI provides the
guidelines on the poster exhibition assessment criteria. The tentative time for the session
is indicated in Appendix I. The use of more than one poster will be penalised.
All posters must be handed over to the ETP Coordinators at the end of the Poster
Presentation session. Failure to do so may result in final marks being withheld.
Selected posters will be exhibited in the Engineering Design Exhibition (EDX), which is
described in Section 4.6. The selection will be made based on the scores given by the
examiners for the posters and the demonstration/simulation of the working
prototype/model.
4.5 Demonstration / Simulation of Working Prototype/Model
All groups are also required to demonstrate or simulate a working prototype or model of
their project before one or more examiners (non-supervisor). An actual model
demonstration is preferable, however, in certain cases, a computer simulation might be
acceptable depending on the nature of the project. This demonstration/simulation will be
assessed based on the criteria specified in Appendix VII.
The scores for the demonstration/simulation, together with the poster, will be used by the
ETP Coordinators in selecting groups that will participate in the EDX.
4.6 Engineering Design Exhibition (EDX)
The Engineering Design Exhibition (EDX) is an event organized by the university

towards the end of every semester. It provides opportunities for students to present their
project works, mainly through the ETP and Final Year Project (FYP) courses. Only
selected projects will be allowed invited to participate. For ETP, selection will generally
be made based on the score obtained by groups in the evaluations for posters and
demonstrations.
All participants will be given certificates, and in addition winners will be awarded.
Projects with certain outstanding quality and innovation will be selected to represent the
university at national and international level competitions. It must be noted that the
operational matters of the EDX is beyond the responsibility of ETP supervisors and
coordinators. There shall also be no extra marks for groups that participate or win awards
in the EDX. Certificates, awards and details of the EDX should be obtained only from the
EDX Committee.
4.7 Oral Presentation
During the demonstration session, students shall deliver a presentation on their findings.
Assessment on visual aspects, clarity of presentation, logic, knowledge of subject matter
and the overall content of the presentation will be made on a group basis (Appendix
VIII) as well as on an individual basis (Appendix IX). Each group member must present
some portion of the material. Each group will be allocated 30 minutes for the
presentation, and another 10 minutes for a question and answer session. The examiners
will be appointed lecturers, other than the group supervisor.
4.8 Final Report
Each group shall submit a final report by the due date specified in Appendix I. The
report will be assessed using the form in Appendix X. In this report, the ultimate results
and findings of the project shall be presented. The report shall be assessed based on:
• Critical review of current problems/solutions
• Literature review
• Development of alternatives and options
• Decision making processes
• Final Design (engineering drawing)
• Technical/Scientific aspects/support
• Business and economic considerations
• Application/Viability of selected design
• Suggestion for area of improvements
• Recommendations for future work
Please note that the report must be limited to thirty (30) pages excluding appendices,
figures and drawings.

5. ETP COORDINATORS
The following lecturers are appointed by the Head of the Mechanical Engineering
Programme as the ETP Coordinators.
1. Dr Mokhtar Awang (05 368 7204, mokhtar_awang@petronas.com.my)

2. Mr Azman Zainuddin (05 368 7144, azmazai@petronas.com.my)
3. Ms Chin Yee Sing (05 368 7160, chinyeesing@petronas.com.my)
The responsibilities of the Coordinators can be summarised as follows:
• Managing and implementing the ETP course.

• Assigning student groups and supervisors.
• Advising supervisors on the project assessment or any other problems
encountered during the project work.
• Assigning examiners and coordinate seminar presentation and poster
exhibition.
• Facilitate expenditure claims.
• Compiling students’ results.
6. SUPERVISORS
6.1 Supervisor 1
• Evaluating the project proposal, progress report, fabrication and final report.
• Advising students on the preparation of their design projects, including but not
limited to the technical, economical and management aspects.
• Monitoring of student's progress against Gantt Chart through their weekly
progress reports.
• Certifying students’ expenditure claims.
• Obtaining claims and disbursement to students.
• Assigning F-factor to individual student.
6.2 Supervisor 2
A Supervisor 2 may be nominated to assist in the supervision of a team. The

responsibilities of the Supervisor 2 are:
• Where applicable, guiding students or providing

support in any specific areas including but not limited to soft skills, language,
report writing, business acumen, etc, as and when necessary within the project
time frame.
• Representing Supervisor 1 in executing the tasks stipulated in Clause
6.1 under the circumstances whereby Supervisor 1 is not able to perform the
task(s).
7. ETP ANNOUNCEMENTS
All announcements regarding ETP will be made through e-Learning or posters at

strategic locations (e.g. Pocket C and Pocket D). Students MUST regularly visit these
sites to keep themselves updated and informed of all important dates and announcements.
8. ATTENDANCE AND MEETINGS
Students are required to conduct meetings regularly among themselves on project

implementation. In addition, all groups are required to arrange weekly meetings with the
supervisor. The attendance of group members will be recorded. The logbook and the
attendance record will be used to calculate the F-Factor (see Section 9. EVALUATION).
Each student must forward logbooks individually to the supervisor during weekly
meetings. The verified logbook shall be returned at the end of the meeting. Each student
shall bring the compilation of the logbooks to the weekly meeting.
9. EVALUATION
Students will be evaluated based on their capability in undertaking the project, producing
the written report and presenting the result. The main components of evaluation are given
in Table 1. In general, the evaluation of the group will be carried out by supervisors
(55 %), appointed examiners (40 %), and peer evaluation (5 %), with a total of 100 %.
The evaluation forms for each component are given in the Appendices.
The individual score during oral presentation (Appendix IX), the F-Factor, described in
Section 8. ATTENDANCE AND MEETINGS, and peer evaluation (Appendix XXIII)
will be used to differentiate the individual score for each student in a group. The F-Factor
(see Table 1 and Appendix X) will be incorporated in the project proposal, progress
report, fabrication evaluation and final report as illustrated in Appendix XII. Each
student will also be evaluated based on prescribed criteria by other members of the team,
by means of peer evaluation (Appendix XXIII). Instructions on peer evaluation will be
provided approximately in the last 3 weeks of the semester.
10. PROJECT EXPENDITURE
In building the prototype or model, each group may request project fund of up to RM 200
to purchase approved components or materials that are not available in laboratories at
UTP. Figure 1 shows the ETP Purchase Requisition Flow Chart that students need to
follow in order to purchase project materials, in which failure to comply with this
procedure may result in non-payment of the claims. Table 2 provides further explanation
to the process flow chart.

Table 1: ETP Grading Structure.
Assessment Contribution
Tentative Components Evaluation
Time Supervisor Panel of Peer Forms
Examiners Evaluation
W3 Project Proposal Appendix III
10 %
W6 Progress Report Appendix IV
10 %
Fabrication of Prototype or
W 10 10 % Appendix V
Model
W 11 Poster Evaluation 10 % Appendix VI
Demonstration of Prototype or
W 11 15 % Appendix VII
Model
W 11 Group Oral Presentation 10 % Appendix VIII
W 11 Individual Presentation 5% Appendix IX
W 14 Final Report 25 % Appendix X
W 14 Peer Evaluation 5% Appendix XXIII
Sub-Total 55 % -
Individual F-factor
Continuous 1 Appendix XI
(Logbook & Meeting)
Total 55 % 40 % 5%

Figur
Start
1. - Fill up FORM 03 (App XVII)

- Obtain verification from Lab Executive
Amount Y
exceed 2. Prepare justification letter (App XIX)
RM200?
N
N
3. - Obtain signature from SV for FORM 03 and justification letter

(if exceed RM200)
- Submit FORM 03 and justification letter to coordinator
Deadline: 1 OCT 2010
4. Purchase items
5. - Arrange original receipts according to sequence in FORM 03

- Paste original receipts on A4 papers
(Students are strongly advised to make copy of all receipts)
- Fill up ETP Claim Breakdown Form (App XXI)
- Fill up UTP Claim Form (Sample in App XXII)
6. Submit UTP Claim Form to SV to fill up relevant

info and obtain signature (Refer App XXII)
7. Submit UTP Claim Form, ETP Claim Breakdown Form and

receipts to coordinator
Deadline: 4 NOV 2010
8. Collect claims from SV
Legend
End
SV Supervisor
Note: 1. Submission of FORM 03 does not guarantee approval.

2. All deadlines stated are complied with strictly. Late submissions will not be entertained.
e 1: ETP Purchase Requisition Flow Chart

Table 2: Explanation to ETP Purchase Requisition Flow Chart.
Flow
Chart Description Remarks Deadline
Item #
- Fill up FORM 03 (App XVII) - Fill up FORM 03 completely. Refer sample, App XVIII.
1
- Obtain verification from Lab Executive - Obtain verification from Lab Executive on availability of
the items in UTP.
- Justification letter is applicable for purchase exceeding
2 - Prepare justification letter (App XIX)
RM200. Refer sample, App XX.
- Obtain signature from SV for FORM 03 and - Incomplete or inaccurate information will result in delay or
justification letter (if exceed RM200) non-approval.
3 1 Oct 2010
- Submit FORM 03 and justification letter to - Late submissions will not be entertained.
coordinator
- Items purchased must be according to FORM 03 submitted.
- If additional items are required, a new FORM 03 must be
submitted to the coordinator.
4 Purchase items
- Claims of additional items not listed in the first FORM 03
will be honoured based on the discretion of coordinator.
- Purchases are made using students' own money in advance.
- Arrange original receipts according to - Receipts should be arranged according to sequence in
sequence in FORM 03 FORM 03.
- Paste original receipts on A4 papers - All original receipts are to be pasted on A4 papers.
(Students are strongly advised to make copy - Copies of receipts are to be retained by students.
5 of all receipts) - Fill up App XXI completely, including Finance Reference
- Fill up ETP Claim Breakdown Form and Receipt No. for all items.
(App XXI) - UTP Claim Forms are provided to students at the beginning
- Fill up UTP Claim Form (Sample in
of the semester. To fill up, refer sample in App XXII.
App XXII)
- Students must ensure that SV provide the following on the
UTP Claim Form:
a) Staff No
- Submit UTP Claim Form to SV to fill up
b) Grade
6 relevant info and obtain signature (Refer
App XXII)
c) Location (Office)
d) Extension No
e) Signature
f) Date
Submit UTP Claim Form, ETP Claim Late submissions will not be entertained.
7 4 Nov 2010
Breakdown Form and receipts to coordinator
Students are responsible to follow up with SV on payment.

8 Collect claims from SV Please allow some time for payment to reach SV.

11. LABORATORY
Students are allowed to use the laboratory for the purposes of experiments or fabrications
of their model or prototype. The technicians who are in-charged for the laboratory related
to this course are responsible in co-ordinating the lab operations, which include the
Health, Safety and Environment (HSE) aspects, scheduling of equipment, checking and
providing consumables. Students are required to notify the technicians on their intent to
use the lab in advance. All lab regulations must be complied. Lab coats and proper attire
shall be worn in the lab. Each group must carry out housekeeping and the technicians will
monitor this. Failure to comply with the regulations may result in deduction of marks by
the Coordinators.
12. PLAGIARISM
Plagiarism is strictly prohibited and is a serious offence. Kindly refer to Section 5.1 of the
UTP’s undergraduate handbook, A Guide to University Academic Policies and
Procedures. Any work that is found to have been copied or plagiarized will NOT be
marked.
13. WRITING FORMAT FOR FINAL REPORT
The writing format of the ETP final report should follow the UTP standard as described
below. The report consists of many parts arranged in a certain order. It is recommended
that the contents be in the following order, although not every report will include all the
items listed.
a) Title
b) Acknowledgement
c) Executive Summary / Abstract
d) Table of Contents
e) Background of Project Work
f) Identification and Definition of Problem
g) Objective and Scope
h) Project Management
i) Literature Review
j) Theory
k) Procedure / Methodology
l) Engineering Analysis
m) Business / economic analysis
n) Discussion of Results
o) Conclusion
p) Recommendation
q) References
r) Appendices

General Writing Format
Students must follow specific guidelines for writing the report as stated below.
a) Language
The report must be written in English Language.
b) Font and Spacing
All text should be double-spaced (Times New Roman regular font-style, size 12)
written on one side of each white A4 paper. However, foot note, computer
program codes (must be reduced to font size 8), and captions for tables and
figures should be single-spaced.
c) Length
The report shall not be more than 30 pages, excluding the appendices. Students
are encouraged to be brief and concise in their writing and avoid jargon and
passive voice as much as possible.
d) Numbering
All pages must be numbered in proper sequence from introduction to the end of
the report including pages on figures, tables, computer programs and appendices.
Page numbers appear by themselves and are not to be enclosed in parenthesis,
hyphens or other decorative symbols. Page number must be positioned at the
bottom and centred.
e) Margin
The top, bottom and right margins are 25 mm. The left margin must be 40 mm.
f) Mathematical Text
Mathematical text must be spaced out, superscript and subscript must be clearly
shown as such.
g) Heading
Major headings, such as INTRODUCTION, should be in capitals. Times New

Roman and font size 14 should be used. Secondary headings such as Example, the
first letter should be capitalised, bold and font size 12 should be used, and tertiary
heading should be in Times New Roman.

h) Tables and Figures
Tables and figures less than a page in size should be inserted into the text near the
point of reference with a three-line space above and below. Tables should be
continuous and not carried over to the succeeding page. Margins’ limits are the
same as text full-page. All tables and figures should be numbered consecutively.
Tables and figures are must be within the main text. Table captions should be
positioned at the top middle of each table. The captions for figures should be
positioned at the bottom middle of each figure.
i) References
The method of writing references must follow the standard format. See
Appendix XV for samples of reference format.
j) Title Page
The title page should be set out in accordance with the Appendix XVI and should
include the followings:
- name of the group members in FULL complete with the Matrix Number.
- title of the ETP project
- month and year in which the ETP final report is submitted
Students must submit one copy of their ETP final report to the respective
supervisor on week 14.
General Content
This section will elaborate more about the general content needed in each part of the
report format.
a) Title
The project title should reflect the focus on core issues of the research work.
b) Acknowledgements
Acknowledgements should include the names of the contributors to the project

work including the supervisors and members of the group, preferably not more
than one page.

c) Summary / Abstract
The summary or abstract briefly covers the content of the work. It should contain
the (i) Objectives of the project; i.e., state the core issue, research question or
objective of the design work, (ii) Methodology; i.e., briefly describe the methods
or techniques used in achieving the objectives, (iii) Results; i.e., describe the
results obtained from the methodology employed, and (iv) Conclusions; i.e.,
interpretation of the results in relation to the theory or hypotheses. Draw
conclusions and state the implications. The summary or abstract is presented so
that any other reader, who is attracted by the title of the project, can know a little
more without having to read the whole report. Any reference to the literature is
not made in the abstract but if such references are necessary, they should be
footnoted. Abstract should not be more than one page.
d) Table of Contents
Table of contents lists all headings and sub-headings, tables, figures, appendices,
bibliography with the page numbers.
e) Background of Project Work
The background covers the research project, the definition of the problem, the
achievement expected from the project, the importance of the project as well as
the range and depth of the study.
f) Objective and Scope
The aim of the study includes main/general matter that needs to be achieved or
implemented. Objectives are more detailed and closely related to aim. Scope is the
boundary for the research work planned by the students to ensure the feasibility of
the project to be carried out within the given time frame.
g) Project Management
Project management should focus on progress monitoring and task allocation with
the usage of Gantt chart.
h) Literature Review
Literature review includes the review of written materials on the topic and area
chosen. It gives the background of the current studies of the problem area chosen
from various written sources of references. This section reviews the previous
research analytically, critically and objectively.

i) Theory, Methodology and Procedure
This section shall contain all the relevant theories, hypotheses, facts and data
obtained from references and literature reviews. The theories included must be
relevant with the objectives and the findings of the project, thus allowing the
comparison between the results achieved and the theory to be outstanding. The
methodology must be relevant and used in the project.
j) Engineering Analysis
This section should include data gathering, data analysis, tools required, possible
solutions to problems, decision making on the selected solution and project
benefits.
k) Discussion on Result and Findings
This section presents the finding or outcome of the research work. It is suggested
that the results obtained be presented clearly in the form of tables and figures such
as graphs, diagrams or others.
l) Conclusions
Conclusion highlights whether the work completed complies with the set
objective and the significance of the findings. Recommendation for future work
should be stated in this section to ensure the set objective can be achieved and
improved or even expanded.
m) References
This section is to record all references used for preparing the proposed project.
Use the standard format as given in the appendix.
n) Appendices
Lengthy calculations, figures, raw data, computer programs/source codes, outputs,

etc. are to be enclosed as appendices. They should be titled and numbered
according to chronological order. Each appendix is preferably named using
capital letters and the appendices need to be listed down in the Table of Contents.

APPENDIX I: IMPORTANT DATES
Week Number
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Activities
Seminar I (and Briefing) 28/7
Seminar II 4/8 M
Project proposal due 13/8 I
Seminar III 18/8 D
Issuance of Final List * 20/8 T
Progress Report due 3/9 E
Seminar IV R 29/9
Due: Submission of FORM 03 M 1/10
Evaluation on Fabrication | 8/10
Poster & Demonstrations B 13/10
Oral Presentations R 13/10
EDX E TBA
Return of FORM 03 A 22/10
Submission of Final Report K 4/11
Due: Submission of Claim

4/11
Form
* By co-ordinator: List of students, groups, supervisors and topics
Note: The above schedule is subjected to change. Please check messages in the e-learning regularly for updates.

APPENDIX II: PROJECT ASSESSMENT RUBRIC
ETP Group: _______________________________

Purpose: The assessment aims to measure the feasibility and suitability of a project to be taken as an ETP project.
Instruction: 1. Assign the appropriate score to each criteria, according to the most fitting description provided.
2. Sum up the total scores for all criteria in the last column.
3. Refer to the score indication table.
Criteria / Score 4 3 2 1 Score

1. Opportunity for teamwork  Supports development of  Reasonable opportunity  Not much opportunity for  No opportunity for
development teamwork for development of teamwork development teamwork development
[to assess suitability of project as teamwork and as the tasks are highly
 Reflects interdependence balanced participation segmented and
means to inculcate teamwork] and balanced participation independent of each
 Tasks are defined but other
 Every member’s role is not all members
defined and understood understand them
by all.
2. Level of technical competence The team possesses the  The team possesses  The team lacks the  The team does not have
and capability of the team vis- necessary technical the necessary technical technical capability to the technical capability to
à-vis project’s requirement capability to accomplish capability to accomplish accomplish the tasks and accomplish the tasks
the tasks the tasks, however, requires substantial
(such as specialized
some additional study guidance by supervisor
knowledge or skill)
or guidance may be and extensive study
needed
3. Availability of equipment  All equipment required are  Most of the equipment  Most of the equipment  All equipment required
required available in UTP are available in UTP required are NOT are NOT available in UTP
available in UTP
4. Opportunity to incorporate  High opportunity  Moderate opportunity  Little opportunity  No opportunity

Criteria / Score 4 3 2 1 Score
creativity, innovativeness and
business acumen
5. Risk in operational safety (e.g.  Minimal risk  Low risk  Moderate risk. May  High risk. Only authorized
laser cutting) require trained personnel and trained personnel
(technicians) allowed to
operate / handle project
equipment or materials.
6. Project involves hazardous  None at all  A small amount of  Moderate amount of  Large amount of
materials (e.g. arsenic) hazardous material, hazardous material hazardous material
within the capability of
the labs at UTP
7. Time required for project  Can be completed within  Can be completed  May face difficulties in  Cannot be completed
completion 10 weeks, with some within 10 weeks, with completing within 10 within 10 weeks
buffer time no buffer time weeks
8. Project involves  Involves more than 3  Involves 3 engineering  Involves 2 engineering  Involves only 1
multidisciplinary knowledge engineering fields which fields, which are fields, which are engineering field
and skills are adequately balanced adequately balanced adequately balanced
9. Project cost  Estimated less than  Estimated between  Estimated between  Estimated more than
RM200 RM200 – RM250 RM250 – RM300 RM300
Total Score
Total Score Indication

28 – 36 Project is highly feasible and suitable for ETP
19 – 27 Project is moderately feasible and suitable for ETP. Project requires review to improve on the criteria where the scores are low.
< 19 Project does not meet ETP expectations. It is strongly suggested to modify the topic or change to a more feasible topic.

Supervisor’s Signature: _______________________________
Name: _______________________________
Date: _______________________________

APPENDIX III: PROJECT PROPOSAL SCORE SHEET FORM E1
MAB/MBB 3013 – ENGINEERING TEAM PROJECT
Group No Name ID
Supervisor 1.
2.
3.
Title 4.
5.
6.
Marks
Breakdown Guidelines for Marking Marks
Allocated
- Background
analysis
- Objective
1 Introduction statement
30
- Problem
definition
- Design
approach / methodology
- Gantt Chart
2 - Task / work
Project planning allocation
30
- Project flow
showing involvement of all
project members
- Preliminary
information (Behaviour trend
Data gathering and
3 and analysis) 30
analysis
- Documentation:
references / survey / site visit
- In-time
Compliance to submission
4 10
requirement - Report complies
to requirement/format
TOTAL 100
Weightage in course: 10%

_________________________
Supervisor’s signature
Date: ____________________
Note: Supervisors shall forward the completed form (hardcopy) to Department Representatives by the deadline given.

APPENDIX IV: PROGRESS REPORT SCORE SHEET FORM E2
Group No Name ID
Supervisor 1.
2.
3.
Title 4.
5.
6.
Marks
Allocated
- Project definition and
problem statement
- Identification of
1 Introduction potential solutions
30
- Literature review
- Design concept
- Justification in
choosing design
- Task listing and
distribution
2 Project
- Logic of sequence of 20
planning
task
- Feasibility of plan
- Identification of
3 Methodology 20
suitable tools or software
- Application of
fundamental engineering knowledge
Data gathering in solving or analysing design
4
and analysis problem 20
- Validity & suitability of
data
- Capital cost
considerations
Economical /
- Operational cost
5 business 5
considerations
consideration
- Alternatives in
materials
- Summary of progress
6 Conclusion and findings 5
- Next plan of action

TOTAL 100
_________________________
Date: ____________________

APPENDIX V: FABRICATION SCORE SHEET FORM E3

Group No
Title
Group Leader ID
No. Component 4 3 2 1 Marks

Understanding of
ALL members have clear Most members have clear Most members have
scientific principles Most members DID NOT
1 and accurate and accurate relatively accurate
understand
underlying the understanding understanding understanding
fabrication/product
Proper planning. Improper planning. Improper planning.
Proper planning.
2 Fabrication Plan Follows plans accurately.
Sometimes able to follow Some flaws in the Major flaws in the
plan implementation of plan. implementation of plan.
Neat. Quite neat.
Very neat
Clear dimensioning. Clear dimensioning. No dimensioning. Poor
3 Drawings Clear dimensioning. Major
Some components Some components labeling.
components labeled.
labeled. labeled.
Appropriate materials Materials were partly
Materials were selected Inappropriate materials
4 Materials were carefully selected
based on scientific facts.
selected based on
were selected.
based on scientific facts. scientific facts.
Great care taken. Fabricated as per the

Slightly as per the Not fabricated as per the
5 Fabrication Process Fabricated as per the construction drawing.
construction drawing. construction drawing.
construction drawing.
Clear evidence.
Sufficient evidence. Some evidence.
Testing & Data taken several times Data not taken in a
6 in a careful, reliable
Data taken twice in a Data taken once in a
reliable manner.
Measurements careful, reliable manner. careful, reliable manner.
manner.
Functions extraordinarily Functions pretty well, but

7 Functionality well.
Functions well.
with minor defects
Major flaws in function.
Neat assembly. Poor assembly

Excellent assembly. Neat assembly.
Poor cuttings. Poor cuttings.
8 Finishing Quality Cuttings are very neat. Cuttings are quite neat.
Satisfactory jointing. Poor jointing.
Excellent jointing. Proper jointing.
Structure of Excellently rigid structure. Satisfactorily rigid Marginally stable

9 structure structure
Unstable structure.
Prototype
Excellent geometry.
Attractive color and Poor overall look and
10 Aesthetics Attractive color and
overall look.
Proper color chosen.
color.
overall look.
Total (Max = 40)
Weightage: 10%
_________________________
Date: ____________________

APPENDIX VI: POSTER EVALUATION SHEET FORM E4

Group No
Title
Group Leader ID
Weightage: 10%
All images are in focus. Most images are in focus Most images are in focus Many images are not
1 Clarity of Images Identifiable 2m away. Identifiable 2m away Identifiable 1m away clear or are too small.
The graphics used reflect One or two of the The graphics are made No graphics made by the
Originality of an exceptional degree of graphics used reflect by the student, but are student are included.
2 student creativity. student creativity. based on the designs of
Graphics
others.
All graphics relevant. Most graphics relevant. Most graphics irrelevant. All graphics not relevant.
Relevance of
3 All borrowed graphics All borrowed graphics Most borrowed graphics Most borrowed graphics
Graphics
have a source citation. have a source citation. have a source citation. without a source citation.
Overall Creatively composed.
4 Composition: Suitable choice of colors.
Creatively composed. Satisfactorily composed Messy and distracting
Figures, text, background.
Over 90% accurate Up to 70% accurate Up to 50% accurate Less than 50% accurate
Accuracy of
5
Content / Facts Citation provided Citation provided Citation provided Citation not provided
Introduction:
6 Problem statement, Clear & concise Satisfactory but lengthy Unclear No description at all
background & objective.
7 Methodology Clear & concise Satisfactory but lengthy Unclear No description at all
Results &
8 Clear & concise Satisfactory but lengthy Unclear No description at all
Conclusions
Business/Economic Clear & concise

9 Satisfactory but lengthy Unclear No description at all
Considerations
Suitable text sizes Suitable text sizes Unsuitable text sizes Unsuitable text sizes
10 Texts & Grammar
No grammatical errors Some grammatical errors Some grammatical errors Many grammatical errors
Weightage: 10%
________________________ ____________________
Examiner’s signature Name & Date

APPENDIX VII: DEMONSTRATION OF WORKING PROTOTYPE/MODEL FORM E5

Group No
Title
Group Leader ID
Completion of
1 100 % 90 – 99 % 80 – 89 % < 80%
prototype
Excellent geometry.
Attractive color and Poor overall look and
2 Aesthetics Attractive color and
overall look.
Proper color chosen.
color.
overall look.
Neat assembly. Poor assembly
Excellent assembly. Neat assembly.
Poor cuttings. Poor cuttings.
3 Finishing Quality Cuttings are very neat. Cuttings are quite neat.
Satisfactory jointing. Poor jointing.
Excellent jointing. Proper jointing.
Structure of Excellently rigid structure. Satisfactorily rigid Marginally stable

4 structure structure
Unstable structure.
Prototype
Functions extraordinarily Functions pretty well, but

5 Functionality well.
Functions well.
with minor defects
Major flaws in function.
Appropriate materials Materials were partly

Materials were selected Inappropriate materials
6 Materials were carefully selected
based on scientific facts.
selected based on
were selected.
based on scientific facts. scientific facts.
Clear evidence.
Sufficient evidence. Some evidence.
Testing & Data taken several times Data not taken in a
7 in a careful, reliable
Data taken twice in a Data taken once in a
reliable manner.
Measurements careful, reliable manner. careful, reliable manner.
manner.
Understanding of
Members have
scientific principles Members understand Members have little Members generally DID
8 completely clear and
most understanding NOT understand
underlying the accurate understanding
fabrication/product
Ability to implement 100%

9 90 – 99 % 80 – 89 % < 80%
the desired task
10 Demonstration skill Highly convincing Quite convincing Quite dubious Highly dubious
Total (Max = 40)
Weightage: 15%
________________________ ____________________

APPENDIX VIII: ORAL PRESENTATION: GROUP ASSESSMENT FORM E6

Group No
Title
Group Leader ID
Clarity of
1 Very clear Quite clear Quite vague Very vague
Presentation
Logical sequence. Logical sequence.
Sequence & Time Acceptable continuity Poor continuity.
2 Good continuity Acceptable continuity
Exceed the time limit. Exceed the time limit.
Limit Compliance to time limit. Exceed the time limit.
Composition of
3 Very Good Good Marginal Poor
Slides
Suitable
4 Visual Aids Reasonable quality Reasonable quality Low quality
High quality
(drawings & illustrations) Adequate Inadequate Inadequate
Adequate
Introduction
5 (Background, problem Very clear Quite clear Quite vague Very vague
statement and objective)
Literature Review / Highly adequate and

6 relevant
Adequate Marginal Poor
Data Gathering
Questionable design
Justified design selection No design selection No design selection
selection
7 Methodology Adequate engineering
Adequate engineering
Some engineering Minimal engineering
analysis analysis analysis
analysis
Good work flow Reasonable work flow Quite poor work flow Poor work flow
8 Project Planning Good scheduling Proper scheduling Proper scheduling Poor scheduling
Proper task distribution Proper task distribution Proper task distribution Improper task distribution
Prototype well tested.

Good discussions on Prototype tested. Prototype tested.
Results & Prototype not tested.
9 results. Reasonable discussions Inadequate discussions
Minimal discussions.
Discussions Business/Economic on results on results
considerations
Conclusion &
10 Highly convincing Quite convincing Quite dubious Highly dubious
Recommendations
Total (Max = 40)
Weightage: 10%
________________________ ____________________
APPENDIX IX: ORAL PRESENTATION: INDIVIDUAL SCORE FORM E7

Group No
Supervisor
Title
INDIVIDUAL ASSESSMENT
Marks Allocated
ID:1.
ID:2.
ID:3.
ID:4.
ID:5.
ID:6.
Breakdown Guidelines for Marking
- Enthusiasm
Presentation - Attire
1
skills - Language 40
- Communication
(Interactive)
- Able to show solid
Knowledge / understanding of the project
2 60
understanding - Ability to respond
to questions
TOTAL 100
Weightage in course:5%
_________________________
Examiner’s signature
Name: ____________________
Date: ____________________

APPENDIX X: FINAL REPORT SCORE SHEET FORM E8

Group No Name ID Prog.
Supervisor
Title
Marks
Allocated
1 Layout and - Summary
presentability - Table of contents 10
- Appendices (compilation
of relevant information)
2 Introduction - Background of project
work 20
- Objective
- Problem definition and
identification
- Literature review
3 Procedure and - Approach to solutions / 20
analysis methodology
- Fundamental engineering
analysis
4 Results - Technical specification
and engineering drawing
- Project output 40
- Discussion on result
- Conclusion
- Recommendations
- Progress monitoring 10
Project
5 (Gantt Chart)
management
- Task allocation
TOTAL 100
/ 25
_________________________

Date: ____________________

APPENDIX XI: CALCULATION OF F-FACTOR (FOR INDIVIDUAL GRADES) FORM E9
Group No
Supervisor
Title
N Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Logbook Meetings
Name ID F-factor
o LB M LB M LB M LB M LB M LB M LB M LB M LB M LB M 70% 30%
1
2
3
4
5
6
LB – Logbook M – Meeting Attendance

Logbook marking guideline: Meeting Attendance:
Weekly task completed in time :1 Attend meeting on time :1

Partial completion of weekly task : <1 Late attendance : <1
No task performed (without reason) : 0 Absence (without reason) :0
_________________________
Date: ____________________
CALCULATION OF F FACTOR FOR INDIVIDUAL GRADES (EXAMPLE)
N Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Logbook Meetings
Name ID F-factor
o LB M LB M LB M LB M LB M LB M LB M LB M LB M LB M 70% 30%
1 John Doe 1234 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 70.0 30.0 1.00
2 Jane Doe 5678 0.5 1 0.6 0.5 0.7 1 0.8 1 0.9 0 1 1 1 1 1 1 1 1 1 1 59.5 25.5 0.85
3 J. Slacker 007 0 0 0 0 0.5 0.5 0.7 0.5 0.5 1 0.7 1 0 0 0 0 1 1 1 1 30.8 15.0 0.46
4
5
6
ote: Supervisors shall forward the completed form (hardcopy) to Department Representatives by the deadline given.

APPENDIX XII: RESULT COMPILATION FORM E10
Group No
Supervisor
Title
SUPERVISOR OTHER EXAMINERS

Proj. Prog. Final F- Subtotal Grp Ind. Subtotal
No ID Student Name Prog. Prop. Rpt. Fab. Rpt factor 1 Demo Poster Oral Oral 2 Total
10% 10% 10% 30% 1.00 60% 15% 10% 10% 5% 40% 100%
1
2
3
4
5
6
ASSESSMENT FOR EACH STUDENT (EXAMPLE)
SUPERVISOR OTHER EXAMINERS

Proj. Prog. Final F- Subtotal Grp Ind. Subtotal
No ID Student Name Prog. Prop. Rpt. Fab. Rpt factor 1 Demo Poster Oral Oral 2 Total
10% 10% 10% 30% 1.00 60% 15% 10% 10% 5% 40% 100%
1 XXXX STUDENT 1 CH 9.3 9.2 9.0 27.0 0.90 49.1 12.9 8.2 9.0 4.5 34.6 84
2 XXXX STUDENT 2 CH 9.3 9.2 9.0 27.0 0.87 47.4 12.9 8.2 9.0 4.0 34.1 82
3 XXXX STUDENT 3 CV 9.3 9.2 9.0 27.0 0.79 43.1 12.9 8.2 9.0 3.5 33.6 77
4 XXXX STUDENT 4 EE 9.3 9.2 9.0 27.0 0.95 51.8 12.9 8.2 9.0 4.8 34.9 87
5 XXXX STUDENT 5 ME 9.3 9.2 9.0 27.0 0.97 52.9 12.9 8.2 9.0 2.8 32.9 86
6 XXXX STUDENT 6 ME 9.3 9.2 9.0 27.0 1.00 54.5 12.9 8.2 9.0 4.5 34.6 89
Note: Supervisors shall forward the completed form (softcopy) to Department Representatives by the deadline given.

APPENDIX XIII: LOGBOOK SUMMARY FORM E11
Group No Week No
Supervisor
Title
Student Name ID
Completed Activities (from last week)
Planned Activities (for next week)
Overall group progress vs. Gantt Chart:
Problems encountered:
Note: 1) Maximum 2 pages only

2) Supervisor needs to verify each student’s activities during the weekly meeting.
_______________________
Date: ____________________
Note: Supervisors shall retain the forms for five consecutive years.

APPENDIX XIV: PROJECT PROPOSAL CONTENT
The project proposal must have the followings at minimum:
Details of the Project Team (front page)
Group Number
Project:
Matric Number
Team Leader
Member
Member
…
Approved for submission: (signature)
Short Summary/Abstract
Problem Statement
Project Objectives
Background Study
Design Approach/Methodology
Procedures
Plan and Schematic Flow Process of the Project
Hardware/Tools and Software
Project Management
Task Allocation and Activities
Schedule/Gantt Chart

APPENDIX XV: SAMPLE OF REFERENCING FORMAT
The format of references for the respective sources is as follows:
1. journal refer to Meguid and Zhu (1995)

2. book refer to Glister P. (1993)
3. book in series refer to Ochoa, O.O and Reddy, J.N. (1989)
4. article in book/conference proceedings refer to Eskey, D and Grabe, W. (1988)
5. thesis refer to Mohd Shariff, A. (1995)
6. interview refer to Hamouda, A.M.S. (1994)
7. website refer to Duncan, Donna. (1998)
Meguid, S.A. and Zhu, Z.H., 1995, "A novel finite element for treating inhomogeneous solids,"
International Journal Numerical Methods Engineering 38 (2): 1579-1592
Glister P. 1993, The Internet Navigator, New York, John Wiley & Sons
Eskey, D and Grabe, W. 1988, "Interactive models for second language reading" in
P. Carrell, J. Devine and D. Eskey (Eds) Interactive approaches to Second Language Reading ,
Cambridge; Cambridge University Press
Hitam, P., 1995, Fundamental Study of X-111 Soil Characteristics, Ph.D. Thesis, Universiti Teknologi
PETRONAS, Malaysia.
Hamouda, A.M.S. 1994. LUSAS Ltd., UK, Private communication.
Websites (with author):

Author, Year, Title, Date accessed, from URL
Duncan, D. M., 2008, How to Eat Humble Pie, 6 Sept 2009, from http://www.geovillage.com
Websites (without author):

Title, Year, Date accessed, from URL

APPENDIX XVI: SAMPLE OF COVER PAGE FOR FINAL REPORT
ENGINEERING TEAM PROJECT
TITLE OF PROJECT
BY
GROUP NUMBER
Member 1 ( Matric Number)

Supervisor:
January 2030
Universiti Teknologi Petronas

Bandar Seri Iskandar
31750 Tronoh,
Perak Darul Ridzuan

APPENDIX XVII: STUDENTS’ REQUISITION FORM FORM 03
Student's Name Student's ID

E-mail Address Contact No
ETP Group No Date
Note: The cost of preparing project reports and posters including photocopying and stationeries are to be borne by the students
themselves.
Dimension (L X W X H)/ Unit
Vendor / Amount
No. Item Brand & Model description / material / Price Qty
supplier (RM)
specification (RM)
Total
Verified by: Certified by: Endorsed by: Approved by:

(Lab Executive) (Project Supervisor) (ETP Coordinator) (Programme Head)
Signature
Official
Stamp
Date

APPENDIX XVIII: STUDENTS’ REQUISITION FORM - SAMPLE FORM 03
Student's Name Suhana Bt Ramli Student's ID 12345

E-mail Address Suhana_ramli@utp.edu.my Contact No 012-345 6789
ETP Group No 91 Date 14 Feb 2008
Note: The cost of preparing project reports and posters including photocopying and stationeries are to be borne by the students
themselves.
Dimension (L X W X H)/ Unit
Vendor / Amount
No. Item Brand & Model description / material / Price Qty
supplier (RM)
specification (RM)
1 Photovoltaic module Kyocera 120 X 10 X 10 mm / 250W Sunny Boy 88.90 1 88.90
2 Inductor Sumida CDH53 68 uH 1.5Arms 0.18DCR Xcel Circuit 63.50 1 63.50
3 Padding N/A 50 X 11 X 6 mm / rubber Eng Huat 5.00 6 30.00
4 Dividers N/A 3" X 6" sheet metal / steel Eng Huat 8.50 3 25.50
5 Spray paint Net Paint 1 liter / Oil-based paint Eng Huat 10.00 2 20.00
6 Galvanised washers N/A 3/8" / steel Eng Huat 3.50 4 14.00
7 Ply wood N/A 100 X 80 X 6 mm / wood Eng Huat 12.80 1 12.80
8 Hinges N/A 30 X 90 mm / brass Eng Huat 2.00 2 4.00
Total 258.70
Verified by: Certified by: Endorsed by: Approved by:

(Lab Executive) (Project Supervisor) (ETP Coordinator) (Programme Head)
Signature
Official
Stamp
Date

APPENDIX XIX: JUSTIFICATION LETTER
To : Dr. Ahmad Majdi Abdul Rani

Head, Department of Mechanical Engineering
From : (Student’s Name)
ETP Group No Contact : (mobile phone no)
CC (Supervisor) : (Supervisor’s Name) Date :
Dear Sir,
RE: JUSTIFICATION FOR PURCHASE EXCEEDING ETP BUDGET
Referring to the above, we wish to request your approval to allow purchases more than RM200 for our ETP project. The table
below shows the list of items to be purchased, in descending order of price and corresponding justifications or supporting
remarks.
Is there any
Price cheaper
No Item Supplier Justifications / supporting remarks
(RM) alternative
source?
Total
Thank you for your consideration.
Yours sincerely, Endorsed by (Supervisor):
___(Signature)_____________ ___(Signature)_____________
Decision: tick (  )
Approved Not Approved
Sign: __________________________ Date: __________________________
Remarks (if any): ______________________________________________________________________________

APPENDIX XX: JUSTIFICATION LETTER - SAMPLE
To : Dr. Ahmad Majdi Abdul Rani

Head, Department of Mechanical Engineering
From : Suhana Bt Ramli
ETP Group No 88 Contact : 012 – 345 6789
CC (Supervisor) : Dr Mohd Jefri Date : 14 Feb 2008
Dear Sir,
RE: JUSTIFICATION FOR PURCHASE EXCEEDING ETP BUDGET
Referring to the above, we wish to request your approval to allow purchases more than RM200 for our ETP project. The table
below shows the list of items to be purchased, in descending order of price and corresponding justifications or supporting
remarks.
Is there any
Price cheaper
No Item Supplier Justifications / supporting remarks
(RM) alternative
source?
1 Photovoltaic Sunny There is only one sole supplier (Sunny Boy) in
88.90 No
module Boy Malaysia.
2 Three quotations were obtained (RM77.50,
Xcel
Inductor 63.50 No RM72.00 and RM63.50) and Xcel Circuit provided
Circuit
the lowest price based on the same specification.
3 Padding 30.00
4 Dividers 25.50 For Items #3 - #8, Eng Huat is selected as the
5 Spray paint 20.00 location is near UTP, it has a complete range of
6 Galvanised Eng Huat products meeting the specifications, hence is
14.00 convenient and helps reduce traveling time and
washers
7 Ply wood 12.80 cost.
8 Hinges 4.00
Total 258.70
Thank you for your consideration.
Yours sincerely, Endorsed by (Supervisor):
___(Signature)_____________ ___(Signature)_____________
Decision: tick ()
Approved Not Approved
Sign: __________________________ Date: __________________________
Remarks (if any): ______________________________________________________________________________

APPENDIX XXI: ETP CLAIM BREAKDOWN FORM
PREPARED BY
Student's Name Student's ID
E-mail Address Contact No

ETP Group No Date
Finance Reference (Refer Finance Reference from UTP Claim Form)
Please attach the completely endorsed Form UTP 03 and all the receipts.
Please use additional pages if necessary.
Dimension (L x W x H)/ description / material /

No. Item Receipt No. Qty Amount
specification
Total
Prepared by,
___________________________

APPENDIX XXII: UTP CLAIM FORM – SAMPLE Finance Reference
To be filled up
by supervisor
To be filled up
by supervisor
APPENDIX XXIII: PEER EVALUATION TEMPLATE
Peer Evaluation : Engineering Team Project ETP GRP:
Student to be evaluated
Name: ID:
CATEGORY 4 3 2 1 Score
Contributions Routinely provides Usually provides useful Sometimes provides Rarely provides useful
useful ideas when ideas when participating in useful ideas when ideas when participating
participating in the group the group work and participating in group in group work and
work and discussion. A discussion. A strong group work and discussion. A discussion. May refuse
definite leader or member who tries hard! satisfactory group to participate.
member who contributes member who does what
a lot of effort. is required.
Quality of Provides work of the Provides high quality Provides work that Provides work that
Work highest quality. work. occasionally needs to usually needs to be
be checked/redone by checked/redone by
other group members to others to ensure quality.
ensure quality.
Time- Routinely uses time well Usually uses time well Tends to procrastinate, Rarely gets things done
management throughout the project to throughout the project, but but always gets things by the deadlines AND
ensure things get done may have procrastinated done by the deadlines. group has to adjust
on time. Group does not on one thing. Group does Group does not have to deadlines or work
have to adjust deadlines not have to adjust adjust deadlines or responsibilities because
or work responsibilities deadlines or work work responsibilities of this person's
because of this person's responsibilities because of because of this inadequate time
procrastination. this person's person's management.
procrastination. procrastination.
Problem- Actively looks for and Refines solutions Does not suggest or Does not try to solve
solving suggests solutions to suggested by others. refine solutions, but is problems or help others
problems. willing to try out solve problems. Let
solutions suggested by others do the work.
others.
Attitude Always has a positive Often has a positive Usually has a positive Often has a negative
attitude about the attitude about the task(s). attitude about the attitude about the
task(s). Never is publicly Rarely is publicly critical of task(s). Occasionally is task(s). Often is publicly
critical of the project or the project or the work of publicly critical of the critical of the project or
the work of others. others. project or the work of the work of other
other members of the members of the group.
group.
Reliability Consistently stays Focuses on the task and Focuses on the task Rarely focuses on the
focused on the task and what needs to be done and what needs to be task and what needs to
what needs to be done. most of the time. Other done some of the time. be done. Lets others do
Very self-directed. group members can count Other group members the work.
on this person. must sometimes nag,
prod, and remind to
keep this person on-
task.
TOTAL
Adapted from: http://coe.nevada.edu/slefevre/grouprubric.html

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ENGINEERING TEAM PROJECT (MAB / MBB 3013)

1 ETP Guidelines: July 2010 semester

4. SUMMARY OF PROJECT WORK . . . . . 5

4.1 Project Proposal . . . . . . 5

4.2 Progress Report . . . . . . 6

4.3 Development of Prototype / Model . . . . 6

4.4 Poster Presentation . . . . . . 6

4.5 Demonstration of Working Prototype / Model . . . 6

4.6 Engineering Design Exhibition (EDX) . . . 7

4.7 Oral Presentation . . . . . . 7

4.8 Final Report . . . . . . . 7

8. ATTENDANCE AND MEETINGS . . . . . 9

10. PROJECT EXPENDITURE . . . . . 9

13. WRITING FORMAT FOR FINAL REPORT . . . 13

2 ETP Guidelines: July 2010 semester

APPENDIX I IMPORTANT DATES..........................................................................18

APPENDIX II PROJECT ASSESSMENT RUBRIC....................................................19

APPENDIX III PROJECT PROPOSAL SCORE SHEET............................................21

APPENDIX IV PROGRESS REPORT SCORE SHEET..............................................22

APPENDIX V FABRICATION SCORE SHEET........................................................23

APPENDIX VI POSTER EVALUATION SHEET.......................................................24

APPENDIX VII DEMO. OF WORKING PROTOTYPE/MODEL...............................25

APPENDIX VIII ORAL PRESENTATION: GROUP ASSESSMENT .................26

APPENDIX IX ORAL PRESENTATION: INDIVIDUAL.....................................27

APPENDIX X FINAL REPORT SCORE SHEET.......................................................28

APPENDIX XI CALCULATION OF F-FACTOR (FOR INDIVIDUAL GRADES) ...29

APPENDIX XII RESULT COMPILATION...................................................................30

APPENDIX XIII LOGBOOK SUMMARY......................................................................31

APPENDIX XIV PROJECT PROPOSAL CONTENT....................................................32

APPENDIX XV SAMPLE OF REFERENCING FORMAT..........................................33

APPENDIX XVI SAMPLE OF COVER PAGE FOR FINAL REPORT.......................34

APPENDIX XVII STUDENTS’ REQUISITION FORM..................................................35

APPENDIX XVIII STUDENTS’ REQUISITION FORM – SAMPLE..............................36

APPENDIX XIX JUSTIFICATION LETTER.................................................................37

APPENDIX XX JUSTIFICATION LETTER – SAMPLE.............................................38

APPENDIX XXI ETP CLAIM BREAKDOWN FORM..................................................39

APPENDIX XXII UTP CLAIM FORM – SAMPLE.........................................................40

3 ETP Guidelines: July 2010 semester

4 ETP Guidelines: July 2010 semester

• To inculcate teamwork spirit.

• To develop leadership skills as well as technical competency in:

• To broaden the knowledge on commercially available off-the-shelf equipment

• To develop knowledge in integrating components into a comprehensive

• To provide a platform for advanced design courses.

• To nurture creativity, innovativeness, and business acumen.

• To provide exposure on project management skills

5 ETP Guidelines: July 2010 semester

The scope of the project includes:

• To generate conceptual designs

4. SUMMARY OF PROJECT WORK

Please refer to Appendix I for the schedule of the present semester.

4.1 Project Proposal

6 ETP Guidelines: July 2010 semester

• details of the activities that need to be carried out

4.3 Development of Prototype / Model

4.4 Poster Presentation

4.5 Demonstration / Simulation of Working Prototype/Model

The Engineering Design Exhibition (EDX) is an event organized by the university

4.7 Oral Presentation

4.8 Final Report

8 ETP Guidelines: July 2010 semester

1. Dr Mokhtar Awang (05 368 7204, mokhtar_awang@petronas.com.my)

The responsibilities of the Coordinators can be summarised as follows: