NOTE: THIS DOCUMENT IS AN EXAMPLE OF WHAT WATER CORPORATION

EXPECTS TO SEE IN A HSE SAFETY MANAGEMENT PLAN.

IF YOU HAVE A SAFETY MANAGEMENT PLAN IN A DIFFERENT FORMAT, YOU DO

NOT NEED TO TRANSFER YOUR INFORMATION TO THIS TEMPLATE. UPLOAD YOUR
PLAN AS PER STEPS 13 24 OF THIS QUICK REFERENCE SHEET: Complete Supplier
Registration Supplier Portal Quick Reference Sheet

Insert your Company name here

Insert Date here

Health, Safety, and Environment (HSE)

Management Plan
PURPOSE OF THIS DOCUMENT
The purpose of this document is to provide guidance and supporting information to enable
companies to prequalify to Water Corporation requirements.

Note: The expectation is that some Contractors will have an existing HSE Management
Plan applicable to the scope of works they wish to provide.

How to use this document:

- Read the requirements of each section
- Use the provided templates as a guide and prepare your own company specific
documents
- Collate your documents and submit as per steps 13 24 of this following quick
reference sheet:

Complete Supplier Registration Supplier Portal Quick Reference Sheet

If you believe a section is not applicable please state N/A and include a statement why.

Note: Should you require any guidance on your HSE submission contact the Pre-
Qualification team: HSE.prequal@watercorporation.com.au

CONTENTS

1. Leadership and Organisational Structure .............................................................3

2. Risk Management.................................................................................................3
2.1 HSE Risk Register ................................................................................................3
3. Environmental Management .................................................................................3
4. Hazard / Incident Reporting and Investigation ......................................................4
5. Injury Prevention and Management ......................................................................4
6. Training and Competency ....................................................................................4
7. Consultation and Communication .........................................................................4
8. Management of Sub-Contractors/ Vendors ..........................................................4
9. Fit for work ............................................................................................................5
10. Review and Evaluation .........................................................................................5
11. Document and Records Management ..................................................................5
1. Leadership and Organisational Structure
Requirements:
Define the programs or activities that demonstrate the companys leadership and
commitment to HSE in the workplace (e.g. HSE Policy, values, leadership KPIs).
Define your Organisational Structure
Define the HSE roles and responsibilities of all key personnel.
Submit a list of all HSE related documentation (HSE procedures, Work Method
Statement, JSEA/ SWM/ SWMs), including:

Example template: Organisational Structure and Role Definitions

2. Risk Management
Requirements:
Define the hierarchy of risk tools used to identify and manage risks (e.g.: Risk
Register, WMS, JSEA/ SWM, Step Back/ Take 5).
Outline how each tool is applied (e.g.: what tool gets used when).
o How your company meets its legal obligations.
Define your process to manage changes to plant, equipment, process or
procedures, including how:
o Changes are identified and recognised.
o You ensure the right people are involved in the change process.
o Changes are reflected in relevant documentation (e.g.: Risk Register, WMS)
and communicated to personnel, including sub-contractors.

Example templates:
Procedure - Risk Management Step Back
Job Safety Environmental Analysis (JSEA/ Work Method Statement
SWMS)

2.1 HSE Risk Register

Requirements:
Provide your current HSE Risk Register that identifies all key risks for the category
of work you wish to provide. HSE Risk Registers must meet the following
requirements:
o Risks are prioritised (sorted high, medium, low).
o Outline control methods to reduce risk to as low as reasonably practicable
(ALARP).
o Identifies all Environment, High Risk Work (as per OHS Regulations 1996)
and Water Corporations Safety Essentials suite.
o Identifies all health and hygiene risks (e.g. wastewater, dust, noise, heat
exposure).

Example template: HSE Risk Register

3. Environmental Management
Requirements:
Define your process for the assessment and management of environmental
impacts, including how you:
o Reduce, Reuse and recycle waste materials where possible.
o Manage and dispose of construction wastes in an acceptable approved
manner.
 o Prevent degradation of the surrounding environment.
o Prevent non-compliance with relevant legislation.
4. Hazard / Incident Reporting and Investigation
Requirements:
Define your process for Hazard / Incident Reporting and Investigation, including how
you:
o Report incidents and hazards.
o Investigate hazards and incidents.
o Track and close out actions.
o Analyse hazard and incident trends.
Provide your annual workplace inspection schedule.
Note: WorkSafe website has examples of workplace inspection checklists.

Example templates:
Report - Incident Investigation
Register HSE Routine Workplace Inspections

5. Injury Prevention and Management

Requirements:
Define your processes to prevent and manage workplace injuries/ illness, including:
o Emergency procedures (e.g. first aid, first aid kits, trained first aid personnel).
o Medical attention and follow-up.
o Workers Compensation process.
o Return to Work process.

6. Training and Competency

Requirements:
Define your HSE training program to meet both statutory and Client requirements,
including:
o Company Induction training.
o Specific work activity training (e.g.: High Risk Licence and National Tickets).
o Worksite specific training.
Provide a copy of your training register.

Example template: Register - Training and Competency

7. Consultation and Communication

Requirements:
Define your company process to communicate and consultant with employees and
sub-contractors on HSE matters (e.g. HSE notice boards, meetings and toolbox
topics).
Define how personnel are informed of hazards (including learnings from incidents),
required safe work practices and regulations associated with their work.
Note: WorkSafe website provides additional information on toolbox talks

Example template: Toolbox Talk Meeting Minutes Template

8. Management of Sub-Contractors/ Vendors

Requirements:
Define how sub-contractors are engaged and managed. This shall include as a
minimum:
o HSE contractor selection process.
o Performance monitoring of sub-contractors.
o Induction, training and competency requirements.
 o Monitoring the implementation of HSE Management Plan and systems of
work.

9. Fit for work

Requirements:
Define your process for managing Alcohol and Other Drugs in the workplace,
including:
o How and when personnel are tested for alcohol and other drugs.
o Management of post-positive testing including disciplinary standards (e.g.
written warnings and termination of employment).
Define you process for managing fatigue (e.g. define standard working hours,
duration of shift, breaks between shifts).

10. Review and Evaluation

Requirements:
Define your process for periodic review and evaluation of your companys
compliance to this HSE Management Plan, including:
o An inspection / audit schedule covering risk (e.g. housekeeping, ladders,
lifting equipment and chemicals).
o Risk Register review.
o Leadership Key Performance Indicators (e.g. leadership in the field).

Example templates:
Register HSE Routine Workplace Register - Corrective Actions
Inspections HSE Management Plan Internal Audit

11. Document and Records Management

Requirements:
Define your process for document control and records management, that includes:
o A number system for HSE documents.
o Creation date.
o Document creator.
o Approver of document.
o Next review date.