LE-TRA - Config Guide For Shipment & Shipment Cost Document - Part I - SAP Blogs

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LE-TRA Config Guide for Shipment &

Shipment Cost Document Part I
August 26, 2016 | 8,560 Views |
Leandro Nascimento
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LE (Logistics Execution)
Travel and Transportation | le-tra | logistics | sap for transportation &

logistics | scd | shipment | shipmentcostdocument | transportation
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I wrote this configuration guide for Logistics Execution Transportation (LE-TRA)

sometime ago for my own reference and kept updating it while my company
was changing, projects were going on, merges, acquisitions and etc. I decided
https://blogs.sap.com/2016/08/26/logistics-execution-transportation-le-tra-config-guide-for-shipment-cost-document/ 1/23
to share with this community, as it can be a good reference if you have to start
from scratch or even redesign your process. This document is more focused on
freight payments and Shipment Cost Document, but it has a nice overview of all
configuration required until a Shipment Cost Document can be created. This
includes of course, the shipment configuration in a higher level.
Because the SCN Blogs has a limit of 20 images and also to facilitate the
lecture, I divided this blog post in 3 parts:
I. Transportation Shipment (this post is covering part I)
II. Transportation Shipment Cost Document
III. Transportation Shipment Cost Document (Cont.)
I hope you enjoy reading as much as I enjoyed writing and I hope you find this
helpful. If you like it, I appreciate you rating this blog post.
Index / Content
Part I (this post is covering part I)
1. SAP Language
2. Transportation Shipment
3. Master Data
4. Maintain Transportation Planning Point
5. Define Routes
6. Define Modes of Transport
7. Define Shipping Type
8. Defining Transportation Connection Point
9. Defining Transportation Zones
10. Define Transportation Groups
11. Setting up Weight Groups
12. Define Routes and Assigning Routes
13. Definition of routes
14. Maintain Stages for all Routes
15. Determining Routes
16. Route Determination in Sales Order
17. Configuration of Shipments
18. Maintain Transportation Relevance
19. Set Up Transportation Planning Points
20. Define Shipment Type
Part II
1. Transportation Shipment Cost Document

2. Shipment Cost Document Structure
3. Define Date Rules
4. Define and Assign Tariff Zones
5. Define and Assign Activity Profile
6. Define Shipment Cost types
7. Define Item Categories:
8. Assign Shipment Cost Type and item categories
9. Maintain Shipment cost relevance and default for shipment cost type
10. Define shipment cost relevance for shipment type
11. Pricing
Part III
1. Define and assign shipping type procedure group

2. Define and assign item procedure group
3. Define Service Agent Procedure Group for Shipment Costs
4. Maintain Price Procedure
5. Define Pricing Procedure Determination for Shipment Costs
6. Maintain Condition Type
7. Settlement
8. Assign Purchasing Data
9. Account Determination
10. Group Together Valuation Areas
11. Define Valuation Classes
12. Automatic G/L account Determination
13. Automatic determination of CO assignments
14. Business Process Procedure
15. Create transportation condition records
16. Create Delivery Document
17. Create Shipment Document
18. Creating Shipment Cost Document & Cost Settlement
19. Effects of Shipment cost settlement and related documents
20. User-Exits
21. BADIs
SAP Language
Here are some common terms that you will see while dealing with LE-
TRA in SAP:
Forwarding Agent / Service Agent Agent who provides the transportation,

also known as Carrier or Logistic Service Provider. This is usually (but not
always) the vendor who will be paid by the freight service.
Routes The route is a component of LE-SHP and plays an important role in

the Shipping process creation and planning, determining itinerary (the leg or
stage in the shipment), determines Means of Transport, like truck, train, plane
or ship and they usually carry a departure point information (e.g. Shipping point)
and Destination Point (port of destination, customer and etc).
Handling Unit The handling unit is the packaging in the shipment that will
contain the materials/products that are been transported. For example, in a
shipment you may have all your products packed in a Container, then the
container is your handling unit. However, depending on the size of the shipment
you may have multiple containers and those containers are loaded in a big
vessel, then besides the containers, you will also have a vessel as a packing
unit, or a handling unit. The handling unit in a shipment can also be called
Equipment. The Handling Unit plays an important role in the shipment cost
calculation, they are represented as sub-items in the SCD items.
Shipment The Shipment document containing details based on predecessor

deliveries, including who are the service agents, the routes, what are the
stages, and the deadlines for planning and execution times. This document is
the pre-requisite to the Shipment Cost Document.
Shipment Type Shipment type contain primary settings to the shipment

document such like: the Direction (inbound or Outbound), number range,
partner information, stage determination procedure and etc.
Shipment Cost Document This document is created subsequent to the

Shipment, using this document as reference. The Shipment Cost Document
(SCD) contains the necessary data to pay the service agent (agreed rates,
price, invoice party and etc.) and also accounting data (G/L Account, Cost
Center and etc.) This document when created correct will be used in most of
the times to trigger an accrual in the system.
Shipment cost type and item categories Shipment cost types and item
categories carry settings to control the shipment cost document, like number
range, status requirements for the shipment documents, shipment costing
settings, shipment transfer/settlement settings.
Rates Rates are loaded in the system via Condition Technique (using
condition types predefined) and they are carried over to the SCD when the
document is created. The rates can be created in more than one condition to
the same document, for example if you want breakdown the agreed freight cost
with the service agent between what is freight service, what is toll, what is fuel
surcharge and etc.
Transportation Planning Point Aka. TPP, it is an organizational level in

Logistics that is responsible for planning and processing shipments. They can
also be represented by a group of people inside of the organization, for
example, TPP for mode Ocean, TPP for mode Truck and etc, to segregate the
Logistics Planners and also perform sap security segregation. Each Shipment is
assigned to a TPP.
Transportation Shipment
Master Data
A. Business Partner Master Data > They are the Service-Agents (Freight-
Forwarder), Ship-to, Sold-to, Bill-to, Brokers and Customs Agents,
Carriers, Customers, Vendors and etc.
B. Material master data > You cant have a shipment without products
(material). The material master data will define the products that will be
transported and also they represents the handling unit (packaging
material). All products and materials transported using the transportation
system (shipments) must have a material master data.
C. Organizational master data > To the whole process flow from Sales
Order to Delivery, Shipping, Shipment Cost Document, Invoice
Payment and etc., system will need to have the following
Organization Level created and properly assigned: Business areas,
Sales Organization, Sales Area, Distribution Channels, Transportation
Planning Points, Plants, Routes, Shipping Points, Purchase
Organization, Purchase Group, Controlling Area and etc.
Maintain Transportation Planning Point
Transaction SPRO or SM30

Path SPRO > Enterprise Structure > Definition > Logistics
Execution > Maintain transportation planning point
Table/View V_TTDS
Also called TPP, it is an organizational level in Logistics that is responsible for

planning and processing shipments. They can also be represented by a group
of people inside of the organization, for example, TPP for mode Ocean, TPP for
mode Truck and etc, to segregate the Logistics Planners and also perform sap
security segregation. Each Shipment is assigned to a TPP.
A Transportation Planning point can be responsible for multiple Shipping

Points and the Shipment is assigned to one transportation planning point
only, which can contain multiple deliveries assigned and those may belong
to multiple shipping points that belongs to the same transportation planning
point.
In the same SPRO path, you assign the transportation planning point to a
company code, as per screenshot above. This assignment is required to
when the Shipment triggers a Shipment Cost Document, then the freight
costs calculated are posted to the proper company code (see more below
Shipment Cost Document and Settlement details).
Define Routes
The route is a component of LE-SHP and plays an important role in the

Shipping process creation and planning, determining itinerary (the leg or stage
in the shipment), determines Means of Transport, like truck, train, plane or ship
and they usually carry a departure point information (e.g. Shipping point) and
Destination Point (port of destination, customer and etc)..
Transaction 0VTC
Path SAP Easy Access > Logistics > Logistics Execution >
Master Data > Transportation > Routes > Define Routes >
Define Routes and Stages
Table/View TVRO
To create the routes, you need to do the following:

Inform the modes of transport that will be assigned to that route
Inform the shipping types that are allowed in that route (for example,
you will not allow ocean in a route that is from New York 5th Avenue
to New York Broadway St.)
Inform the transportation connection points and maintain the relevant
data on the detail screen
Inform routes and route stages
You can also maintain the route stages for several stages.
Define Modes of Transport

Transaction 0VTB
Path SPRO > Logistics Execution > Transportation > Basic
Transportation Functions > Routes > Define Routes >
Define Modes of Transport
Table/View V_TVTR_COM
1. Define which modes of transport are relevant to your process

2. Assign the mode of transport to a mode-of-transport type. The
mode-of-transport type is responsible for classification of modes
of transport in DG management.
Define Shipping Type

Here you will inform what are the shipping types and their mode of
transport. See below in the screenshot some example of Shipping
Types. They are suggestions only. Create them according to your
business requirements
Transaction 0VTA
Define Shipping types
Table/View V_T173_COM
To create The Shipping Types you have to do the following steps:
1. Define the shipping types

2. Assign one or more modes of transport to each shipping type
3. Assign the shipping types to a shipping type group. (This is
important to automatically determine the freight pricing procedure
that will calculate the freight costs and freight rates, see more
below in the Shipment Cost Document Section).
Defining Transportation Connection Point
TCP is the place where goods are received, issued, re-shipped or

processed. Those processes can include activities like customs clearance
or railway car cleaning, railway station for example. For each TCP, you can
define the type (for example: load transfer point, airport or border), who is
the responsible customs office, calendar and stopover time. You can also
refer it to a plant or shipping point, a customer or vendor or to an address.
Transaction 0VTD

Define Transportation Connection Point
Table/View V_TVKN_COM
Defining Transportation Zones
It is where you will specify all the regions that you plan to cover with your
routes. The routes will be from a departure zone to a destination zone.
There are three kinds of transportation zones:
Direct zone > Can be allocated to explicit locations

Postal code zone > Contains all locations corresponding to the valid postal
code areas of a particular country
Region zone > is defined by entering a country and region, and contains
all locations in that region
You can also have a mixed zone which is a combination of the types above.
Transaction OVR1
Path SPRO > Logistics Execution > Shipping > Basic Shipping
Functions > Routes > Route Determination > Define
Transportation Zones
Table/View V_TZONE
The zones you set up here will be used in the master data. The location
of each customer and vendor will be identified using the Transportation
Zone field on the Address tab in the customer (or vendor) master record.
You can also specify the zones for each of your shipping points here:
Transaction OVL7
Functions > Routes > Route Determination > Maintain
Country and Transportation Zone for Shipping Point
Table/View V_TVST_RF
Select the shipping point, and specify the country and transportation
zone.
Define Transportation Groups

The transportation group specify the materials that will have similar
requirements for transportation. For example, you can group products
that are bulk or non-bulk, Pallet or Box and etc. You assign those groups
in Material Master Records.
Transaction OVSY
Functions > Routes > Route Determination > Define
Transportation Groups
Table/View V_TTGR
Setting up Weight Groups
If the weight of the delivery plays a role in route determination, you can set
up weight strategy here.
Transaction OVS8
Functions > Routes > Route Determination > Define Weight
Groups
Table/View VC_TVLG
First you need to Maintain Weight Group, creating a new weight

group with the corresponding description.
Then you need to maintain details for Weight Group where you will
specify the maximum weight that is allowed in each weight group
and then when the delivery is created, SAP will take the weight in
consideration and determine the right route based on the rules
you created. If you decided not to use this feature, the route
determination will take place in the sales order and be copied into
the deliveries.
Define Routes and Assigning Routes
Here is where you will define routes, route stages and maintain the
transportation connection point, all them required for shipment stages
strategies.
Definition of routes
First you need to define the routes, doing the following steps:
List the routes that are relevant to your process/company.
Create the routes
If necessary/required, inform additional data to the route, which can
be:
Shipping type > You can assign a shipping type to the route, to
the preliminary leg, and to the subsequent leg.
Transportation service agent
Transit time
Transit planning lead time
Factory calendar, work time
Driving time (transit time minus breaks, distance)
You can assign a mode of transport to the routes for
processing export activities.
Transaction 0VTC
Functions > Routes > Define Routes > Define Routes And
Stages
Table/View V_TVRO_COM
Identification: The identification is the description of the route and the

Route ID, which is a complement to the description. If not required, I
recommend repeating the description here.
Processing: If the route is managed by a specific vendor, you can inform
the Service Agent here. By doing this, when the shipment is created to that
route, the vendor (service agent) will be automatically proposed, saving
some time from logistics planner, who will not need to inform it manually.
You can also inform the Shipping Type field here. Another very important
field here is the Rel.transport, which will determine if that route when used
in a delivery document can be used to create a Shipment.
Scheduling: Most important fields in this section are:
Transit Time: Transit Time is the total time that the products will take
to arrive at the customer following that route. This time is taken into
consideration to planning and determining the date on which the
product will reach the customer (and also when it needs to leave the
plant in order to meet the customers requested delivery date). It is
represented in calendar days, 2 decimals.
Trav.dur: Travel Duration is represented here in hours and
minutes, is a subset of the total transit time seen above. It is
the time taken for the actual travel along the route. This
time is not used for delivery scheduling purposes.
TransLdTm. Transportation Lead Time is the time needed
for planning and arranging transportation considering
Maintain Stages for all Routes

You can process stages for several routes at the same time. So, instead
doing it one by one, use the transaction or path below to maintain it in a
more efficient way.
Transaction 0VTE
Functions > Routes > Define Routes > Maintain Stages for
all Routes
Table/View
In the example below, I selected 3 route stages (selecting the checkbox)
and I click in the change icon (the pencil). SAP pops-up the attribute
proposal for selected route stages and whatever you maintain in there, it is
going to be maintained to all the selected stages, lights will change from red
to yellow. Then you need to Save and the lights will change from yellow to
Green to confirm the modification.
Determining Routes
To the route be automatically determined, the following parameters are
taken in consideration:
Country and departure zone (Shipping Point address)
Country and destination zone (ship-to party address)
Shipping condition (It is informed in the Sales Order and carried over
to the subsequent documents)
Transportation group (from the material master)
In the deliveries routes determination, you can also add weight groups to
the list of controlling factors, if you are using weight as a criteria for routes
determination, which is optional as explained more above.
Transaction 0VRF
Functions > Routes > Route Determination > Maintain
Route Determination
Table/View VC_TROLZ
If you are using weight as a criteria to determine the route (as explained
more above) here is where you will enter the weight group that you created,
so to this combination of 4 elements explained above + the weight of the
delivery, the route will be determined automatically.
Route Determination in Sales Order
The route is automatically pulled to the Sales document according to the

combination below:
1. Departure zone or country of the shipping plant

2. Destination zone or country of the Ship-to-Party/Customer.
3. Shipping condition from Customer master.
4. Transportation Group from Material master.
5. Weight Group (if in use)
The route can also be manually entered or overwritten when you create or
change a Sales Order document and also it can be re-determined in the
Delivery document based on weight (weight group) if you are using the
weight as a criteria (explained more above).
Scheduling and Delivery dates takes into account the following times:
Transit Time / Loading Time / Pick/Pack Time / Transportation
Lead/Planning Time.
Configuration of Shipments
See below what is required to configure the Shipment.
Maintain Transportation Relevance

Before configuring shipment documents, it is necessary to select the
relevance to transportation.
Transaction 0VTR
Path SPRO > Logistics Execution > Transportation > Shipments

> Maintain Transportation Relevance
Table/View V_TVLK_TR / V_TVLP_TL / V_TVRO
Delivery Type (V_TVLK_TR)
Delivery Item Type (V_TVLP_TL)
Route (V_TVRO)
Set Up Transportation Planning Points

Once the transportation relevance is defined, you will need to configure the
organizational structure that will run after transportation, for example, the
shipment documents are created using the transportation planning point
(which is tied to other organizational elements, such as shipping points,
plants and etc.)
Define Shipment Type

The shipment types are related to the different ways of transporting and
processing products, either from sales or stock transfer orders and etc.
There are even situations where a Shipment Type for Inbound processing
is required, for goods coming in.
There are 3 distinct transportation categories::

The Individual shipment when one or more delivery documents are
assigned and transported by a single transport mode from a
departure point to a destination point.
The Collective shipment where one or multiple deliveries are
transported by one single transport mode from one or more
departure points to one or more destination points.
The Multi-modal shipment when deliveries are transported by several
different transport modes between one or more departure points and
one or more destination points.
Transaction OVTK
Path SPRO > Logistics Execution > Transportation > Shipments

> Define Shipment Types
Table/View V_TVTK
Here I will discuss some of the main fields:
Number Systems: It is where you maintain internal or external number

range assignment that will be used when documents are created.
Document Content: This section is where the core of the Shipment

Types configuration is. It is like the Shipments identity. See below some
of the fields and what they mean.
Shipment Completion Type: Identify the type of the shipment, if this is

an inbound or outbound shipment, if it is loaded or empty.
Shipping Type: This identifies if the shipment is road, air, ocean, rail or
any other means of transport you have created in your system.
Process Control: Identifies how the shipment type will be performed, if
it is individual shipment or collective shipment, single mode of transport
or multiple mode.
Leg Indicator: The leg or stage is the representation of two
transportation connection points or a single connection point where a
transportation is performed (for example customs borders, loading
transfer point). To each leg in a route it is possible to define the
section type that this leg belongs, that can be a transportation, load
transfer point or customs borders. It is also possible to identify if the
leg is primary leg, main leg, subsequent, direct or a return leg. In a
direct leg shipment type for example, the process will be performed
in a single shipment but if it is a primary leg, main leg or subsequent
leg, it will have more than one shipment connected to the delivery
and the shipments will be linked to each other. And thats where you
can use the ShTypePrelimLeg and SubseqLegShType to indicate
the shipping type to those preliminary or subsequent legs.
Determine Legs: A rule to assign the legs in a shipment can be

defined here. Lets say you pick 1: Legs Determined according To
Departure Point & Itinerary in a collective shipment. Then the leg
determination will be pulled to the shipment based on departures and
destinations sequence
This is the end of the Part I. Transportation Shipment. Check here the
Part II. Transportation Shipment Cost Document and here the Part III.
Transportation Shipment Cost Document (Cont.)
If you liked, please, rate this blog. Thank you.
Leandro da Pia Nascimento
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07/11/2017 LE-TRA Config Guide for Shipment & Shipment Cost Document Part I | SAP Blogs

LE-TRA Config Guide for Shipment &

Travel and Transportation | le-tra | logistics | sap for transportation &

I wrote this configuration guide for Logistics Execution Transportation (LE-TRA)

I. Transportation Shipment (this post is covering part I)

II. Transportation Shipment Cost Document

III. Transportation Shipment Cost Document (Cont.)

Part I (this post is covering part I)

1. Transportation Shipment Cost Document

1. Define and assign shipping type procedure group

Forwarding Agent / Service Agent Agent who provides the transportation,

Routes The route is a component of LE-SHP and plays an important role in

Shipment The Shipment document containing details based on predecessor

Shipment Type Shipment type contain primary settings to the shipment

Shipment Cost Document This document is created subsequent to the

Transportation Planning Point Aka. TPP, it is an organizational level in

Maintain Transportation Planning Point

Transaction SPRO or SM30

Also called TPP, it is an organizational level in Logistics that is responsible for

A Transportation Planning point can be responsible for multiple Shipping

The route is a component of LE-SHP and plays an important role in the

To create the routes, you need to do the following:

Define Modes of Transport

1. Define which modes of transport are relevant to your process

Define Shipping Type

To create The Shipping Types you have to do the following steps:

1. Define the shipping types

Defining Transportation Connection Point

TCP is the place where goods are received, issued, re-shipped or

Path SPRO > Logistics Execution > Transportation > Basic

Defining Transportation Zones

There are three kinds of transportation zones:

Direct zone > Can be allocated to explicit locations

Define Transportation Groups

Setting up Weight Groups

First you need to Maintain Weight Group, creating a new weight

Define Routes and Assigning Routes

Identification: The identification is the description of the route and the

Maintain Stages for all Routes

determination, which is optional as explained more above.

Route Determination in Sales Order

The route is automatically pulled to the Sales document according to the

1. Departure zone or country of the shipping plant

Maintain Transportation Relevance

Path SPRO > Logistics Execution > Transportation > Shipments

Delivery Item Type (V_TVLP_TL)

Set Up Transportation Planning Points

Define Shipment Type

There are 3 distinct transportation categories::

Path SPRO > Logistics Execution > Transportation > Shipments

Here I will discuss some of the main fields:

Number Systems: It is where you maintain internal or external number

Document Content: This section is where the core of the Shipment

Shipment Completion Type: Identify the type of the shipment, if this is

Determine Legs: A rule to assign the legs in a shipment can be

If you liked, please, rate this blog. Thank you.

Leandro da Pia Nascimento

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