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Print Reports and Views

In this exercise, youll print both a report and a view.

1. Open Home Construction Project 4C.

This project plan is identical to the project plan at the end of the previous exercise.

2. Choose Reports View ReportsDashboards .

Examine the list of Dashboard reports. Think of these predefined reports as snapshots of
various aspects of your project. In this case, youll want to print the Work Overview report

3. From the list, choose Work Overview to display a report as shown below.
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Examine the work overview report on screen. This kind of report might typically be generated
at the end of project planning. It shows at a glance the high level work remaining, and major
tasks contained in the project plan. Next, youll want to prepare this report for printing.

4. Choose File >Print.

Microsoft Project displays the Backstage View with the Print option selected on the left. From
here you have significant control over the formatting of the printed report.

Examine the Print Preview displayed on the right side of your screen. Note that a message at
the bottom indicates a two page report.

5. At the lower right corner of your screen, locate and click the multiple pages button.

Notice that only a small amount of the Work Overview report is found on page 2. Next, use
Page Setup commands to resize the report to fit a single page.

6. To the left of the print preview, click Page Setup.

Microsoft Project displays the Page Setup dialog box.

7. Follow the steps below to adjust the number of pages in your report:
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A. Click the Page tab at the upper-left corner of the page.

B. Under Scaling, choose the Fit to: and enter 1 in both text boxes.
C. Click OK at the bottom-right on the page.

A new print preview of your report is displayed. Now send the report to your printer.

8. Near the top left of the Backstage View, verify that the number of copies of your report is set to
1.

9. Click Print .

Your Work Overview report is sent to the printer. Examine the printed output, then print a
Gantt Chart view in the following steps.

10. Tap (Esc) to exit the Backstage View and return to the project window.

11. Choose ViewTask ViewsGantt Chart .

Examine the Gantt Chart view, noting that it contains more than 50 tasks and has a duration of
over 100 days. The timescale in this Gantt Chart is set to days.

12. Choose FilePrint.

The Backstage View is displayed, showing printer settings on the left, and a print preview on
the right indicating that your report will be 25 pages, which is too long.

13. To the left of the print preview, click Page Setup.

Microsoft Project displays the Page Setup dialog box.

14. Choose the Page tab, and set the Fit to: values to 2 pages wide by 3 pages tall.
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15. Next, follow the steps below to create a report header:

A. Click the Header tab in the upper-center (note that the header has three sections:
Left, Center, and Right).

B. Click the Left tab and type Project Manager:<your name> in the text box.

C. Click OK at bottom-right.

A new print preview of your report is displayed. Experiment with the multiple pages button and
verify that your report is now six pages long.

16. Position your mouse pointer over Print Preview, and click one or more times to zoom in.

At the top-left corner of the zoomed-in preview, notice your page header.

17. Verify that the number of copies of your report is set to 1.

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18. Click Print to send the Gantt Chart report to the printer.

Examine the printed output, noting the custom header, and the default page number footer.

19. Tap (Esc) to exit the Backstage View and return to the project window.

20. Save and close the file.